DEA-StHildas-Stg1_Submission

Phase 2 Student Accommodation DESIGN ENGINE ARCHITECTS \\ APRIL 2019 Initial submission document

Front cover - image taken from SAES website “We are delighted with our new Science and Mathematics building and the new inspirational spaces within which to work and learn. Design Engine and the Contractor have worked hard to meet our briefing needs and have delivered a top class facility of which the school is rightfully proud.” Emma Humphreys, Estate Bursar, Charterhouse School 2

Contents 01 Introduction 02 Company profile 03 Project structure and relevant personnel Relevant experience: 04 Completed projects in Oxford 05 Case study 1 (including reference) 06 Case study 2 (including reference) 07 Statement of approach 08 Why Design Engine Architects? 09 Insurance 10 Fee proposal 3

01: Introduction Below - A selection of images and quotes taken from St Hilda’s YouTube channel that in the words of students capture some of the unique character of the College. “...it’s very liveable here, it’s very open, it’s very friendly” 2 34 4

“sH.o.ic.lbdiaeals’cstotishlliietng’gseaa”breoaultly This document is issued in response to St Hilda’s College Phase 2 Student Accommodation Design Brief Revision 2 and associated Architect Selection Strategy document Revision 3, issued by Bidwells. The document addresses the specific requirements detailed on page 2 of the selection strategy. As the document is being issued in advance of the selection interview on the 17th April, and work is ongoing in preparation for that interview, there is limited specific information on the scheme within this document. We have sought in this document to demonstrate our desire to work collaboratively to develop a proposal that meets the needs and aspirations of the College while at the same time being cognisant of wider issues relating to planning, consultation with external stakeholders and working within a defined budget. The team we are proposing for the project is hugely experienced and has a wide range of skills from client engagement, through design development to delivery. The Director, Senior Associate and Review Director all have experience of working in Oxford and are aware of the particular requirements of designing projects in the City. Importantly we understand that St Hida’s has a unique character that any scheme will need to reflect and we would welcome the opportunity to work with the College on this exciting project. 5

02: Company profile 1. John Henry Brookes Building - Oxford Brookes University (completed in 2014) 2. Dining Hall - Charterhouse School (completed in 2011) 3. Boarding House - Charterhouse School (completed in 2015) 4. Perrodo Building - St Peter’s College, Oxford (completed in 2017) 5. Science Centre - Charterhouse School (completed in 2018) 6. Clocktower Court - Radley College (completed in 2014) 7. Learning Centre - Downe House School (completed in 2018) 1 2 2 34 4 6

1 Design by dialogue 5 67 We are a practice of nearly 40 people with studios in Winchester, London and Exeter and the education sector has been a significant specialism of the practice over the last 20 years. Our work is often described as contextual modernism. Key to this is a desire to gain a deep understanding of the character of each client and place. We feel the most successful outcomes are those where, once built, one can no longer imagine the site without its building, its activity, or its occupants. We are rarely given flat sites, and we are thus conscious of the footprint or imprint of our architecture. We work closely with other members of the design team to deliver holistic designs in which structure, space and environmental performance are seamlessly integrated. Whilst our education projects have received numerous awards over the years, we believe the greater mark of their success is how they might inspire generations of young people to benefit from the gift of education.  Our hope is that in some way the environments we create for them will help inspire them to look at the world anew and appreciate spaces that have been thoughtfully crafted. That ultimate gift of creating space for habitation and the small surprises that come with it cannot be substituted. 7

03: Project structure and relevant personnel A. John Ridgett project: John Henry Brookes Building - Oxford Brookes University (completed in 2014) B. Richard Rose-Casemore project: Perrodo Building - St Peter’s College, Oxford (completed in 2017) C. Oliver Moore Project: Weston Library [Wilkinson Eyre} CIC PROJECT TEAM: Project Manager Internal Stakeholders Cost Consultant Client Planning Consultant Client Representatives Architect Designers Principal Designer + + M&E Consultant + Structures/Civils + Landscape Architect DESIGN TEAM Review Design and Design and Design and Design and Delivery Team Delivery Team Delivery Team Delivery Team Richard Rose-Casemore (Director) John Ridgett Director Director Director (Director) Project Engineer Project Engineer Landscape Architect Oliver Moore + + + (Senior Associate) + 8

AB C DESIGN ENGINE ARCHITECTS If successful the St Hilda’s Student Accommodation project will be delivered from our main Winchester studios. The project will be Organisational Chart Winchester lead at Director level by John Ridgett. John has a wide range of experience across many sectors but most particularly the Founding Directors education sector. John’s experience of working in Oxford includes three projects for Oxford Brookes University, including the John Richard Jobson Richard Rose - Rodney Graham Henry Brookes Building that John was responsible for delivering Casemore over six years. Support Team Directors Senior Associate Oliver Moore will lead the team responsible for the project. Oliver has delivered several projects for Design Finance & HR Manager John Ridgett David Gausden ISO Engine, most notably with Arts University Bournemouth, where Alison Jackson Oliver built up a very close relationship with the Client team as well Design Engine Architects Ltd ISO 9001 Director as the Main Contractor once novated. Oliver’s experience of Comms Consultant Richard Rose-Casemore working in Oxford includes the early client engagement and Phil Webb Winchester Registered Office design development of the Weston Library. QM Manager IT Manager Senior Associates James Salman Senior Architect Amanda Moore will be the Project Architect and Paul Ridgley will work closely with Oliver in delivering the project day-to-day. Rob Jackson James Salman Oliver Moore 14001 Director Amanda has an incredibly broad range of skills and experience, Studio Manager Rodney Graham including student boarding houses for Brighton College. Jessica Reid Associates All significant projects delivered by the practice include a second Director who acts in the capacity of a Review Director. This has the Richard James Tamsin Thomas benefit that this second director has a knowledge of the project and is thus able to provide continuity during periods of leave for Senior Architects example. Richard Rose-Casemore will be the Review Director on this project. Matthew Vowels Peter Collins Laia Mulet Amanda Moore Alex Wallis Sean Roberts Anna Ross 9 Architects Peter Blundy James Altham James Jacques Interior Design & Graphic Design Kamila Ciszewska Katie Stokes Stephanie Wynn Architectural Designers Christina Sally Snow Marco Marriage Jessica Tubb Adam Barlow Varvouni-Giatrakou Architectural Graduates Elizabeth Ryall George Davis Organisational Chart London Organisational Chart Exeter Director (London) Director

