April 13-14, 2018 Commonwealth of Pennsylvania Leadership Conference (CPLC)Passing TheNext Generation of Leaders!!! Barbara A. CousarPennsylvania State DirectorMary Breaux Wright Janet Y. Bivins, Esq.nternational Grand President Atlantic Region Director Chubb Hotel & Conference Center 309 Manor Road Lafayette Hill, PA 19444
CONTENTS Message from the PA State Director......1-2 Message from PA UGMAL .........................3FO ELBAT Schedule At A Glance...........................4-7 Registration Information.....................8-9 Chubb Hotel & Conference Center Information..........................................10 Conference Information.........................11 Conference Deadlines...........................12 Z-HOPE Initiative...................................13 Event Links & Reminders..........................14 Workshop Overview..............................15-18 Event Flyers......................................19-20 Chubb Hotel & Conference Center Property Map........................................................21
Message From the PA State Director 2018 CPLC Greetings Sorors, Amicae and Guests,Wow!!! It is here – 2018 CPLC. At this time, it is with esteemed pleasure that I officiallyextend an invitation to you to attend the 2018 CPLC at the Chubb Hotel & ConferenceCenter in Lafayette Hill, PA, April 13-14, 2018. An exciting, unique, fun, engaging andinformative leadership conference has been planned with you in mind! The emphasis forthe conference is “Passing the Torch: Next Generation of Leaders.” The 2018 CPLC Planning Team, host co-chapters Alpha Alpha Omicron Zeta and GammaAlpha Beta Zeta chapters, have planned their work and are working their plan to ensurethat your needs are met, your experience is memorable and uplifting. I applaud the Planning Team for their stellar work in planning the conference that willprovide opportunities for personal growth, professional development, networking and adeeper knowledge of the governance of Zeta Phi Beta Sorority. As we continue the countdown to Zeta’s 2020, the Commonwealth of Pennsylvania’sundergraduates will host the Centennial Torch Soiree on Friday, April 13, 2018, as we“Pass the Torch to the Next Generation of Leaders.\" In addition, we will also have astamping party. So bring your passport, as you do not want to miss the unveiling of astamp designed by our undergraduates for this auspicious occasion.Saturday, April 14, 2018, the luncheon is a Mad Hatter’s Tea Party with a twist. As you areaware, International Grand Basileus Wright has encouraged the sisterhood to host a teaevent for the 2017-2018 sorority year. This is the time when the State will recognize chapters/auxiliaries, the Hall of Fame Inductee(s) and award scholarships. We are askingconference attendees to wear royal blue and white and to don a unique and quirky lapel pinof their choice.
2018 CPLC Message From the PA State Director continued Prizes will be given to the person(s) with the most unique and bizarre lapel pin. We will also take this time to love on and honor our Amicae. The Commonwealth of Pennsylvania Amicae will be our guests of honor; therefore, please join me at the MadHatter’s Tea Party, as we thank our Friends for being there with us through thick and thin. Attending Zeta’s leadership conferences is essential, as it provides an opportunity forattendees to fully be engaged, prepare sorors and Amicae to effectively run theirchapters/auxiliaries, develop leadership skills, and share best practices. We haveinvested ourselves in a Captivating Phenomenal sisterhood and by attending, we have theopportunity to learn from one another, because we are truly our greatest asset today andtomorrow. Therefore, throughout this conference, I ask you to #GETEngaged.As I prepare to “Pass the Torch\" to the next State Director, my parting words are asfollows: the Office of State Director is a job of such magnitude that one cannot do alone.In this seat, you are enormously reliant on a team, your family and most of all, theguidance of God’s Divine and Holy Spirit. Therefore, identify a group of sorors, friends,etc., who will hold you accountable, keep you grounded, not afraid to say \"no\" and whowill check you as needed. In closing, please allow me to thank each of you for supporting me for the past 6 years, asthis is the last time that I will address the CPLC body as your sitting State Director. It hasbeen indeed a great honor to serve such Captivating Sorors and Amicae of theCommonwealth of Pennsylvania. Looking forward to greeting everyone at the 2018 CPLC -April 13-14, 2018.With an humble Servant’s Heart,Barbara10th Pennsylvania State Director
2018 CPLC Message from the PA UGMALOn behalf of the Undergraduates of theCommonwealth of Pennsylvania, I would like towelcome you all to the 2018 CPLC! This year is allabout \"Passing the Torch to the Next Generationof Leaders\", and as Undergraduates, that nextgeneration is us!!!!! Lezlie BlairWe are all future leaders of Zeta Phi Beta Sorority, Inc., but in order to be successfulwe need the help of our graduate sorors as well. We need to build on the foundationlaid by our 5 Founders and continued by our graduate sorors, as we continue thetradition of blazing new paths. Undergraduates, we need to challenge ourselves sothat we may carry on this amazing legacy and keep passing the torch.
