20230603_ROD_Senate_19_Apr_23_Signed.pdf (Reformatted)

The RCR Senate Record of Decisions 19 April 2023

Record of Decisions of the Regimental Senate 19 April 2023 Table of Contents Distribution List .......................................................................................................................................... 3 ITEM I - WELCOME AND CALL TO ORDER.......................................................................................... 4 Land Acknowledgement ........................................................................................................................... 4 Regimental Prayer..................................................................................................................................... 4 Roll of Departed Comrades ...................................................................................................................... 4 Opening Remarks...................................................................................................................................... 4 ITEM II - REVIEW AND MOTION TO APPROVE THE MINUTES 20 JUNE 2022 (1110HRS) .... 4 ITEM III - REPORTS ................................................................................................................................ 4 Regimental Executive Committee ............................................................................................................ 5 Enhanced Departure Gift .......................................................................................................................... 5 Battle Honours and Colours discussion .................................................................................................... 5 Post Command Gift................................................................................................................................... 5 Mess Kit.................................................................................................................................................... 5 National Annual Regimental Social Event................................................................................................ 5 ITEM IV - CONTINUING BUSINESS .................................................................................................... 6 OP Huskey 80 ........................................................................................................................................... 6 Regimental Colours .................................................................................................................................. 6 OP ORTONA 80 ....................................................................................................................................... 8 Regimental History Vol III:....................................................................................................................... 8 Patrons ...................................................................................................................................................... 8 ITEM V – NEW BUSINESS ...................................................................................................................... 9 ITEM VI - REPORTS ................................................................................................................................ 9 RCWO ...................................................................................................................................................... 9 The RCR Association.............................................................................................................................. 10 The 140th Reunion.................................................................................................................................. 11 Governance Review ................................................................................................................................ 11 John Barnes Book ................................................................................................................................... 11 Chair of Association Comments ............................................................................................................. 11 The RCR Trust ........................................................................................................................................ 11 The RCR Museums................................................................................................................................. 13 ITEM VII - POINTS FROM THE FLOOR/ROUND TABLE ............................................................. 13 RHQ Update............................................................................................................................................ 13 ITEM VII - CLOSING REMARKS AND ADJOURNMENT .............................................................. 13 Page 1 of 14

Record of Decisions of the Regimental Senate 19 April 2023 Page 2 of 14

Record of Decisions of the Regimental Senate 19 April 2023 1150-1 (RM) 27 April 2023 DISTRIBUTION LIST The Royal Canadian Regiment Record of Decisions of the Regimental Senate CDA HQ, Kingston, ON 19 April 2023 Members Present Chairperson ......................................................................................MGen D.C. Aitchison Colonel of the Regiment ..................................................................MGen (Ret’d) D.W. Thompson Former Colonels of the Regiment....................................................Col (Ret’d) W.J. Aitchison Serving General Officers MGen C.J.J. Mialkowski MGen P.K. Scott BGen J.D.V. Vass Regimental Colonel .........................................................................Col B.F. Healey Regimental Secretary .......................................................................LCol D.R.P. Pappin Treasurer, The RCR Trust ................................................................Maj (Ret’d) D. Nolan Chairperson The RCR Association ..................................................Col (Ret’d) S McQuarrie Regimental CWO.............................................................................CWO T.K. Verner Executive Director Museum ............................................................Dr G. Stanciu, PhD Also Present Regimental Major ............................................................................Maj B.M. Plaunt Regimental Adjutant ........................................................................Capt S.S. Robinson Members Absent Former Colonels of the Regiment MGen (Ret’d)W.M.Holmes MGen (Ret’d) T.F. de Faye H David Johnston MGen (Ret’d) J.I. Fenton Immediate Past Chairperson ............................................................LGen (Ret’d) O.H. Lavoie Serving General Officers LGen S.J.R. Whelan MGen G.R. Smith BGen C.I. Oberwarth Chairperson REC .............................................................................Col J.C. Guiney Immediate Past Regt CWO..............................................................CWO K.M. Olstad Chairperson Museum B.O.D............................................................John Mombourquette Page 3 of 14