John Ridgett RIBA Oliver Moore RIBA Director Founding Director (Review Director) EDUCATION SUMMARY CV EDUCATION SUMMARY CV 1993-1995 University of Liverpool John has been responsible for leading high quality complex projects 1988-1989 Richard is a co-founder of Design Engine and, with his fellow directors, Post-Graduate Degree in at all stages from initial bid and design competition to completion. Professional Management is responsible for the design direction of the practice. He enjoys Architecture These projects have won numerous awards including a RIBA National in Architecture RIBA Pt3 working in all sectors and at all scales: from masterplanning to interior 1989-1992 award and Stirling Prize mid list and shortlist. For John’s work on the (Distinction) design, with architecture at the centre. He has been the recipient of University of Liverpool John Henry Brookes Building he was awarded an Honorary Doctorate numerous RIBA and Civic Trust Awards during 25 years of practice, and Degree in Architecture in Technology from Oxford Brookes University (OBU). In 2015 John 1985-1987 received the Stephen Lawrence Prize for his own house in Winchester served as RIBA South Awards Jury Chair and was made a Director of Plymouth University, at the 2001 Stirling Prize celebrations. SKILLS Design Engine. Diploma in Architecture • Architecture RIBA Pt2 (Distinction) Before the creation of Design Engine, Richard was a director of • Masterplanning John’s early time at Design Engine was focused on the John Henry Architecture PLB, senior architect with Rogers Stirk Harbour, and an • Client Liaison Brookes, Abercombie and John Payne Buildings at OBU. The former 1981-1984 associate of ORMS after graduating with distinction and coming runner- • Project Delivery has won numerous awards including a RIBA National Award, RIBA Plymouth University, up in the RIBA Student President’s Medals. Richard has travelled widely • Project Programming South Building of the Year and RIBA Sustainability Award. Degree in Architecture as part of his training as well as in his practice, and worked in South • Detailed Design RIBA Pt1 Africa for a year as an under-graduate. • Specification Writing Since the projects for OBU John has led masterplan studies for a • Sustainable Design number of Higher Education clients including London Metropolitan Richard has a particular passion for teaching and led a post-graduate • NEC Supervisor University, Bournemouth University, Arts University Bournemouth and studio at Oxford Brookes University School of Architecture between • Visualisations the Anglo European Chiropractic Clinic University College. At London 1995 and 2010. He continues to act as a visiting critic at OBU, Bath, 10 Met John led the team developing a new teaching and learning Bartlett, Portsmouth, Brighton and Plymouth Schools. Richard has building. John has also been involved in design competitions for a taught Professional Practice at the Architectural Association, and has number of clients including New College and Wadham College been an external examiner at the UCL Bartlett and Portsmouth Schools. Oxford, Johnson Matthey’s Innovation Centre and the URS Building, He is currently a Fellow of Royal Society of Arts, a Visiting Fellow of University of Reading. Oxford Brookes University, a Member of the Chartered Society of Designers, and sits on the RIBA Validation Board. He was CABE John was responsible for setting up the practice technical review Representative for SE England for five years and now chairs or sits on group, which reviews the technical output of the practice at RIBA various Design Review Panels and the HEDQF. Stage 4 and continues to provide technical and contract advice to younger members of the practice. SKILLS EXPERIENCE EXPERIENCE • Architecture Perrodo Building, St Peter’s College, Oxford University • Masterplanning Director responsible for the project which consists of works to the John Henry Brookes Building, Oxford Brookes University • Sustainable Design Chavasse and Hanington Quads, the refurbishment of the ground (£69m) • Interior Design floor of the listed Chavasse Building and a new building on the Associate Director responsible for the day-to-day delivery of the • Strategic Delivery Chavasse Quad. project which included a new library, social learning space, student • Practice Management services sentre, students’ union, food hall, teaching rooms, and • Client Design Advisor British Foreign & Commonwealth Office, New British lecture theatres. 2007-2014 • Design Review Embassy, Sana’a, Yemen Completed 2006 (£7.0m). Awarded the RIBA International Award for Abercrombie Building, Oxford Brookes University (£15m) Architecture 2007, The Leaf Award (Leading European Architects Extension to existing 1950s tower building to form new home for the Forum) 2007 Faculty of Technology Design and Environment, including the School of Architecture. AJ Retrofit Award. 2007-2012

Oliver Moore RIBA Amanda Moore Senior Associate Senior Architect EDUCATION SUMMARY CV EDUCATION SUMMARY CV 2006-2007 University of Westminster Oliver joined Design Engine Architects in 2011, following periods of 2014-15 Amanda is a qualified Architect, completing her studies at the Bartlett Post-Graduate Diploma working professionally within a number of international architectural The Bartlett, University School of Architecture, University College London. She started with Architectural Studies practices, including Wilkinson Eyre Architects in London, and Johnson College London Design Engine in 2016 having previously worked for architectural RIBA Pt3 Pilton Walker (formerly Denton Corker Marshall) in Sydney. Prior to this Postgraduate Diploma practices in London. Past projects include student residential and Oliver studied at Cardiff and Westminster Universities, graduating in ARB/RIBA Pt 3  mixed-use schemes, religious buildings and railway and underground 2004-2005 2005, and registering as an architect in 2007. infrastructure. Cardiff University 2012-14 Diploma in Architecture Oliver has a broad range of experience across design stages from The Bartlett, University Since joining Design Engine Amanda has been the project architect for RIBA Pt2 competitions to on-site delivery, including working with a range of College London Master of a refurbished clubhouse and new contemporary hotel and woodland clients, from schools to universities, to commercial and housing Architecture ARB/RIBA lodges in the Cotswolds due for completion shortly. 2000-2003 developers. He has a detailed understanding of the complexity when Pt2 Cardiff University working with existing buildings, including listed structures such as a Prior to studying Architecture, Amanda gained an MA in sculpture at Degree in Architecture major refurbishment of the Bodleian Library for Oxford University. 2008-11 the Royal College of Art and has carried out a number of artist RIBA Pt1 The Bartlett, University commissions, these includes: Oliver demonstrates excellent communication skills, and a particular College London Bachelor • Black Down Welcome Area and Orientation Point, commission to SKILLS interest and experience in helping clients and building users to identify of Science (Architecture) and develop a design brief for a project. He recognises value in ARB/RIBA/ Pt1 design a welcome area for new walking routes within Dorset AONB • Architecture consulting with the project stakeholders throughout the design and a central sculpture: (Complete 2018) • Masterplanning process to ensure the success of the final building in use. 2005-07 • ArtVaults 2018, commission to design and install a temporary • Detailed Design Royal College of Art exhibition inside Canute's Palace ruin Southampton as the backdrop • Specification writing Oliver currently works on the development and delivery of a number of Master of Sculpture for several events: (September 2018) • Client Consultation building design and masterplanning projects. Including a Sixth Form • orset Coastal Connections, commission to design two beachfront • Lead Consultant centre and associated projects for Berkhamsted School, a new Library public spaces in Poole: (Due for completion 2019) • Sustainable Design for Canford School, and a masterplan for the village of Leckford. • Project Delivery Oliver’s portfolio of past projects includes award-winning buildings at Amanda also teaches Architecture undergraduates and has a special • Research & the Arts University Bournemouth, and Radley College, together with interest in computational design. work on teaching facilities and masterplans for London Metropolitan Development University, and Bournemouth University campuses. SKILLS EXPERIENCE EXPERIENCE • Concept Design Feldon Valley Golf Club, Cotswolds • Detailed Design New clubhouse, hotel, woodland lodges and green keepers facilities Berkhamsted School, Sixth Form centre, Administrative • Specification writing for a private Client (£Private). Due for completion Spring 2019. buildings, Drama studios and Multi-use hall (£25m) • Co-ordination Leading the team responsible for the stakeholder engagement, brief • Site experience Brighton College, Brighton, Allies & Morrison development, design and delivery, of new teaching, study and admin • Sustainable Design Detailed design and site inspection for a new student boarding house facilities for a series of buildings and refurbishments forming the first • Teaching and communal facilities, (Allies and Morrison Architects). Materials, phase of works within a longer term Masterplan on a heritage campus. • Sculpture finishes and proportions of the new building complemented the Weston Library, Bodleian Library, University of Oxford (£50m) existing stone and flint buildings and created an enclosed outdoor 11 (for Wilkinson Eyre Architects) Project Architect responsible for the quad garden. extensive stakeholder consultation, concept and technical design of a complete restoration and redevelopment of Grade 2* listed building. Completed in 2015, multi-award winning and Stirling Prize finalist.

