Minutes of a Board of Directors Meeting

Minutes of a Board of Directors Meeting Held on 02 Apr 2019 Prepared by Sandy McQuarrie, Association Secretary Reviewed by Jim Cox, Chair of the Board

The Association’s Board of Directors This page intentionally left blank Page 1 Minutes 02 April 2019

The Association’s Board of Directors Table of Contents OPENING OF THE MEETING ....................................................................................... 4 1. Call to Order ...................................................................................................... 4 2. Roll Call ............................................................................................................. 4 3. Establish Quorum .............................................................................................. 4 4. Approve Agenda ................................................................................................. 4 5. Approve Previous Minutes .................................................................................. 4 BOARD REPORTS AND APPROVALS ........................................................................... 5 6. Financial Reports ............................................................................................... 5 a. 2018 End-Year Reports ................................................................................... 5 b. Standing Audit Committee Report ................................................................... 5 c. 2019 First Quarter Reports ............................................................................. 5 d. 2020 Proposed Budget .................................................................................... 5 e. Current Bank Balance .................................................................................... 5 7. Secretary's Report .............................................................................................. 6 a. Introduction .................................................................................................... 6 b. Current Membership Status ............................................................................ 6 c. New Members .................................................................................................. 6 d. Gratis membership – Karyn Smith .................................................................. 7 e. Recognition of Older Members. ........................................................................ 7 f. Members in Arrears......................................................................................... 7 g. Review of Branch Status ................................................................................. 8 h. Greater Toronto Area Branch ........................................................................ 10 i. Membership Fees Rebate to Branches .............................................................. 12 8. Chair's Report .................................................................................................. 13 9. Promoting a Unified Regimental Spirit .............................................................. 13 10. Assisting Royal Canadians in Need ................................................................... 13 11. Contributing to the Preservations of Regimental History and Heritage .............. 13 12. Strategic Planning ............................................................................................ 13 13. Standing Nominating Committee ...................................................................... 13 OLD BUSINESS ......................................................................................................... 14 Page 2 Minutes 02 April 2019

The Association’s Board of Directors 14. Federal Incorporation ....................................................................................... 14 15. Bank Account 'Move' ........................................................................................ 14 16. Hiring a Bookkeeper ......................................................................................... 14 17. Manning the Executive Secretariat ................................................................... 14 18. By-law Amendments, Certification Criteria, Minor Corrections ......................... 14 19. AGM 22 Jun 19, Royal Canadian Legion Branch 632, Orleans, ON .................. 14 NEW BUSINESS ........................................................................................................ 14 20. Honorary Advisory Council (HAC) ..................................................................... 14 21. 2020 Regimental Paardeberg Ball – Lac Leamy Hotel, Gatineau, QC................. 15 22. Recognizing Don Riley ...................................................................................... 15 NEXT MEETING ......................................................................................................... 15 ADJOURNMENT ........................................................................................................ 15 Page 3 Minutes 02 April 2019

The Association’s Board of Directors The RCR Association 1 Minutes of a Board of Directors Meeting 2 April 2019 OPENING OF THE MEETING 1. Call to Order The Chair called the meeting to order at 1900. 2. Roll Call The Secretary Called the roll and established attendance as follows: a. Present  Jim Cox  Jim Davis  Jim MacInnis  Sandy McQuarrie  Bob Near  Rick Reid  Jim Simms b. Absent  Iain MacLean  Don Riley  Denis Thompson  Jim Thomson c. Participating  John Harrison (Acting President, Nova Scotia Branch) 3. Establish Quorum The Chair declared a quorum present. 4. Approve Agenda It was moved by Bob Near, seconded by Rick Reid, that the agenda be approved. The motion was carried by consensus and is attached as Annex A. 5. Approve Previous Minutes It was moved by Jim Simms, seconded by Jim MacInnis, that the minutes of the last Board meeting, held on 10 January 2019, be approved. The 1 The meeting was held by teleconference Page 4 Minutes 02 April 2019

The Association’s Board of Directors motion was carried by consensus. BOARD REPORTS AND APPROVALS 6. Financial Reports a. 2018 End-Year Reports The Treasurer presented the 2018 end-year financial statements. They are attached as Annex B. b. Standing Audit Committee Report A Review Engagement of the 2018 end-year statements was conducted by The Standing Audit Committee. Its report, prepared by Denis Thompson and attached as Annex C, was presented by the Chair. The report offered some constructive recommendations for the future and concluded that \"the 2018 end-year financial statements are believable and plausible.\" It was moved by Rick Reid, seconded by Jim MacInnis, that the Board approve the audited 2018 end-year financial reports as tabled and that they be tabled at the 2019 AGM for membership approval. The motion was carried by consensus. Action: Treasurer. c. 2019 First Quarter Reports The Treasurer presented the 2019 First Quarter Financial Statements, attached as Annex D, comprising: • 2019 First Quarter Balance Sheet; • 2019 First Quarter Statement of Operations; and • 2019 First Quarter Budget Status. It was moved by Jim Simms, seconded by Bob Near that the Board approve the 2019 first-quarter financial reports as tabled. The motion was carried by consensus. d. 2020 Proposed Budget The Treasurer presented the 2020 Proposed Budget, attached as Annex E. It was moved by Rick Reid, seconded by Jim MacInnis, that the Board approve the proposed 2020 budget as tabled and that it be presented for membership approval at the 2019 AGM. The motion was carried by consensus. Action: Treasurer. e. Current Bank Balance The Treasurer reported that the funds in the bank account as of 2 April were $6,679.02. Page 5 Minutes 02 April 2019

The Association’s Board of Directors 7. Secretary's Report a. Introduction The Secretary reviewed: • Overall Association and Branch membership numbers by categories; • Number and names of paid membership applicants since last meeting; and • Number and value of overdue membership fees, by category. b. Current Membership Status There are 549 members registered on Member 365 as of 2 April 2019, broken down by category as follows: • Life ........................ 6; • Regular(P) ............. 335; and • Regular(A) ............. 208. c. New Members The 28 new members who have joined since 10 Jan 2019 are shown below. Last Name First Name Category Member Since Johnston David Regular (A) 2019-01-14 Gilligan Jerry Regular (A) 2019-01-15 Rose Barry Regular (A) 2019-01-15 Rose Barry Regular (P) 2019-01-15 Gallant Michel Regular (P) 2019-01-21 Pearman John Regular (P) 2019-01-27 Smith Karyn Regular (A) 2019-01-29 Handspiker Robert Regular (P) 2019-02-01 McDermott Charles Regular (P) 2019-02-04 Broderick William Regular (A) 2019-02-25 Daigle Thomas AA Regular (A) 2019-02-25 Doucet Murray Regular (P) 2019-02-25 Thistle James Regular (P) 2019-02-27 McKenzie Morris Regular (P) 2019-03-04 Sellars Mark Regular (P) 2019-03-07 Lavery David Regular (P) 2019-03-10 McManus Sylvia J. Regular (P) 2019-03-10 Bailey Greg Regular (P) 2019-03-25 Boyd Rob Regular (P) 2019-03-25 Carter Christian Regular (P) 2019-03-25 MacDonald Douglas Regular (P) 2019-03-25 Clark John (Doug) Regular (P) 2019-03-28 Page 6 Minutes 02 April 2019