Record of Decisions of the Regimental Senate 19 April 2023 ITEM I - WELCOME AND CALL TO ORDER Land Acknowledgement 1. Chair following the land acknowledgement – I have an Indigenous advisor that I leverage to better understand about the indigenous communities and their history. Also, RMC took onboard an Indigenous Scholar to assist in the Indigenization of their programs, in particular the Indigenous Leadership Opportunity Year. I have had a lot of interaction with them as it is a CDA program run by RMC. This peninsula that RMC is located on is a traditional learning location for the Huron Wendat and the Anishinaabeg People. It is interesting that an institute of higher learning is on a traditional area of higher learning. Regimental Prayer Roll of Departed Comrades 2. Thirty-five names on the list. A minute of reflection was observed. Opening Remarks 3. The Chair commented that we have a light agenda, and he looks forward to the Regt Col and the RCWO reports as we discuss health of the serving component of The Regiment. There is some recent GO movement, BGen John Vass was promoted, and there will be some more promotions as people retire. Senior CWOs moving up, like CWOs Grondin, Hawthorne and Crawford. There is a deep bench in The RCR and lots of people working outside The Regiment. The incoming Chair of Senate is MGen Greg Smith, unfortunately he cannot be here today because he is outside Canada with his job. He understands the commitments of this job with regards to his day job. He travels with Senior Leaders from the DND on international travel and will be very busy. 4. The continuing business will be discussed, some of it will wrap up this year, Vol III, Colours, OP Husky 23, and get some momentum on regimental governance. Then it is up to REC and Senate to continue to work on governance. He thanked all the people who made the trip today. ITEM II - REVIEW AND MOTION TO APPROVE THE MINUTES 20 JUNE 2022 (1110HRS) 5. Resolved that the minutes of the 7 November 2022 meeting of the Regimental Senate be approved as proposed. Motion: Regimental Secretary; Second: Regimental Colonel. Motion Carried. ITEM III - REPORTS Regimental Colonel 6. Outlined the state of the Regiment. We will have 5 promoted to Colonel. LCol Summerfield will be promoted and take over OP IMPACT. No change to the LCol promotions. In 2023 LCol Cox will go to 2 RCR, LCol Rogerson to 3 RCR, LCol Miller to 5 CDTC, and LCol Moore to Pers SVC 5 CDSG. We were asked to provide nominations for The Osside Institute, CFLS, CAF TU MB/Sask, and CAF TU NB/PEI. We were not successful in any of them. The 2024 Command Positions were presented, there were 12 positions competed for. We were successful in 2, 1 RCR and 4 CDTC, and were the Army nominations for 3, VCDS Gp G3/ HQ CO, VCDS OUTCAN Coord O, and CFLRS. The commanders will be announced this fall or in the new year. The posting plot is 95% complete, there are some changes due to retirements. CAF TU CO appointments are now 2 years instead of 3 years. 7. There is a reduction in the staff at CFC there is a reduction in the number of JCSP vacancies. The distance learning program may become a blended learning program which will allow for more candidates. There is the ASB for outside Canada Tier 4 Command in the fall and in April the ASB for Tier 4 Command/RSM appointments for APS 2025. 8. The Regt Col is always asked, ‘Why is my file not competitive?’, there is no easy answer. It depends on which position they are competed for. They might be really competitive in one position but Page 4 of 14

Record of Decisions of the Regimental Senate 19 April 2023 not competitive in another. The member controls education and second language. There is no SCRIT for command positions. It depends on how the board reads the file. 9. MGen Scott - The members look at the names and make the decision based on who they believe would be the best fit for the job. 10. MGen Mialkowski - There are 15 members of the board across the Army, there is a positive assessment that the right person is selected. 11. Regt Col - The problem is providing feedback to the member on why they were not successful in receiving any command appointment when their PER states that they must command a battalion. They have second language and master’s degrees, and they are not selected for any command appointment. It is some of the concerns among our officers. We need to talk about how we approach our nominations. Do we put our strongest files against every position, or do we nominate everyone who has been told they must command against at least one position. We had one file that was put against a Pers Svc Position three times, the first two times they were not competitive and the third time they were. It matters who else was competed. It matters how the board members read your file and your background on how the board members feel you will be a fit in that unit. The last RSB for the cycle will be 7 Jun 23 in Petawawa. The Regt Col and the mentors will conduct their official handover. Chair – thanks for taking the role of Regt Col and the energy that you put into the job. Regimental Executive Committee 12. The Regt Sect presented the REC because Chair REC was not available. The REC was held on 23 February 2023 in person and by videoconference. Enhanced Departure Gift 13. The decision was made on what the gift will be. The first one was handed out to CWO (ret’d) Jack Durnford at his DWD last Friday. The differences will be the Officer/CWO Cap badge or the metal cap badge, select which BN numeral you have on your Colours or generic, and your rank that you retire at. We have a backlog of about 25 that we will get delivered. RCWO asked if their any supply chain issues. Regt Sect said there are no issues with the supply chain. Battle Honours and Colours discussion 14. We will save for Continuing Business. Post Command Gift 15. This is for all Army Succession Planned COs and RSMs from APS 2023 and on. It is the two Colours in a frame. Battalion COs and RSMs will get the BN Numbers and all but it was decided that it would be too difficult and therefore we will not do it. Mess Kit 16. The RM sent out an email updating the Regimental Mess Kit explaining that it is now gender neutral. Members decide the pants or skirt and footwear. The RM is working on Patrols are authorised for wear whenever you could wear DEUs. There are several different orders of dress for the Patrols. The RM is working through them. We are going to have a waist sash. We have produced one pair to produce photos. There may be others who have to wear DEUs often, it will be about $1,000 for a set. We tried to use mess kit pants, but they are a different colour. National Annual Regimental Social Event 17. REC is looking to institute a National Annual Regimental Social Event. There are two COAs being explored. One is along the lines of the Army Ball, U.S. Marine Corps Ball, same time every year, Page 5 of 14