04: Relevant experience Completed projects in Oxford “…this is absolutely exquisite…This is the beginning of a great modern cathedral of learning.” University Chancellor Shami Chakrabarti Timeline 2007 2009 2012 Examinations Schools, Oxford University John Payne Building, Oxford Brookes University Abercrombie Building, Oxford Brookes University The practice have completed a number of projects in the Oxford Architect’s Journal Retrofit Award area over the last 12 years. During this period we have gained experience of working with Oxford City Council planning department as well as other groups such as the Oxford Preservation Trust (OPT). The planning department and OPT are therefore aware of the quality of work we develop and we would hope that this has helped build a certain level of trust. As well as many of our projects winning RIBA and Civic Trust awards we are proud of the Oxford Preservation Trust Awards our projects have received. 12

2013 “Anyone who has seen the way in which students have already “Like a large bureau at the end of a country house corridor, it made the space their own will recognise that not only is it draws the eye with its handsome design and finish, and makes beautiful, it is also functional.” the space special. This is a beautiful and bewitching Professor Janet Beer, Vice Chancellor architecture of great purity and finesse.” 2014 RIBA Regional Award citation 2018 Radley College, Abingdon John Henry Brookes Building, Oxford Brookes University Hubert Perrodo Building, St Peter’s College Oxford Preservation Trust Award Oxford Preservation Trust Award Oxford Preservation Trust Certificate Civic Trust Award Civic Trust Award Commendation RIBA Regional Award RIBA National Award & Regional RIBA Regional Award Building of the Year RIBA Sustainability Award 13

05: Relevant experience Case Study 1 - Student Accommodation St Peter’s College, Oxford PROJECT DETAILS The reason to include these completed and ongoing projects is that it involves and down to New Road. This relates the urban grain and character of this part of close working relationship with the Master, Bursar and Fellows; involves listed Oxford and creates views towards Nuffield Tower. This approach also creates a Client St Peter’s College buildings and part new build/part remodelled accommodation; imaginative use central courtyard. The two building approach assists the development by of natural site levels and creation of high quality external landscaping. reducing overshadowing to Canal House garden, and creates an external space Projects for study. Perrodo Building (PB) Our brief from the College for the Perrodo Project was to: Castle Hill House (CHH) Improve study, teaching and living environments as well as improving the The importance of understanding the character of a place and creating public spaces. opportunities for longer views will be important in developing the St Hilda’s Location Oxford proposals Thanks to a donation from the Perrodo family, the college was able to undertake a Construction value series of improvements that has helped to continue in this tradition. Our “ The balance of the architectural delights that it offers £2.5 million (PB) competition winning scheme includes a new 4-storey pavilion building within a £10 million (CHH) remodelled Chavasse Quad. This is alongside significant re-imagining and outweighs any bullishness that it presents to its existing refurbishment of existing accommodation to provide both private and communal neighbours and together with the considered landscape of Floor area spaces. the new quads it will make a positive contribution to the 400 sqm (PB) architectural cannon of the city.” 2000 sqm (CHH) The project includes six new Fellows’ study bedrooms, roof level seminar room and a ground floor study and event space, as well as the refurbishment of the Oxford City Council, Extract from planning officer’s report Contract form three existing seminar spaces in the Chavasse Building. The site is constrained for Traditional (PB+CHH) its lack of access, leading us to develop an off-site strategy enabling craning of the structural frame into the quad. Appointed 2015 (PB) The College wishes to redevelop the Caste Hill House to provide student 2018 (CHH) accommodation given its proximity to the main campus and in particular to increase the accommodation available for second year students. Completion Spring 2018 (PB) Our brief from the College for the Castle Hill House Project was to: Summer 2021 (CHH) provide accommodation that would be flexible and be able to cater for undergraduate, graduates and conferences. The building needs to be Components of the project functional and provide value for money and be efficient in its design. • 6 study bedrooms (PB) • 50 study bedrooms (CHH) During the design development the mass of the scheme has been broken down • Seminar and group work into two blocks with a new route created from Bulwarks Lane through the scheme rooms • Social learning space • Flexible meeting spaces • New quads Services provided by DEA Architecture, Interior Design, Lead Designer 14

Regional Award Architectural Design Proposal 3D Views Perrodo Building bedroom Architectural Design Proposal View looking north-west across the proposed courtyard with SeCcatsiotlenH2ill House bedroom views to Nuffield Tower in the distance Castle Hill House Garden Artists impression of the view looking north-west across the proposed Castle Hill House Garden towards Canal House Garden with views to Nuffield Tower in the distance 3 2 Perrodo Building circulation Castle Hill House section 7 Section 2 Key 15 Section 2 cuts through the site from Bulwarks Lane and the main 1. Canal House garden (+61.0m) campus site on the left to New Road on the right. It shows the 2. Castle Hill House podium garden (+64.5m) relationship between the podium semi-basement, the two residential 3. Bulwarks Lane (+65.0m) blocks above and the podium garden. 4. Reception Court (+65.0m) 5. Law Centre courtyard (+62.5m) 6. Common Room