2018 CPLC Schedule At A Glance Friday, April 13, 2018 12:00 PM - 4:30 PM Registration Conference Foyer - 1st Level1:00 PM - 3:30 PM MIP Certification Matson Ford - 1st Level1:00 PM - 4:00 PM Escape Room - The Next Pl ym o u th - 1 st L ev el Generation of Leaders ***Undergraduates 1:00 PM - 3:30 PM MIP Start 2 Finish - Workshop B a r re n H i ll - A m p hi t he a te r - 1 s t Le v el 3:30 PM - 5:15 PM FREE TIME5:00 PM - 7:00 PM Registration Conference Foyer - 1st Level5:30 PM - 7:10 PM Business Session I - La fa y et te C om p le x - La fa y et te B al lr oo m Nominations, Candidates’ eRn edg ias ttr4 a:t3 i0o np .bm e.f oarn ed Brue os ipne ens sa tS5 e:s0 s0i opn .m1 .w i ll Forum, and Elections Report8:20 PM - 11:30 PM Centennial Torch Soiree & La fa y et te C om p le x - La fa y et te B al lr oo m & Stamping Party Lafayette Terrace Schedule is subject to change. Friday's Attire: College Jersey, Denim Jeans, Heels & Pearls
2018 CPLC Schedule At A Glance Saturday, April 14, 2018 7:00 AM - 7:30 AM Registration Conference Foyer - 1st Level7:00 AM - 8:15 AM Continental BreakfastLafayette Complex -Lafayette Terrace8:30 AM - 12:00 PM Business Session IILafayette Complex - LafayetteBallroomRegistration before BusinessSession II will end at 7:30 a.m.12:30 PM - 2:30 PM Mad Hatter's Tea Party (Luncheon)Marquis Ballroom - 3rd level With a \"Twist\" & a Purpose 3:30 PM - 5:30 PM TKO - WorkshopMatson Ford - 1st Level Attire: Casual3:30 PM - 5:30PM ***Remix - Escape Room - The P ly m ou th - 1 st l ev el Next Generation of Leaders Attire: Casual Undergraduates7:00 PM - 8:00 PM TransitionMeeting Schedule is subject to change. Saturday's Attire:Business Session & Luncheon - Business Royal Blue & White
2018 CPLC Schedule At A Glance Friday, April 13, 201812:00 PM - 4:30 PM Registration Conference Foyer - 1st Level1:00 PM - 2:00 PM Z-HOPE Workshop2:00 PM - 2:15 PM BREAK 2:15 PM - 3:15 PM Candidates Forum 3:30 PM - 5:30 PM Passing The Torch - Workshop5:30 PM - 6:15 PM Elections6:15 PM - 8:15 PM FREE TIME8:20 PM - 11:30 PM Centennial Torch Soiree & Lafayette Complex - L af ay et te B all ro om & Stamping PartyLafayette TerraceAmicae Meeting/Workshop Location: Studio 8 - 1st Level Schedule is subject to change. Friday's Attire: City/Amicae Jersey, Denim Jeans, Heels & Pearls
2018 CPLC Schedule At A Glance Saturday, April 14, 2018 7:00 AM - 7:30 AM Registration Conference Foyer - 1st Level 7:00 AM - 8:00 AM Continental Breakfast 8:15 AM - 11:30 AM Business Session I 12:30 PM - 2:30 PM Mad Hatter's Tea Party (Luncheon) W i th a \"Twist\" & a Purpose 3:30 PM - 5:00 PM Business Session II 5:00 PM - 5:15 PM Election Results 5:20 PM - 5:45 PM Reaffirmation & Installation of Officers 6:30 PM - 6:30 PM Transition Meeting Amicae Meeting/Workshop Location: Studio 8 - 1st Level Schedule is subject to change. Saturday's Attire: Business Sessions & Luncheon - Business Amicae Colors
2018 CPLC Registration Information All Registration Will Be On LineWhat's Included With Grad Reg. Your Registration $250.00Conference materials and name Nov. 2, 2017 - Mar. 2, 2018badge. Undergrad Reg.Entrance to the Centennial Torch Amicae Reg.Soiree & Stamping Party $223.00 $230.00 Sept. 1, 2017 -Conference Gift Nov. 2, 2017 - Mar. 2, 2018Continental Breakfast (Saturday) Mar. 2, 2018Luncheon: Mad Hatter’s Tea Party Room Reservations Code: 2018CPLC9with a Purpose https://tinyurl.com/y6ufcg3lContinuous refreshment & snackbreaks. Refreshments will be setnear each meeting room (Friday &Saturday) Wireless internetService Charges (all food)Complimentary self-parkingService Fees (MemberPlanet processfee of 2.9% + 30 cents) New Registration Feature: Installment Payment Option. Note: All registration will close on March 2, 2018 at 11:59 pm EST orwhen the meeting room capacity is reached (which ever one comes first).