Record of Decisions of the Regimental Senate 19 April 2023 same location, Beaver Out and present the Enhanced Departure Gift to those who have retired or are retiring, an all-ranks format. 18. The second is turning around something like the Christmas Regimental Mess Dinner into a DWD. It is done regionally every year regardless of what is going on in Petawawa, Gagetown, and London. It would mean that we may have to seek annual funding from the Trust to fund this. This would allow all members of the regiment to be recognized for their service upon retirement. REC will look at it and come to a decision on what it will look like. This year we will tie this to the regimental Christmas Dinner in Petawawa. We will have it look like 3 separate rooms where people will receive their gifts. 19. Chair REC is hoping we will make 2 decisions today, 1 is the design of the Colours and 1 is the future of the Patrons. ITEM IV - CONTINUING BUSINESS OP Huskey 80 20. With the retirement of the OP Husky 80 1 CDN Div plan we are now leaning on Mr Gregory’s plan. RHQ is refocussing our planning onto part of Mr Gregory’s plan. The activities and dates were presented. It is a weeklong event with the members and the association members walking if they wish to. There will be commemorations every day and they main commemoration is Agira on the evening of 29 July 2023. There will be a Remembrance Day type ceremony at that location. We are planning three members, the two LGen Vance Award recipients and a 3rd being a member of 3 RCR which is yet to be identified. 4 RCR did not provide a return. We are at about a $25,000 projected expenditure. We want to maintain some of the $60,000 for OP ORTONA 80 in December. Maj McGregor is taking the lead for the on-ground planning of OP ORTONA 80. This is all Trust Fund money. We will be a little different as we will be centrally located for accommodations, and we will transport people for the daily walks. Col (ret’d) Davis is looking into a monument or plaque that we can leave at one of the locations. It will be approximately $5,000 for the plaque. We will expand this activity to include one more person if we can. Col (ret’d) Davis and Capt Hand will stage manage this event. Regimental Colours 21. There was a lot of research conducted with DHH and then we received feedback from the regiment. We must decide on what our Colours will look like for the next lifecycle of 20-25 years. Presently RSOs dictates that the natural evolution to the new monarch. 1 and 2 RCR require Regimental Colours, 1,2, and 3 RCR require Kings Colours. Images of our past Colours were presented. The evolution aligns with the following customs of the service Regiment is designated Right of Line of the RCIC, Senior Regular Force Infantry Regiment in the Canadian Order of Battle, A-Coy 1 RCR is designated ‘The Duke of Edinburg’s Coy”, and we are the only Canadian Regiment that has the reigning monarch’s cypher as a central device. The RCD Gideon has EIIR on it and was consecrated 9 Dec 22. There is some expectation that the reigning monarch could assume the role of C-in-C for the regiment. The Colours will remain in service for their lifecycle regardless of design or monarch change. We must wait for GoC’s approval/adoption of the Canadian version of the King’s crown. A decision now would align with DHH contract tender in Spring 2024. DHH can only get 8-10 Colours a year. The RCAF is getting 10 Colours for their 100th Anniversary. The RCR remains a priority for DHH. DHH wants to lifecycle a stand of Colours at a time instead of individual Colours. The natural evolution was presented. CIIIR as the central device. This keeps with the regimental tradition, not further decision or discussion, this is only being discussed because there has been no discussion in modern memory on our Colours, regiments unique and honoured with the Infantry Corps, and reinforces the regiments ties to the Crown. You could realistically see battalions with 2 different cyphers over time. There is a procedure for any change, the Senate must make any decision to change and must be within the customs of service and REC may make recommendations to Senate. Some changes may be; the number of sets of Colours, the battle honours emblazoned, the cyphers, BN indicators, design elements (ie central devices, ribbons, maple Page 6 of 14

