COMPAS Commander Brochure

COMPAS Commander Core System In General True “Windows” package – programmed in Microsoft VB.NET language Microsoft SQL Server database Microsoft Windows Server operating system-based “Event log” reports instances of transactions done contrary to company policy Data and transactions are displayed fully on single screens Easy export of data in Excel, Word, text or PDF format Each user’s menu can be customized for content and appearance Improved user permission control and system security For vendors, customers and inventory products, comments can be entered/viewed by Commander users Unlimited number of freight tables – can be applied to specific vendors, customers and products Individual transactions can be selected for updating Dashboard displays critical business metrics – updated with a mouse click EFT notices, etc. Document distribution module provides rapid delivery of critical documents – invoices, Data views provide easy access to ad-hoc report writers and custom report design Accounts Payable General Ledger  For rack-direct fuel sales, a Load Ticket becomes a BOL, which becomes a customer invoice No “month-end” closing No time limit on G/L retention  Checking account reconciliation is visual— Make adjusting G/L entries to any prior period similar to Quicken.® One-click viewing of complete audit trail of any  Simple reversal procedure of A/P checks – transaction posted or un-posted, current FP or any prior FP “Sub-ledgers” for any type of G/L account—  Manifest/BOL inquiry program shows all fuel pickup not just expenses; makes possible to have and drop activity, by BOL Balance Sheets as well as Income Statements for any piece of capital equipment or property  Easy to see any vendor’s account balance as of the “Fiscal calendar” controls opening of fiscal end of any prior fiscal period periods Tax accounts can have “ceiling” parameters  On-screen or hardcopy re-creation of vendor invoices set up  “Rolodex” type listing of vendor contact personnel, with phone numbers, etc.  Graphical displays of vendor activity  Method of payment for each vendor invoice can be changed on the fly  Products purchased on any invoice can be viewed 235 DeSiard St.  Monroe, LA 71201  800.729.2467  www.aims1.com  [email protected]

Accounts Receivable Drill-down to old invoices and to complete transaction details on one screen “Rolodex” type listing of customer contact personnel, with phone numbers, etc. All outstanding customer items displayed on a single grid for easy selection during application of receipts on account “AutoFill” feature for application of receipts on account automatically disperses a lump sum receipt over oldest to newest items. Improved tracking of customer exemption certificates’ expiration Graphical displays of customer purchasing activity and customer profitability “Critical days past due” feature alerts staff to open items that are getting too old Simple reversals of Receipts on Account — an accounting correction transaction code 51 to “un-do” a Receipt On Account (TC 40) after it has been posted and updated. Inventory Customer Sales Order Fuel product IDs can be up to 15 alpha-numeric  “Quantity-break” customer pricing for designated products digits  Real-time credit balance display—includes unposted Designate products as non-returnable charges Set up suggested substitutes for any product  Pop-up comments for critical messages pertinent to “Snapshot” inventory counting sheet improves  the selling process  “Duplicate order” feature inventory adjustment process Unlimited number of different drum types and drum For each delivery ticket/invoice line item, view taxes and freight that apply, prior to actual production of deposits  the invoice Warranty and serial number tracking for appliance Drill down to historical invoices while in new invoice mode  View recap of customer account status while in new products invoice mode “Product groups” allow for special product groupings Text specific to any customer ship-to will print auto- matically on delivery tickets and customer invoices for taxes, prices and freight (ex. delivery instructions, ISO type messages, etc.) Bill of Materials for product blending/ repackaging is visual Service Stations/C-Stores Optional Process Automation Modules Enhanced dealer commission processing  Cardlock  Fuel Inventory Data “Collection groups” prevent disallowed forms of  Cardlock Network Import payment for store/station invoices Transactions  Journal Entry Import Easy viewing of month-by-month ending/opening  Credit Cards  Interface  C-Stores  Payroll Interface inventories  C-Store + C-Store Vendor  Marketing Assistant Graphical displays for retail activity and profitability  Rack Price Invoice, Shift Report “Sub-categories” under main retail product categories – ex. Premium  Interface  Rebate Module and generic cigarette sub-categories  Customer EFT  Salesmen’s Commission Easy editing of shift reports/store invoices  Bill of Lading Import www.aims1.com/CC/Commander.htm 235 DeSiard St.  Monroe, LA 71201  800.729.2467  www.aims1.com  [email protected] P-2010-2