Orange County HR NL Template September 2015

September 2015From the desk of Teresa Cunningham-Brown Issue 1 Volume 1Chief Human Resources OfficerDespite the tough budget times affecting the human resources aspects of school systemsaround the state, the start of the 2015-2016 school year has been very positive. This resultoccurred due to tremendous “teamwork” by all employees in Orange County Schools.Thus, I want to commend all staff members in the district for their efforts in preparation forthe start of the 2015-2016 school year.In an effort to make the 2015-2016 school year enjoyable and rewarding for ouremployees, the Human Resources Department will remain committed to doing whatever ittakes to give all school system employees the best possible customer service. This type offocus on our part will allow employees to remain dedicated to our most important mission:educating all children and preparing them to be successful members of society in thefuture. “Thank you” for the professional and positive manner in which you have handledthe recent months in light of budget uncertainties. Your daily efforts to help children andthis school district as a whole are greatly valued.Inside this Issue….. Family Medical Leave Act Policy 7520Family Medical Leave The Family Medical Leave Act provides employees with the right to take unpaid leaveAct…………………………. 1 from certain life events.Employee Assistance What types of leave are covered by the FMLA?Program ……………………2 1. The employee’s own serious health condition, or the need to care for an immediate familyOCS Payroll Calendar ..… 2 member with a serious health condition.Rehired Retirees ………….2 2. The birth or adoption of a child. 3. Certain qualifying events or obligations arising out of the fact that the employee’s spouse,Licensure News………….. 3 son, daughter, or parent is a member of the National Guard reserve, or retired military whoBTSP Highlights………….. 4 are called to active duty. 4. To care for a spouse, parent, child or next of kin who is a military service member with aNCEES Update ………… 4 serious injury or illness incurred in the line of duty while on active duty.Demographic InformationChange……………………. 5 Contact Human Resources for:OCSTORM……...……….. 5  Any leave request that could qualify for FMLA;  Any request for a leave of absence;  Any request for sick leave exceeding 5 consecutive days;  Maternity/paternity;  Any request for leave exceeding the employee’s leave balance  If you have any problems or questions, please contact Phyllis Tillman at 919-7328126 Extension 11503 or email: [email protected]  http://www.orange.k12.nc.us/policy/policies/7000/7520_Family_and_Medical_Leave.pdf

2Employee Assistance Program Payroll Calendar(EAP) 2015-2016EAP is a valuable resource that you and your eligible familymembers can contact for a variety of services designed to help you Pay Dates:be your best at home and at work. The EAP is a confidential, pre-paid assessment and counseling service designed to provide you July 30and your family with assistance in managing everyday concerns. August 31Service is available by phone or in person. September 30 October 30  Confidential Counseling Services November 24  Work/Life Assistance December 18  Legal/Financial Solutions January 29 February 29Easy access to services: March 24 April 29Call 800-424-4039 or for access to on-line resources, go to May 31www.MagellanHealth.com/member June 24 VolunteersAfter October 31, 2015, individuals previously approved may not volunteer in your schools without a newcriminal record check. To avoid unnecessary cost to the district, principals and their staff should encouragecontinuing volunteers to reactivate early in the school year no later than October 31, 2015. This allows thevolunteers to stay in the system and to continue to be a support to schools and studentsRehired RetireesAs we begin the 2015-2016 school year, we are sending the following reminder to the retirees who have returned towork with Orange County Schools as a part time employee.Teachers and State of NC Rehired Retirees:If you accept a temporary position in which you are reasonably expected at the time of hire to work 30 hours ormore per week or you are a variable hour employee (such as a substitute teacher) and work enough so that you average30 hours a week you will be considered a full-time employee under the Affordable Care Act.In these situations Orange County Schools is required to offer you the \"Bronze\" or High Deductible HealthPlan and your Retiree Health Insurance Plan will automatically be terminated by the State Health Plan.To learn more about the \"Bronze\" or High Deductible Health Plan please visit:http://qa.shpnc.nc.gov/hbrs/default.aspx .If you have questions or concerns, please contact Cathy Gillispie at 919-732-8126Extension 13010 or [email protected] Retirees join us for an Information Session on September 15th4:00 p.m. – 5:00 p.m. at Stanford Middle School

3Great News from the Licensure Division at DPIOn August 1, 2015, the Licensure Division of the Department of Public Instruction migrated to an onlinesystem! Certified/Licensed employees now have the ability to access this site at any time and from any location to viewtheir licensure information and perform a variety of requests. Please visit this site as soon as possible to register. TheLicensure Online link below will assist you with the process of registering and accessing your licensureinformation. When registering, please be sure to enter a valid, current personal email address that you frequentlymonitor, not your OCS email address. Your personal email address will be used for any communication fromLicensure. Please be sure to email Jan Cain if you submit a request for a revision or addition to your license. Just areminder, please review your license for accuracy in the following areas: certification area(s), experience years, andclass code (Degree). If you feel that the information is incorrect or have questions, please contact Jan Cain at 919-732-8126 Extension 11505 or email: [email protected] OnlineNew and renewed licenses issued after 7/1/2015:Since Licensure has gone to the online service, Licensure will no longer print new and renewed licenses. This site willallow you to view and print your license as often as needed.Renewal Requirements for Licenses(Five year renewal cycle) scheduled to expire 6-30-16: Continuing Education Units (CEUs):If you have registered with the Licensure online service, You can access your CEU report at any time throughthe system will notify you periodically throughout the the OCS website. You must be within the district'syear preceding your renewal date to remind you of your firewall to access - you cannot access from a remote siteexpiration date and to monitor your CEU report in (i.e. home). The CEU access link below will assist youpreparation for your renewal. The CEU renewal with instructions on viewing your CEU report.requirements for 2016 have changed. CEU AccessThis information is also available on the Licensurewebsite: http://www.dpi.state.nc.us/licensure/update/ UID# information: You can access your UID# from the same CEU siteLicense Expires * K-8 Licensure Area – 8 CEUs noted above.6/30/2016 or Later  3 Content  3 Literacy  1 General  1 Technology (local) *All Other Educators – 8 CEUs  3 Content  4 General  1 Technology (local)

