ELT Companion Dashboard_092016

ELT COMPANION DASHBOARD ORGANIZATIONAL ALIGNMENT FOCUS ON ACTION ACCOUNTABILITYFocus Area Champion Task/Project/Initiative Status Notes/Context Timeframe Longer- (include key milestone term achieved and upcoming action item)Strategy Nancy Bartlett Proposed Fire Station 36 – 2018 for design. 2019 for build. Northern Pass and Resler Dr Apply for grant to expandimplementation service to 2 yr staffing. Staff for next graduating class needed area for public safety longer-term 2019 Nancy Bartlett Rescue 7 Ambulance Unit On order-Arrive in 5 mos. Last of Replace fleet for enhanced June 2017 service to area. longer-term Nancy Bartlett 100% completion of City Completed July 2016 Pending further training Websites moved into Content efforts and refresher Management System courses for staff (continuous effort) Nancy Bartlett Deliver high speed internet to Completed (1) one location in Weekly project meetings 16 QoL facilities FY16: Eastside Senior Center. starting on 09/07/2016. Issued High Speed Internet RFP: Pending delivery timelines Dec 2015, Awarded: May 2016. from vendor. Kickoff meeting held today, 08/31/2016 and shared a list of longer-term End of (6) Six Libraries, and (13) PARD FY17 facilities 1

ELT COMPANION DASHBOARD ORGANIZATIONAL ALIGNMENT FOCUS ON ACTION ACCOUNTABILITYFocus Area Champion Task/Project/Initiative Status Notes/Context Timeframe Longer- (include key milestone term achieved and upcoming action item) Nancy Bartlett Deliver wireless internet Completed (2) two locations in Wi-Fi will be expanded in longer-term End of through Digital El Paso, to a FY16: San Jacinto Plaza and the parallel with the high speed FY17 minimum of 9 QoL facilities El Paso Zoo internet upgrades mentioned above. Nancy Bartlett 311 Mobile application implementation The mobile App configuration Implementation of a finalized, focus groups hosted at standardized reporting multiple locations. Pending process for our citizenry, follow up with Ellen Smyth and staff, and 311 Operations. Ted Marquez to confirm the The technology leverages application is a good fit for our simple usage for our w/in 30 days departments, identify risks and mobile users', integrates concerns. with existing work order systems, provides service delivery dashboards, and reports. 2

ELT COMPANION DASHBOARD ORGANIZATIONAL ALIGNMENT FOCUS ON ACTION ACCOUNTABILITYFocus Area Champion Task/Project/Initiative Status Notes/Context Timeframe Longer- (include key milestone term achieved and upcoming action item) Nancy Bartlett Cybersecurity Plan The Information Security We will explore Assurance Manager selected, opportunities with other internal promotion starting on government agencies (911 Tuesday, September 6th. District, Texas Tech, EP Upcoming County, UTEP, DHS, TXDOT) deliverables/milestones may to create a local include: risk-assessment, end- cybersecurity consortium. user training, education, and creation Information Security w/in 90 days Governance Plan. The program staffing will include the hiring (2) two Information Security Analysts. Nancy Bartlett Lean Six Sigma Program: GB Training scheduled week of Complete wave 3 GB training Sept 26th & Oct 24th Complete additional YB training Complete 25 new projects 3

ELT COMPANION DASHBOARD ORGANIZATIONAL ALIGNMENT FOCUS ON ACTION ACCOUNTABILITYFocus Area Champion Task/Project/Initiative Status Notes/Context Timeframe Longer- (include key milestone term achieved and upcoming action item)Workforce plans to Nancy Bartlett 3 additional positions added to Active list Interviews in process Fire fleet divisionsupport short-term 2 Academies scheduled for FY17 PD approved for additional w/in 30 daysobjective Nancy Bartlett Funded 80 cadets to achieve a slots in 2nd Academy if first longer-term net increase of 30 new officers has any dropouts (Year 2 of 10 year plan); 1 Year- Quarterly Staffing Report FY17 close Nancy Bartlett Risk Management Oversight Executive Leadership Team Is committee best strategy? Discussions Nancy Bartlett Incorporate testing elements w/in 60 days regarding a sense of Set meetings with HR and urgency/thoroughness Comptroller's Office ascertain other potential positions /testing w/in 6 months Nancy Bartlett Deploy new Interview Skills Implemented and currently Offered Monthly Will be offered training for promotional using Lomnger products Offered on : next on 10-20- advancement including Interview Architect. 1-11-16 4-28-16 16 7-26-16 Nancy Bartlett Deploy Executive Safety Proposal in final stages. Need to Deploy by January 2017 w/in 6 months Committee to enhance the submit proposal to Leadership management of safety barriers for approval and implementation 4