The Association’s Board of Directors Last Name First Name Category Member Since Foote George Regular (P) 2019-03-30 Geburt Thomas Regular (P) 2019-03-30 Smith Wayne Regular (P) 2019-03-30 Gyorfi Alexandre Regular (P) 2019-04-01 Ewing Bruce Regular (P) 2019-04-02 Johnson Allan Regular (P) 2019-04-02 It was moved by Bob Near, seconded by Jim MacInnis, that all paid membership applications submitted since 10 January 2019, be approved. The motion was carried by consensus. Action: Secretary. d. Gratis membership – Karyn Smith The Secretary explained that he had offered Ms. Smith (daughter of MWO Bob Smith (deceased)) a free membership for one year due to her generous offer of her father’s medical equipment to other veterans. It was moved by Sandy McQuarrie, seconded by Rick Reid, that Karyn Smith be granted a one-year gratis membership for her considerable donation of medical assistance equipment for use by needy veterans. The motion was carried by consensus. Action: Secretary. e. Recognition of Older Members. Bob Near had previously suggested that older members who have reached the age of 80 should be recognized and that their membership should classified under the Regular(P) category. During the discussion Rick Reid advised that he was preparing a draft SOP to address the issue of awards and recognitions, and that the Board may wish to hold off on making a decision until his draft has been circulated for comments. The further noted that the Association does not track birthdays or age. Accordingly, the Chair agreed to any Board decision on this issue until Rick Reid's draft SOP has been discussed. It was moved by Bob Near, seconded by Rick Reid, that John (Jack) Commerford, currently a Regular (A) member, be designated a Regular (B) member and thereby excused the payment of any further membership dues. The motion was carried by consensus. f. Members in Arrears The list below shows 32 Regular (A) and Regular (P) members whose annual fees are outstanding. Total Days past Member Name Invoice Date ($) due French, Clifford MR-2016-0007 2016-12-21 25 831 MR-2018-0232 2018-04-09 25 Burke, Jeff MR-2016-0006 2016-12-21 25 832 Boulet, Steve MR-2017-0023 2017-01-03 25 818 Page 7 Minutes 02 April 2019

The Association’s Board of Directors Total Days past Member Name Invoice Date ($) due Reid, Charles MR-2017-0025 2017-01-05 25 816 Dennis, Harvey MR-2017-0032 2017-01-17 25 805 Coyle, John MR-2017-0036 2017-01-22 25 799 Brown, James MR-2017-0044 2017-02-03 225 788 Berry, Roger MR-2017-0090 2017-04-20 25 711 Coward, Raymond MR-2017-0094 2017-04-21 25 710 Coe, Jason MR-2017-0104 2017-05-07 225 694 Hudson, William (Ted) MR-2017-0110 2017-07-05 25 635 Lafond, Ed MR-2017-0113 2017-07-13 25 627 Spear, Robert Gordon MR-2017-0114 2017-07-13 225 627 Coppinger, Patrick MR-2017-0120 2017-08-08 25 601 Brooker, Carl MR-2017-0129 2017-09-05 25 573 Gillatly, Gordon MR-2017-0152 2017-11-23 25 494 Hallett, Kenneth MR-2017-0153 2017-11-26 25 491 Lawlor, Greg MR-2017-0154 2017-11-30 25 487 Cummerford, John INVOICE-2018-2 2018-01-26 25 430 Reid, Charles MR-2018-0195 2018-02-01 25 424 Martin, Gerald MR-2018-0196 2018-02-04 25 421 Brennen, Hugh MR-2018-0227 2018-04-03 25 363 Jensen, Ernest MR-2018-0230 2018-04-06 25 360 Gibson, Joe MR-2018-0233 2018-04-10 25 356 Hicks, Gary MR-2018-0236 2018-04-15 25 351 Pearce, Michael MR-2018-0276 2018-07-27 225 248 Milne, Stewart MR-2018-0279 2018-08-15 25 230 Andrews, Malcolm INVOICE-2018-12 2018-09-13 25 200 Price, Tracy MR-2018-0318 2018-11-02 25 150 Hudson, Phil MR-2019-0377 2018-11-16 25 136 Jardine, Ben MR-2018-0342 2018-12-18 25 104 Smith, Jane MR-2018-0346 2018-12-25 25 97 It was moved by Jim MacInnis, seconded by Rick Reid, that, in accordance with By-law No. 1, Article 3, Paragraph 3.05(e), Association members who have not paid their annual dues within one year have their membership terminated. The motion was carried by consensus. Action: Secretary. g. Review of Branch Status The Secretary reviewed the number of recorded Branches and the number of their members. Of the 549 members registered on Member 365, only 234 have indicated they belong to a branch. The results are shown in the table below. Page 8 Minutes 02 April 2019

The Association’s Board of Directors (Secretarial note: Data presented at the meeting was incorrect. The data below presents corrected totals. Moreover, the following branches are considered inactive because they have either ceased operations or are no longer responding to queries from the National Office: Upper Ottawa Valley; LGen Jack Vance (Quinte); Waterloo-Wellington North; Miamichi; Sunbury-Royale; and Winnipeg.) It was moved by Rick Reid, seconded by Jim Davis, that the following Branches be certified as being compliant with By-law No. 1, Article 14, for 2019. • Newfoundland Branch • Nova Scotia Branch • Ottawa and District Branch • Kingston Branch • 1000 Islands Branch Page 9 Minutes 02 April 2019

The Association’s Board of Directors • Home Station and London Branch • Windsor-Essex Branch • CWO Bobby Girouard (Alberta) Branch The motion was carried by consensus. Action: Branch Presidents. h. Greater Toronto Area Branch The Secretary reviewed the application for establishment and certification of a new Greater Toronto Branch of The RCR Association. In support of this application the following information was submitted. Page 10 Minutes 02 April 2019