Record of Decisions of the Regimental Senate 19 April 2023 leaves), and the layout. The protocol for change is that the Sovereign’s Office would have to approve any change in the design of the Colours which could take a year. We are waiting for the CIIIR Crown design from the GoC. Other then the natural evolution two other options were presented. The ‘VRI’ in the centre with the CIIIR Crown on the top. This would require approval from the Senate and acknowledgement from the Sovereign’s Office, must await GoC approval of CIIIR Crown, it is a highly recognizable and associated regimental symbol, and there is potential sensitivity to the ‘Imperatrix’ in the present political climate. Option 3 would be the primary badge of the regiment in the centre. This would require approval of the Senate and acknowledgement of the Sovereign’s Office, it does not adhere to our traditions of The RCR, but it is used by other regiments, it is familiar to members of the regiment, the CAF, and veterans, it off balances the Colours, and the potential sensitivity to ‘Imperatrix’. The results of the pole were presented. It is worth noting that the battalions are younger and wanted a change. REC recommends Option 1. 22. Chair of Association – 402 votes, Option 1 – 200 votes, Option 2 – 172, and Option 3 – 30. 23. Regt Sect – we did not ask how the battalions made the decision. We were told some had a vote amongst who was available at that time. It is worth noting that the older members voted for the tradition. 24. RCWO – The CWOs did not vote because they did not want to skew the vote but were good with Option 1 or 2. 25. Chair – there will be a delay if we go with option 2 due to the design needing to be redone. 26. Regt Sect – if we go to contract in the spring 2024 we may have Colours in hand at Christmas 2024. If we have a design change it could push us to 2 years away from Colours. We have an in at DHH now with CWO Green and Mr Greg Miller. 1 RCRs Colours are almost un-parade-able right now. 27. RCWO – we could go with 1 set of Colours with no battalion designator. This option received no traction at REC. As the Inf Corps CWO I knew we were under pressure to be in the que before the RCAF. We tried to receive the Colours in time for the Afghanistan memorials. 28. MGen Scott – if we go with CIIIR, in 60 years to see the evolution of all the Colours and show the progression with the reigning monarch. This is part of the regimental story and is not generic. If King Charles only lives for 10 years then we will have a chance to change then. If we go with ‘VRI’ remains generic and we see no progression. 29. RCWO – we need to acknowledge the old versus young vote. The younger members are much more influenced by social media and there is a lot of bad press around the Royal Family right now. 30. BGen Vass – I voted for Option 1 for the tradition. I did not realize that we started with VRI because of the monarch. 31. Regt Sect – we are not ready to decide about the Battle Honours because the Aboriginal Advisors are still having the discussions. The Guards have decided to keep their Canadian Battle Honours and adjusted their write ups to show both sides. The Metis have a cairn on the place of the battle, and they are probably alright with us keeping the Battle Honours because they have their own remembrance location. We would also have to adjust our write ups in RSOs to show both sides of the battles. The RCR received the Battle Honours through lobbying and not by the policy at the time. We are no where near making decisions on the Battle Honours so we can not let this influence the decision on the central device. 32. Chair – we need to get the Colours produced with Afghanistan because the number of Afghanistan medals on parade is getting less and less. 33. Regt Sect – DHH has not received direction to look at the Battle Honours so we and the Guards are ahead of the curve. I know the CCA is looking at the Battle Honours. 34. CoTR – is comfortable with Option with 1 or 2. In the interest of time we pretty much have to go with Option 1 and it is traditionally speaking what the regiment has done in the past. I voted for Option 2 Page 7 of 14