ELT COMPANION DASHBOARD ORGANIZATIONAL ALIGNMENT FOCUS ON ACTION ACCOUNTABILITYFocus Area Champion Task/Project/Initiative Status Notes/Context Timeframe Longer- (include key milestone term achieved and upcoming action item) Nancy Bartlett Deploy safety incentive for Initial drafts uncovered barriers Note: Sun Metro has a positions requiring commercial driver’s license in measurement and tracking current policy in place with factors. Will meet with HR staff different methodology that from departments with needs to be incorporated positions requiring CDL to as a section of overall w/in 6 months Deploy by Q2 FY2017 continue program development. Safety Incentive Policy Nancy Bartlett Revamp and deploy Workforce See below - now 2 workshops Diversity and Sensitivity training Nancy Bartlett Shape it Up Recommendations Enhancement recommendations from Benefits Staff, Department Heads, and Wellness Committee w/in 6 months Deploy by being compiled to submit to January 2017 Leadership Nancy Bartlett Implement redesigned Health Information sessions Rollout plan city wide w/in 6 months 17-Jan Plan for Non-Uniformed ongoing/bloodwork (biometric) under development longer-term 17-Aug employees ongoing leading to open enrollment Nancy Bartlett Performance Evaluations Schedule (DR, DHs, DR to DHs) Direct Reports provided PE's to CM 09/14/16 Nancy Bartlett Employee Engagement Survey Under development in Perf. Off International Bridge staff on team for survey design w/in 6 months 17-Mar 5

ELT COMPANION DASHBOARD ORGANIZATIONAL ALIGNMENT FOCUS ON ACTION ACCOUNTABILITYFocus Area Champion Task/Project/Initiative Status Notes/Context Timeframe Longer- (include key milestone term achieved and upcoming action item) Nancy Bartlett Long-term compensation HR and CPO requested citywide longer-term 9 months planning compensation study. Comp longer-term 9 months study RFP in process Nancy Bartlett Workforce Succession Planning Initial Workforce Development Plans were completed for all departments. Next steps will be a combination of in-house development strategies and possible use of a consultant to develop a long term strategy. Nancy Bartlett Diversity Development Stage. DVD Videos were purchased Nancy Bartlett ADA Sensitivity Implemented w/in 6 months Q2 FY 17 Offered at NEO uniform w/in 6 months and non uniform monthly and by departmental request; Will be offered next on 9-22-16, 10-27-16, 11-30-16, 12-21-16 and monthly thereafter. 6

ELT COMPANION DASHBOARD ORGANIZATIONAL ALIGNMENT FOCUS ON ACTION ACCOUNTABILITYFocus Area Champion Task/Project/Initiative Status Notes/Context Timeframe Longer- (include key milestone term achieved and upcoming action item)Operations Nancy Bartlett Business Managers/HR representatives process items for leadership assessmentdiscussion and direction Nancy Bartlett NEW- Evaluate feasibility of Reviewing our Parks with high w/in 90 days providing wifi at parks near speed internet, and schools schools within 3,000 feet. Nancy Bartlett NEW-Municipal Broadband Network (International Bridges) Nancy Bartlett Boards/Commissions Training Delivered 09/14/16 7

ELT COMPANION DASHBOARD ORGANIZATIONAL ALIGNMENT FOCUS ON ACTION ACCOUNTABILITY Timeframe Longer-Focus Area Champion Task/Project/Initiative Status Notes/Context TermStrategy (include key milestone achieved and upcomingimplementation action item) Juli Lozano Town hall Meetings Will re-launch a series of w/in 30 days Juli Lozano mtgs beginning in w/in 30 days Juli Lozano Employee Orientation Video October Promote \"All Eyes on El Paso\" w/in 90 days Juli Lozano Filming scheduled Welcome video to be featured w/in 30 days Juli Lozano in NEO Pending program TBD coordination with 311 app implementation Expand social media platforms Evaluating Instagram and snapchat Implement joint marketing opportunities Aquatics Plan messaging Juli Lozano Expand digital signage Focusing on employee w/in 6 months areas/staff rooms with w/in 90 days Juli Lozano Implement creative new outreach touchscreen capabilities opportunities Launch \"Mic Check\" programming Juli Lozano PD Video Video Complete; pending w/in 30 days approval w/in 90 days Juli Lozano Launch News Around Town TV Show in development w/in 30 days Juli Lozano Launch Employee TV Show Finalizing 1st show \"News 4 U\" to be aired in September 8

Workforce plans to Juli Lozano Public Affairs Specialist Reviewing applications w/in 30 days Juli Lozano Lead Media Coordinator to schedule interviews w/in 30 dayssupport short-term w/in 90 daysobjectives Reviewing applications to schedule interviews Juli Lozano Vehicles/PEG Order placed/processedOperations Juli Lozano Juli Lozanoitems for leadershipdiscussion and direction Juli Lozano Juli Lozano Juli Lozano 9