The Association’s Board of Directors Page 11 Minutes 02 April 2019

The Association’s Board of Directors It was moved by Bob Near, seconded by Jim Simms, that, having met the conditions and criteria in By-law No. 1, Article 14, the establishment of the Greater Toronto Branch of The Royal Canadian Regiment Association be approved and that it be certified as being compliant with By-law No.1. The motion was carried by consensus. Action: President, Greater Toronto Branch. i. Membership Fees Rebate to Branches The Secretary reported there are 206 members of the newly certified branch registered on Member 365. It was moved by Jim Simms, seconded by Bob Near, that a 2019 membership rebate for certified branches, calculated at $10 per member fully registered on Member 365 as of 1 April 2019, be approved. The motion was carried by consensus. Action: Treasurer Page 12 Minutes 02 April 2019

The Association’s Board of Directors 8. Chair's Report The Chair outlined the highlights of his report. It is attached as Annex F. 9. Promoting a Unified Regimental Spirit Rick Reid outlined highlights of his report, which is attached as Annex G. He added that he was in the process of developing two aide memoires to support SOP on fallen comrades and a new SOP dealing with granting of life membership. 10. Assisting Royal Canadians in Need The chair stated that Iain MacLean and Jim Davis were exploring how the various veterans’ organizations could be made aware of the Association. 11. Contributing to the Preservations of Regimental History and Heritage Jim MacInnis outlined highlights of his report, which is attached as Annex H. He reminded the Board that the senate has struck a committee to deal with the Afghanistan Memorial and that RHQ was exploring the addition of “Afghanistan” to the Regimental Memorial in London. As well, the History and Heritage Committee will be focussing on the recognition of valour by members of the regiment. Finally, the Association’s history project was now lower on the priority list. 12. Strategic Planning Jim Simms reviewed some strategic planning issues and noted that the Executive Committee will meet on 9 April 2019, in Kingston, to develop a final draft of the 2021-2023 strategic plan, which will be submitted for Board approval before the end of April. The approved draft will be disseminated to Association members with the 2019 AGM notice, which will be distributed at the beginning of May 2019. 13. Standing Nominating Committee On behalf of Denis Thompson, the Chair presented the Report of the Standing Nominating Committee, which is attached as Annex I. The report identifies Jim MacInnis and Sandy McQuarrie as candidates to stand for election as a Director at the 2019 AGM, for a two-year term. The report also noted that the Presidents of the five largest certified Branches will also be eligible for election as Directors, for a one-year term, at the same time. (Secretarial note: Given the corrected membership data and definitive branch sizes above, and the fact that, in the interim, Iain MacLean has submitted his resignation from the Board, the Standing Nominating Committee will be required to review their proposed list of candidates. Tthe Chair will separately convene a Board vote to approve the candidate list, before the end of April 2019.) Page 13 Minutes 02 April 2019

The Association’s Board of Directors OLD BUSINESS 14. Federal Incorporation The Chair explained the status of the Association's application for federal incorporation as a not-for-profit organization. The process has taken longer than expected. The current Letters Patent mention that one of the Association's objectives is \"subject to The Charitable Gifts Act and the Mortmain and Charitable Uses Act.\" Accordingly, our application to transition out of Ontario must be approved by the Ontario Public Guardian and Trustee (OPGT). We are preparing to submit the necessary additional paperwork to complete this unexpected bureaucratic step. Action: Chair and Executive Director 15. Bank Account 'Move' The Treasurer explained that, given today's technology, there was no need to physically 'move' our bank account from Petawawa to Ottawa (Orleans). However, in accordance with the spirit of the Board's direction, expressed at the last Board meeting, Association banking is now carried out at the TD Canada Trust branch located at located at 2012 Mer-Bleue Road, Orleans, Ontario. 16. Hiring a Bookkeeper As approved by the Board in a vote held on 20 February 2019, the Chair, as Chief Executive Officer, accepted a one-year contract with The Bookkeeping Bureau, located in Orleans. Work will begin in May. Action: Treasurer 17. Manning the Executive Secretariat The Chair reiterated the importance of finding volunteers to populate approved positions in the Executive Secretariat. The habit of identifying 'Action' appointments for the implementation of resolutions highlights the reality of needing people to get jobs done. Action: All 18. By-law Amendments, Certification Criteria, Minor Corrections The Chair reviewed his continuing monitoring of our work, to identify necessary amendments to By-law No. 1. A list of possible amendments will be offered to Directors in the next couple of weeks. Action: Chair 19. AGM 22 Jun 19, Royal Canadian Legion Branch 632, Orleans, ON Details for the 2019 AGM were reviewed. The President of the Ottawa and District Branch outlined social events surrounding the AGM. Action: Executive Committee and Ottawa and District Branch NEW BUSINESS 20. Honorary Advisory Council (HAC) The Chair reviewed the activation of the new HAC, with an initial membership of 34 former regimental General Officers, Colonels and Chief Warrant Officers. Page 14 Minutes 02 April 2019

The Association’s Board of Directors The inaugural meeting of the HAC will be held on the morning of Saturday, 22 June 2019, before the 2019 AGM. Action: Patron and Chair 21. 2020 Regimental Paardeberg Ball – Lac Leamy Hotel, Gatineau, QC The Chair reviewed the Senate decision to hold the 2020 Paardeberg Ball at the Lac Leamy Casino Hotel, Further details will be disseminated when available. We should encourage a good Association turnout, at least from across southern Ontario. 22. Recognizing Don Riley The Chair made a point of recognizing the long and valuable service of Don Riley, as President of the Home Station and London Branch. Don is leaving the position of President on 1 May 2019. The Branch has prospered under his leadership and succeeded in maintaining a high and positive public profile in London. NEXT MEETING The next Board meeting will be conducted on Tuesday, 21 May 2019. Included in the agenda will an item to preview the planning details for the 2019 AGM. Action: All ADJOURNMENT It was moved by Bob Near, seconded by Rick Reid, that the meeting be adjourned. The motion was carried by consensus and the meeting adjourned at 21:05. Prepared by: Reviewed by: Sandy McQuarrie Jim Cox Secretary Chair, Board of Directors The RCR Association The RCR Association 03 April 2019 05 April 2019 Page 15 Minutes 02 April 2019