06: Relevant experience Case Study 2 - Student Accommodation Arts University Bournemouth PROJECT DETAILS This project has emerged from the growing demand for high-quality student Whilst the St Hilda’s project is of a smaller scale and a very different site context Client accommodation to support Arts University Bournemouth’s growing campus at there are many lessons regarding cost control and project delivery that will be Arts University Bournemouth Wallisdown. The subsequent proposals represent the next phase of development relevant in developing the design. Construction value £22 million to be implemented from the university’s outline masterplan approved in 2016 and Floor area 9,200 sqm developed by Design Engine. Key cost control and project delivery items: Contract form Two Stage D&B • 3D building modelling to aid coordination across the team Appointed 2016 The 9,200 m2 project will provide 297 bedrooms, 269 of which will • prefabricated bathroom pods Completion Summer 2020 be delivered as cluster flats sharing a communal kitchen area, 23 as studio • exploration of MMC* systems vs long term flexibility Components of the building apartments with their own kitchen facilities and 5 as accessible studios. • ‘build it in a day’ workshop • 300 study bedrooms The site is located on land immediately south of the existing Wallisdown campus, • Seminar and group work offering immediate proximity to the existing campus buildings, while including The project will be the fourth project we will have completed for Arts University infrastructure upgrades that will improve connectivity to the wider cycle network Bournemouth working first client side and then novated to main Contractor rooms and future Bournemouth University Bus Hub. Morgan Sindall. • Reception, concierge • Laundry The accommodation is set out in a series of staggered linear blocks, running “ Design Engine were heavily involved in our internal • Student commons spaces north-south along the site. These buildings line either side of a newly-created design meetings on a monthly basis and were • Students’ Union pedestrian street which has been introduced to encourage a sense of community fundamental to the success of the projects.” Services provided by DEA and create social spaces at ground floor. Architecture, Interior Design, Lead Jon Daines, Morgan Sindall, Contractor Consultant, PD By offsetting each cluster flat block, the pedestrian street is divided up into a series of routes and squares, each with a different character and composition. This * Modern Methods of Construction environment is reinforced with an extensive landscaping scheme that includes a mixture of hard and soft finishes and planting throughout. 16 The proposal embraces a 1.5m level change between the existing campus and site by introducing a generous set of entrance steps, with an integrated accessible ramp, terraced seating and planting. This key transition space condition is framed with a horizontal canopy that extends out from a new communal reception and security building. The canopy acts as a portal between the existing academic buildings and new residential quarter, and provides an enhanced arrival experience to the campus as a whole when entering from Fern Barrow to the West.

Single study bedroom Studio apartment (kitchenette space) Studio apartment (study/sleeping area) Extract from 3D CAD model with architecture, structure and M&E integrated Corner bay window to shared kitchen space 17

07.1: Statement of approach Below - Diagram illustrating some of the key aspects of our approach to the St Hilda’s College Phase 2 Student Accommodation project. This is not a timeline and does not represent the order in which the various studies will take place, many will occur in parallel. Sustainability Consultation Op A Op D Op B Preferred Op C Plan Option Op E Listening to the people and buildings to understand what makes St Hilda’s special Edge of The Site Edge of historic Oxford / East Oxford Edge of the River Cherwell Site analysis Option studies Understanding St Hilda’s A site ‘on the edge’ 18

Budget As this report is being submitted a week and a half prior to our presentation we have not included any of the design work that is + £/m2 currently being developed in our studio. Instead in this section of the report we have focused on how we will approach this project. Reference to St Hilda, e.g. Buildability Design is a non linear and In some cases this is by reference to previous projects to illustrate the serpent/ammonites iterative process with our working methodology and in other cases by specific many activities happening processes we propose for this project. Reference to the river, in parallel. It is important water meadows therefore to manage The diagram opposite seeks to capture some of the elements that carefully the design and will feed in to our design development of the St Hilda’s Student Potentially a more consultation process to Accommodation project. As noted design is a fluid, non liner and diaphanous approach meet key project iterative process and crucially is a journey that the whole project gateways team embarks upon- not just the architect and other designers. Developing a narrative Key to the development of the proposals will be a collaboration Managing the process with the College. For the success of the project it will be crucial we understand the College, both in terms of its character and ethos but also practical considerations around the functional aspects. Our role in part is to coordinate the process but also to challenge the College and the wider project team. Rather than look at things in the abstract we find that the consultation process is more productive if we put forward propositions that people can consider and question themselves. 19

07.2: Statement of approach - Process: Initial Concept Design Stage Right - View from the footbridge over the River Cherwell with the site to the right, viewed through the trees Site analysis Pre Interview Option studies Op A Op B Op D Client Brief Site Analysis Site Constraints + Opportunities Flood map for planning Op C Your reference St Hilda's Cl Op E Location (easting/northing) 452112/205675 Above - We are currently reviewing options, which identifies possible solutions to take forward as Scale well as those to be discounted. The conclusion of this initial exercise will be presented at the 1:2500 interview Created 26 Mar 2019 2:14 Selected area Flood zone 3 Flood zone 3: areas benefitting from flood defences Flood zone 2 Flood zone 1 Flood defence Main river Flood storage area 0 20 40 60m Page 2 of 2 © Environment Agency copyright and / or database rights 2018. All rights reserved. © Crown Copyright and database right 2018. Ordnance Survey licence number 100024198. Above - We have carried out an initial analysis of the site to inform our emerging thinking. This includes reviewing the local surrounding area, historic maps, flood and other environmental data 20

Initial concept stage consultation process Post Interview The process being adopted to select an architectural partner for the St Hilda’s Student Accommodation project clearly Concept Design Stage demonstrates a desire for a collaborative approach. As such it is currently not our intention to present a single proposal at our M T W Th F M T W Th F M T W Th F M T W Th F presentation on the 17th April. Instead we are spending the time Week 1 Week 2 Week 4 from invitation to presentation understanding the site, context, Week 3 character of the College and the requirements of the brief. Client Design Client Design However in the time available and working in isolation our Workshop Workshop Client Design understanding of all these things will inevitably be limited. Workshop Op A Op F2 As well as explaining how we work and how we would approach Op A Design development + this project we are exploring multiple options which we will Op B Op D Design presentation material present, some of which we will have developed in slightly more Op C development detail. This is very much in the spirit noted previously of putting Op D Op F forward propositions to encourage discussion. Op E Design If we are selected for the next 3.5 week design stage we would development want to use this time to refine these options. Included opposite is a diagram explaining the process we would propose to adopt Options Options refined or Preferred option Completion of Concept during this period. As the diagram illustrates it is quite possible presented at new approach identified and Design Stage that options that we have yet to uncover may evolve out of this emerges developed process as either a hybrid of a previous option or a new approach interview altogether. The key is that the process will take place in collaboration with the College and the wider project team. 21

07.3: Statement of approach - Design analysis Below - As part of the developing options appraisal Below - We will look at other student bedroom layouts Below - We will consider the requirements particular to exercise we will review different arrangements of to provide some context for this project and to St Hilda’s and this project, for example the need for rooms, kitchens and circulation to arrive at the right establish the correct room size. This is an important rooms to be changed from singles with a study desk to solution for this particular project. exercise in terms of the impact on the overall project twins for summer schools. Arrangement cost due to repetition. Project specific requirements 22 Precedent review New Building 4m Total area: 13.8 sq.m 2.9m Room size: 13.8 sq.m 3.7m 3.8m Ensuite: N/A Desk: Unknown Storage (plan): 0.8 sq.m Hubert Perrodo Building Total area: 14 sq.m Room size: 11.4 Ensuite: 2.6 sq.m Desk: 2.1 m Storage (plan): 1 sq.m 5.8m Paradise Street Total area: 15.8 sq.m 2.7m Room size: 12.7 Ensuite: 3.2 sq.m Desk: 1.2 m Storage (plan): 0.5 sq.m New Road [Proposed] Total area: 14.3 sq.m £/m2 x 85-90 4.6m Room size: 11.4 sq.m 3.2m Ensuite: 2.6 sq.m Desk: 2.7 m Storage (plan): 1 sq.m

