Orange County Newsletter Issue 1 Volume 2 - December

December 2015Thankful Thoughts from the Desk of Teresa Cunningham-Brown Issue 1 Volume 2 Chief Human Resources OfficerWe all have so much to be thankful for, much of it very personal I am sure; nonetheless, my thank you tostaff is related to our purpose here—working to support students, teachers, principals and othereducators in advancing educational excellence for all students. So, I’ll focus on three groups I’d like tocelebrate.First, thanks to all of you who speak up when you see opportunities for improvements and innovation,instead of saying “It’s not my job,” or “What can I do?” Thanks for speaking up frankly and honestlyand with respect when others seem to be sitting on their hands or holding their breath. When you shareyour ideas, you make it safe for others to be innovative and creative too.Second, thanks to those of you who use your innate abilities and skills to promote positive changes. Weare a small school district, but thanks to each of you for creating safe and supportive learningenvironments for our children. I witness you impacting the lives of students and changing lives throughyour strong work ethic; effective teaching, mentoring and coaching; and by supporting teachers andschool-based administrators across the district. Thanks!Finally, I want to thank all of you who help Human Resources in our efforts to stay the course. When weimprove relationships everything improves. Your passion for what you do keeps our team motivated; butmost importantly, your candid feedback and critical friend conversations are absolutely essential. Weappreciate them all.Thanks y’all!Inside this Issue….. Employee ExcellenceEmployee Excellence………1 The Employee Excellence Awards are created to recognize Orange County SchoolLicensure Update …………. 2 employees for their hard work. Employees are nominated for the honor and selectedCEU & UID Updates……… 2 by a committee established by the Chief Human Resources Officer, Teresa Cunningham-Brown. At a Board meeting, Superintendent Dr.Todd Wirt will presentTemporary Terminating the employees to the Board as Mrs. Cunningham-Brown describes the employee’sContracts ………………...... 2 achievements.Principal of the Year………. 3OCS Policies……….……… 3 Do you know an outstanding OCS employee who deserves recognition? IfLicensure Reminders ….…..3 so, please nominate him/her for an employee excellence award.BTSP Highlights……….….. 4Inclement Weather …......... 4 Staff will receive an electronic nomination form via email from HeatherHealth Forms………………. 5 WitherspoonCalendar Dates……………. 5 The deadline to submit nominations for the Employee Excellence Awards is Wednesday, January 6, 2016.

2Continuing Education Units (CEUs) Holiday ScheduleAs you complete OCSTORM evaluations or submit professional developmentcertificates for entry into your Continuing Education Report (CEU), please reviewyour CEU report to make sure all your professional development activity is posted toyour report. You should also review the report in preparation for licensure renewal.To access your CEU report through the Staff section of the website:Staff > Human Resources > Licensure > CEU Access > Enter SSN > LookupUID#With the increasing number of programs requiring you to enter your UID# to accessthe programs, you can view your UID # through the Staff section of the website.The number will appear in bold under your Social Security Number. (Note: thisinformation is also on the CEU report)Staff > Under “Quick Links” select UID# Access Leave BalancesIf you transferred to Orange County Schools from another NC school system, please review the leave balance section of your paystub. This information is requested from your previous NC school system. Once received, is posted to your leave balance account.Temporary Terminating ContractsThe Human Resources Department is in receipt of multiple Temporary Terminating Contracts for services starting prior to the date thatthe temporary/terminating contract has been approved by the Board. It is the expectation that the temporary contract is received in theHuman Resources Department with all completed signatures by 3:00 p.m. Tuesday before the Board meeting. The Board is responsiblefor final review and approval. Also note that non-employee contracts require that we complete a criminal background check and receiveemployment documents prior to including the contract on the Board report for approval. Below is information that will assist you indetermining when future recommendations are due to Human Resources.Temporary Contract Process:All Temporary contracts must be received, processed and approved by the Board prior to the start date of the contractSubmit Temporary Contract along with required new hire documents (available on the website) for all non-employees to Human Resourcesfor review and signatures (principal/supervisor, CAO, COO, CCO, CTO)Human Resources verifies employment status: o If current employee, no action is required regarding completing additional new hire documents o If not a current employee, make sure all required hire documents are attached to temporary contract Human Resources conducts the background check on all new employeesHuman Resources submits temporary contract to Finance for pre-auditing and signature from Finance OfficerFinance returns approved temporary contract to Human Resources to be placed on the Board reportHuman Resources copies and prepares contracts for the next Board meeting Board Meetings Due Dates to HR with ALL Signatures 12/14/2015 12/08/2015 1/11/2016 1/05/2016 1/25/2016 1/19/2016 2/8/2016 2/02/2016 2/22/2016 2/16/2016 3/7/2016 3/01/2016 3/21/2016 3/15/2016 4/13/2016 4/05/2016 4/25/2016 4/19/2016 5/9/2016 5/03/2016 5/23/2016 5/17/2016 6/13/2016 6/07/2016 6/27/2016 6/21/2016Approved personnel report is distributed the day after each Board meeting as a notification of Board approvalHuman Resources will forward a copy of the approved contract to the department administrator and to FinanceFinance will process the contract for payment once Timekeeper timesheet is verified



