Aptem line manager guide

Lifetime’s Manager Console A how-to-guide for managers

Lifetime's online learning platform | A how-to-guide for managers Contents 04 Introduction 06 Activation 08 Your dashboard 10 Manager console 14 Signatures 15 Messaging 16 Help and support 2

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Lifetime's online learning platform | A how-to-guide for managers Introduction Aptem provides you with a live view of your learners from pre-enrolment through to achievement. Aptem enables you to: • Instantly see how learners are progressing against learning targets • Sign apprenticeship paperwork with electronic signatures • Access the messaging centre to see communications throughout the apprenticeship This guide describes the various Aptem features and how to use them. 4

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Lifetime's online learning platform | A how-to-guide for managers Activation 1 You will be sent an email 2 You will be taken to inviting you to activate your the below screen. This Aptem account – it will look enables you to choose a like the example below: username and password. Click on the ‘Activate Account’ link Aptem will automatically use your to create your account. email address for your username, but you can set a different one if you wish. 6

3 Once you have created your username and password, you will be asked to create an online digital signature, which will make signing documentation quicker. 7

Lifetime's online learning platform | A how-to-guide for managers Your dashboard Your dashboard shows an overview of all your apprentices, with a range of tiles to help you see how they are progressing as follows: • The learner lifecycle tile displays • The off-the-job tile gives an where apprentices are in their overview of the number of apprenticeship lifecycle from those apprentices where there is who have just started through to insufficient hours planned, those in their EPA period those behind target and those • The learner summary tile shows the ahead of target status of your apprentices including • The requires attention tile shows onboarding and active the activities that require attention • The learning plan progress tile such as activities that are overdue shows apprentices that are on and signatures required track, behind and ahead of their learning plan components At the top you can also filter on specific programmes and groups. 8

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Lifetime's online learning platform | A how-to-guide for managers Manager console Your console shows all your apprentices from enrolment through to achievement. The console helps you easily identify your apprentices, the programme, along with the apprenticeship start and end date. The name of the coach is also clearly visible. 10

You can view programme status and see those who are currently going through the enrolment process. The main programme statuses are: • Onboarding – this is used for apprentices who are going through the enrolment process • Active – apprentices who are currently working towards their apprenticeship • Entered EPA – apprentices (England only) who have completed the training element of the apprenticeship and are now undertaking End-point Assessment • Completed – apprentices who have completed their apprenticeship • Withdrawn – apprentices who have withdrawn from their apprenticeship before completing • Not eligible – used for individuals who did not meet the eligibility criteria for the apprenticeship If you have a lot of apprentices, you can click on the filter button and narrow down the list by filtering on the programme, group your organisation hierarchy by selecting Employer Groups and status of the apprentice. 11

Lifetime's online learning platform | A how-to-guide for managers Manager console You can see more detail by clicking an apprentice’s record. This provides more information on their dashboard, reviews, documents and skills radar. The dashboard shows a range of tiles as follows: • The top left tile displays the • The off-the-job hours tile displays apprenticeship name, coach progress against off the jobs hours, and employer contact with minimum required, planned, and completed • The learning plan activities tile shows a breakdown of • The requires attention tile shows components that are completed, all of the activities that require submitted and remaining attention such as activities that are overdue and signatures required • The timeline tile shows how long your apprentice has been • The skills radar report tile shows on programme, the start date, how your apprentice is progressing gateway and EPA against all of the knowledge, skills and behaviours contained within • The progress tile provides a the apprenticeship breakdown of progress. It gives an overall view and shows any Above the tiles there is an additional sub-programmes attached to menu which shows reviews, the apprenticeship. If you hover documents and skills radar. over the progress line you’ll also get a further breakdown of work submitted to the Coach for marking 12

The reviews section shows all the reviews that are planned and complete. The documents section contains a copy of the compliance documents and reviews that you have signed off for your apprentice. The skills radar section provides a more detailed view of the skills radar. The skills radar shows how your apprentice is progressing against all the knowledge, skills and behaviours contained withing the apprenticeship. The skills radar is an assessment tool used to highlight where more support is required, specific to each apprentice and aid discussions around development goals. They highlight where more support is required (tagged as working toward) and support discussions around setting development goals. 13

Lifetime's online learning platform | A how-to-guide for managers Signatures As part of the apprenticeship you’ll be required to sign off initial compliance documentation and progress reviews throughout the programme. In the signatures section you can see all of the compliance documentation and apprenticeship reviews that you need to sign for an apprentice. You can sign documents with ease, by clicking on the sign button, reviewing the document and signing it. Sign 14

Messaging The messaging section contains system generated messages that highlight documents that require signatures and you can also send messages to your apprentices. 15

Lifetime's online learning platform | A how-to-guide for managers Help and support The help and support section contains documents and videos that will help you if you get stuck, you can access this from your profile icon, or at the bottom left hand corner of the main navigation. Click on the question mark, and select ‘employer’, then take a look through the topics and find the one that you need.   16

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