Sistem RKK Sdn BhdSharePoint 2013 Power User Guide Prepared by: Lam Yoke Neng SharePoint Consultant Date Prepared: 13 Nov 2013
SharePoint 2013 Power User GuideDocument Information Project Name: SharePoint 2013 Power User Guide Prepared By: Lam Yoke Neng Document Version No: V1.0 Document Version Date: 13 Nov 2013 Title: SharePoint Consultant Review Date: 13 Nov 2013 Reviewed By: Phone/Fax/EmailDistribution List Date +6014 6686300/[email protected] FromLam Yoke Neng 13 Nov 2013To Action* Due Date Phone/Fax/Email* Action Types: Approve, Review, Inform, File, Action Required, Attend Meeting, Other (please specify) VersionHistoryVer. No. Ver. Date Revised By Description FilenameV1.0 13/11/2013 Lam Yoke Neng First release. SharePoint 2013 Power User Guide - v1.0.docx Page 1 of 48 © Copyright 2015 Sistem RKK Sdn Bhd
SharePoint 2013 Power User GuideTable of ContentsIntroduction .........................................................................................................................................................4 SharePoint Online—A Brief Overview .............................................................................................................41. Navigating and searching ..........................................................................................................................6 1.1. Browse ................................................................................................................................................6 1.2. Page ...................................................................................................................................................6 1.2.1. Browsing Lists on a SharePoint Site .............................................................................................................................8 1.3. Searching ..............................................................................................................................................102. Working with lists .....................................................................................................................................11 2.1. Contacts ............................................................................................................................................11 2.2. Calendar ............................................................................................................................................12 2.3. Task ...................................................................................................................................................14 2.4. Announcements ................................................................................................................................153. Working with Libraries .............................................................................................................................16 3.1. Upload/Create documents in library (Document Library) .................................................................16 3.1.1. Upload documents .........................................................................................................................................................16 3.2. Download a Document .....................................................................................................................18 3.3. Creating a New Folder in a Library ................................................................................................. 18 3.4. Checking Documents In and Out .................................................................................................... 19 3.5. Working with Version History .......................................................................................................... 21 3.6. Email a Link ..................................................................................................................................... 22 3.7. Using Alerts ..................................................................................................................................... 23 3.8. Move File within the Library ............................................................................................................ 26 3.8.1. Single File Move ........................................................................................................................................................... 26 3.8.2. Multiple Files Move ....................................................................................................................................................... 26 3.9. Copy File within the Library ............................................................................................................. 28 3.9.1. Single File Copy ........................................................................................................................................................... 28 3.9.2. Multiple Files Copy ....................................................................................................................................................... 29 3.10. Pin File ……………………............................................................................................................... 