SAF TRAINING 18.19 PPT

VENDOR PACKET FORM * Request for W-9 from Vendor * Fill out Vendor Number Assignment Form * Conflict of Interest Questionnaire Form – mandatory to have a signature from vendor



N/A N/A

FIELD TRIP & OUT-OF-SCHOOL ACTIVITIES ADMINISTRATIVE PROCEDURES The FIELD TRIP packet forms are listed on the district’s website: – Select Departments – Select Financial Services – Select Travel Policy











FIELD TRIP FORMS A minimum of 3-4 weeks is required, so all completed paperwork is turned in before field trip or out-of-school activities date. ATTENDANCE: FIELD TRIPS / SCHOOL EVENTS As a reminder, if students will be out of school on a field trip please make sure to email the Attendance Office with the following information: Student’s Name Student’s ID# Class periods students will be out For attendance purposes…The Attendance Office needs to be made aware of students that are not on campus. It is very important the Attendance Office receives the list of students that actually attend the field trip or event.

Field Trip Check-Off List 2018-2019 Field trip forms and Request must be submitted 3-4 weeks prior to the field trip All field trip forms need to be TYPED by teacher and signed by Principal Field Trip Name & Sponsor: _____________________________________________ ____ Field Trip/Out-of-School Activity Approval Form *Field Trip Cost invoice or quote to submit Purchase Order ____ Field Trip Lesson Plan Form ____ Field Trip Permission Form ____ Field Trip Special Meal Request Form ____ Field Trip Bus Request Form ____ Please post attendance on the day of field trip, provide a list of all students to the Attendance Office prior to field trip which will include: student’s full name and ID# ____ Request in Advance for Substitute Coverage for the Date of Field Trip ____ All Chaperones (teachers) must Request in Advance for Substitute Coverage (if needed) ____ An attendance list emailed to nurse two weeks prior to field trip with full student name and ID# if any student participating require medical procedures while on field trip









THE INFORMATION NEED TO BE TURNED IN BEFORE FIELD TRIP: • Submit the form no later than 10 school days prior to the event • Submit student rosters to Cafeteria Manager before field trip • Submit rosters to the Attendance Office





TRAVEL IN-STATE/ OUT-OF-STATE PROCEDURES A minimum of 4-6 weeks is required, so all completed paperwork is turned in before field trip or out-of-school activities date. The FIELD TRIP packet forms are listed on the district’s website: – Select Departments – Select Financial Services – Select Travel Policy









Travel In-State/Out of State Check-Off List 2018-2019 Travel forms are needing to be turned in 4-6 weeks prior to the trip All travel forms need to be TYPED by teacher and signed by Principal Travel Name &Destination: _____________________________________________ ** TRAVEL TRIP FORMS ** ___ Per Diem Rates are listed on the district’s website: • Select Departments • Select Financial Services • Select Travel Policy • General Services Administration (GSA) – (how much $ for hotel and per diem) - Enter City & State ___ Trip Authorization • Trip Authorization Form • Instructions for Trip Authorization ___ Trip Worksheet • Travel Worksheet Form • Instructions for Travel Worksheet ___ Hotel Tax Exempt ____ Hotel Tax Exempt

Per Diem Rates •Departments •Financial Services •Websites - Travel Policy •General Services Administration (GSA) – (how much$ for hotel and per diem - Enter City & State



Hotel Meals

TRIP AUTHORIZATION FORM & INSTRUCTIONS



Mileage Car Rental Hotel In-state Meals Out-of State Meals Student Meals Other Expenses





TRAVEL WORKSHEET FORM & INSTRUCTIONS



EXAMPLE

All original itemized hotel bills and meal, tolls, taxi, car rental receipts taped to 81/2 x 11 sized paper. BREAKFAST LUNCH DINNER



TAX EXEMPT & HOTEL EXEMPT FORMS





TEACHER SUBSTITUTE FOLDER

INFORMATION FOR THE SUBSTITUTES 2018-2019 Name of Teacher ______________________________________ Room# ______________________ LOCATION OF LESSON PLANS A/B/C ROSTERS__________________________________________________________ **** ROSTERS FOLDER FOR A/B/C DAYS 1. SCHOOL RULES/REGULATIONS FOR SUBSTITUTES: SUBSTITUTES ARE REQUIRED TO: • Report to Main Office during conference period unless instructed otherwise. • Sign in by 8:15 am and sign out no earlier than 4:00 pm. • DO NOT SIGN OUT WHEN YOU SIGN IN THE MORNING!!!! • Remain in school all day. • Follow school rules. • Follow teacher’s lesson plans. (See Department Chair if you need guidance). • Please leave a note for the teacher with any problems you might have encountered. 1. COMMENTS CONCERNING ANY SPECIAL INSTRUCTIONS: SCHEDULE: COURSE ROOM# 8:30 – 10:00 1ST/5TH PERIOD ____________________________ _______________ 10:05 – 11:30 2ND/6TH PERIOD ____________________________ _______________ 9th Period 9th & 10th Grade 11th & 12th Grade AVID 11:35 a.m. – 11:45 a.m. 11:35 a.m. – 12:25 p.m. (A-Day) 1stLunch 12:00a.m.– 12:30p.m. 10th Period 12:25 p.m. – 1:00 p.m. 2nd Lunch 12:30p.m–1:00 p.m MASCOT (B-Day) 9th & 10th Grade 11th & 12th Grade 11:35 a.m. – 11:45 a.m. 11:35 a.m. – 12:25 p.m. 1stLunch 12:00a.m.– 12:30p.m. 12:25 p.m. – 1:00 p.m. 2nd Lunch 12:30p.m–1:00 p.m 1:05 – 2:30 3rd/7th PERIOD ____________________________ _______________ 2:35 – 4:00 4TH/8TH PERIOD ____________________________ _______________ COLLABORATION/CONFERENCE PERIODS: All substitutes need to report to the MAIN OFFICE

TEACHER CLASS LESSON PLANS and TEACHER CLASS ROSTERS (A/B/C) FOR (SUBSTITUTE)

AESOP QUICK START GUIDE







TUTORING LESSON PLAN FORM & INSTRUCTIONS