2018 CPLC Chubb Hotel Conference Center InformationGuest Room FeaturesOversized guest rooms iGncGrloru(osutouivptpealRCo: a$fot1aed6l:l5e$t.0a:15x020e0.s0)108 CPLC9King or double queen platform bedsOutdoor balcony or patio with scenic views Hotel Reservation DetailsStreamlined workspace with dual line telephone, fluorescentlighting and ergonomic chair Reservations are accepted on a first come,Complimentary wireless internet access first served basis (card will not be chargedBedside lighting and power sources for ease in charging personal until the day of check-in). electronics Room rate: $150.00 ($165.00 inclusive42” Widescreen HDTV with local cable channel selections of 4% hotel occupancy & 6% county taxes).iHome radio alarm clock with docking station Reservations must be received on or beforeKeurig® machine with K-Cups® Monday, March 15, 2018 at 5:00 pm EST byIn-room mini-refrigerators calling 800-523-3000 and using 2018CPLC9In-room safes as the group code.Marble bathrooms with hair dryer and make-up mirrorPremier bath productsGuest room lounge spacesCheck in begins at 4:00 pm on Friday, April 13, 2018 and checkout is by 11:00 am on April 14, 2018ADA accommodations HighlightsChef Jose Garces Smoke Free PolicyComplimentary self-parkingWireless internet (throughout the entire property) Chubb Hotel & Conference Center is a smoke freeSMART Boards facility. To protect the smoke free environment,Complimentary high-speed wireless internet Chubb Hotel & Conference Center will charge aFitness center & recreational activities (Billiard Table, Shuffle $250 cleaning fee to Patron whose guests smokeBoard Table, Paved Jogging Path on Site, and Wii® Games) in their guest room. To ensure the cooperationContinuous refreshment & snack breaks. and comfort of Patron’s attendees, Patron agreesMarquis Lounge to reasonably advise its guests of the smoke free policy.
2018 CPLC Conference InformationConference Attire Conference BadgeWorkshops & Business Session I - Friday, Conference badge is to beApril 13th: College/City Amicae Jersey, worn at all times, as yourDenim Jeans, Heels & Pearls (no, torn or badge is your official entryripped jeans, spandex, sneakers, athletic pass to the businesswarm-ups, t-shirts, line/crossing jackets meetings, workshops, mealand or flip-flops). and social functions. OnlyCentennial Torch Soiree & Stamping sorors and Amicae who areParty - Friday, April 13th: Same as registered and have aBusiness Session I (sneakers are badge may attend apermissible). business session (noBusiness Session II: Saturday, April 14th exceptions).- Business – Blue & White Mad Hatter’s Tea Party on Saturday - Seating of Delegates April 14th: Business (royal blue and white –with a unique hat lapel pin). All delegates are required to beUndergraduate: Escape Room - The Next seated at least ten (10) minutesGeneration - Remix - Saturday, April 14th: prior to the start of each BusinessCasual/workout clothes (includes sneakers). Session. Seating will be reservedWorkshops & Transition Meeting: Saturday, for delegates, Life Members, PastApril 14th: Casual (jeans are permissible, State Directors, Commonwealth ofdue to sorors and Amicae traveling home). PA Elected Officers, and visiting National. Delegate link/form will be emailed directly to Basilei for completion and submission.
