Number of Youth Provided Sex Offender Treatment 150 148 128 112.5 95 75 37.5 0 2014 2015 2016 Number of Youth Provided Substance Use Treatment 170 168 160 148 128 129 116 85 93 43 0 2014 2015 2016 Intervention Residential Treatment Georgia Department of Juvenile Justice 49
2016 OBHS highlights included: • DJJ was cited as a leader in the efficacy of the facility-wide use of PBIS in secure juvenile environments in an issue brief from the National Technical Assistance Center for the Education of Neglected or Delinquent Children and Youth. In conjunction with the Office of Training, OBHS enhanced the Basic Juvenile Correctional Officer Training (BJCOT) curriculum to include PBIS and facilitated mental health training for all DJJ staff. • OBHS staff serve as the lead for the Council of Juvenile Correctional Administrators Technical Assistance grant to reduce the use of isolation. OBHS also developed and implemented a guidance and audit instrument to monitor mental health processes in the use of isolation. • OBHS staff developed/implemented policies, procedures, a treatment model and specialized training for the Specialized Treatment Units (STUs) at the Eastman and Macon YDCs. • OBHS staff developed an enhanced unit to incorporate aspects of treatment approaches used at STUs (positive peer culture, restorative justice, dedicated/specially trained staff). • Via the Second Chance Act grant, OBHS staff members worked collaboratively with the Statewide Substance Abuse Services Administrator and the Division of Community Services to develop a continuum of substance use services for youth in RYDCs and in community settings. • The Sexually Harmful Behavior Review Panel and Work Group were formed in June 2016 to utilize best practices and to standardize DJJ’s processes for treatment, release and reentry into the community. Dedicated sex offender treatment positions in YDCs were established. All youth in DJJ care who are sex offenders receive structured psychotherapy for adolescents responding to chronic stress (SPARCS). • OBHS staff members worked with select universities to improve trauma screening and services. A trauma- informed diversion program was developed, and OBHS is providing a trauma-informed continuum of mental health services to youth in secure facilities. • OBHS developed a self-harm incident tracking instrument and a matrix for analysis and differential management of self-injurious behavior. • OBHS coordinated with the DOC to deliver ethics training for mental health staff. • OBHS enhanced the Mental Health Transition Plan, making it more user-friendly for youth, family and community providers. 50 Georgia Department of Juvenile Justice
Office of Health Services OHS provides clinical and administrative oversight in medical care, nursing, dentistry, pharmacy, laboratory and radiology services, food services and nutrition. Medical services: • Ensure DJJ facility youth receive medical and dental care according to DJJ policies and national standards • Coordinate services such as pharmacy, radiology and laboratory services and access to specialty care and hospitalization • Daily sick call visits by medical staff During 2016, OHS: • Began implementation of electronic prescriptions and dispensing of medication • Transitioned certain medical employees to Augusta University GCHC • Contracted a mobile dental provider for 10 facilities • Implemented a centralized dental surgery center Food and nutrition services include: • Breakfast, lunch and after-school wellness as a participant in the USDA National School Meal Program • The Choose My Plate® (food pyramid) features zero trans fats, whole grains and improved fruit and vegetable standards. DJJ does not serve fried foods and has increased fresh items over canned, high-sodium products. • Participation in the USDA Wellness program – healthy after-school snacks during a wellness lesson • Monitoring all applicable requirements of the federal School Nutrition Program – provision of required menus, use of USDA food commodities, meal counts and reimbursement to DJJ • Staff training/technical support in food safety, sanitation and clinical care and treatment • Implemented an annual menu rollout meeting for food service staff with food demonstrations, taste tests and a recipe review Number of Meals Served* 2014 2015 2016 2,400,000 2,275,000 2,317,773 2,150,000 2,118,128 2,025,000 1,927,527 1,500,000 *Number of meals declined because the number of confined youths declined Georgia Department of Juvenile Justice 51
Office of Training The Office of Training provides basic and specialized training programs in support of DJJ’s mission, enhancing the safety, security and skills of DJJ staff/partners. The Office is responsible for the training of nearly 4,300 full- and part-time staff, including: • Georgia Peace Officers Standards and Training Council (POST)-certified Juvenile Correctional Officers (JCOs) • POST-certified Juvenile Probation Parole Specialists (JPPSs) • Teachers • Medical and mental health professionals • Food service and custodial workers • Administrative staff 2016 Office of Training highlights: • Updated the BJCOT and the Basic Juvenile Probation Officer Training (BJPOT) courses, which were approved by the Georgia POST Council. • Launched the updated Leadership Development Institute, which included the Management Orientation Series, Sergeant’s Academy, Supervisor/Manager Level Series, Assistant Director’s Academy and Pre- Command Course. 52 Georgia Department of Juvenile Justice