294. Working with Picture Library .................................................................................................................. 30 4.1. Picture Library ................................................................................................................................. 30 4.2. Creating Picture Libraries ................................................................................................................ 305. Customize View ........................................................................................................................................ 316. Create New View ....................................................................................................................................... 317. Site Administration in SharePoint 2013.................................................................................................. 33 7.1. Create a new subsite ...................................................................................................................... 33 7.2. Add a page ...................................................................................................................................... 358. Customizing site look and navigation .................................................................................................... 35 8.1. Update the Site Title ........................................................................................................................ 35 8.2. Modify the Quick Launch.................................................................................................................. 36 8.3. Modify the Top Link bar.................................................................................................................... 37 8.4. Site Theme ...................................................................................................................................... 389. Administering list and library settings ................................................................................................... 38 9.1. Versioning settings .......................................................................................................................... 38 9.2. Create a New Document Library ..................................................................................................... 39 9.3. Look for document library that has been created ............................................................................ 41 9.4. Edit the Page and Modify or Add a Shared Web Part ..................................................................... 42 9.5. Create and Edit a Contact List ........................................................................................................ 43 9.6. Delete a Library (or List) ................................................................................................................. 44 9.7 Delete a site ................................................................................................................................... 4410. Managing Security with Permissions .................................................................................................... 45 10.1. Create Custom Site Permissions .................................................................................................... 45 Page 2 of 48 © Copyright 2015 Sistem RKK Sdn Bhd
SharePoint 2013 Power User Guide10.2. Create SharePoint Groups .............................................................................................................. 4710.3. Remove Users Permission............................................................................................................... 4810.4. Remove Users from a group ........................................................................................................... 4810.5. Create Permission Level ................................................................................................................. 4810.6. Give Unique Permissions to the Document Library or a List ........................................................... 5010.7. Check Permissions for a User or Group ......................................................................................... 50 Page 3 of 48 © Copyright 2015 Sistem RKK Sdn Bhd
SharePoint 2013 Power User GuideIntroductionSharePoint Online—A Brief OverviewSharePoint Online is an enterprise-grade solution that enhances communications and collaboration capabilitiesby empowering people and groups to easily create sites to share documents and information. It requiresminimal extra cost and overhead because there is no need to physically deploy any software on site, andbecause Microsoft assumes much of the operational burden of managing the IT infrastructure. Because it is acloud-based service, organizations simply subscribe to SharePoint Online, which can help simplify theimplementation process and accelerate time to value.SharePoint Online is available in two versions. Both versions are offered through flexible user subscriptionlicenses that include access to