Record of Decisions of the Regimental Senate 19 April 2023 in the Association pole. I spoke to soldiers in 1 and 3 RCR and the young people wanted Option 2. I am comfortable with Option 1 and we need to put it to a vote. 35. Chair – the soldiers will become more comfortable with the connection to the Sovereign. When he has his first visit the connection may strengthen. Regt Sect – Motion – Adopt Option 1 as the Senate’s choice for the Colours. 2nd – Chair of the Association. All in favour, none opposed, motion carried. OP ORTONA 80 36. RM – I have presented all that RHQ is aware of at this time. We are still targeting December and it will be a similar size group as OP HUSKY. Some members may pay their own way to go there. Regimental History Vol III: 37. Col (ret’d) Joe Aitchison – The last proof was distributed in February and all comments were due back the end of March 2023. Tanya is editing the changes and then it goes to professional editing, which is photos, maps, and graphs. We are still working towards a release in the fall. There should be a very few custom-made volumes at the reunion. They should generate interest for people to place orders. 38. Chair of Association – BGen (ret’d) Simms indicated that all members of the Senate would receive a copy to proofread. 39. Col (ret’d) Aitchison – I do not know if that will happen. The copy has been in Tanya’s hands for 19 days. There were a few more edits. The teams the regiment put into competitions was not mentioned. Both Canadian and International Competitions were not included. 40. RM – after the professional editing it will have to go to indexing which will take about a month, the target is June. Then we will start soliciting a printer to start the printing. Their will be a 4-6 month delay before they start to print. Once they start printing it will be quick. We are probably looking at a December release. 41. Chair – is there an intent to circulate to Senate? 42. RM – there is still the plan to get it to Senate. It was supposed to be in March and I think it will be delayed. 43. Chair – I am not sure the Senate would pick up anything. Has the cover been decided upon? 44. Col (ret’d) Aitchison – no, the decision has not been made. There are still the 4 options. Patrons 45. Regt Sect – Chair REC would like a decision. We have 2 Patrons, Judith Irving and Mike Holmes. Mike is not very engaged with the regiment. We have not given them terms of service in the past. What does the Senate want from out Patrons. 46. CotR – they both have donated $5,000 to the reunion. Chair of the Association – no, we have asked them each for $5,000. Neither has donated any money yet. 47. CotR – I know Judith has indicated that both she and her husband will attend the reunion. I think it is time to let Mike Holmes go as discussed previous. We cannot axe him until after we find out if he contributed. 48. Regt Sect – does Senate see value in keeping the patrons, if that is a yes then what does that look like. Should we add structure or should it be looser. Should there be a set period for a patron unless we up it. We need to understand at RHQ what the Senate would like. Chair REC stated there are some concerns of the HLCols and how they are selected. 49. CotR – Judith does support the regiment and visits 2 RCR regularly. She is engaged where she wants to be which is the East Coast. She contributed $10,000 to the Afghanistan Memorial and $1,000 a Page 8 of 14

Record of Decisions of the Regimental Senate 19 April 2023 year to the Pipes and Drums. I think we should keep it nice and loose and keep the decisions at Senate. If we decide we want another one we just need to be selective. Maybe we give Mike the letter after the reunion. 50. Chair – yes we want patrons. We want a broad frame. The Senate can choose how and when we on and off ramp someone. The Senate can decide to off ramp Mr Holmes and the timing based on whether he is engaged with reunion. 51. Regt Sect – the CotR suggested that we have patrons for a term which gives us ne but not on what they do as a patron. We can off-ramp Mr Holmes with a letter at a time to be decided in the future. We need to have a mechanism to onboard people in the future. 52. Chair – we need to look at why we want patrons in general not why we select a specific patron. 53. Col (ret’d) Aitchison – he was selected to appeal to the younger generation. We knew it would be hard to break into his agenda. We have failed miserably to break into his agenda. 54. Regt Sect – the concept of patronage is in governance and all the details surrounding the patrons. 55. Col (ret’d) Aitchison – we should also have a discussion on the Regimental Sculpture. He stated he would make a piece every year. We have not taken him up on it. There is another space to advance our purposes using other people’s talents. 56. Chair – who do we want to memorialise from decades past. Milton Gregg that we already have. Strome Galloway was mentioned. John Marr would not have his bust made. 57. BGen Vass – a good start point for the patron terms of service would be a HLCol TOS for reserve regiments. 58. MGen Scott – let’s cut Mr Holmes loose now before the money makes us look bad. We should cut him loose now. We should do it sooner rather then later. CoTR – he has been sent several letters in the past. We should vote on letting him go in September or October. 59. Col(ret’d) Aitchison – we onboarded him December 2013 at the regimental dinner. 60. Chair – why do we not send him a letter in December 2023 thanking him for his 10 years service. 61. CoTR – Judith wants to stay as a patron and has written personal notes to Mr Holmes to contribute money to the Afghanistan Memorial. Judith has remained tied to the regiment and the 2nd battalion. 62. Regt Sect – motion The Regiment ends the Patronage to the regiment of Mr Mike Holmes in December 2023 by letter from the CotR. 2nd MGen Scott. Carried. 63. Chair – the terms of service for the patrons should be in the governance of the regiment. ITEM V – NEW BUSINESS 64. No agenda points were forwarded to RHQ for new business. ITEM VI - REPORTS RCWO 65. RCWO – the statistics were presented. We are staffed at about 90% average. The ERE numbers are higher because they are schools and staff positions. There are some problems areas in the MCpl area, because the mechanised battalions had their MCpl numbers doubled. Infantry is at 91% full for all NCMs. The MCpl rank is low in the Infantry at large. 66. Chair – the Infantry is healthy as a corps compared to other trades. RCWO – yes, but there are some challenges because of the reconstitution efforts. The Infantry is providing lots of people to the Page 9 of 14

