Niagara Health New Hire Welcome Package Pre-Read

Welcome Package Niagara Health New Hire

2Table of ContentsWelcome! ..........................................................................................3Who We Are ......................................................................................4General Orientation Day ....................................................................5Documentation Session......................................................................6Payroll ...............................................................................................6Health Screening................................................................................7Staff Parking ......................................................................................8Uniform Policy ...................................................................................9Department Contact List ..................................................................10Mandatory e-Learning Content ........................................................10Orientation Checklist .......................................................................11Forms Appendix ...............................................................................12

3Welcome!Dear Niagara Health Employee,Welcome to Niagara Health! Thank you so much for choosing to work with us.You can now count yourself among a great team. At Niagara Health we are committed toworking hard to provide extraordinary care to our patients and making Niagara one of thehealthiest places on earth. Together we will do great things!We are very excited to have you join us.Suzanne Johnson,President, Niagara Health

4Who We AreNiagara Health (NH) is a multi-site hospital comprised of six sites serving approximately 434,000residents across the 12 municipalities making up the Regional Municipality of Niagara.Douglas Memorial Site Greater Niagara General Site Niagara-on-the-Lake Site in Fort Erie in Niagara FallsPort Colborne Site St. Catharines Site Welland SiteNH provides a wide range of inpatient and outpatient clinics/services across our sites, includingAcute Care, Surgical Care, Emergency and Urgent Care, Kidney Care, Complex Care, MentalHealth and Addiction, Long Term Care and Cancer Care. NH has approximately 4,600employees, 650 physicians and 850 volunteers, with an annual operating budget ofapproximately $490 million. More Patient Care Statistics. Purpose, Vision, Values Leadership Accessibility Privacy and Confidentiality

5General Orientation DayAll new employees attend Corporate General Orientation at the Welland Hospital Site. You willhave the opportunity to learn about Niagara Health, meet others, and ask questions. Yourscheduled Orientation date can be found on the final page of your official offer letter.Time: 8:30am – 12:30pmLocation: Welland Hospital Site – Auditorium. 65 Third Street Welland. Enter the building atthe main entrance, turn right and proceed past the elevators to the first hall on your left. Theauditorium is at the end of this hallway.Parking: please park in the main entrance off of Third Street. Visitor parking is to yourimmediate right. For General Orientation day only you will have your parking ticket (obtainedfrom the parking gates on arrival) validated at no charge.Pay for Day parking is $8.00 OR Paid Staff Parking is $25 bi-weekly.Bus: Click here for Welland Transit Routes and Schedules.Contact: For any questions or to reschedule orientation please contact your RecruitmentSpecialist at ext. 44200 or your manager.Refreshments are provided during the day.Dress in comfortable professional (business casual) clothes and come scent-free (e.g. noperfume or other scents that may affect others around you as we are a scent-freeenvironment.) Bring a sweater or jacket as the room temperature varies.Orientation Overview: Our Niagara Health SourceNet (Intranet) Safety - Employee and Patient Including; Quality, Patient Safety and Risk Management, Infection Prevention and Control, Workplace Relations, and Occupational Health and Safety.

6Documentation SessionEach new employee is required to arrange for a Documentation Session with Compensation andBenefits as is outlined in your offer letter. If you have not yet arranged a session, pleasecontact Compensation and Benefits at 905-378-4647 ext. 44200.Your documentation session will take place at one of the hospital sites. Your documentationsession should be completed prior to starting in your new position. Please bring the followingcompleted forms to your session:  Signed Offer Letter  Privacy and Confidentiality Acknowledgment  Code of Conduct Form  Employee Information Form  Original Criminal Record Check  Void Cheque  Social Insurance Card  Proof of Date of Birth (I.e. birth certificate, passport, driver’s license)  Any relevant degrees, diplomas, registrations, and certificates  TD1 and TD1ON forms  HOOPP Enrolment Form and HOOPP Beneficiary Form (mandatory for Full Time Permanent Hires) OR HOOPP Waiver  Manulife Beneficiary Form - Group Life & AD/D (for Full Time Permanent Hires)  Manulife Enrollment Form for Benefits (for Full Time Permanent Hires)  Previous Experience Forms (Unionized employees only)The above forms were sent in a zip drive format to your email address along with your offerletter.The Privacy and Confidentiality Acknowledgement form and Code of Conduct form can befound in the Appendix section of this package.PayrollIn your offer letter you will find information concerning your rate of pay, benefit entitlements,and union information (if applicable). Any related questions that you have can be discussed atyour scheduled documentation session with Compensation and Benefits.Pay is distributed bi-weekly through direct deposit, with the pay date being Thursday. Paystubs are sent electronically to your NH email account on pay day..

