AMSUN EXTERNAL AFFAIRS REPORT 2021 (1)

AMSUN EXTERNAL AFFAIRS REPORT 2021 AUTHOR: SAMANTHA MUKONJIA (AMSUN EXTERNAL AFFAIRS SECRETARY 2021)

TABLE OF CONTENTS 01 Introduction: AMSUN p 03 02 External Affairs Office p 04 03 Leadership Structure p 05 04 Strategic Objectives & Implementation p 06 05 Challenges & Recommendations' p 07 06 Repositories & links p 08 07 Acknowledgements p 08 02

AMSUN 2021 EXTERNAL AFFAIRS REPORT AMSUN The Association of Medical Students of the University of Nairobi (AMSUN) represents the interests and welfare of the Medical students of The University of Nairobi. It is the largest medical students’ organization in Kenya. It is an independent, non-political and non-governmental association. Since 1967, AMSUN has been in the forefront in advocating for the welfare of students in order to achieve the best medical training, providing leadership, nurturing young professionals and exploring their talents and gifts. Its membership is drawn from all students pursuing a Bachelors of Science in Medicine and Surgery (MBChB) from Level I to level VI with the patron as the Dean of students, Medical School. Hence, AMSUN Executive Committee serves as the link between medical students and the University’s Administration. For more than 50 years, AMSUN has brought together the local, regional and global medical student community with the common goal of working on pertinent health issues. Hundreds of activities are planned, designed and carried out every year at the local, national and international levels. VISION Organize student mentorship Plan and institute outreach Nurturing the profession programs including medical camps and mentorship programs. GOALS Organize academic and extracurricular activities for medical Advocate for quality medical training for students. medical students. Solicit for sponsorships and bursaries Provide a platform to nurture students’ for needy students within medical leadership skills. school. Create opportunities for professional To facilitate a strong and active development and preparation of alumni program. students for the smooth transition into their medical professional career. 03 Represent the medical students’ interests in the University Administration.

EXTERNAL AFFAIRS OFFICE The External Affairs Office is largely concerned with connecting AMSUN with External Organizations and Partners to achieve the mission and vision of AMSUN. These stakeholders include faculties, institutes and centers focusing on health research, works etc including KAVI, KEMRI, UNITID and other external organizations that provide opportunities for growth & networking. The horizontal leadership at AMSUN Executive Committee also provides an opportunity for the EA office bearer to participate in other leadership roles by collaborating with other office bearers. These tasks range from organizing events to advocacy. The SPECIFIC roles of the External Affairs secretary are in line with the GENERAL responsibilities of the AMSUN Executive Team of Officials The SPECIFIC roles of the EA Secretary as outlined in the AMSUN Constitution: 1.Link the association with external bodies or individuals that might be of benefit in attainment of the associations objectives 2.Organize electives and exchange programs 3.Outsourcing corporate financial support to run AMSUN Activities 4.Implementation: Task Specifications redefined through restructuring the sub committee. 04

LEADERSHIP STRUCTURE Based on the roles defined we structured the sub committee into 4 subdockets, each having at least 2 members . The members served as leads within the different sudockets and assisted in the different executive roles. A. PR & Communications_External 1.Establish and maintain mutually beneficial relations with relevant stakeholders i.e. sponsors, alumni, external stakeholders, other medical students’ associations 2.Maintain and leverage a detailed repository of all external partners 3.Approach institutions to increase the number of Electives/Exchange Programs/Attachments accessible Bxj.c.gv.xjjg.gh.hkxH..Vx.gC.gj.J.hcJijmg.hhJ.gccjJbx to SoM Students. Draft relevant MoU documents as proof of partnerships to enable continuous engagement. 4.Update the Electives & Exchange Programs Repository 5. Draft External Engagement Documents B. PR & Communications_Internal 1.Mapping & sharing of available \"internal\" resources & developing \"internal\" linkages & collaborations for Students at SoM_ i.e. postgraduates, faculty & departments 2.Map & share clubs/ associations/student groups accessible to SoM to increase student engagement & participation 3.Develop repositories for the above. 4.Develop MoUs or establish means of engagement with the above stakeholders, especially where gaps exist. 5. Draft Internal Engagement Documents 2021 AMSUN EXTERNAL AFFAIRS 05