Record of Decisions of the Regimental Senate 19 April 2023 institution for to staff, schools, and missions. Whether the PYs that that were taken from the Infantry for Mission Task Cadre will be returned to the Infantry or will they go to enablers in the CCSP. 67. Chair – according to MIL PERS COM Group the CAF will hit between 6466% of our intake requirement. 68. RCWO – the Infantry will hit 61% of our SIP. The math for OP PARADIGM said that if we brought in 105% of our SIP we would be healthy in 7-8 years. That means that if we are at 60% of our SIP we are circling the drain and we will have a smaller force. We will have to have quality over quantity. Chair – the attraction application rate is stagnant. The permanent resident application rate is phenomenal but they take 12-18 months to complete the security clearance. 69. RCWO – there are great initiatives, but they take time and we need to manage expectations. The comms school has created a stand-alone network so they learn the systems before they receive the security clearances. 70. MGen Scott – are we filling 95% of the Cpl/Pte across the Infantry Corps? RCWO – yes. The problem is the attrition rate. The soldiers arrive at the units and the leadership is gone and therefore they release. The missing middle ranks are causing a problem. We are not keeping enough soldiers to promote them to the middle ranks. The soldiers do not know who their chain of command is because they are always gone. 71. BGen Vass – this is a snapshot in time and memories are short. COVID caused some problems because people could not train and the deployments were fewer. 72. CoTR – the motivation is growing because tours are coming and troops are deploying. 73. RCWO – trending towards higher numbers. The Infantry feeds CANSOFCOM and much of the institution. We should be closer to 105% because of the troops leaving. In the CAF TU we had 35 members last year and this year we are at 17, mostly from the middle, so we are trending to be a higher number then last year. We will have to keep an eye on it. 74. Regt Sect – my units’ numbers are growing. CAT TU E ON has 225 plus members and they can serve from 6 months to 4 years. Quebec and NCR are larger than E ON. 75. RCWO – We have the 4 battalions and 18 other CWOs. CWO Valik is looking for 1 more year to reach 55 years old. The Army CWO is looking to employ him in the institution for 1 year and employ them geographically where they want to retire. They will fill a Capt billet for a year or 2. This allows them to retire as a member of the SNR NCO. The mentor list was presented. The NCM RSB is opened to all CWOs and the MWOs who are mentors. The CWOs are at the table and the MWOs back bench. This allows for corporate memory on why the decisions were made. It allows fairness and transparency and will continue it for the foreseeable future. Careers will not be discussed in the mess and everything will be done at the RSB. The mentors are based on geography. We are slowing down some promotions for a year or two as people need to spend time in their positions to learn their jobs. We only nominated 2 people for promotion this year. It will give people time to develop at the lower rank. CWO Seeloch will come back with a degree from Fort Leavenworth to be RSM 3 RCR. We have 2 diversity files that the Army was tracking. We are looking to move MWO Leblanc into DSM in the Inf School. She could be a female RSM in a battalion or and outside institution. The RCR Association Chair Association – the numbers in the association were presented. The balance of the fund was presented. After 2 years we cannot send you an email due to the law. Page 10 of 14