4BTSP Highlights Please remember that this newsletter is meant to best serve you. If you have any highlights or questions thatBTSP HighlightsOrange County Schools would like to extend a huge we can focus on in this newsletter, please feel free to send us an email with any ideas or stories. Heatherwelcome to our 19 First year teachers. We are super Witherspoon, Human Resources Employmentexcited that you have made OCS your first choice! Coordinator [email protected] (919) 732-8126, Ext. 11502.Orange County Schools wants to support you so youcan be a “superstar” in your classroom. We are North Carolina Educatorcommitted to the North Carolina Teaching Standards Evaluation System - NCEESCommission’s call for “every student in NorthCarolina to have a knowledgeable, skilled, The NCEES online evaluation system went live on August 10,compassionate teacher…a star in every classroom.”Hopefully this newsletter will serve as a resource full 2015. The User Interface has improved with easierof information, tips, motivation and entertainment foryou as you begin your teaching career. As you work nBavTigaStioPn. Highlightshard to help our students reach their highest potential,remember to take time to relax. Check out this link for Principals will be able to confirm and update their stafffun things to do in the area http://events.triangle.com/ . list and begin changing Evaluation Plans and Professional Development Plans (PDP) as needed. Remember to alsoTip of the Month: Parent Communication – assign evaluators, mentors, and peer observers. The**Communicate early in the year, and begin with only types of evaluation plans have changed from the previouspositive comments. year. Please pay close attention to assigning plan types.**Follow-up often with a “we’re in this together” Listed below are the options available:attitude.**Communicate using as many ways as possible – Teacher Support Staffnewsletter, phone call, email, PTSA meetings, chance Comprehensive Comprehensivemeetings in the grocery store and school events! Standard Standard Abbreviated Late Hire Late HireBTSP Upcoming Calendar DatesBeginning Teachers will meet quarterly during the academic school year. During these meetings we willhave differentiated professional development as well as support information to help you throughout theyear. These meetings will be designed based on your needs and concerns. Feel free to give topics to yourmentor and/or principal to forward them to me, or you can send them to me directly.1st Quarter Meeting 2nd Quarter MeetingOctober 15, 2015 December 3, 2015New Hope Elementary School Cedar Ridge High School3rd Quarter Meeting 4th Quarter MeetingFebruary 12, 2016 April 14, 2016Efland-Cheeks Elementary School A.L. Stanback Middle School All first year beginning teachers are required to attend all four meetings. If you do not attend all requiredmeetings you may jeopardize your licensure conversion. The meetings will begin promptly at 4:15 and end at 5:45. We will meet in the Media Center of each school. Heather Witherspoon, Human Resources Employment Coordinator [email protected] (919) 732-8126 Ext.11502

5 HUMAN RESOURCES LoreDmemipogsruamphidcoInloforrmsiattaiomn iCrachunadina rgeFeamily DEPARTMENT CONTACTS Have you changed your name*, address, or phone number in the CHIEF HUMAN RESOURCES past year? OFFICER 4If so, please complete the Change Form available on the Personnel Forms and Information page of the Human Resources section of the OCS website Teresa Cunningham-Brown at http://www.orange.k12.nc.us/HR/HR_links/HR_Docs/[email protected] ge.pdf. Please send the completed form to Human Resources.HR EMPLOYMENT COORDINATOR *Note: If you have changed your name, please bring the form to Human Heather Witherspoon Resources along with your new Social Security Card. [email protected] LICENSURE/HIRING MANAGER Jan Cain [email protected] RESOURCES SPECIALIST OCSTORM (Professional Development Workshops) Phyllis Tillman Professional development opportunities provided by the district will [email protected] posted to the OCSTORM Workshop Calendar. The OCSTORM links below will assist you with the registration and evaluation processes for HUMAN RESOURCES OCSTORM. SPECIALIST/SUBSTITUTE TEACHER COODINATOR OCSTORM Registration OCSTORM Evaluation via Email Reminder Phyllis Vincent OCSTORM View All [email protected] For assistance with OCSTORM, please work with the OCSTORM Site Facilitator at your school who will assist you with OCSTORM issues. ADMINISTRATIVE ASSISTANT Meg Merritt For additional assistance with OCSTORM, please contact Gwen Moore in the Literacy, AIG and Professional Development office via phone at [email protected] 3 919-732-8126 Extension 12710 or via email - [email protected] Orange County Schools programs are staffed and offered without regard to Just a reminder: You must register for each workshop you attend. Once race, gender, sex, age, color, religion, you complete the workshop, you will be notified via email to complete and submit the evaluation. CEUs cannot be posted until the evaluation national origin, citizenship status, is submitted. ethnicity, political affiliation, or disability.