2018 CPLC Conference Deadlines Please use the checklist below to adhere to deadlines.Item/Form Recipient Deadline DateEarly Bird Conference Reg. MemberPlanet November 1, 2017 December 4, 2017Bylaws Amendments Soror Jakita JohnsonHall of Fame Applications MemberPlanet December 4, 2017Nominating Packet MemberPlanet January 9, 2018Officers Report Project Coordinators February 1, 2018 Project Coordinators February 1, 2018(excluding Finance Team) Memberplanet March 2, 2018Presenters - PPTReg. RegistrationDelegate Form Memberplanet March 5, 2018Hotel Reservation Chubb Hotel & Conf. Ctr. March 15, 2018Z-HOPE Initiative Memberplanet March 15, 2018
2018 CPLC Z-HOPE InitiativeJoin The Commonwealth of Pennsylvania as we raise $2,020 for Abington Memorial Hospital -Neonatal Intensive Care Unit. If an unexpected problem should occur, such as prematuredelivery, our Neonatal Intensive Care Unit (NICU) staff is trained in developmental care of pre-term infants. Babies with special needs receive the highest level of care in our Andrew TesauroSpecial Care Nursery. The 34-bed nursery includes a Neonatal Intensive Care Unit and ContinuingCare Unit. Each unit has a dedicated nursing station and sophisticated technology for caring forhigh-risk and premature infants.For additional information and to donate, please visit: http://mp.gg/ysr12 Please direct allquestions to your State Z-HOPE Coordinators - Sorors Elise Glenn & Earnestine Livingston.
2018 CPLC Registration/Event Links & RemindersNov01 17Mar02 18Mar15 18Mar15 18Mar15 18
2018 CPLC Workshops Overview Friday, April 13, 2018 Membership Intake ProcessMIP Financial, Registered & Non-Certified Zetas Only! This training will review Zeta Phi Beta Sorority’s new Membership Intake Process. Registration is required (complete this step when registering for the conference) and sorors must be financial on all levels and a member of a Pennsylvania Chapter. Each registered soror will receive a certificate of completion after signing in, signing out and submitting a MIP Certification Registration Form. Membership Intake - Start 2 FinishMISTFinancial, Registered & Certified Zetas Only! This workshop is interactive and engaging. Therefore, bring your electronic device. Participants will learn how to effectively execute and implement Zeta's MIP from Start To Finish. You will learn hot to design flyers for the Informational Interest Meeting/Reception/Presentation; how to develop, create and retain Observation list (including observational activities, etc.), and how to set-up the table for the Introduction and Induction Meetings.
2018 CPLC Workshops continued Friday, April 13, 2018 & Saturday, April 14, 2018Escape Room - Next Generation of LeadersERUndergraduates This workshop will be engaging and interactive as undergraduates learn how to avoidescaping Zeta after graduated college. In addition, the workshop will focus on howundergraduates \"Pass the Torch to the Next Generation\", as they transition fromundergraduate to life as a Zeta after graduation.They will learn how to become \"The Next Generation of Zeta Leaders\" post undergraduate.