The Association’s Board of Directors Annex A to BOD Minutes dated 02 Apr 10 AGENDA MEETING OF THE BOARD OF DIRECTORS To be held by Teleconference at 1900 hours on Tuesday, 02 April 2019 ITEM SUBJECT SPONSOR Opening of the Meeting 1 Call to Order Chair 2 Roll Call Secretary 3 Establish Quorum Chair 4 Approve Agenda Chair 5 Approve Previous Minutes Chair Board Reports and Approvals 6 Financial Reports Treasurer a. 2018 End-year Reports • Balance Sheet • Statement of Operations Denis Thompson • Budget Status b. Standing Audit Committee report Resolved that the Board approve the audited 2018 end-year financial Treasurer reports as tabled. b. 2019 First Quarter Reports • Balance Sheet • Statement of Operations Treasurer • Budget Status Resolved that the Board approve the 2019 first-quarter financial reports as tabled. c. 2020 Proposed Budget Resolved that the Board approve the proposed 2020 budget as tabled and that it be presented for membership approval at the 2019 AGM. 7 Secretary's Report Secretary a. Association paid membership total and by category b. Number and names of paid membership applicants since last meeting c. Number and value of overdue membership fees, by category Resolved that all paid membership applications submitted since 10 January 2019, be approved. Resolved that that all Regular (A) members, upon reaching eighty (80) years of age and if they are not already, be considered paid up and designated Regular (P) members. Page A1 Minutes 03 April 2019

The Association’s Board of Directors Resolved that, in accordance with By-law No. 1, Article 3, Paragraph 3.05(e), Association members who have not paid their annual dues within one year have their membership terminated. d. Number of paid members by active branch (identify the five largest branches) Resolved that, having met the conditions and criteria in By-law No. 1, Article 14, the establishment of the Greater Toronto Branch of The Royal Canadian Regiment Association be approved and that it be certified as being compliant with By-law No.1. Resolved that the following Association branches be certified as being compliant with By-law No. 1 for 2019: a. Newfoundland Branch b. Nova Scotia Branch c. Ottawa and District Branch d. Kingston Branch e. Thousand Islands Branch f. Greater Toronto Branch f. Home Station and London Branch g. Windsor-Essex Branch h. CWO Bobby Girouard (Alberta) Branch Resolved that a 2019 membership rebate for certified branches, calculated at $10 per member fully registered on Member 365 as of 1 April 2019, be approved. 8 Chair's Report Chair 9 Promoting a Unified Regimental Spirit Rick Reid 10 Assisting Royal Canadians in need Iain MacLean 11 Contributing to the preservations of regimental history and heritage Jim MacInnis 12 Strategic planning Jim Simms 13 Standing Nominating Committee Denis Thompson Resolved that the list of candidates to stand for election as Directors at the 2019 AGM as tabled and including serving presidents of the five largest certified Association branches, based on the number of members fully registered on Member 365. Old Business 14 Federal incorporation Chair 15 Bank account 'move' Treasurer 16 Hiring a Bookkeeper Treasurer 17 Manning the Executive Secretariat Chair 28 By-law amendments: certification criteria, minor corrections Chair 19 AGM 22 Jun 19, Royal Canadian Legion Branch 632, Orleans, ON Chair New Business Page A2 Minutes 03 April 2019

The Association’s Board of Directors 20 Honorary Advisory Council Chair 21 2020 Regimental Paardeberg Ball – Lac Leamy Hotel, Gatineau, QC Chair Next Meeting 22 May 2019 to preview the 2019 AGM Chair Adjournment Chair Page A3 Minutes 03 April 2019

The Association’s Board of Directors Annex B to BOD Minutes dated 02 Apr 10 Financial Reports Page B1 Minutes 03 April 2019

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The Association’s Board of Directors Annex C to BOD Minutes dated 02 Apr 10 Review Engagement Chair, The Standing Audit Committee has reviewed the 2018 end-year financial reports. The committee consists of myself and two independent persons (i.e. non-members of The RCR Association). The two independent members were: • Mr. Marc Perron – former VP of Pepsico France and currently a CFP with Peak Financial; and • Col (ret’d) Dave Erickson – former Army Finance Officer with extensive experience in public and non-public funds. These two gentlemen were given the following background and instructions in order to launch their review. QUOTE The RCR Association is considered one of four components of the Regiment. Each component is governed by different legal frameworks as follows: • The serving component (currently enrolled members of The RCR) is subject to the NDA; • The RCR Museum (located in London, ON) is subject to federal, provincial and municipal regulations; • The RCR Trust (approximately $7M in assets) is a registered charity; and • The RCR Association (528 mostly retired Royal Canadians) is registered as a Non-Profit Organization (NPO). The focus of the Board’s Audit Committee is to review the finances of The RCR Association, which has a strategic plan with the purpose of “preserving the bonds of comradeship among Royal Canadians” along four lines of operation: • Promote a unified regimental spirit; • Assist Royal Canadians in need; • Contribute to the perpetuation of regimental history, heritage, tradition and values; and • Exercise institutional stewardship. The RCR Association is a non-soliciting NPO as it does not receive any public funds (definition at https://www.ic.gc.ca/eic/site/cd- dgc.nsf/eng/cs05011.html). Further, since the gross annual revenues are less than $1 million a public accountant (PA) is not required to conduct the annual financial review. Thus, neither an audit nor a review engagement is required Page C1 Minutes 03 April 2019

The Association’s Board of Directors (see https://www.ic.gc.ca/eic/site/cd-dgc.nsf/eng/cs05010.html#toc2). For The RCR Association, only a compilation is required, which is what is provided in the attachments. A compilation is described as “the process by which unaudited financial information is compiled to produce financial statements that are based on information provided by the organization. A compilation does not provide any assurances as to the accuracy or veracity of the financial statements since there has been no audit or review engagement done. The NFP Act does not require a public accountant (PA) to produce a compilation, although the financial statements must be prepared in accordance with the Canadian generally accepted accounting principles (GAAP) as set out in the Canadian Institute of Chartered Accountants Handbook.” Thus, our task on the Audit Committee is to review the 2018 End Year Financial Report (the compilation, if you will), which is attached and composed of: • 2018 Balance Sheet • 2018 Statement of Operations (abridged) • 2018 End-Year Budget Status Our review is understood to offer no assurance to the Association other than an independent set of eyes that has reviewed the Treasurer’s work. Neither of you are liable for offering your opinion, however, as you are independent there is an element of assurance to the members of the Association that the work has been completed and determined to be believable and plausible. The 2018 Balance Sheet is straight forward where accounts receivable are overdue membership fees and the inventory is office equipment (computers, etc.) The 2018 Statement of Operations (abridged) has now broken revenues and expenditures into two broad categories (Restricted Contributions – formerly “pass through” monies – and regular funds). If the funds don’t land in the Association bank account, they are not reported. Nevertheless, these zero- funded activities still appear in the statement in order to align with the Association’s strategic plan. Two examples are the Bursary Program (five $2,000 scholarships), which appears as an activity but is zero-funded since the Association never touched the money and the Service and Assistance Fund ($4,000 in 2018), which appears as a Restricted Contribution/Restricted Contributions Expenditure (money in – money out). The Association adjudicates these programs on behalf of the Regiment. In future, we will follow the Bursary example and avoid handling the money. This is the case with the Regimental magazine – Pro Patria – which is handled by Regimental Headquarters (RHQ) and the Trust and distributed to Association members based on our membership rolls (i.e. you join, you pay, you get the magazine). Page C2 Minutes 03 April 2019