either the entire Office 365 suite or to individual services. • SharePoint Online Standard is hosted in a multi-tenant environment on shared hardware in Microsoft data centers, and is designed for companies of any size. • SharePoint Online Dedicated is designed for companies with at least 5,000 users. It provides enterprise-scale features, such as dedicated hosting and hardware, a fully customizable environment, and the ability to deploy full trust code.With either version, Microsoft handles themanagement of certain core IT infrastructurefunctions, including management of the serverhardware, the Windows Server layer, and theSharePoint Online farm. Because SharePointOnline is hosted by Microsoft in redundant,geographically dispersed data centers, it benefitsfrom mission-critical availability and reliability. It Figure 1. Farm and central administrative IT tasks for SharePointOnline—represented here in the green areas—are managed by is also governed by the same security policies Microsoft.SharePoint Online administration is managed by and protocols that are used for vital enterprise customers or theirpartners. applications.SharePoint Online can serve a wide range of enterprise use cases. For example, organizations could extendan existing intranet to remote locations, such as branch or retail outlets. This use case can be particularlyvaluable for companies with workers who don’t have fixed workstations, such as retail point-of-sale employees,bank tellers, seasonal labor, or manufacturing floor workers. Other use cases include the creation of anexternal website for events or limited-time projects, and the creation of sites that provide partners or supplierswith carefully controlled access to corporate information, such as product specifications or inventory supplies.With SharePoint Online, organizations can create the most common and useful kinds of sites. These include: • My Sites are sites individuals use to manage, protect, and share personal documents and information, and to follow their colleagues’ activities. • Team Sites are used to keep teams synchronized, and to manage important projects. Teams can use these sites for tasks such as storing common documents and meeting notes, tracking key milestones and schedules, establishing project delivery schedules, and enabling real-time communications between colleagues. • Intranet Sites are used to deliver company news and information, and to keep employees up to date with the latest company news and information. Organizations can use them to share information with mobile or remote employees, find people and important documents, share ideas and seek input in discussion forums, and provide access to information about important corporate processes, policies, training, and reporting. • Public-Facing Internet Sites can be created for special tasks and activities, such as events or a timelimited activities like marketing promotion, or used to provide catalogs of features or functionality Page 4 of 48© Copyright 2015 Sistem RKK Sdn Bhd
SharePoint 2013 Power User Guide for products. The site can be populated with enterprise content, but minimize or eliminate direct access to the corporate network from outside the firewall.This variety of possible use cases and sites demonstrates how SharePoint Online is ideal for the creation ofhybrid enterprise intranet deployments. It allows organizations to selectively create, distribute, and provideaccess to information and workloads, while tightly controlling access to data that resides behind firewalls inonpremises SharePoint implementations, or in other line-of-business systems.SharePoint Online also works with familiar Microsoft Office applications. Users can easily create Officedocuments and save them directly to SharePoint Online, or co-author documents with Microsoft Office WebApps such as PowerPoint Web App and Excel Web App. Users can access Office documents offline orfrom mobile devices, and they can set document-level permissions to protect sensitive content. The nextsection examines the basic functions of SharePoint Online to help you get started. Page 5 of 48© Copyright 2015 Sistem RKK Sdn Bhd
SharePoint 2013 Power User Guide1. Navigating and searching1.1. Browse • Browse Sites. • Browsing Document Libraries. • A SharePoint Document library is, in essence, a list of files. However, SharePoint libraries not only store files, but they provide a flexible collaboration environment for you and your team to work on these files. You can create/manage your own document, picture, form, and wiki libraries when necessary.1.2. Page • To the right of the Browse tab, click the Page tab. • The Ribbon appears. It displays the commands that allow you to work with a web page. The Ribbon is contextual, and the commands that are not available to you at this point in time are • dimmed. Explore the Ribbon and notice that the commands are grouped into sections on the Ribbon. The name of each group can be found at the bottom of the Ribbon.• In the Edit group, click the Edit button. The Editing Tools tab set appears to the right of the Page tab. It contains two tabs: the Format Text tab, which is selected, and the Insert tab. The Format Text tab displays the buttons and the drop-down lists that allow you to change and format the text on the page. Page 6 of 48 © Copyright 2015 Sistem RKK Sdn Bhd