Below - On our work with St Peter’s College the Below - We will use artist impressions and computer proposed rooms were marked out on the floor at full renderings to illustrate the proposals during the design scale so people could get a better feel for the size and development layout Developed proposals Illustrated here are examples of how we have developed student Client engagement study bedrooms on previous projects. This ranges from the wider spatial configuration; through precedent analysis; specific project requirements and client engagement leading to developed proposals. What we know from experience is that time spent refining the exact size and specification of an individual study bedroom is time well spent. In the case of the St Hilda’s project this element (study bedroom) will be multiplied up to 90 times and therefore decisions can have significant implications. From experience the cost per bedroom can range noticeably from £70k per room to over £100k per room. Economies of scale, planning considerations and project abnormals will all impact on these figures. In the case of the St Hilda’s project, planning will impact on the cost as well as abnormals such as the flood zone. As such it would be sensible from the outset to review room sizes. We understand that the ability to accommodate a twin bed for summer schools is desirable. Our initial studies suggest this might be achievable with a 14 sqm room and this has the opportunity to save (say) 10% against the 16 sqm rooms size defined in the brief. 23

07.4: Statement of approach - Design narrative (an example) Siemens Elmiskop IA The leaf used for the graphic was found in Transmission Electron Microscope the nearby South Park in Oxford and scanned into the computer (left) A slide illustrating the cellular A section of the slide reinterpreted A magnified view of the image left View of the completed building with the pattern applied as a structure of oak sourced from the showing how each ‘pixel’ of the ceramic frit to the glass (above) University’s life sciences faculty image is formed from an oak leaf 24

02 The ribbon of steel crosses the atrium close to the entrance and links the outside of the buildings with the arrival spaces within. Below - Axonometric illustrating the weathered steel ribbon running the full length of the John Henry Brookes Building (JHBB) at Oxford Brookes University e element of 01 02 03 04 On all our projects we seek to develop a strong narrative, which aws visitors when adopted by stakeholders can provide an important touch- us and helps 171103-Design_Engine_updated.indd 71 JOHN HENRY BROOKES BUILDING, OXFORD BROOKES UNIVERSITY stone in the development of the design through each subsequent o the retail stage. This is something we would seek to develop for St Hilda’s. The principal point of entry to the new John Henry inspiration was taken from Paul Klee’s idea of ‘taking a line Brookes Building is set one storey above the existing for a walk’. The line is made manifest by the introduction 03 By way of an example, on the John Henry Brookes Building the skin Abercrombie Building and inner courtyard level. This of a ribbon of weathered steel. This helps to enhance the was instrumental in knitting the campus together in a homogenous required a change in level of 2.5 metres from Headington principal point of entry as well as reinforce the primary Further into the atrium way. Conceptually, the skin has been used to refer to the values of Road, in the process creating a gentle ramped approach circulation route that leads through the building. the ribbon reappears, Oxford Brookes University. As an inspiration, detailed research was to the building through a generous public piazza. On guiding visitors to undertaken into incorporating images of the cellular structure of entry (at level one) you are then at the main circulation The building makes explicit its narrative sequence as a spaces further within trees into the building’s skin, in reference to the university’s strong level and benefit from an elevated view across the forum, great rusted steel ribbon winds its way through the build- the campus. environmental ethos. aiding orientation and legibility of the building, increas- ing. The ribbon changes scale, at once a towering colon- ing the functionality of the forum space at level zero and nade yet elsewhere a handrail. These shifts in scale and Images of the cell structure of timber were sourced from Oxford crucially providing fluid movement to the Student Union, purpose are met by a directional change in the route, at Brookes University’s Faculty of Life Sciences. The glazing of the pooled teaching rooms and food hall. the point of transition from one narrative scene to the central volume at the John Henry Brookes Building is fritted with a next. Each change in the progression through the building repeated oak leaf pattern. The leaf, repeated many tens of To give clarity and emphasis to the journey from the heralds the transition to new spaces or functions. thousands of times, was found in nearby South Park and digitised; stepped piazza into the new John Henry Brookes Building, the degree to which the pattern, in each case, reduces solar gain has been factored into the analysis of the facade performance. SEQUENCE | 71 Elsewhere pine has been used for the sawtooth blades of the 13/11/2017 17:15 library and lime for the weathered steel screen to the food hall. In each case a clue has been left in the building or landscape as to 04The ribbon creates a screen to the dinning hall, its pattern laser cut into The reception desk to the JHBB has a curved solid surface the species. front which has been routed out on its rear face to allow the weathwTheraerprepibidnbgonasrttoeeurnmedilnthaatenefsodboydderived from the cellular structure of a lime tree light to glow through the smooth surface highlighting an 25 intricate pattern derived from the cellular structure of oak hall and finally forming a vertical chimney. BUILDING STORIES | 70

07.5: Statement of approach - Design: Buildability Modern methods of construction (MMC) LOR precast concrete factory Walker modular bathroom pod factory Cross Laminated Timber (CLT) Precast concrete ‘biscuits’ Prefabricated bathroom pods This approach has been adopted at AUB as the numbers CLT is a possible form of construction for the upper floors that Precast biscuits can be used made it economical and may be an option at St Hilda’s should be considered during design development. It can as part of a reinforced depending on the final room numbers achieved. speed up construction on site but does impact on the long concrete frame solution to term flexibility of the building. Design Engine have used CLT provide permanent on our Science Centre project for Charterhouse School, but formwork and a high quality it has been discounted on the Arts University Bournemouth soffit finish. This solution (AUB) Student Accommodation because of its inflexibility and was adopted for parts of the at St Peter’s Student Accommodation due to the need for John Henry Brookes and extensive RC work at the lower levels. Abercrombie Buildings at Oxford Brookes University 26