BTSP Highlights 4BTSP HighlightsAs we approach the holiday season, I know students rewarding endeavors. Give yourself a while to find out who you are as a teacher, and then build on the strengthand teachers are getting excited about a little break. that naturally emerges. Don’t be afraid to say “No”This is the time that students and teachers alike may during your first year.feel a bit weary. Remember to continue to keep your Please remember that this newsletter is meant to beststudents engaged, disciplined, and excited about serve you. If you have any highlights or questions thatlearning during this time of school year. we can focus on in this newsletter, please feel free to send us an email with any ideas or stories. HeatherHopefully you have seen me or Cindi Rigsbee in your Witherspoon, Human Resources Employmentclassroom for SNAPSHOTS. We will continue with Coordinator [email protected] 2nd SNAPSHOTS and visits in November & (919) 732-8126, Ext. 11502.December. HR & BTSP IntranetOur 2nd BTSP quarterly meeting will be December 3rdat Cedar Ridge High School in the Media Center Stay up to date by bookmarking the HR and BTSP(4:15-5:45). High School gets out right at 4:00 so be Intranet page.aware of traffic. This meeting is mandatory for BT1, https://sites.google.com/a/orange.k12.nc.us/ocs-intranet/but BT2 & BT3 are invited. All opportunities that come through our office will be posted on the HR news page.Tip of the Month The BTSP page will have reminders, articles of interestDon’t feel pressured to do it all. As a new teacher, and shout outs posted. There is also a BT Resource pageyou might find it a bit difficult to maintain a class that houses lesson plans created by BT’s and shared bywebsite, write a teacher blog, head up a committee, level.create interactive lesson plans for every subject, and All things HR will soon be able to be found here!tutor students for free after hours, all while you’refinding your way in our profession. In time, you mayfind yourself drawn to one or more of these valuable