SharePoint 2013 Power User Guide • Notice the Ribbon groups on this tab. For example, the Font group allows you to modify the text formatting on the current page and looks very similar to other Office applications, such as Word or Excel. • In the Editing Tools, click the Insert tab. The set of commands on the Ribbon changes to show the buttons for inserting different objects into the current page. The type of objects to be inserted is identified by the name of a Ribbon group, such as Tables or Links. • Click the Page tab to open it. Notice that the Edit button in the Edit group has been replaced with the Save & Close button. Because the Ribbon is contextual, it provides you with a command that is appropriate to you at this point in time based on your previous actions. • Click Save & Close. The Page tab closes, and the current page returns to the Browse tab, which displays the content breadcrumb and the top link bar in place of the Ribbon.Document Library Exercise Example:Shared Documents • Click Shared Documents which is under Libraries. The Shared Documents library page appears. On the top of the screen, notice the contextual Library Tools tab set, which contains two tabs: Documents and Library. Top Link BarQuick Launch Page 7 of 48 © Copyright 2015 Sistem RKK Sdn Bhd
SharePoint 2013 Power User Guide1.2.1. Browsing Lists on a SharePoint SiteSharePoint lists are web-based, editable tables. SharePoint lists provide you and your team with the ability towork with structured data. The typical site provides four default lists: • Announcements: The Announcements list is a place to post information for the team. • Calendar: The Calendar list is a place to maintain information about upcoming events. • Links: The Links list displays hyperlinks to web pages of interest to team members. • Tasks: The Tasks list provides a to-do list for team members.List Exercise Example:Announcements • Click Announcement under List, the Announcements page appears. On the top of the screen, notice the contextual List Tools tab set, which contains two tabs: Items and List. Hover your mouse over the list item and click the check box that appears on the left of the item’s title to select it. Page 8 of 48© Copyright 2015 Sistem RKK Sdn Bhd
SharePoint 2013 Power User Guide• When you select an item on the list, SharePoint opens the Items tab, which displays the Ribbon with the commands for working with list items. Such as New, Edit, Delete, Permission and Attach file. Icons maybe disabled depending on current user’s permission.• In the List Tools tab set, click the List tab. The List tab opens and displays the commands on the Ribbon that allow you to configure the whole list. Icons maybe disabled depending on current user’s permission. Page 9 of 48© Copyright 2015 Sistem RKK Sdn Bhd
SharePoint 2013 Power User Guide1.3. SearchingThe search functionality of SharePoint 2013, one of the Office 365 suite of products, is very robust and brings aGoogle or Bing-type experience to the corporate documents.Search is one of those things that don’t seem important until you really need to find something. You mayvaguely remember seeing a presentation done by your colleague a few months ago but have no idea where toeven start to look for it in the shared folder. You could e-mail him, but what if he is not available and you need itright away. Search solves the problem of needing to find specific information in a sea of digital data.SharePoint 2013 includes the ability to search across multiple sites. As your organization grows and you havean increasing number of sites, it would sure be a pain to have to navigate to each site in order to perform yoursearch. With SharePoint 2013, you can search in a single location and the search will span across multiplesites.Sometimes, it can be difficult to get the exact terminology just right to return the content for which you aresearching. SharePoint 2013 includes the ability to refine a search based on a number of configurable refiners.You can think of a search refiner as a filter. Your search for a broad topic might return hundreds of possibleresults. The refiner allows you to filter this information down based on the configured criteria. Page 10 of 48© Copyright 2015 Sistem RKK Sdn Bhd
SharePoint 2013 Power User Guide2. Working with listsGo to Settings > Add an app > Contacts. Select and create a list from following options.2.1. ContactsThe Contacts list template is helpful in maintaining contact information for people that your site users may needto reach. This could include other team members, clients, or vendor information. The contacts list, contain asingle view called All Contacts, which by default displays the last name, first name, company, business phone,home phone, and e-mail address of each contact.Add Page 11 of 48© Copyright 2015 Sistem RKK Sdn Bhd
SharePoint 2013 Power User Guide2.2. CalendarThe Calendar list template is one of the most feature-rich list templates available, allowing you to maintain listsof events within a team site or meeting workspace. Some common uses for the Calendar list template includetracking meetings, deadlines, or milestones. Page 12 of 48© Copyright 2015 Sistem RKK Sdn Bhd
