CLASSIFICATION

FUNCTIONAL CLASSIFICATIONSYSTEM By, Eliyana Bt Amizan When it comes to effectively Why classification is important?managing files, a functional The answer for this question isclassification system is the most classification provides context ofefficient way to go. Whether you need records. Which mean there areto build a functional classification many of people especially ITsystem from scratch or overhaul an professional, question the need forexisting system. It presents some basic classifying documents whenprinciples of file classification along enterprise systems can fully indexwith practical strategies in developing content. Indexing of content orand implementing the right system. metadata is not sufficient for establishing the context of records. Nowadays, there are certain of This is important because we canpublic organization in Malaysia are segregate records of value fromfollowed by a proposal of a function- records of little or no value.based model which seems more stablecompared to subject-based Function-based classification wasclassification. According to (Zawiyah introduced with the belief that recordsM. Yusof and Umi Asma’ Mokhtar, are by-product of actions, and actions2015) data from the interviews has were created within functions. Function-shown that there is no classification based classification is more stable andfunction adopted by DSJM in rarely changes. The theory of function-managing digital records. Classification based classification has been wellscheme is still under construction and accepted in the US and Australia.far from complete. Function-based classification has gained a reputation in the records management This is because the organization is field since its introduction bylack of knowledge in this area or is not Schellenberg in the early 1950s.expert in this field. That is why theyare not finish the classification schemeand not complete yet. Their worker isnot being exposed to functional-classification system

REFERENCES Yusof, Z.M. and Mokhtar, U.A. (2015) Records and Information Management: The Requirement for Functional Classification. Open Journal of Social Sciences, 3, 215-218. http://dx.doi.org/10.4236/jss.2015.33032