LEADERSHIP STRUCTURE C. Marketing & Publicity 1.Spearhead mapping of \"general\" opportunities that are to be shared with SoM on a daily/weekly/monthly basis. 2.Compile & edit the calls and opportunities for friendly sharing across the various platforms 3.Help with dissemination of information related to EA through the social media channels. 4.Correspondence with AMSUN Publicity & AMSUN Editorial Team to ensure timely sharing of opportunities, materials (including EA Desk monthly writeups) 5. Managing EA Social Media (Telegram- Compiled Lists of Opportunities shared at least thrice a week), Instagram (Individual Opportunities shared as they come) 6. Help with Monitoring & Evaluation of uptake of Opportunities & receive feedback from SoM members D. AMSUN Social Accountability (“CSR”) 1.Work with SCOME Representatives & other interest groups to provide guiding documents to enable SoM students start up social accountability projects (“CSR” to neighbouring Communities -i.e KNH/ Schools around KNH/ Communities/ Patient Groups visiting KNH) 2.With support from the full team, help spearhead development of AMSUN Medical Students’ social accountability project. 3.Look for external Partners including Corporates AMSUN can collaboratively engage with to fulfil their CSR duties. 4.Share opportunities for students to give back to the community 2020 Impact Report 06

STRATEGIC OBJECTIVES & IMPLEMENTATION DELIVERABLES STRATEGIC OBJECTIVES IMPLEMENTED DELIVERABLES Strengthening old & 1. Establishment of various virtual repositories for some of establishing new the resources including clubs & organizations, Deparment and Healthcare Member Associations partnerships & linkages [Contact Information & Key Persons] including KMA, KPA. This enhanced collaborations and dialogue. Club support increased visibility. This was achieved through the repository and enabling presentations during the year 1 orientation. 2. Established a database of key partners for key events including the AMSUN Finalist Dinner. This included phone numbers/ email addresses [Private Access] & drafted template engagement documents [Including AMSUN MoU Template, Letter of Intent, Letter of Introduction to AMSUN, Corporate Engagement Documents] to ease operations. 3. Reached out to different partners including departments at the SoM. Students were engaged in different department activities including data entry jobs, training opportunities & events i.e the World Under 20 Athletics Trials & Championships in partnership with the department of Orthopedics. Data entry and Rapporteur jobs at Kenya Pediatric Association 4.Developed and established several MoUs with different Organizations including AIESEC & Medixus [MoU Privately Accessible] 5.Supported MSAKE to increase visibility. Worked closely with SCOPE(Professional Exchange) to ensure Exchanges and sensitization on Elective Opportunities happened. 07

STRATEGIC OBJECTIVES & IMPLEMENTATION DELIVERABLES IMPLEMENTED DELIVERABLES STRATEGIC OBJECTIVES 1. Shared more than 200 external opportunities in Expansion & visibility of research, health innovation, health entrepreneurship electives, exchange through the compiled resources weekly series. More programs & other information was shared regularly through instagram opportunities and Telegram channel 08 2.Mapped and created a repository of multiple electives & exchange programs. External opportunities. Expanded the Repository by more than 50% to include both regional and international electives opportunities. 3.Worked closely with MSAKE Local & National Exchange Officers to ensure equitable sharing of the IFMSA Electives. We established new relationships with aiesec and had several students participate in the Egypt Elective Programs, We worked closely with the AMSUN Publicity team to ensure extensive sharing 4.Opportunity Preparedness: Shared & circulated several on Application for Scholarships, Compiled the different resources on google drive (Sample Personal Statements, Recommendation Letters, Letters of intent), helped organize and share resources on preparation for these opportunities (study abroad series, Internship) 5. Spearheaded the Study Abroad Online Series to raise awareness on the extensive opportunities outside Kenya. The trainings covered the UK, US, Australia, Canada and South Africa 6.Five level VI Students interested in health technology got a 3 week mentorship & shadowing opportunity from MEDIXUS

STRATEGIC OBJECTIVES & IMPLEMENTATION DELIVERABLES IMPLEMENTED DELIVERABLES 1.Engaged several stakeholders 1.Worked with different teams 1.Helped draft/ organize to fulfil most of the goals set to develop the Corporate signage of MoUs [Privately including the Study Abroad Engagement Document/ as Accessible] - ensure Online Series, Sharing of well as different proposals engagement beyond 2021 external opportunities & [Privately Accessible] resources 2.Well Organized Google 2.Early Mapping and Drive with Minutes, Previous 2. Linked up students with correspondence with Calls, Google Forms, multiple opportunities from different stakeholders for Documents & Other alumni & co. i.e Participation in AMSUN Activities & Events Resources_Makes it easy for COVID-19 Project & Study the next team Abroad Online Series 3.Participated in the drafting of AMSUN Proposal 3.Drafted report_ AMSUN EA Documents 2021 Leverage on Alumni Timely Corporate Expansion on pre- Network to advance the Engagement for meaningful existing Frameworks to School of Medicine bilateral engagements ensure continuity & sustainability 09