2018 CPLC Workshops Saturday, April 14, 2018 Training, Knowledge, OutcomesTKOHow to address and resolve conflict!In this corner, we have - this is how we do it and in this corner, we have who is going tocheck me.Let's keep it reel, we have all experienced the stress that comes from having unresolvedconflicts with our co-workers, family, sorors, etc. Conflicts that are let un-checked.ignored and/or resolved poorly, do not go away. It only causes people to feel resentfuland to avoid each other. The effects on chapters, the sorority as a whole, are a loss ofproductivity, no show/support at events and retention issues.The referee will blow the whistle and ensure that participants will learn: Conflict is inevitable, unavoidable and even healthy. The existence of conflict is not the problem, but rather how it is chosen to be resolved. How to identify conflicts at chapter meetings, committee meetings, public events, social media communication, board meetings, etc. How to listen to others’ points of view for better understanding and improved work relations. How to express needs and problems openly and honestly without blame, criticism or finger- pointing. How to mediate disputes between chapter members, officers, leaders, etc. Attire: Comfortable Clothing
2018 CPLC MIP Registration Fact SheetThe time-frame to sign-in for the certification is: 12:00 p.m. – 12:50 p.m. (no exceptions) andwill occur during check-in. Each soror must sign-in between the aforementioned timeframe.The doors will close at 1:00 p.m. Each soror must complete a MIP Registration Form that will be distributed and collectedduring the training.Each soror must sign-in the time and sign-out properly and submitthe MIP Registration Form, in order to be listed in Zeta’s National MIP.Registry. No exceptions!MIP Manuals will only be issued to non-certified sorors.Certificates will only be issued to sorors who properly sign-in, sign-out and submit a completed, signed and dated MIP RegistrationForm.MIP certification first-time trainees must purchase manual via Memberplanet (on registrationform).Training is for non-certified financial undergraduate and graduate Zetas.Certification is required to participate in any steps of Zeta’s new MIP. NOTE: If a soror received certification training under the new MIP and received a certificate,then she is NOT required to attend. Attire: College Jersey/Denim Jeans/Heels & Pearls
2018 CPLCPA Undergrads Host A Centennial Torch Soiree & Stamping Party Friday, April 13, 2018 8:20 PM (20:20 MT) Lafayette Ballroom/Terrace Chubb Hotel & Conference Center 309 Manor Road Lafayette Hill, PAAttire: Rock Your College/City/Sports Team Jersey Music provided by DJ/Frat Jason Tru Blu Productions
You are invited to a Mad Hatter's Tea Party \"With a Twist & Purpose\" We will Honor our Friends - The Amicae, Present Z-HOPE Awards and Recognize PA's Hall Of Fame Recipient Don't Be Late For This Important Date...... April 14, 2018 12:30 PM Marquis Ballroom Chubb Hotel & Conference Center Lafayette Hill, PA 2018 CPLC
Parking Lot C Lot B Meeting Room Entrance Meeting Rooms Pedestrian First Level Path Lounge Business Chestnut Whitemarsh Philadelphia 32 1 Center Hill 1st Level Brandywine Germantown Valley Meeting Rooms 2nd Level Forge Second Level 3rd Level Lafayette Complex Washington 17 18 Lounge 19 20 Dining Room Restrooms C BA Revolution Third Level Elevators Accessible Conference Courtyard ABC Smeal Barren Hill Ridge Foyer Lafayette Complex 9 Amphitheater Amphitheater Amphitheater Entry Hotel Lobby Marquis 151 153 155 157 Entrance Ballroom 147 145 143 141 159 161 10 11 12 13 14 15 16 139 138 8 76 Lounge 54 Conference Matson Ford Plymouth American Ballroom Entrance A BC Courtyard Front Desk 150 152 Fitness 135 133 Hotel Lobby 235 233 149 148 154 156 158 160 Center 131 129Lafayette 146 144 142 140 231 229Complex Guest Room Guest Rooms Entrance 111 109 107 105 Main Building Level 1, 2, 3 Marquis Marquis 137 136 134 132 127 125 211 209 207 205 104 103 102 101 Parlor Terrace Marquis 237 236 234 232 227 225 311 309 307 305 204 203 202 201 Lounge 304 303 302 301 119 117 219 217 319 317 112 110 108 106 Marquis 212 210 208 206 Patio 130 128 126 124 312 310 308 306 Marquis 230 228 226 224 Event Deck Overnight 325 324 123 122 121 120 118 116 115 114 Guest Check-in 223 222 221 220 218 216 215 214 323 322 321 320 318 316 315 314 23
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