Record of Decisions of the Regimental Senate 19 April 2023 The 140th Reunion 76. The reunion is being planned by some of the Fanshaw College Students. They have 3 committees, Logistics, Media and Publicity, and Golf Tournament. The media products were presented. The VIPs that have been invited were presented. VIPs that have not been invited yet was presented and the Chair asked if there are any others we should invite. The numbers who have registered was presented, 191 have registered so far. Most are from ON, but there are several from overseas. The golf tournament was presented. The media group’s key messages were presented. We are receiving excellent support from Fanshawe College. The reunion should cost about $185,000 and we think the revenue will be about $65,000. We are trying to raise $120,000. We are asking various business and people for donations. We have donations totalling $31,220, and we are sending out more letters. Governance Review 77. Participants have been selected and they are very engaged, a partial draft of the study has been put out and circulated, and many discussions. All General Officers are being interviewed. We would like to have our first draft completed by end June. We have struggled with a definition of what is the Royal Canadian Regiment, and at the moment we feel it is the serving element only. The rest of the organisation, the association, the trust, the museum, and the families, form the regimental enterprise instead of the regimental family. We will probably treat this enterprise as a business and whether the Senate is in charge or another organisation, yet to be determined. John Barnes Book 78. A #1 best seller in Canadian Biographies, 1600 copies sold to date, sales continue to be strong, there could be an audio book produced, and the book has raised more then $6,000 for Homes for Heroes. Chair of Association Comments 79. Col (ret’d) Acton Kilby will take on job as Chair of the Association if he is elected to the Board of Directors and then appointed to the Chair position. He seems very interested in taking on the job. 80. CoTR – have you drawn any money from the Trust this year? Chair of Association – we will draw $25,000 for the reunion. We have been making money in the last 2 years because of the membership cards and coins. We are trying to avoid taking money from the trust. 81. CoTR – the annual funds to the branches have been frozen this year. Chair of the Association – we have frozen it due to the expenses of the reunion. 82. Regt Sect – I would like to give a couple branch presidents CoTR Commendations. I do not think we recognize people well. Chair of Association – I would recommend against it as the association has its own certificate of appreciation. 83. CoTR – Eric Christensen is trying to set up a Moncton Branch. Chair of the Association – he has about 20 people and someone who will be president. 84. Chair – thanked Chair of the Association for his support, specifically support to John’s book. The RCR Trust 85. Treasurer of the Trust – there as been a drop in the VCP contributions over the past two and a half years but have been slowly increasing over the past few months. We are still receiving 3% from CFCF. Why we stay with CFCF and their operating procedures were explained. We take in $15,500 from voluntary contributions every month and $19,000 a month in interest. The 2022 disbursements were presented. We are trying to increase the amount of money given to members of the regiment. The 2023 Proposed Disbursements were presented. 86. CoTR – to be a charitable organisation you must spend 5% do we make that number? Page 11 of 14

Record of Decisions of the Regimental Senate 19 April 2023 87. Treasurer of the Trust – we spend more then we must. 88. MGen Scott – are we paying the archivist enough? 89. Dir RCR Museum – it is an Honorarium. We will have to look at the contract. He was hired to help with Vol III. Sometimes he spends a lot of time looking for a piece of information. We will have to look at the terms of the contract. Regt Sect – asked if he has expressed discontent? BGen Vass – I do not think he will turn down more money. Treasurer of the Trust – it was originally $15,000 and was increased to $20,000 three years ago. Dir RCR Museum – his scope of work has changed but the amount of work has not. Chair – RM look at his contract and report back to the Senate. Chair of the Association – he is also working on the Milton Gregg movie. Dir RCR Museum – he brings his medal collection to the museum at least twice a year. 90. Treasurer of the Trust – Homes for Heroes in Kingston has asked for $100,000. Ground was broken last Friday. The Trust thinks that the money can be found if the Senate concurs. Herzog has left half of his estate to The RCR and the rest to Salvation Army. We expect to receive around $250,000 in total. Senate agrees the money should be given to them. There are two sites in Alberta and there is site being built in Kingston, Ottawa, and Petawawa. There may be a request for monies in the future. These are transition houses not permanent living houses. The Trust will not propose a name, that is a Senate decision. There was discussion on the possible names. 91. Regt Sect – there is one sites up and running. What are the long-term commitments? 92. MGen Scott – we could make a one-time donation. 93. Treasurer of the Trust – this gets the project up and going but does not maintain the house. Home for Hero’s Kingston has designated $1 million per home. 94. The Senate concurs with the expenditure. 95. Treasurer of the Trust – our AGM on the 13 Apr 23 and this is now a line item on our budget. 96. Regt Sect – REC has supported with initiative. 97. BGen Vass – RHQ, or the local Association Branch, should keep close contact with this organisation to ensure the house is being maintained. 98. Treasurer of the Trust – the Trust Fund Trustees could move money that is not designated to a specific fund. If the money is deposited in a specific fund, then the trustees cannot move it. The trust has met with the Poland Family. There is a lot of money in the Poland Fund. They would like the fund expanded but keep the Poland name on the fund. They would like to expand what programs the money could go towards. There is discussion to blend this fund with the Association Bursaries. 99. RM – the family would like greater visibility of the fund and of Brent Poland’s name. We are offering that there would be different classes of recipients. This would include Children of the Fallen and Grand-Children of the Afghanistan Fallen. The family would like to see children of all fallen of the regiment. Col (ret’d) Aitchison – we made promises, and we need to make sure we honour them. We need to be cautious with regards to this fund and the association. All the dealings were between the Poland Family and the Trust. 100. Bringing in the Association with a Trust can be dangerous. Chair of the Association – the Association has a solid SOPs for education bursaries. Adding more Bursaries would not be difficult. The Association could manage the bursaries and Trust could manage the money. 101. Treasure of the Trust – there is $322,000 in the Poland Fund that was donated, the rest is interest, and the Poland Fund is at $500,000. The Trust can move the interest around as they see fit. Page 12 of 14