AMSUN EXTERNAL AFFAIRS REPORT 2O21 FIVE POINT STRATEGIC ACTION PLAN 15 DELIVERABLES PROMISED. 98% Deliverables achieved satisfactory/ with THE mechanisms to ensure sustainability/ continuity MANIFESTO >40 Mapped Electives & Exchange Programs. Local & International, with AIESEC, GEMx etc LINK >200 Shared Opportunities. Some can be revewed due to annual/ monthly recurrence >10 Departments Reached. 4 affirmative responses & ongoing engagments. 22 Clubs, Associations & Interest Groups Mapped 2021 Our Progress \"Together, we have the power to inspire, connect, and deliver on new OVERVIEW opportunities and rich experiences that can open doors to innovation and progress\" 10

AMSUN EXTERNAL AFFAIRS REPORT 2O21 40+ Electives & Exchange Programs_Database 1 Mapped Local & International Electives_ Collaborations between UoN/Other Universities or MSAKE/IFMSA https://bit.ly/3ljU8Cb 2 Dermatology Programs- (Physical + Virtual Electives) _ Sheet 1 & 2 Respectively https://bit.ly/3I1UDus 3 Electives for International Medical Students_ With/Without USMLEs https://bit.ly/319jgEm 4 Global Virtual Electives_ Free & Sponsored Alternatives https://bit.ly/3p8VLDR LINK 5 AISIEC Electives_ Through Partnership with AISIEC in University of Nairobi https://bit.ly/3rg1XMW 6 GEMx Electives_ Global Education in Medicine Exchange https://bit.ly/318snpm 7 Local Hospital Volunteer Opportunities_ Public & Private Institutions https://bit.ly/314QxRg 8 Previous Calls Samples https://bit.ly/3p7zXIW Electives & Exchange Whatever can happen at any time Programs can happen today.—Seneca MAPPED If you only do what you can do, you will never be more than you are now_Master Oogwe, Kung-fu Panda 11

CHALLENGES & RECOMMENDATIONS Huddles obtaining docket resources/ documentation (i.e previous email accounts, partners, mapped opportunities) from previous teams Late stakeholder engagement. We unfortunately, reached out to some stakeholders a little bit late. Some projects were difficult to implement because the necessary frameworks were not in place to support this Early and Regular Stakeholder Engagement_ Ensures planning and resolution of foreseen challenges by establishing contingencies. Detailed Proposals with budgets should be shared with the relevant stakeholders at the beginning of the term. Clear definition of the specific roles for different committee members to avoid duplicated efforts and enable synergistic collaborations. Upcoming teams to work on an AMSUN Website to facilitate continuous availability of resources including the repositories created. (I cannot think of a more efficient way to communicate, other than by having a website) Hopefully get student email (uon.bi) domains to operate AMSUN accounts Engagement of Administration in some of the activities to accumulate goodwill 12

| AMSUN EA REPORT 2021 November, 2021 LINKS & REPOSITORIES Electives & Exchange Programs Internship Resources & Planning Clubs & Associations Study Abroad Online Series Samples Personal Statements, Recommendation Letters, Cover Letters, Letters of Inquiry_Electives & Internships, Motivation Letters AMSUN Corporate Engagement Document 2021 Where we are AMSUN External Affairs Channel Opportunities for Medics TODAY 13

Victor Kenneth_ASA Dianahope_M. Doris Kakuvi _PRCE Ann Kima_PRCI Faith Ngila_ASA MEET THE AMSUN EXTERNAL AFFAIRS TEAM_2021 1. External Affairs Secretary - EAS 2. PR & Communications Internal (PRCI) 3. PR & Communications External (PRCE) 4. Marketing (M) 5. AMSUN Social Accountability (ASA) Rajiv Yussuf_PRCE Gideon Siele_M. Samantha Mukonjia _EAS Theresa Waliaula_ PRCE Lilian Kitonga_ M. Yassin Cilmi_PRCI

FROM THE AMSUN EXTERNAL AFFAIRS DOCKET 2021 Weekly Compiled External Opportunities Student Engagement in Data Entry job_ KPA Kip Keino Continental Tour World Under 20 Athletics' AMSUN, Ortho, UoN FHS Engagement Engagements with Orthopedic Dept. Ortho Engamement Student Engagement with KPA during the Early Childhood Development Advocacy Workshop. Other KPA engagements included rappartouring at the 2021 KPA Annual Conference Study Abroad Online Series. Recordings and preparation documents accessible through google drive link shared.

AMSUN EXTERNAL AFFAIRS REPORT 2021