The Association’s Board of Directors Finally, there is the 2018 End-Year Budget Status, which should be self- explanatory and aligns with the 2018 Statement of Operations. This will, no doubt, be the focus of many members at the AGM and so requires your review as well. I’m hoping it will not take too much of your time to review these documents. All we need to determine is whether or not the work is believable and plausible. Should you have a concern, you can ask for details on any specific aspect as the full unabridged Statement of Operations (basically the bank account activity) could be made available. All of this can be done via email. If necessary, we can quiz the Chair/Treasurer in a teleconference to provide further clarity on any element that may seem out of place. UNQUOTE After clarifying the discrepancy between the \"Donation/Investment Income\" budget ($27,000) and the Year-End result ($340) and also explaining the reason for the deficit this year versus a balanced budget, both members were satisfied. They have both agreed that the 2018 end-year financial statements are believable and plausible. Additionally, they made some constructive recommendations for inclusion in future statement preparation. For consideration by the Board and subsequently the membership at the AGM. Denis Thompson Vice-Chair, The RCR Association Page C3 Minutes 03 April 2019

The Association’s Board of Directors Annex D to BOD Minutes dated 02 Apr 10 First Quarter Financial Statements Page D1 Minutes 03 April 2019

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The Association’s Board of Directors Annex E to BOD Minutes dated 02 Apr 10 2020 Proposed Budget REVENUE RESTRICTED CONTRIBUTIONS RCR Association Education Bursary $10,000.00 Service and Assistance Fund $8,000.00 Purchase and distribute Pro Patria (500 @ $5 plus mailing) $4,500.00 Website Annual License Fee $2,400.00 Website support fee $500.00 Restricted Contributions Total $25,400.00 GRANTS RCR Association Support Fund $20,600.00 RCR Association Support Fund Total $20,600.00 FEES AND DONATIONS Regular membership (A) (250@$25) $6,250.00 Regular membership (P) (10@$225) $2,250.00 Donations and other $500.00 Fees and Donations Total $9,000.00 REVENUE TOTAL $55,000.00 EXPENDITURES RESTRICTED CONTRIBUTIONS EXPENDITURES RCR Association Education Bursary $10,000.00 Service and Assistance Fund $8,000.00 Purchase and distribute Pro Patria (500 @ $5 plus mailing) $4,500.00 Website annual license fee $2,400.00 Website support fee $500.00 Restricted Contributions Expenditures Total $25,400.00 PROMOTING A UNIFIED REGIMENTAL SPIRIT Mandated travel to branches $1,000.00 Branch membership rebates (300 @ $10) $3,000.00 Support to ROIC and RSNCOIC $1,000.00 Page G1 Minutes 03 April 2019

The Association’s Board of Directors Promoting a Unified Regimental Spirit Total $5,000.00 ASSIST ROYAL CANADIANS IN NEED Establish and maintain liaison with legitimate veterans' organizations $500.00 Assist Royal Canadians in Need Total $500.00 CONTRIBUTE TO THE PERPETUATION OF REGIMENTAL HISTORY, HERITAGE, TRADITIONS AND VALUES Celebrate regimental historic events and accomplishments $1,000.00 Recognize and remember our fallen $1,000.00 Contribute to the sustainment of the Regimental Museum $1,000.00 Contribute to the Perpetuation of Regimental History, Heritage, Traditions and $3,000.00 Values Total EXERCISE INSTITUTIONAL LEADERSHIP Contribute to regimental governance and management Conduct AGM $1,200.00 Deposit membership fees in the Trust $8,500.00 Mandated travel to attend Senate meetings $230.00 Mandated travel to attend REC meetings $230.00 Mandated travel to attend RCR Trust meetings $300.00 Mandated travel to attend RCR Museum meetings $400.00 Promulgate and comply with approved by-laws Legal fees and disbursements $1,500.00 Elect and sustain an effective Board of Directors Conduct Board of Directors meetings $400.00 Directors' insurance $750.00 Establish and sustain an effective Executive Secretariat Executive Secretariat operations $300.00 Bookkeeping services $4,000.00 Bambora Service fees $340.00 Equipment rental $500.00 Hardware purchases $300.00 Printing $400.00 Office Supplies, Stamps, etc. $150.00 Executive Secretariat contingency $300.00 Develop and maintain Associations communications infrastructure Promulgate and implement a fully resourced 5-year strategic plan Page G2 Minutes 03 April 2019

The Association’s Board of Directors Conduct planning session $1,000.00 Engage in forward-looking development planning Conduct Honorary Advisory Council Meeting $300.00 Exercise Institutional Stewardship Total $21,100.00 TOTAL EXPENDITURES $55,000.00 BALANCE $0.00 Jim Cox Sandy McQuarrie Chair, Board of Directors Executive Director 12 March 2019 12 March 2019 Page G3 Minutes 03 April 2019