7Health ScreeningIt is a condition of your employment that your health review must be initiated within twoweeks of your start date and completed within 30 days of your initial appointment. This is toensure that you, your co-workers, and our patients are safe. Please contact your OccupationalHealth & Safety nurse as listed in your offer letter. Your health review may consist of morethan one appointment. You are required to bring the Occupational Health & SafetyDepartment New Hire Health Review that is located in the appendix of this package to yourappointment. NH Health Screening Requirements Proof of immunization / bloodwork results for: Measles, Mumps, Rubella, Chicken Pox (Varicella), Tetanus/Diptheria/Pertussis, Hepatitis B(if you do not have a vaccination record,were born after 1970 and attended a school in the Niagara Region, please contact Niagara Region Public Health Department (905-688-3762) to obtain a copy. A lab requisition can be provided if you are unable to locate your blood work/immunization records.) Tuberculosis Skin TestingN95 respirator Fitting Results Health CardOccupational Health ContactsOccupational Health and Safety Department Contact (905-378-4647)Douglas Memorial Hospital / Greater Niagara Sue Davy ext. 53904General Hospital (DMH/GNGH)Port Colborne Site / Welland Hospital Site Crystal Lubberts ext.(PCG/WHS) 33203 Elaine Gauthier ext.St. Catharines Site/ Data Centre / Detox (SCS) 43338 Patricia Secord-Reynolds ext. 43337

8Photo IdentificationYour Identification Badge (ID) identifies you as an employee of NH.Included on your badge is your photo on both sides, your job titleon both sides, and both your first and last name on one side, and solely your first name on theother side. Your team members, coworkers, patients and their families will be able to call youby name and know the role you play at NH.Your badge is programmed to give you access into required areas for your particular role /jobfunction. By this, your badge functions as an integral component of security measures at NHand must be worn at all times while at work and in an area on your person that is easily visiblefor others to view. If you lose your ID badge you are responsible for reporting that it is missingto Security and having a new one issued. A fee is applied for lost ID cards.If you opt for Staff Parking your ID badge is programmed to allow you access and exit from anyof the NH hospital sites. Staff Parking is an option that is explained further in the next section.There are 3 possible ways to obtain an ID Badge: 1. General Orientation. Security will take your photo and issue a card by the end of the session. 2. Prior to General Orientation, you are able to bring your signed offer letter and personal Identification (e.g. Driver’s License, Passport) to site Security at the Greater Niagara General Site, St. Catharines Site, or Welland Hospital Site to have an ID badge issued. Please call and notify the Security desk prior to going in. 3. During your documentation session.Staff ParkingOnce you receive your ID badge you are able to register for Staff Parking through PreciseParkLink. Employees are required to pay for this service; deductions of $27 are made bi-weeklyfrom your pay. To register, go online to www.preciseparklink.com/myparking or call PreciseParkLink at 1-888-783-7275. You may also visit the Parking Office – located in Lot B – St.Catharines Site. You will be required to provide Precise ParkLink with the first 5 digits locatedunder your photo on your ID Badge in order to activate staff parking. Further Staff Parkinginformation can be found in the Appendix section of this package.