Technical Review Notes The Studios, Coker Close The location and restrictions on access to the site through the Winchester SO22 5FF college will be an important factor in the development of the 1519 West Downs 1 +44(0)1962 890111 design. The practice has extensive experience of designing Internal Technical Review - Interior buildings that will be constructed on live campuses. With the July 2017 [email protected] other project team members we would review options to mitigate John Ridgett www.designengine.co.uk the impacts on the rest of the College. This may include considering structural systems that can help reduce time on site Distribution such as cross laminated timber. Similarly, modular bathroom pods could be reviewed with the team and the College. These reviews Rob Jackson will seek to take into account the wider implications, so for WD Team example the use of CLT can impact severely on future flexibility and TRG modular bathrooms require a certain critical number to be Directors financially viable. 1 Key Design Team Issues/ Information Required The practice takes pride in the quality of information at every stage 1.1 Scope and we take our responsibilities under the CDM regulations Technical Review carried out to quality check Interior Package tender stage documents issued seriously. We regularly review our systems and seek to optimise 1.2 as part of the West Downs 1 project. Refer to separate technical review completed April 2017 for them to ensure we always focus on producing the correct 1.3 Exterior Package. The following items were reviewed: information in the most appropriate format and at the right time. 1.4 GA Drawings (Interior) An example of this is a recent workshop held at our studios 1.5 attended by three main contractors (Tier one contractor, a large 1.6 Reflected Ceiling Plans regional contractor and a local contractor). This was focused on 1.7 reviewing contractor design packages and facilitating an Detail Drawings (Interior) opportunity for all parties to understand each other’s drivers and Component drawings (Interior) constraints. Diagrams 27 Specification to be reviewed separately 2 Key observations 2 SHE Box missing from some drawings - where it has been added more detail required. Use of 2.01 exclamation mark in triangular box not consistent - useful system to adopt. 2.02 Fire strategy generally - Should store rooms not all be 30mins? GA section drawings would be helpful as part of tender pack. For example to be clear as to 3 height of walls etc. for quantum. 3.01 Generally: Structural design of blockwork namely wind posts, head restraint, any bed joint reinforcement, movement joints etc. Has this been reviewed with HTS and scope identified. 3.01 2215 - Would suggest that ARM-04 balustrade either side of void should be 1.5 not 0.74 line 3.02 load. Potential for crowd loading. 3.02 2304/4400 - Long views of rafts are going to expose completely the suspension system, plus 3.03 ducts will be visible. Would you be better using suspended baffles rather than rafts? Alternatively 3.03 v.important contractor understands all suspension etc. will be visible. 3.04 6100/6101 - Given the size of the gap between the half landing and the curtain walling the detail of the ARM-01C guarding as detail 6115(3) might not be sufficient (particularly 6100) - Pls review. General comments External envelope details to be updated where they include detail that impacts on the interior (e.g. detail 5504 and 5105) and issue as part of tender package. Window reveal detail particularly relevant. Very difficult to read text and detail refs at A3 size. Update and include external details in to package as they contain a great deal of detail on internal finishes abutting facades etc. ARM-01D Ref wrong to drg 6400 Building B circulation: How does laminate to plaster detail appear at door recess points? - detail? Include a pack of your 3D visuals in a document for issue with to the contractor so they can have a better and more rounded understanding of the project. Fire strategy generally - Should store rooms not all be 30mins? Design Engine Architects Ltd 0 /Volumes/Studio/0-Groups/Technical Review/170130-1410-DowneHouse-TechnicalReview/170130-1410-DowneHouse-TechnicalReview Version 1 Date:19 June 2013 Example of Stage 4 ERs issued for AUB Student Accommodation Technical Review Group (TRG) Best practice SHE boxes are incorporated on drawings so that CDM All projects are reviewed by a member information is where the contractor and subcontractors are more likely to read, of the Practice’s TRG at tender stage. A rather than in a separate schedule (highlighted on the drawing above) detailed review is carried out on all information and a report issued to the Project Architect and copied to the Directors.

07.6: Statement of approach - Process: Overall design development process Design develoDpesmigenndt pevroelcoepsms ent process Process continues through DEA Work Stages A to F Generally 1 month period *Client Client Gateway engagement Client Client Client DESIGN & BUILD - FIRST STAGE engagement engagement engagement Compile Employer’s Requirements Design Design Design xN CONTRACTOR development development development Internal Design Cost Plan STR M&E Review Review ENG CON STR M&E Design evolution Design Workshops Evolved proposals ENG CON Design consultants Regular design Thoughts/proposals explore design workshops to drive (work-in-progress) solutions to feed into design evolution and collated to feed into wider design proposals coordination client engagement coordinated by DE process 28

External stakeholder engagement We have detailed earlier the proposed consultation process during the initial 3.5 week design stage. In the diagrams opposite Design development process we have illustrated the design development process and external stakeholder engagement. Design evolution Design evolution Design evolution Design evolution Planning Process Planning Application In the case of the design development process we have illustrated Approval at a high level the work carried out by the design team and how this dovetails with regular formal client meetings. This may be DT/CT Local Planning Authority Oxford Design Local Community DT/CT Local Planning Authority supplemented by one-off structured workshops with individual Review Panel (ODRP) Statutory Consultees internal stakeholders as required. As noted elsewhere the practice Pre-Application Community carries out peer reviews of the design at certain intervals. These submission and Engagement - DT/CT reviews provide a ‘fresh pair of eyes’ looking at the evolving Exhibition of proposals design and have proved invaluable over the years to a successful consultation for feedback scheme. [Consider use of a Planning Performance The external stakeholder diagram is primarily centred around the Agreement (PPA)] planning application process. As well as the Oxford City Council the scheme will be reviewed by the Oxford Design Review Panel DT/CT Seek to obtain (ODRP) alongside engagement with the local community and Pre-App other parties such as the Oxford Preservation Trust (OPT). As a Design Team practice we have experience of OCC, the ODRP and the OPT. Client Team support prior to community Our experience of Oxford also suggests that the Client can play an engagement important role in seeking political support for the proposals during the engagement process. Seek political support 29 Client Team Engage with local Councillors and others throughout process to seek political support

07.7: Statement of approach - Sustainable design British Embassy, Sana’a, Yemen - Early concept Sketch detail of Oxford Brookes University piazza Detail of the facade of engineers Ramboll’s HQ sketches illustrating how the collection of rainwater and which incorporates a passive labyrinth cooling system building in the New Forest which when completed was a passive cooling system were considered from the integrated into the design and subsequently the at the time the most energy efficient office in the UK. outset completed project. It is used to temper the air for the main 300 seat lecture theatre. 30

Diagram illustrating the various sustainable CIBSE Award environmental measures adopted in one of our Ramboll HQ, New Forest projects for a private client in Wiltshire. RIBA Sustainability Award John Henry Brookes Building, Oxford Environmentally Sustainable Building of the Year British Embassy, Yemen In the work we complete for our clients we recognise our responsibility to the environment, so we always design from first principles. This way we ensure best practice from the outset rather than applying secondary green ‘bolt-ons’ to help improve the performance of our buildings. This is an approach we will adopt in the development of the St Hilda’s project in collaboration with the wider project team. The practice also recognises its responsibility to promote the sustainable use of the world’s valuable natural resources and it understands the impacts that it could have upon the environment during the course of carrying out its work. We are committed to achieving excellent environmental performance at all times, regardless of the size or type of work that is being undertaken. Within the last 18 months we have installed an extensive photovoltaic array to the roof of our Winchester studio, which is largely offsetting the electricity used by our computer workstations. On the St Peter’s College Castle Hill project we have adopted a PassivHaus design ‘lite’ approach, which has been proved to reduce the performance gap between designed energy performance and actual energy use. 31

07.8: Statement of approach - Setting Below - Diagram illustrating an initial analysis of the unique character of St Hilda’s College on it’s riverside setting in comparison with the more traditional Oxford quads and courts. Open Setting - Outward Looking Quads and Courts - Urban Introspective 32