Annex F to BOD Minutes dated 02 Apr 10 Chair’s Report REMEMBERANCE 1 I wish to acknowledge and reflect on the unfortunate passing of BGen (Ret'd) Jim Bruce, in Halifax, on 28 February 2019, after a short illness. Jim was President of the Nova Scotia Branch, a stalwart Association supporter, long-serving Royal Canadian and just a terrific soldier. He will be missed. I should also offer my appreciation to Jim Simms, who represented the Association and the Board of Directors at Jim Bruce’s funeral. GENERAL 2 This report reviews Association activity since our last Board meeting on 10 January 2019, describes work to be done at this meeting of the Board and previews future work. You will see proposed resolutions in the meeting agenda. 3 Please note that supporting information for this Board meeting is posted on the Board of Directors workspace, on the Association website, including the minutes of our previous meeting on 10 January, financial reports and membership numbers. i. REVIEW 4 Since the last Board meeting on 10 January, we have: a. Established an Honorary Advisory Committee, as described in By- law No. 1, Article 9.02; b. Hired a professional bookkeeper (Bookkeeping Bureau, in Ottawa (Orleans), Ontario; c. Conducted a detailed review of our accounts and accounting practices in order to produce accurate and credible 2018 end-year and 2019 first quarter financial statements. They will be presented for Board approval during this meeting; d. Made preliminary arrangements to conduct the 2019 Honorary Advisory Council meeting and Annual General Meeting on Saturday 22 June 2019, at the Royal Canadian Legion Branch 632, in Ottawa (Orleans) Ontario; e. Promulgated SOP 201, Response to Death or Serious Illness of a Royal Canadian, sponsored by Rick Reid; f. Supported the Regimental Senior NCO Indoctrination Course (RSNCOIC), sponsored by 2 RCR in Gagetown; Page F1 Minutes 03 April 2019

The Association’s Board of Directors g. Redistributed a deceased Royal Canadian's medical assistance equipment, donated by his daughter, coordinated by Sandy McQuarrie; and h. Witnessed numerous branch events across the country. j. OLD BUSINESS 5 There is much to do during this meeting because we must review and decide on significant measures requiring membership approval at the 2019 AGM on 22 June. Important items need to be approved now, so they can be included in the AGM notice to members that must go out by the beginning of May 2019. 6 First, the Treasurer's report will clarify our detailed financial situation, as at the end of 2018 and for the first quarter of 2019, as of 26 March 2019. 7 Second, the Secretary's report will lay the foundation for our certification of active branches. Our finances allow us to offer some financial support to certified branches in the form of a $10 membership subsidy for each branch member registered on Member 365. As well, I’ll be seeking approval of recent membership applications received since our last meeting. There are, however, subsidiary issues to be sorted here. We have about $1875 outstanding in overdue membership fees. The Board should decide on the disposition of those who do not pay their dues. Some suggestions have been offered, so we will need to decide on specific action. 8 Director's and committee reports will bring us up to date on various work being done on issues such as recognizing regimental valour and Life Memberships and awards. Please keep your verbal reports brief and focus on what we need to know as a Board and what we might be called upon to approve. As mentioned previously, we hope to keep Board proceedings focussed on decision-making, after issues have been aired and debated separately. I’ll hesitate to table resolutions for which Directors have had insufficient time to contemplate. 9 We must approve the list of candidates to stand for election as Directors, for a two-year term, at the 2019 AGM. It consists of Jim MacInnis and Sandy McQuarrie. Also, given, the strength and status of branches previously certified, we will also identify the presidents of the five largest active branches who will be invited to stand for election as Directors, for a one-year term. Hopefully a new Greater Toronto Branch will have submitted its application and commitment in time to be considered. 10 There will likely be some discussion of our strategic plan, specifically aimed at identifying future strategic efforts in the years ahead. We’ll not be able to decide on a final draft on 2 April, but shortly thereafter, the Executive Committee will meet, with the intent of promulgating a new strategic plan for 2021-2023 as soon as possible for Board approval and subsequent inclusion in the AGM notice to all members. Page G2 Minutes 03 April 2019

The Association’s Board of Directors 11 Finally, there is the continuing issue of recruiting a Secretary and Treasurer for the Executive Secretariat. It is hoped that Directors and other members can exercise some effort in finding appropriate candidates. k. NEW BUSINESS 12 These items are identified in the meeting agenda an presented for the Board’s information. They will be developed as required. Not all will need Board attention. Jim Cox Chair, Board of Directors The RCR Association Page G3 Minutes 03 April 2019

The Association’s Board of Directors Annex G to BOD Minutes dated 02 Apr 10 Promoting a Unified Regimental Spirit Report Gentlemen, Since the last Board meeting my time and effort has been directed towards two main goals. The first has been the drafting and gaining adoption of Association SOP 201, Response to Death or Serious Illness of a Royal Canadian. As that SOP has now been adopted the activity of the Standing Outreach Committee will now go into developing two Aide Memoires of best practices, one each in support of SOP 201 and a compilation of best Branch operating practices. I have just recently sent the members of the Standing Life membership and Awards Committee a last (hopefully) draft of SOP 202 - Life Membership and Awards Committee for their final comment. I anticipate promulgating to Board members a Committee recommended Draft for your review and comment by mid-April 2019 with the expected tabling of a resolution for adoption of an approved SOP 202 by end April. Respectfully, Pro Patria Rick Reid Page G1 Minutes 03 April 2019

The Association’s Board of Directors Annex H to BOD Minutes dated 02 Apr 10 Contributing to the Preservations of Regimental History and Heritage Report Gents, as you know I've been tasked to develop a concept on how we might celebrate regimental valour taken within the context of recognised individual acts of heroism. I must point out that I'm only half way through, as my thought process has led me to determine that before we figure out how to celebrate valour, we need to confirm who should be on our list. I've delved into a lot of reference material much of which I've found available on the internet. Along the way, as I explored through all of this, I consulted with my committee on various matters. I believe I have some consensus with the logic as it is described below through an estimate process. However, there exists sentiment within the committee that the Regiment should keep, and should have kept, an available record of all Royal Canadians who have been bestowed honours. I believe that that issue is outside of my mandate. Nonetheless, I thought that it was important enough to at least mention here. I should point out that we've already made a good start identifying our recipients as Sandy has put our Victoria Cross and Queen's Scarf recipients on a page on our website. This webpage also states that recipients of other awards can be found on the Governor General's webpage to which there is a link. Unfortunately, this link will only give you recipients since 1970. For Sandy, recipients of awards between 1812 and 1969 can be found at Library and Archives Canada (LAC) at this link, http://www.bac-lac.gc.ca/eng/discover/military-heritage/military- medals-1812-1969/Pages/military-medals-honours-awards.aspx. Regrettably, our Regiment's name is not cross referenced to individual names found on this list making the accompanying search engine difficult to use. I was able to find recipients from \"C Company, Infantry School\" (Riel Rebellion) but no one else identified as a Royal Canadian, despite numerous attempts at modifying the nomenclature. The list is also very large and includes things such as all recipients of 19th Century campaign medals and Canadian Decorations (CDs). (There are numerous other research venues out there from which an RCR list can be compiled.) There are couple of items of importance that I've learned along the way, and they need to be mentioned here because there are common misconceptions. First, Pte RR Thompson (Boer War) did not receive the Queen's Scarf because an application for the Victoria Cross was turned down. The Scarf was bestowed upon him because his name had been put forward for it when the announcement came that the Queen had produced these scarves as an award for gallantry. An application for the Victoria Cross was made several years after the war had ended; however, Britain in keeping with its policy of the day declined the application stating that the request had been made too late. This Page H1 Minutes 03 April 2019