9Uniform PolicyAt NH, staff who are visible to our patients and visitors are required to wear a uniform. Thisprovides a positive and professional impression of the Hospital while maintaining safetystandards and preventing the spread of infection to others. Uniform colours depend on thework you do at the Hospital:Staff Colour If you are not required to wearNursing (RN and RPN) Light Blue a uniform, these are ourRehabilitation (includes PT,OT, Speech, Rec Therapy) Burgundy Business Casual expectations:Food Services BlackEnvironmental Service/Project Porter White a) Clothing must be neat, clean,Materials Management Grey pressed and loose enough toMedical Imaging (includes Radiation Technologists) Purple permit free movement.PSW/Unit Aide/Health Care Aide Hunter Green b) Dresses, skirts or shorts must bePharmacy Technicians/Assistants Red of a length that presents aRespiratory Therapy and Dialysis Technicians Navy Blue business or “business-casual”Ward Secretary/Front Line Patient Clerk/Registration Clerk Pink attire.Facilities Management Navy Construction c) Spandex pants, sweat pants,Laboratory Black bottoms and Lab Coat jeans and jean like pants, casual orPharmacists Business Casual Attire cut off shorts are not permitted.Social Work Business Casual Attire d) Low cut bodices, torso exposingSpiritual Care Business Casual Attire tops, tank tops, thin straps are notClinical Nutrition Business Casual Attire permitted.Mental Health Staff Business Casual Attire e) Tops should be designed toChildren’s Health Staff Black Bottoms and Child friendly top ensure the torso is covered at allOR/PARR/Day Surgery/MDR/L&D/HIU OR Greens times.Non-Uniform Business Casual Attire f) Clothing or accessories that demonstrate a personal point of* All uniforms must be purchased view or that has illicit, profane,through In2 Uniforms. The Uniform suggestive, biased, sexuallyOrder Form and Vendor Schedule is related, alcohol related or tobaccolocated in the Appendix section of this related text graphics or logos arepackage. Black scrub pants may be not permitted.purchased through any vendor.

10Mandatory e-Learning ContentWe want to make sure you are safe at work so we require every employee to complete thefollowing training. The table below provides the name, link, due dates and actions. You will beable to complete the e-Learning content once you receive your unique Niagara Healthcomputer log in information at General Orientation.Mandatory e-Learning SourceNet (Intranet) Due Dates ActionsContent Link View videos andAccessibility for Within two weeks of complete quizOntarians with AODA VIDEOS/QUIZ your start date. Review PowerPoint andDisabilities Act (AODA) complete quizWorkplace Hazardous WHMIS QUIZ Within two weeks of Training moduleMaterials Information your start dateSystem (WHMIS) Training moduleViolence Prevention Violence Within two weeks ofand Code WhiteTraining Module Prevention/Code White your start dateRespectful WorkplaceTraining Module Respectful Workplace Within two weeks of your start dateDepartment Contact List Department Extension/Phone NumberNH Main Phone NumberCompensation and Benefits / HR Main Line /Recruitment Specialists 905-378-4647Occupational Health and Safety – Sue Davy Ext. 44200Occupational Health and Safety – Crystal Lubberts Ext. 53904Occupational Health and Safety – Elaine Gauthier/Patricia Secord Ext. 33203ReynoldsOrganizational Development Ext. 43338 / 43337Precise ParkLinkSecurity – Greater Niagara General Site Ext. 32268Security – St. Catharines Site 1-888-783-7275Security – Welland Hospital Site Ext. 52800In2Uniforms Ext. 44309(Email: [email protected]/[email protected]) Ext. 32295 905-389-5885

11Orientation ChecklistGeneral Orientation CompleteOrder Entry Training Complete-(if required/see Offer Letter)Interprofessional Orientation Complete-(if required/see Offer Letter)Documentation Session CompleteHealth Screening CompleteUniform ordered (if required)Staff Parking Pass (Optional)Accessibility Ontarians Disability- Act (AODA) ReviewPrivacy and Confidentiality ReviewMandatory Learning Content complete (AODA Quiz, WHMIS Quiz, ViolencePrevention and Code White Training Module)

12Forms AppendixMake sure to print:  Occupational Health and Safety New Hire Review  Privacy and Confidentiality Acknowledgement Form  NH Code of Conduct Form  Uniform Order Form  Monthly Parking Agreement  United Way Donation Form

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