Below - In developing the St Hilda’s Student Accommodation project the spaces around and between buildings will be critical in the success of the final scheme Public Realm Inside-Out Formal spaces Changes in level Communal gardens Places for solitude 1 “Recently I have attempted to make the forms and the spaces inseparable, neither being Places for socialising more important than the other” 33 Henry Moore, 1970

07.9: Statement of approach - Design tools 1 2 4 1. 3D CAD model of St Hilda’s site under development - here shown illustrating Zone 3 flood extent 2. 3D model exchanged between team to coordinate design 3 3. CAD rendered visualisation developed for use with internal and external stakeholder engagement 4. 3D CAD model used to explain key design elements of the project 3D Computer aided design (CAD) 34

5 5. Hand sketches are sometimes more appropriate for conveying the nature of a project than a CAD render 67 6. Floorplate model used during design development and for internal stakeholder consultation 7. 3D printed model for for use with internal and external stakeholder engagement Hand sketches and modelmaking The art of communication throughout the whole process of making a building is imperative. From developing the brief with the client to coordinating contractors and specialists, communication forms the basis for operating. Our philosophy is to test design ideas using a range of media and an array of software. We use computers as an accurate tool throughout design development, turning the model into fully rendered visuals at key moments of the approvals process. Physical models are created in-house and serve many purposes through design evolution. They each are intended for the different audiences involved in the process: from early exploratory maquettes to floor plate models for end-user consultation. Once the scheme is fixed, presentation models can be made for planning, funding and exhibitions. Communicating not just what any proposal for St Hilda’s looks like but why it is the way it is will be critical in getting planning officer support as well as engaging with other internal and external stakeholders. 35

08: Why Design Engine Architects? ISO 9001 & ISO 14001 Certified The quality of design output of the studio is of paramount ISO 9001 accreditation the practice has a Technical Review Group importance to both the reputation of the practice and our clients. consisting of two senior associates and an associate. A member of The following systems are applicable to the St Hilda’s Student the group is allocated to each project to act as a point of Accommodation Project: reference, mentor and technical advisor. A formal technical review is carried out on projects at tender stage. Specification, Director oversight documentation, drawings and other supporting information is On every major project a Director is involved extensively in the reviewed and a report highlighting issues for review/correction is design development and oversight of the project. John Ridgett will issued to the project architect for implementation. A summary of be director involved throughout the life of the project and in the report is issued to the directors highlighting any key items. The particular an intensive involvement at the critical design timing of the review is to ensure that it is based on detailed development stage. A further Director with extensive experience information but so that the output can be captured in subsequent in education and independent school design will be involved at contract documents. key stages to critique the design development and interrogate the brief development and on this project this will be Richard Rose- Environmental management system Casemore. In the work we complete for our clients we recognise our responsibility to the environment, so we always design from first Design reviews principles. This way we ensure best practice from the outset rather An internal design review is carried out at periodic stages during than applying secondary green ‘bolt-ons’ to help improve the design development - on the St Hilda’s project a minimum of two performance of our buildings. We adopt passive systems rather reviews will be carried out prior to planning. These reviews are than high-tech solutions, which involves making the building work over and above the continual oversight of the director in charge. hard in its own right. In the case of the St Hilda’s Student These are peer reviews carried out with other senior staff members, Accommodation Project we will agree with the College and the with a minimum of one non-project director and associate. whole design team very early in the process the environmental standards we will collectively work to. Technical Review Group To complement the design review process and in support of our 36

Masterplan concept model (Oxford Brookes University) The practice solving. We ensure that all our projects are well resourced at the solutions. We would adopt this approach on the St Hilda’s Student The practice is populated by a highly talented team, many of delivery (on-site) stage of the programme, not just at the design Accommodation Project. whom have worked in many of the country’s leading design development stage. practices. As a practice we take all that experience and knowledge A strong concept and focus it towards looking at things in a fresh and thoughtful way, Despite our high architectural ambitions and many awards won we The design development of a project is also about communicating an approach to design that is focused on the needs of our clients look to work with our clients as partners and to create an a vision. This should be articulated in a clear and easily rather than following fashion. environment around our projects that is not only creative but also understood way. It is the nature of our practice to develop a fun. strong concept and design narrative for a scheme. When adopted All of the Directors are intimately involved in the design output of by stakeholders they can provide an important touch-stone in the the practice and unusually for a practice of nearly 40 the Directors Strong leaders, effective collaborators development of the design through each subsequent stage. The are still involved in the process of making. This includes not only We pride ourselves on developing strong relationships with clients Oxford Brookes concept model illustrated above is an example of sketching and 3D modelling but physical models that are and fellow consultants and earning the respect of construction this approach where a series of accommodation ‘pegs’ connect everywhere in the studios. teams through our actions. “Design Engine were heavily involved in into a central glowing box that became the new heart of the our internal design meetings on a monthly basis and were campus. Throughout the seven years of delivering the project the We are rigorous in our approach to design, developing strong fundamental to the success of the projects”- Jon Daines, Morgan clarity of the vision proved key in the project moving forward. concepts and narratives on which the design can hang. This in Sindall, Contractor. itself can be said of many award-winning design practices, but Experience - we’ve done this before what we believe differentiates this practice is two aspects: delivery A serious approach to sustainable design As we hope we have demonstrated in this document we have an and attitude. As a practice sustainable design is fundamental to our design ethos experienced team who have a track record of delivering Higher and this starts with adopting sound first principles of passive Education projects as well as projects in Oxford. Projects that are We are proud of the high quality of design AND production design. It is this approach that has led to our projects receiving both visionary but also deliverable and which are budget information produced in the studio. To this is matched a awards for sustainable design. The practice always seeks to work conscious in execution. pragmatism and common sense approach to creative problem- closely with the consultant team in developing sustainable 37

09: Insurance 38

Verification of Cover To whom It May Concern Date 07 September 2018 Left - Verification of cover of Professional Indemnity Insurance for £10m Class Professional Indemnity Insured(s) Design Engine Architects Ltd Insurer(s) 100% Lloyd's Syndicates (See Security Schedules) Policy Number(s) PSH00734171 Limit of Indemnity GBP 10,000,000.00 Any One Claim Legal Costs In Addition Excess GBP 5,000.00 Each & Every Claim Legal Costs Exclusive Wording A&E UK v1.6 & APC Excess PI Wording (AOC) Sanction Limitation & Exclusion Clause Endorsements USA Jurisdiction Clause Collateral Warranty Extension Clause Retro-Active Date Sub-Contractors Conditions Precenent Clause Geographical Limits Excess Amendatory Clause Jurisdiction Limits Please see additional Limits & Endorsements document for all inner limits Period of Cover None Worldwide Worldwide 18 August 2018 to 17 August 2019 both days inclusive The policy is subject to Insurers acceptance and the insuring clauses, exclusions, endorsements, conditions and declarations therein. The above is accurate at the date shown and no obligation exists on Brunel Professions Limited to advise any alterations other than at the request of our client. On behalf of Brunel Professions Limited 39