Record of Decisions of the Regimental Senate 19 April 2023 102. CoTR – the Association has the framework that is already in place and it would not be onerous for them to take on more bursaries. The Association designates who gets the bursaries and the Trust sends them the money. 103. Treasurer of the Trust – any time we can get more money to the members of the regiment is good because it helps justify VCP contributions. The RCR Museums 104. Executive Director/Curator – important things from 2023 with the resumption of operations, back to normal. Exhibitions – the travelling show ‘Mission: Afghanistan’, in London, 3-18 Aug 23 at The Fanshaw School of Aviation. We have completed The RCR Post WWII to 2000. Showcases domestic operations. It was challenging because there are not many photos from that timeframe and there is no consistent way of gathering information for the museum. We have added 155 records which might be 500 artifacts. We are increasing our online and onsite events. We are increasing our onsite visitors rapidly. We are at capacity until late June 2023. We would like DP 1 Courses and ROIC/RSNCOIC to return to the museum. 105. Chair of the Association – there was a project for Frog Hollow, has that gone away? 106. Executive Director/Curator – there was discussion of the museum taking over the green space on the south side of Wolsey Barracks. It is currently a park. The museum was going to take over some of the area for use. BGen Vass – the initial concern was the land would be sold off. There must be discussion on its use. RCWO – there are 2 memorials in that location. BGen Vass – we are past the concern of it being sold and now we need to figure out how to use it. 107. Executive Director/Curator – the entrance to the property is now at the bottom of Elizabeth Street. Oxford Street entrance is now closed. 108. Chair of the Association – there was a plan to fix up the wall in the back. Executive Director/Curator – the idea was to use the area as a memorial park. The plan was to sell stones and have a name engraved on it to raise money. This was all put on hold due to COVID. We must be carful because we are on a military property, other museums are adjacent to the bases. 109. Chair – there are other bases that have public places and Comd 4CDSG is the landowner. Chair of the Association – this used to be used for many garden parties and they were on the London Social Calendar. We should convince Comd 4CDSG to reinvigorate this project. Executive Director/Curator – for the museum to take stewardship we would need a lot of support. ITEM VII - POINTS FROM THE FLOOR/ROUND TABLE RHQ Update 110. RM – ROIC/RSNOIC we are looking at having it in London. 111. The Afghan Oral project is standing up again. This would complete the interviews. 112. Chair of the Association – the Association wants to know who we should ask for money if anyone has any ideas. We also need to start looking at the 145th and the 150th. The Trust has set aside money for the 150th. They have traditionally been based in Ontario but they have also been in other provinces. 113. Chair – the REC should make recommendations and send it up to the Senate. 114. Chair of the Association – do we know about Regimental Appointments. ITEM VII - CLOSING REMARKS AND ADJOURNMENT 115. CoTR – thanked the Chair of Senate for his hard work. Maj Plaunt is leaving to go on tour. Sandy this will be your last Senate and you have done Yeoman service. OP Husky is coming along nicely. The reunion is getting some traction and will grow as the time gets closer. Vol III is coming along Page 13 of 14

Record of Decisions of the Regimental Senate 19 April 2023 and that is many people’s labour of love. I am looking forward to it. I am also looking forward to Ortona 80. With respect to the Colonel-in-Chief I have talked to the 116. PCO and former CotRs and there is no movement. The new Duke of Edinburgh is Prince Edward. Unknown if he will be the new Colonel-in-Chief. 117. The museum has come along way and looks amazing. There are many Royal 118. Canadians involved in charities, Aman Lara and the Concussion Legacy of Canada, to name a few. I will engage with Judith to see if she will engage with Mike Holmes one more time. 119. The Chair – thanks to Maj Plaunt and Sandy McQuarrie. Thanked this body for all the work that is done. He was removed for conflict of interest as Director of Infantry and therefore did not understand all that the Senate did. I appreciate all the GOs and RCWO for their advice and support. I appreciate the support of LGen (ret’d) Lavoie’s support early on given the lack of formal handover. I would also like to thank the CoTR for his direct support and former CotR’s for their support and advice. MGen(ret’d) Holmes and Col(ret’d) Aitchison for his support over the decades. MGen Smith and I have had several meetings and we will conduct a formal handover prior to me leaving uniform. 120. BGen Vass motioned to adjourn. 2nd by RCWO. Meeting adjourned at 1510hrs. Drafted By: S.S. Robinson Regimental Adjutant D.C. Aitchison Major-General Chair Distr List Regt Senate//Chair/Members Regt Archives Page 14 of 14