The Association’s Board of Directors does not negate the incredible bravery displayed on that day during the battle of Paardeberg. Despite the Queen's Scarf having not been recognised as an official honour, only eight of these were given out, these are the only gallantry awards known to have been personally made by a reigning British Monarch, and Pte Thompson is the only Canadian recipient. However long or short our Valour List is, there is consensus among my team that Pte Thompson should be included. Second, with regard to gallantry in battle, until 1993, historically, the Distinguished Service Order (DSO) was deemed the next highest award to the Victoria Cross (VC) in the UK (and in Canada prior to 1972). However, only officers were invested into the order. Officers were also invested into the DSO for exceptional leadership under fire. Initially, my thinking had me believe that this ought to be separate from a DSO awarded for gallantry. I was wrong. Accepting responsibility to command, enduring the stress associated with this while having the intestinal fortitude to see a plan through to success against extreme odds is courageous; albeit the commander may not have been in the front lines as often as his soldiers. One has to simply understand the reasons why LGen Arthur Currie lived a short life to comprehend the impact that command in battle can have on one's physical and mental health. For NCMs, the Distinguished Conduct Medal (DCM), and its Air Force/Navy equivalents - Conspicuous Gallantry Medals (GCMs), were deemed the next highest award to the VC among NCMs. The idea of having different medals for different classes of ranks is a reflection of what was once the UK's (and Canada's) class conscious social structure. In 1993, after a review of their honours system, the UK repealed the DCM and GCM in favour of a new medal, the Conspicuous Gallantry Cross (CGC) which is now 2nd to the VC for gallantry in battle. The DSO is now third and it strictly relates to leadership under fire. The CGC, DSO and other medals, such as the British Army's Military Cross (MC) and Military Medal (MM) can now be awarded to any rank. I think that one can logically deduce that, under the pre-1972 Canadian honours system, our DSOs and DCMs should be deemed the next highest award to the VC and that these are the equivalent to today's 2nd highest award, the Star of Military Valour. Third, there is a misconception that Canada's meritorious service decorations are DSO equivalents. This could not be further from the truth. The Meritorious Service Cross (MSC) and Meritorious Service Medal (MSM) are intended to recognise high professionalism. Simply put, perhaps regrettably, Canada does not have a DSO equivalent that specifically recognises commendable leadership in battle. Inspired by an e-mail from Jim Cox, I devised a simple mission statement, made some assumptions and accepted a caveat that our list of valour recipients needs to be short. Below, I have pasted my estimate into this e-mail. I have come up with three COAs, and my preferred COA is the last one presented herein. I'm hoping to gauge your opinion and determine whether there is sufficient consensus to submit a resolution at our next board meeting. The Association \"will celebrate regimental valour\". Page H2 Minutes 03 April 2019

The Association’s Board of Directors My first assumption, keeping within the spirit of the Assoc, is that this applies to all valorous Royal Canadians and includes those who served in the name of the Crown in right of Canada before they were RCR, or after they'd served within the RCR. It should include former members of the British Army prior to Canada's independence in 1931, as Britain actively recruited for her armed services from among her colonies including Canada. Prior to independence, under British rule, when Britain was at war, her colonials were expected to support British interests. The 1931 Statute of Westminster, which gave us our independence, stopped British recruitment and any expectation that Canada would support any future British war interest. Taken within the current Canadian context, 'valour' means bravery in the face of enemy fire. This limits us, as it means peacetime/non-battle decorations such as our Cross of Valour, Star of Courage, Medal of Bravery, and the Order of Military Merit are precluded, as are the older British awards such as the George Cross and George Medal. It also means that foreign awards given while in the service of another country in wars where Canada was not a combatant are also precluded - in other words, the term 'enemy' must be our enemy. Therefore, as an example, we should not be recognizing Canadian Vietnam vets who before/later served in The RCR. Foreign awards deserve inclusion where Canada was involved in that particular war. A classic example of this are the Canadian soldiers who received Silver and Bronze Stars (with 'V' clasp) in the First Special Service Force under USA command in WW2, and who before/later served in The RCR. Nonetheless, I do not believe the mission statement should support valorous deeds by anyone who at the time of the deed had been under allegiance to another country, unless they were seconded to the Regiment where they received a Canadian award, or a British award requested by a Canadian commanding officer. The mission statement also precludes meritorious service as is taken within the Canadian context. The MSC and MSM are awarded, whether it be in war or peacetime, for high degrees of professionalism. Conversely, the mission does include the DSO, as companions of this order received the award for gallant and distinguished service under fire. Further, until the 1993 inception of the Conspicuous Gallantry Cross (CGC), in Britain (and formerly in Canada) the DSO was officially deemed the second highest award to the VC for gallant conduct. Given that the Canadian term 'valour' includes medals subordinate to the VC, it might behoove us to include all medals awarded for gallant conduct under fire from our old (British) system of honours. Formerly, this word was only used to describe actions within citations for the VC. Jim Cox's e-mail below insists on objectivity. I agree, and in this regard, we should not be picking apart citations to determine who should be deemed gallant within any particular category of awards. Therefore, as an example, should we choose to include DSO companions on the list, then, all RCR DSO recipients should be listed. (There was a brief period between 1914 and 1916 Page H3 Minutes 03 April 2019