5 HUMAN RESOURCES Lorem ipsum dolor sit amHealth Forms DEPARTMENT CONTACTS New employees are reminded to submit a completed health forimracwuintdhiian rtehFeafmirsilty CHIEF HUMAN RESOURCES month of employment. OFFICER A completed health certificate is a requirement of employment as stated in Orange County School Board Policy 7120 and N.C. General Statute 115C-323. Teresa [email protected] (a) Any person initially employed in a public school or reemployed in a publicHR EMPLOYMENT COORDINATOR 4school after an absence of more than one school year shall provide to the Heather Witherspoon superintendent a certificate certifying that the person does not have any physical or [email protected] mental disease, including tuberculosis in the communicable form or other communicable disease, that would impair the person's ability to perform his or her LICENSURE/HIRING MANAGER duties effectively. A local board or a superintendent may require any school employee Jan Cain to take a physical examination when considered necessary. [email protected] Any public school employee who has been absent for more than 40 successive school days because of a communicable disease shall, before returning to work, provide to the superintendent a certificate certifying that the individual is free from any communicable disease. (e) It shall be the duty of the superintendent of the school in which the person is employed to enforce the provisions of this section. Any person violating any of the provisions of this section shall be guilty of a Class 1 misdemeanor.HUMAN RESOURCES SPECIALIST Have you changed your name, address, or phone number in the past Phyllis Tillman [email protected] If so, please complete the Change Form available on the Personnel Forms and Information page of the Human Resources section of the OCS website HUMAN RESOURCES at http://www.orange.k12.nc.us/HR/HR_links/HR_Docs/Demog_Info_Change.pdf. SPECIALIST/SUBSTITUTE Please send the completed form to Human Resources. TEACHER COODINATOR Upcoming Calendar Dates Phyllis Vincent Mark your [email protected] ADMINISTRATIVE ASSISTANT  December 3, 2015 – BTSP Quarterly Meeting (Cedar Ridge High School, Meg Merritt 4:15pm) [email protected]  December 8, 2015 – National Board Certification Interest Meeting (Cameron Park Elementary School, 4:15pm) 3  December 18, 2015 – 2nd Round Observations, Mid-year PDP, Peer Evaluations due. (All employees should have their 1st observation complete by now)  February 10, 2015 – Spring Mentor Training (TBA, 1:30pm – 4:30pm) Orange County Schools programs are staffed and offered without regard to race, gender, sex, age, color, religion, national origin, citizenship status, ethnicity, political affiliation, or disability.

ORANGE COUNTY SCHOOLS MAP Pathways Elementary Efland-Cheeks Hillsborough Orange High Elementary Elementary C.W. StanfordGravelly Hill Central MiddleMiddle Elementary Cameron Park Elementary Board of Education Building Cedar Ridge High Grady A. Brown Elementary Partnership Academy A.L. Stanback Middle New Hope Elementary________________________ New Hope Elementary C.W. Stanford Middle School ______________________ELEMENTARY SCHOOLS 1900 New Hope Church Rd. 308 Orange High School Rd. ALTERNATIVE SCHOOLCameron Park Elementary Chapel Hill, NC 27514 Hillsborough, NC 27278 Partnership Academy240 St. Mary's Rd. 919.942.9696 919.732.6121 1006 East Storey LaneHillsborough, NC 27278 919.942.2493 (fax) 919.732.6910 (fax) Hillsborough, NC 27278919.732.9326 Pathways Elementary Gravelly Hill Middle School 919.245.4030919.732.9736 (fax) 431 Strouds Creek Rd. 4801 West Ten Rd. 919.245.4035 (fax)Central Elementary Hillsborough, NC 27278 Efland, NC 27243154 Hayes St. 919.732.9136 919.245.4050Hillsborough, NC 27278 919.732.9142 (fax) 919.245.4055 (fax)919.732.3622 ______________________919.732.2352 (fax) YEAR-ROUND SCHOOL ______________________Efland-Cheeks Elementary OF CHOICE HIGH SCHOOLS4401 Fuller Rd. Hillsborough ElementaryEfland, NC 27243 402 North Nash St. Cedar Ridge High School919.563.5112 Hillsborough, NC 27278 1125 New Grady Brown School Rd.919.563.3137 (fax) 919.732.6137 Hillsborough, NC 27278Grady A. Brown Elementary 919.732.7791 (fax) 919.245.40001100 New Grady Brown School Rd. ______________________ 919.245.4010 (fax)Hillsborough, NC 27278 MIDDLE SCHOOLS919.732.6138 A.L. Stanback Middle School Orange High School919.644.2800 (fax) 3700 NC 86 South 500 Orange High School Rd. Hillsborough, NC 27278 Hillsborough, NC 27278 919.644.3200 919.732.6133 919.644.3226 (fax) 919.644.7699 (fax)Orange County Schools, 200 East King Street, Hillsborough, NC 27278 http://www.orange.k12.nc.us