SharePoint 2013 Power User GuideThe Calendar list template contains several default views, allowing the users to display the list items in various ways.Remember that, just like in all lists, you can still customize the calendar list, by adding or editing fields (except those that areused for Office integration or calendar formatting) and by creating additional views to display the events in more meaningfulways to your users.Calendar List ViewsCalendar This is the default view; it displays all events in a calendar view type, allowing the user to graphically see the events in the list.All Events This view shows all items in the list. Recurring events are displayed as a single list item.Current Events This view displays all events that occur on the current date and any dates in the future. Each instance of a recurring event is shown separately. Page 13 of 48 © Copyright 2015 Sistem RKK Sdn Bhd
SharePoint 2013 Power User Guide2.3. Task Settings > Add an app > TasksThe Tasks list template is one of the most commonly used templates in collaboration sites and meetingworkspaces. The tasks list is used to assign and manage tasks for site users.Remember that you can customize the columns, including the available options for Choice columns, to tailoryour list to your current business terminology. Page 14 of 48© Copyright 2015 Sistem RKK Sdn Bhd
SharePoint 2013 Power User Guide2.4. Announcements • Settings > Add an app > Announcements• Create a new announcement by clicking: : Page 15 of 48© Copyright 2015 Sistem RKK Sdn Bhd
SharePoint 2013 Power User Guide • You can enter the Title, Body and Expires. • Save after you finish.3. Working with Libraries3.1. Upload/Create documents in library (Document Library)3.1.1. Upload documents• Upload a new document to library by clicking: or drag and drop. Page 16 of 48© Copyright 2015 Sistem RKK Sdn Bhd
SharePoint 2013 Power User Guide• You can also upload multiple files a time: Drag Files and Drop to Document Library. Page 17 of 48© Copyright 2015 Sistem RKK Sdn Bhd
SharePoint 2013 Power User Guide3.2. Download a DocumentSelect a file to be downloaded, click Download from the above menu.3.3. Creating a New Folder in a LibraryUsing folders provides a common way to organize documents in an efficient way. SharePoint 2013 allows youto create folders in a library. 1. On the Quick Launch, click “Documents”2. Click the and then choose Folder in the dropdown menu. The Folder dialog appears. Page 18 of 48 © Copyright 2015 Sistem RKK Sdn Bhd
SharePoint 2013 Power User Guide 3. In the box, type the name of the folder that you would like to create, such as ISO documents. 4. Click Create. The updated Shared Documents page appears, with the ISO document folder added to the page.3.4. Checking Documents In and OutChecking out and checking in a document allows you to work on a document exclusively, while letting othersknow that you are editing this document so that other users will not be able to open this document for editinguntil you check in the document, your changes will not get overwritten. When you are checking in a document,you can also enter comments about what you’ve changed that others can then view. 1. On the Quick Launch, click “Document”. 2. Mouse over a document that you would like to check out, such as example.docx. A check box appears to the left of the document name. Click the check box to select the document. 3. Click the ellipsis on the above menu, from the dropdown list choose Check Out.The document now has been checked out. The file icon in the Type column has changed and shows a green,downward-pointing arrow, indicating that the document is checked out.Mouse over to this icon. A tooltip is displayed, showing who has checked out the document (you, in this case).This is useful to know when you want to edit a document that is checked out to another user. For example, youcan contact that person and ask him or her to check the document back in. Page 19 of 48© Copyright 2015 Sistem RKK Sdn Bhd
SharePoint 2013 Power User Guide4. In the browser window, select the document such as example.docx.5. Click Check In on the dropdown menu from the ellipsis in the above menu. The Check In dialog appears. Page 20 of 48© Copyright 2015 Sistem RKK Sdn Bhd
SharePoint 2013 Power User Guide3.5. Working with Version HistoryWhen versioning is enabled, SharePoint 2013 creates a separate copy of the document each time that it isedited. Although this takes up extra space on the server, it also makes it easy to revert to an older version ofthe document if necessary. 1. On the Quick Launch, click “Documents”. 2. Mouse over a document that you would like to select and click the check box to select the document. 3. On the ellipsis in the above menu, click Version History.You are taken to the Version History dialog, which shows the versions saved for the example.docx page. Eachversion of the saved document, the date and time that version was created, and any comments for the versionappear. 4. Mouse over the time stamp in the Modified column that identifies an earlier version of the document, and then click the arrow that appears on the right of the time stamp. 5. On the drop-down menu, click Restore.6. A message box appears, indicating that you are about to replace the current version with the selected version. Click OK. Page 21 of 48© Copyright 2015 Sistem RKK Sdn Bhd