The Association’s Board of Directors when staff officers were eligible for the DSO. Fortunately, none were given to RCR officers during that time.) Jim Cox insists that our 'Valour List' be short. (If we include all medal categories that fit within the above parameters, we might not achieve this limitation.) I believe the next step is to confirm the list of awards that fit into general parameters and determine whether or not it needs to be pared down. Here are the awards that I think could be eligible (you'll note that I've listed them in order of precedence under the UK and Canadian systems and I've included another category \"Other\"): BRITISH* VC CGC (2nd highest award for gallantry under fire since its inception in 1993. Given the date of its inception, this is strictly a foreign award.) DSO (Originally awarded to officers for both gallant conduct and distinguished service under fire, since 1993 it is awarded only for conspicuous leadership under fire to all ranks.) ** & *** Distinguished Service Cross (Navy - officers only) MC (Army - warrant officers and above) Distinguished Flying Cross (Air Force - warrant officers and above only) DCM (Army, other ranks - replaced by the CGC in 1993) *** CGM (Navy & Air Force other ranks- replaced by the CGC in 1993) *** Distinguished Service Medal (Navy, other ranks) MM (Army, Staff Sergeants and below) Distinguished Flying Medal (Air Force, Flight Sergeants and below) * British awards given to Canadians after 1972 should be deemed foreign awards ** There is no equivalent Canadian award. *** Recipients of these medals have informally been recognized as having committed deeds 2nd only to Victoria Cross recipients. CANADIAN VC (none awarded) SMV (arguably the CGC, DSC, MC, DFC, DCM, CGM equivalent) MMV (DSM, MM, DFM equivalent) OTHER The Queen's Scarf (crocheted by VRI specifically for gallantry in the 2nd Boer War. Only eight awarded, only one Canadian, Pte RR Thompson R.C.R. received this award. The Queen's Scarf is deemed a defacto extremely high and rare honour despite not having officially been listed on Britain's honour list.) Campaign gallantry awards. (Prior to the inception of the VC in 1856, unique gallantry medals were struck by Britain for specific campaigns. These were normally awarded to LCols/higher of the British Army, and rarely awarded to Page H4 Minutes 03 April 2019

The Association’s Board of Directors colonial officers especially during a time when British society adhered to a class system that looked down on colonials and saw the Army's rank and file pressed from poorhouses and slums. My research tells me that there is only one award Canadians were privy to, which was the Napoleonic era Army Gold Medal. I know of only one Canadian to have received this award, LCol Charles- Michel de Salaberry (Battle of Chateauguay, War of 1812.) He was also made a companion of the Order of the Bath. It is possible that deep research may find a recipient among the Regiment's lineage with 1812 era regiments, namely: The Loyal London Volunteers, 1st Regiment of Middlesex Militia, 1st Regiment of Oxford Militia. Foreign valour awards. (Awards given to Canadian soldiers while serving with allies, approved by the Canadian Government, and for service against an enemy of Canada.) Before we determine how to celebrate Regimental Valour, I think we should determine who it is that we're celebrating. The 'who' must be gleaned from a logically chosen set of awards as are listed above. First, I offer that we must consider the following factors: 1. The list should reflect a cross section of all ranks/Royal Canadians throughout and celebrate our history and who we are. 2. The list must embrace/span our living generations preserving bonds of comradeship. 3. The list must be short enough to remember and have impact on regimental pride/morale. 4. The list should be short enough to accurately research [and remember]. 5. Costs should be relatively inexpensive. 6. Promulgation of a memorial/celebratory venue (s) should be relatively easy. I offer the following Courses of Action (COAs): A. \"Everybody\"- all of the above awards: Advantages: 1. It celebrates all of our valorous soldiers without affront to any particular group. 2. It celebrates our entire war history. Disadvantages: 1. The list will be too large for anyone to remember who our principle heroes are and diminish the aim. 2. The need for accuracy will demand extensive research that may not capture all recipients. 3. We may require professional research help at significant financial cost. 4. Promulgation of any memorial concept is likely to be expensive. Page H5 Minutes 03 April 2019

The Association’s Board of Directors B. The Short List - the VC, the lesser Canadian valour awards (SMV, MMV) and the Queen's Scarf: Advantages: 1. The list will be short, thus, meeting a key limitation, it will be easy to remember and supports the aim. 2. The list identifies our most gallant, and profiles recent personages still known amongst our serving soldiers. 3. Promulgation of any memorial will be easy and cheap. Disadvantages 1. It denies most of our gallant deeds prior to 1972, thus, it does not support our whole history. 2. It is an affront to older generations of RCR who may have known the gallant men prior to 1972 and flies in the face of preserving bonds of comradeship. 3. The list may not be large and encompassing enough to impact our members. (It doesn't sufficiently answer common historical questions: who were our heroic offrs, Sgts-maj, NCOs and soldiers throughout our history?) C. The Select List - the VC, DSO, DCM, GCM (if any), SMV, The Queen's Scarf, pre-1856 Campaign gallantry awards (if any), foreign gallantry awards deemed not less than 2nd highest award of a state. Advantages 1. The list supporting our highest and 'second highest' awards will still be short and soundly meet the aim. 2. The list spans all of our generations, where/under whom they may have served and reflects upon our entire history. 3. The list preserves bonds of comradeship. 4. Research will be relatively easy. 5. Any costs will be less than Option A. Disadvantages 1. It won't list everyone, and some will be disappointed. This can be offset whereby, whatever our memorial/celebratory venue becomes, a generic statement recognizing the other gallant Royal Canadians can be included. As said, I champion Option C. I now open the floor to any discussion. If there is enough consensus, I will table a resolution. If not, I will take your advice and return to the drawing Board. I request your feedback before 27 March. Page H6 Minutes 03 April 2019

Annex I to BOD Minutes dated 02 Apr 10 Report of the Standing Nominating Committee Chair, My report for The RCR Association Standing Nominating Committee in advance of AGM 2019 and for consideration at the 2 April Board meeting follows. The committee consisted of myself and Geordie Elms (with whom I exchanged one last time this evening). As you know, the current board consists of 12 directors: • Jim Cox • Denis Thompson • Sandy McQuarrie • Jim Simms • Jim MacInnis • Rick Reid • Iain MacLean Plus, five Branch Presidents from the five largest branches • Jim Davis • Jim Bruce – deceased • Bob Near • Don Riley • Jim Thomson IAW By-Law No. 1 those who must stand-down or seek re-election at AGM 2019 are: • Sandy McQuarrie • Jim MacInnis Plus, the four Branch Presidents The notice for nominees for the Board went out on 27 January 2019. Both Sandy McQuarrie and Jim MacInnis have indicated a willingness to stand again. Five additional nominees will be put forward from among the presidents of the five largest branches (and here Toronto may be in contention, but we will just have to let the numbers do the talking). There have been no other interested parties come forward. If you and the Board are content, these candidates will be presented by myself to the AGM for election. Denis Thompson Chair, The RCR Association Standing Nominating Committee Page I1 Minutes 03 April 2019