Time management Skill

Prepared & Published by Dr. S.R. VERMA Assistant Professor (Ext. Edu.) CCS HAU College of Agriculture, Bawal (Haryana) Published in February, 2021

SESSION AGENDA 1. What is time? 2. What is time management? 3. Why time Management ? 4. Benefits of time management. 5. Steps involved in time management. 6. Goal setting. 7. Prioritizing of tasks. 8. To do list. 9. Nine ways to overcome procrastination. 10. Tips for time management 1111/8./2C02o1nclusion 2 Published in February, 2021

What is time? Time is an observed phenomenon, by means of which human beings sense and record changes in the environment and in the universe. Time is something that we experience on a daily basis; characterised by notions such as the past, present and the future. 3 Published in February, 2021

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Advantage of Time Management ? ✓Helps in Save time. ✓Help in being stress free. ✓Helps to be productive. ✓Increase our work out put or productivity. ✓Helps to prioritizing. ✓More done in less time. ✓Good quality of work. ✓Discipline our self. ✓Make sure to deliver what you promised. Published in February, 2021 5

Busy vs Productive Busy Productive Multiple priorities Few priorities Respond with ‘YES’ Think twice before say ‘YES’ Keep door open Close door, no interruptions Show always, how busy they Let the result speak about them are Multi task Concentrate on one important task Ask for advice Take real work and get the job done Published in February, 2021 6

Steps in Time Management Published in February, 2021 7

Steps in Time Management Published in February, 2021 8

Steps in Time Management Published in February, 2021 9

Steps in Time Management Published in February, 2021 10

Steps in Time Management Published in February, 2021 11

How to make ‘To Do List’ Step first: Capture every thing you need to do Step Second: Follow ABC method for prioritizing Step third: How long does each task takes time Step fourth: Tick the action when done. Published in February, 2021 12

Chunk, Block and Tackle Step 1: Break down big project in small and manageable tasks Step 2: Set time for specific tasks Step 3: Avoid interruption Step 4: Tackle one tasks at a time Published in February, 2021 13

Prioritizing tasks Urgent and Important Important but not Urgent Urgent but not Important Not Urgent and not Important Published in February, 2021 14

Prioritizing tasks 15

Pareto’s Principle: the 80/20 rule 80 % Tasks 20 % result 20 % Tasks 80 % result Focus on that 20 % tasks which complete 80 % of your work Published in February, 2021 16

• . Benefits of Pareto’s Principle Indentifying important tasks Using tools Benefits of Concentrate most 80/20 rule on interesting needed works Helps in 17 undivided focus Published in February, 2021

Nine ways to overcome procrastination 1. Delete if carried forwarded day by day 2. Delegate to the competent person 3. Do it yourself 4. 15 minutes rule 5. Chop it up 6. Ask for advice 7. Have clear deadline 8. Rewording your self 9. Remove distractions to focus on your work 11/8/2021 18 Published in February, 2021

Obstacles to effective time management Unclear objective Being disorganized Lack of planning Interruptions Published in February, 2021 19

Identifying your time wasters ▪ Interruptions/ destructions ▪ Poor planning ▪ Perfectionism ▪ Trying to do every thing yourself ▪ Taking on too much responsibility ▪ Too much socialization ▪ Not valuing your own time ▪ Lack of skills 11/8/2021 20 Published in February, 2021

Tips for time management ▪ Set your goal and rework 21 ▪ Prioritize your tasks ▪ Start with small tasks ▪ Set clear deadline ▪ Plan your meals ahead ▪ Say no to multitasking ▪ Link your actions to your goals ▪ Black out things that can distract you ▪ Schedule your day ahead ▪ Take break and unwind before sleep ▪ Learn how to say ‘NO’ ▪ Try not to be overwhelmed ▪ Keep your inspirations and motivations 1▪1/8D/2o0n2’1t forget to have fun

Conclusion ➢Time is equal to money ➢Learn how to prioritizing ➢Time once gone will never come back ➢Learn how to Plan your time well ➢Learn how to schedule your tasks 11/8/2021 22 Published in February, 2021



Contact Details: Email: [email protected], Cell: +91-9414352281 SYMBOL OF TRUST Published in February, 2021