SharePoint 2013 Power User Guide3.6. Email a Link Page 22 of 48© Copyright 2015 Sistem RKK Sdn Bhd
SharePoint 2013 Power User GuideUser can also create and copy a specific link to share with others:3.7. Using AlertsOne of the most difficult obstacles encountered in the business world is knowing when information changes.SharePoint 2013 can help address this problem by allowing you to subscribe to an alert. When a documentwhich you subscribe changes, you receive a message stating that the document has changed.Alerts are a great way for users to be notified when a document is changed or deleted. Users can also specifyif they want to be notified immediately or receive a summary alert on either a weekly or monthly basis. 1. On the Quick Launch, click Documents. 2. Select the document for which you would like an alert, such as example.docx, by mouse over it and clicking the check box that appears to the left of the document. Click the ellipsis on the above menu. Choose Alert Me from the dropdown menu and a dialog appears. Page 23 of 48© Copyright 2015 Sistem RKK Sdn Bhd
SharePoint 2013 Power User GuideAnother method:3. Click Alert Me from the ellipsis in the above menu.4. New Alert dialog appears. You are given several options about the frequency of alerts, as well as when you want to be alerted. Retain the default values for this exercise and click OK. Page 24 of 48 © Copyright 2015 Sistem RKK Sdn Bhd
SharePoint 2013 Power User Guide5. You are returned to the document library.6. You will now modify the document, and then you will receive an alert that this document has been modified.7. Open Outlook. You should receive the email messages indicated that example.docx has been modified. Page 25 of 48© Copyright 2015 Sistem RKK Sdn Bhd
SharePoint 2013 Power User Guide3.8. Move Files within the Library3.8.1. Single File Move 1. On the Quick Launch, click Documents. 2. Select the document for which you would like to move, such as example.docx, by mouse over it and clicking the check box that appears to the left of the document. Click the ellipsis on the above menu. Choose Move To from the dropdown menu and a right panel appears. 3. Click Move to confirm.3.8.2. Multiple Files Move 1. On the Quick Launch, click Documents. 2. Select the documents for which you would like to move, such as example.docx, by mouse over it and clicking the check box that appears to the left of the document. Click Move To from the above menu and a right panel appears. Page 26 of 48© Copyright 2015 Sistem RKK Sdn Bhd
SharePoint 2013 Power User Guide3. Click Move to confirm. Page 27 of 48 © Copyright 2015 Sistem RKK Sdn Bhd
SharePoint 2013 Power User Guide3.9. Copy Files within the Library3.9.1. Single File Copy 1. On the Quick Launch, click Documents. 2. Select the document for which you would like to copy, such as example.docx, by mouse over it and clicking the check box that appears to the left of the document. Click the ellipsis on the above menu. Choose Copy To from the dropdown menu and a right panel appears.3. Click Copy to confirm. Page 28 of 48© Copyright 2015 Sistem RKK Sdn Bhd
SharePoint 2013 Power User Guide3.9.2. Multiple Files Copy 1. On the Quick Launch, click Documents. 2. Select the documents for which you would like to copy, such as example.docx, by mouse over it and clicking the check box that appears to the left of the document. Click Copy To from the above menu and a right panel appears. 3. Click Copy to confirm.3.10. Pin Document 1. On the Quick Launch, click Documents.2. Click the ellipsis in the above menu and choose Pin To Top from the dropdown menu. Page 29 of 483. The file will appear on top of the library. © Copyright 2015 Sistem RKK Sdn Bhd
SharePoint 2013 Power User Guide4. Working with Picture Library4.1. Picture LibraryPicture libraries build on the file management features introduced earlier by the document library. They havethe same mechanisms for displaying the file information, including views, folders, filtering, and sorting. Picturelibraries then add many image-specific features and integration into other applications not available with adocument library. These added features make picture libraries the ideal place to store your image files inSharePoint. Appropriate uses of picture libraries include storage of corporate marketing graphics, presentationdiagrams, product photographs, and company event slideshows.Features of a picture library that are identical to a list or document library will be briefly mentioned here.4.2. Creating Picture LibrariesFrom Settings -> Add an app -> Click Picture LibraryDrag and drop pictures from your local machine to Picture Library Page 30 of 48© Copyright 2015 Sistem RKK Sdn Bhd