GRADUATION NUMBERS CY 2014, 2015 AND 2016 Basic Juvenile Corrections Officer Training 590 587 572.5 562 555 537.5 524 520 2014 2015 2016 Basic Juvenile Probation Officer Training 70 70 52.5 35 38 17.5 0 2015 2016 (DJJ did not offer BJPOT until 2015 after POST Council approval) Georgia Department of Juvenile Justice 53
Basic Community Services Training 90 86 67.5 68 45 22.5 26 0 2014 2015 2016 54 Georgia Department of Juvenile Justice
PROVIDE ADMINISTRATIVE SUPPORT Division of Administrative Services The Division of Administrative Services covers a wide range of services in support of DJJ’s mission and goals. The following are the key areas of the division: The Office of Information Technology Services provides software and database support. The Office of Property Management (OPM) implements procedures to account for thousands of agency assets. The Office of Operations develops and maintains grant funding, central office and strategic plans. The Office of Contracts establishes and monitors services through contract development. The Office of Engineering and Construction focuses on the growth and maintenance of facilities. The Office of Continuous Improvement evaluates and educates facility-based operations and programs. Office of Information Technology Services The Office supports the development of software and provides database support by managing IT systems, the Juvenile Tracking System, the DJJ website, the DJJ Intranet and providing support for third party software, the operational capability of the closed-circuit television system as well as the card access control systems. In addition, the office installs and maintains complex software and provides technical support to end users with tracking through our ticketing system. Georgia Department of Juvenile Justice 55
Office of Property Management OPM establishes operational procedures to account for DJJ’s nearly 37,000 assets. These include state-owned assets and vehicles, leased computers and vehicles and an assortment of office furnishings. During 2016 OPM conducted an auction of approximately 600 surplus assets at the Augusta YDC. The authorized destruction of broken/damaged assets also took place. In addition, the FY2016 annual inventory was conducted, which was the agency’s first totally automated inventory. Office of Grants, Strategic Planning and Real Estate Management This Office develops and submits applications to various entities for state and federal grant funds that can assist the Department to fulfill its mission. In 2016 two new federal grants were secured from the U.S. Department of Justice’s Office of Juvenile Justice and Delinquency Prevention (OJJDP) and the 2016 Second Chance Act. A $650,000 grant supports DJJ’s Community Supervision Implementation project. The grant allows DJJ to enhance community-based options for placement and services that support youth by increasing the utilization of evidence-based and best practice interventions in communities. The award will also enable the development of trauma and substance abuse assessment tools and a family engagement guide, and serve to finalize implementation of the Response Approach and EPICS agency-wide. A $1 million grant supports DJJ’s efforts to improve outcomes for youth reentering the community by fully implementing the state’s strategic plan to lower recidivism. This grant allows for DJJ to partner with community- based organizations to provide targeted and comprehensive reentry services to youth, as well as acquire the resources needed to improve the fidelity of evidence-based practices within facilities that aid youth in reintegration post-release. The Office also manages 108 real estate properties used by the agency (primarily by the Division of Community Services) and oversees the functioning, maintenance and security of DJJ’s Central Office. Strategic Planning is the agency’s centralized data monitor for performance metrics, operational planning and business continuity. It also provides annual strategic planning reports to the Governor’s Office of Planning and Budget. 56 Georgia Department of Juvenile Justice