10: Fee proposal We have set out opposite our fee proposal for the two stages Initial design stage Up to DEA STAGE F requested in the invitation to tender document. Period: RIBA Stage 3 + (NOTE 2) The basis of our fee is a construction budget of £9.5 million for a • 3.5 weeks Period (NOTE 3): project as detailed in the received documentation. We have • TBD assumed a Design & Build procurement route with the Employer’s Deliverables: Requirements (ERs) being issued at DEA Stage F, which equates to • Outline floor plans Deliverables: RIBA Stage 3 +. Our own practice ‘Plan of Work’ is included • Proposed massing • Refer to Design Engine Plan opposite which sets out the work stages and deliverables. • Possible external aesthetics. Changes to the scope of the project or prolongation of the project of Work will be subject to review with the Client. Fee (NOTE 1): • £10,000.00 Fee (NOTE 4): NOTES: • 2.78% 1. Fixed fee 2. Stage 3 + is not a recognised RIBA work stage however we operate our own plan of work on some projects and this defines a clear work stage for ERs (please refer to Design Engine Plan of Work opposite) 3. A project programme has not yet been defined. For the purposes of this fee proposal we have assumed that our work to Stage F/3+ will take no longer than 12 months. 4. Based upon an overall fee of 5.25% (Stages A-I/1-6) with 53% quoted for works to Stage F/3+ 5. All fees exclude VAT 6. Expenses passed on at cost plus 10% admin charge 40

Design Engine Plan of Work (1) RIBA Plan of Work 0+1 2 3 4 567 2013 A/B C D E F G H I J Strategic Definition, Concept Design Developed Design Detailed Design Production Tender Construction Handover and Close In Use Preparation and Brief Information Out TASK STAGE Stage Document PLANNING APPLICATIONBrief/Feasibility ReportConcept Design ReportPlanning App DocsStage ReportTender DocsTender Report (Cost Cons) Site Reports (Monthly) Handover Checklist POE (4) Core Objectives ISSUE TENDER/ER DOCUMENTS (2)Prepare Concept Design, Identify client’s Strategic including concept Prepare Developed Develop a coordinated Prepare Production Respond to Contractor Issue of fully coordinated Handover of building and Undertake In Use services Core Architectural POINT OF NOVATION TO PC (3)Brief and other coreproposals for structuralDesign, includingDetailed Design inInformation based uponqueries during the TenderConstruction informationconclusion of Buildingin accordance with Deliverables project objectives design and building coordinated and updated accordance with Design the Detailed Design to period and support Cost in line with the agreed Contract. Schedule of Services. including Project Budget. services systems. Agree proposals for structural Responsibility Matrix and enable a robust Tender to Consultant in reconciling Information Release Undertake Feasibility alterations to brief and design, building services Project Strategies to be achieved that reflects Tender returns Schedule. Regular site Studies and review of Site issue Final Project Brief. systems, outline include all architectural, the project to be inspections and review of Information. specifications, Cost structural and building constructed. progress. • Gen Arrangement Drgs Information and Project services information. • Brief/Feasibility Report • Fire Strategy Approach Strategies • Design Programme • Gen Arrangement Drgs • Gen Arrangement Drgs • Issue of construction • Final Issue Information • Gen Arrangement Drgs • Coordination Diagrams/ • Component Drawings status documentation in- • 3D Massing Diagrams • 3D Massing Views • Details line with an agreed IRS • Risk Assessments • Material Studies Strategies • Fire Strategy Drawings • Sustainability Strategy • Design & Access Stmnt • Component Drawings • Detailed Specification • RFI/ TQ Responses • Construction Strategy • Fire Strategy Diagrams • Details • Building Regulations • Site Observations • Design Programme • Fire Strategy Drawings Optional Architectural • Risk Assessments • Outline Specification Submission • Tender/Package • Administration of the • Snagging Lists • POE study and report Deliverables technical review Contract (5) • Defects List (6) • CGI Visuals • Room Data Sheets • Room Data Sheets • Sustainability Strategy • Room Layouts • Room Layouts • Review and adoption of • Requests for change • Construction Strategy • Door & Ironmongery any necessary Value • Progress Meeting Engineering options Sch Reports • Sanitary Schedule • Acting as Supervisor (6) • Window Schedule Planning Actions Pre-App discussions Determination Period Discharge Conditions Architectural Cost • Area information • Area information • Area information • Full tender package • Assist Cost Consultant in • Assist Cost Consultant in • Assist Cost Consultant in Deliverables • Outline specification • Developed specification (incl. details, schedules reviewing tender returns reviewing valuations/ reviewing any claims and NBS specification) changes Assist Main Contractor in Procurement Assist Client in selecting Assist Client in selecting Assist Client/Cost selecting specialist sub • Change Control Forms other main consultants specialist consultants (e.g. Consultant in selecting contractors • Interim Valuations (5) External Documents Reqd (e.g. Structural Eng) Catering) Main Contractors • Early Warning Notices (Depending on contract form) • Tender Return Report • Topographical Survey • Concept Structural • Structural Design • Structural Design • Contract (6) • Building Survey Design • M&E Design • M&E Design • Tree Survey • Outline Acoustic Design • Acoustic Design • Asbestos Survey • Concept M&E Design • Outline Lighting Design • Lighting Design • OS Plan • Outline Cost Plan • Cost Plan • Cost Plan/ Bill of • Ecological Survey • Concept Landscape • Outline Maintenance • Bats/ Water Survey? Quantities • Emergence and return Design Strategy • Maintenance Design • Arboricultural Report • Outline Fire Strategy • Fire Strategy survey • Public Services • Landscape Design • Building Control Plans • Planning Policy Search • Arboricultural Report • Conservation Area? Information • Technology Strategy Check • Listed Buildings? • Outline Civils Design • Landscape Design • Previous Applications • Outline Technology • Civils Design • Land Ownership Search • Contract Strategy NOTES 1. The Plan of Work is based upon a review of both the RIBA Plan of Work 2007 and 2013. The stages have been expanded to better 3. Where a design and build procurement is being followed it is anticipated that novation would take place at this point. describe the activities that need to take place in more detail. For clarity the planning application and tender stage are defined more 4. Post Occupancy Evaluation. explicitly. For further clarity the plan also details key deliverables at each stage. 5. JCT form of contract 2. The plan is valid for both traditional and design and build forms of procurement where the client is seeking to ensure a robust set of 6. NEC form of contract Employer’s Requirements. 41

Design Engine Architects Ltd 01962 890111 www.designengine.co.uk @DEArchitects Winchester The Studios, Coker Close, Winchester, SO22 5FF. London Unit 407, 30 Great Guildford Street, London, SE1 0HS. Exeter Shed 8, Topsham Quay, Exeter, Devon, EX3 0JB. Registered in England: Nº. 4339814 ISO 9001 & ISO 14001 Certified RIBA Chartered Practice