SharePoint 2013 Power User Guide5. Customize ViewSteps: 1. On the selected custom list, go to List tab on Ribbon area and click on Modify View. 2. On the columns area, tick and change the column position by selecting the number in Position from Left in order that you desired.6. Create New View Page 31 of 48 1. Select a list. Then click on List tab on Ribbon area. © Copyright 2015 Sistem RKK Sdn Bhd
SharePoint 2013 Power User Guide2. Select the Standard View in the View Type.3. Fill up the fields. Example: View Name: Active Items Audience: Create a Public View Columns: Title, Modified, BodySort: First sort by the column: Modified Page 32 of 48 © Copyright 2015 Sistem RKK Sdn Bhd
SharePoint 2013 Power User GuideFilter: Style: Page 33 of 48 Item Limit: 4. Click OK when it is done.7. Site Administration in SharePoint 20137.1. Create a new subsiteSteps: 1. Select the team site where you like to add a new subsite. 2. Click Setting icon on the top right of the page, then select Add an app. © Copyright 2015 Sistem RKK Sdn Bhd
SharePoint 2013 Power User Guide3. Scroll to the bottom of the page, then click the link new subsite.4. Fill the fields as below. Then click Save. Page 34 of 48© Copyright 2015 Sistem RKK Sdn Bhd
SharePoint 2013 Power User Guide7.2. Add a pageFrom Settings -> Add a pageGive a name to the new page. After create, you shall edit the page then save.8. Customizing site look and navigation8.1. Update the Site Title Settings > Title, Description, and logo under Look & Feel Page 35 of 48© Copyright 2015 Sistem RKK Sdn Bhd
SharePoint 2013 Power User Guide8.2. Modify the Quick Launch Page 36 of 48 Settings > Quick launch (under Look and Feel) or © Copyright 2015 Sistem RKK Sdn Bhd
SharePoint 2013 Power User GuideAnother method: Edit Links from Quick Launch from Left Navigation menu8.3. Modify the Top Link bar Settings > Top Link Bar (under Look and Feel) or use “EDIT LINKS” on Top Navigation menu Page 37 of 48© Copyright 2015 Sistem RKK Sdn Bhd
SharePoint 2013 Power User Guide8.4. Site Theme Go to Settings -> Change the look9. Administering list and library settings9.1. Versioning settings • Navigate to the Documents > Library tab > Library Settings > Versioning Settings. • Select “Versioning settings”.• Select “Create major versions” or “Create major and minor (draft) versions. Page 38 of 48 © Copyright 2015 Sistem RKK Sdn Bhd
SharePoint 2013 Power User Guide9.2. Create a New Document LibrarySteps: 1. Select the team site you would like to add new document library. 2. Click Setting icon on the top right of the page, then select Add an app. Page 39 of 48© Copyright 2015 Sistem RKK Sdn Bhd
SharePoint 2013 Power User Guide3. Next, select Document Library app on Site Contents page.4. In the “Adding Document Library” dialog box, insert a document library name of your choice into Name field as shown below.5. Lastly, click Create button. Page 40 of 48 © Copyright 2015 Sistem RKK Sdn Bhd
SharePoint 2013 Power User Guide9.3 Look for document library that has been createdSteps: 1. Select the team site of your choice. 2. Go to Setting icon on the top right of the page. 3. Select Site Contents as shown below. 4. Click on the Document Library app, in this case, the name of Document Library is called “Document” as shown below.5. Now you can start add new document to it. Page 41 of 48 © Copyright 2015 Sistem RKK Sdn Bhd
SharePoint 2013 Power User Guide9.4. Edit the Page and Modify or Add a Shared Web PartSteps: 1. Go to home page of the subsite, then click Edit link on the top right of page.2. Use Ribbon area, Format Text to design the content. Or go to Insert tab to insert pictures, video, webpart and etc. Format Text tab Insert tabClick Save once done with editing.3. Page 42 of 48 © Copyright 2015 Sistem RKK Sdn Bhd
SharePoint 2013 Power User Guide9.5. Create and Edit a Contact List • To Create: Settings > Add an app > Contacts. • Edit Columns: Navigate to the contact list > List tab > List Settings. Click on a column to delete it. Click Create Column to add a new column. Page 43 of 48© Copyright 2015 Sistem RKK Sdn Bhd
SharePoint 2013 Power User Guide9.6. Delete a Library (or List) Navigate to the library (or list) > Library (or list) tab > Library (or list) Settings > Delete this document library (or list).9.7 Delete a site Page 44 of 48© Copyright 2015 Sistem RKK Sdn Bhd
SharePoint 2013 Power User Guide10. Managing Security with Permissions10.1. Create Custom Site Permissions Settings -> Site Permissions. Stop Inheriting Permissions. Modify permissions as required. Page 45 of 48© Copyright 2015 Sistem RKK Sdn Bhd
SharePoint 2013 Power User Guide Page 46 of 48© Copyright 2015 Sistem RKK Sdn Bhd
SharePoint 2013 Power User Guide10.2. Create SharePoint Groups Page 47 of 48© Copyright 2015 Sistem RKK Sdn Bhd
SharePoint 2013 Power User Guide10.3. Remove Users Permission • Site Settings -> Site Permission • Remove User Permissions10.4. Remove Users from a group Actions > Remove Users from Group. • Site Settings > People and Groups. • Click on the group you want to modify to open it. • Check the user you want to delete from the group.10.5. Create Permission Level Page 48 of 48 Site Settings -> Site Permission -> Permission Levels © Copyright 2015 Sistem RKK Sdn Bhd
SharePoint 2013 Power User Guide Page 49 of 48© Copyright 2015 Sistem RKK Sdn Bhd
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