Office of Engineering and Construction The Office addresses the needs that are outlined in DJJ’s strategic plan for growth and development, as well as challenges relating to the maintenance and repair needs in aging facilities. Maintenance: The maintenance team receives over 2,800 work orders (corrective/preventive) per month statewide. Out of the that amount, roughly 200 of the work orders are deemed vandalism. The state maintenance staff and Carter Global Lee (CGL) work collectively to assure that majority of the work orders are completed within the month and a low percentage are carry-overs due to parts or equipment that must be ordered. The team is working its maintenance equipment replacement plan and is proactively replacing HVAC units and boilers that have reached their maximum life-cycle span. And at the same time the Office is updating the Computer Maintenance Management System (CMMS) asset log of all new equipment purchases for 26 facilities. During 2016: • Terrell County RYDC – construction was completed on the new 56-bed, 58,000 square foot juvenile detention facility. The project cost was $18 million. • Eastman YDC – construction was completed on support additions, an Internet Protocol closed-circuit television system (IP CCTV) and touch-screen control panels. The project cost was $5.2 million. • Sumter YDC – construction was completed on a $250,000 window mullion retrofit project for the housing units. Construction also was completed to harden the housing units at a cost of $300,000. Georgia Department of Juvenile Justice 57
Office of Contracts The Office obtains and monitors services through the development of competitive procurement contracts. It procures services necessary to directly support the youth entrusted to DJJ. The Office also administers existing contracts (including developing, amending, renewing and terminating all contracts). Office of Continuous Improvement The Office facilitates the improvement of secure environments and treatment services provided to youth with the goal of quality programs, services, and security practices agency-wide. In 2016, the Office conducted comprehensive evaluations of four RYDCs (DeKalb, Sandersville, Elbert Shaw and Waycross) and one YDC (Macon). The Office conducted several comprehensive technical assistance (TA) visits to facilities (e.g., Marietta RYDC, Metro RYDC, Sumter YDC) and multiple discrete TA visits. DJJ Standards of Excellence were revised to align with current policies and to ensure that American Correctional Association (ACA) requirements were embedded into the standards. In an effort to improve overall compliance in secure facilities, the Office has developed a self-audit guide which can be used in preparation for OCI evaluations and to improve ACA readiness and compliance. The Office has assisted with initial ACA implementation for the agency and is ready to assist identified facilities as they prepare for ACA accreditation visits. In addition to conducting comprehensive evaluations and technical assistance visits, the Office has also become more involved in evaluation of and assistance with global agency processes, to include property management/fleet services, IT and others. Facility Evaluations 16 16 12 11 8 4 5 0 2014 2015 2016 58 Georgia Department of Juvenile Justice
THIS IS DJJ The senior leadership team sets the strategic direction of DJJ and drives the core values, mission and vision that undergird the agency’s daily work. DJJ leaders are passionate and focused veterans in their respective fields. Avery D. Niles Commissioner/ Superintendent, DJJ School District Joe Vignati Keith Horton Richard Behrens Magaret Cawood Assistant Commissioner/ Assistant Commissioner Associate Superintendent Deputy Commissioner Chief of Staff DJJ Education Division Support Services Sarah Draper Kelly Dudley Sean Hamilton Catina Martin-Fenner Deputy Commissioner Chief Financial Officer Deputy Commissioner Deputy Commissioner Secure Campuses and Secure Facilities Community Services Operations Compliance Shawanda Reynolds- Virginia Phifer Shawanda Reynolds-Cobb John Smith Cindy Wang Director Deputy Commissioner Director General Counsel Human Resources Administrative Services Legislative Services Legal Services Georgia Department of Juvenile Justice 59
DJJ BOARD/BOARD OF EDUCATION Elaine P. Snow Sandra Heath Taylor Adam Kennedy Board Chair Vice Chair Board Secretary Lindale LaGrange Claxton (Congressional District 14) (Congressional District 3) (Congressional District 2) 60 Georgia Department of Juvenile Justice
Lisa Colbert Thomas L. Coleman Julia Neighbors Kelly Stewart Savannah Lithonia Atlanta Johns Creek (Congressional District 1) (Congressional District 4) (Congressional District 5) (Congressional District 6) Penny A. Penn Angie Holt Fred E. Stephens Willie C. Bolton Cumming Warner Robins Cleveland Athens (Congressional District 7) (Congressional District 8) (Congressional District 9) (Congressional District 10) Dick Yarbrough John Edwards James Valbrun Richard S. Ambrose Atlanta Claxton Atlanta Vienna (Congressional District 11) (Congressional District 12) (Congressional District 13) (At-Large) Quintress Gilbert Steven C. Teske Judicial Advisor Judicial Advisor Bibb County Clayton County Georgia Department of Juvenile Justice 61
Georgia Department of Juvenile Justice 3408 Covington Highway Decatur, Georgia 30032 404-508-6500 [email protected] www.djj.state.ga.us GeorgiaDJJ GeorgiaDJJ @GeorgiaDJJ “One Team. One Mission.”
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