ELT COMPANION DASHBOARD ORGANIZATIONAL ALIGNMENT FOCUS ON ACTION ACCOUNTABILITY Timeframe Longer-Focus Area Champion Task/Project/Initiative Status Notes/Context termStrategy (include key milestone achieved and upcomingimplementation action item) Dionne Aquatics Business Plan for new Business Plan to align with Mack facilities opening of Westside Competition Pool, Eastside Regional, Chelsea and w/in 6 months Lionel Forti Aquatics Facilities Dionne Parks additional restroom service P&R developing maps to w/in 6 months Mack (one per district) accompany w/in 90 days recommended sites. CC Dionne SJP Holiday Lighting meetings beginning week Mack of October 18. Lighting and Installation plan solidified. Parking modifications- September 20. Landscape improvements to follow. Dionne Downtown Restrooms Funding identified for w/in 6 months End of FY17 design work. A/E Mack selection tentative 9/16/16 10

Workforce plans to Dionne Parks & Recreation Staffing Plan Admin/HR Function Mack Audit underway- realigningsupport short-term staffing table to createobjectives appropriate staffing levels through transfer/attrition- target w/in 6 months completion- 10/30/16. w/in 90 days Dionne Parks & Recreation Land Auditing outstanding w/in 60 days Mack Management Division Audit equipment. Completed w/in 90 days by 9/30/16. Dionne Mack Hire and recruit Open Space Trails Staffing table change and Parks Coordinator from landscape architect. Minor revisions to JD before recruitment.Operations Dionne Project proposal for Eastside A/E selection complete?items for leadership Mack Regional Command/Fire Stationdiscussion and direction 11

ELT COMPANION DASHBOARD ORGANIZATIONAL ALIGNMENT FOCUS ON ACTION ACCOUNTABILITYFocus Area Champion Task/Project/Initiative Status (include Notes/Context D Longer-term eStrategy key milestone achieved and s Timeframeimplementation upcoming action item) i Mark Sutter New reporting software improving Original setup by Workiva to Timely and accurate annual Rr Mark Sutter timing and availability of the CAFR, be completed by Sept 30, Mark Sutter monthly fund reports and FY16 data input and financial report and annual e departmental financial reports reconciled by Feb 28 grants report s Combine all Grant Accounting Office space completed by accountants under one roof to August 31, Staff vacancies p w/in 6 months alleviate Grant Accounting and filled by Sept 15 Reporting issues o Submitted first phase of Launch New Virtual Information \"most frequently ask n Officer (Avatar) questions\" to contractor. System being tested. s Fiscal control of grant activities R e s 30 days p o n The data base for questions Is and answers will continue to m be submitted for the VIO to p grow in its capacity to answer r o w/in 90 days routine questions v e Mark Sutter Complete third party review and Purchasing has submitted Ur update procurement manual comments to contractor on p initial draft of procurement d Mark Sutter Implement an in-house lockbox policy and manual. machine to process mailed Summarized of changes being a w/in 30 days payments developed. 180 days t RFP is expected to advertise e on 9/27 d T a w/in 6 months r g 12

Mark Sutter Completion of necessary activities Election is budgeted. Too early for actions. Election N 120 daysMark Sutter for May 2017 General Election packets will be ready in Dec. o IT has the forms in DONEMark Sutter Develop and implement capability development w/in 6 months 30 daysMark Sutter for electronic ADA compliant Done Campaign Finance reporting e lT Implement Court’s new case o management software, Full Court Enterprise Software framework Go live date set for November pw/in 60 days developed. Data conversion Vehicle replacement planning tests ongoing. r o m S u cw/in 90 days c eMark Sutter Implement Zika preparedness plan Complete-June 2016 With input from the community and a community based Task Force - the plan has been ready for months and is being executed.Mark Sutter Expand TB prevention services Proceeding as planned Hiring an extra nurse to assist in doing more community w/in 30 days outreach, education, screeningMark Sutter Open new stat lab in El Paso Dr STD Complete-August 2016 aAnndotnrseiatetmlaebnat.llows for clinic immediate testing and immediate treatment - saving patients a trip back to the clinic.Mark Sutter Increase Shelter’s live release from KPI-assessing monthly with 50% to 60% quarterly review w/in 90 days 13

Workforce plans to Mark Sutter National Search ASDsupport short-termobjectives Mark Sutter Interviews and selection S complete by Sept 15 e Treasurer recruitment l30 days Mark Sutter Mark SutterOperations Mark Sutter Mark Sutteritems for leadershipdiscussion and direction Mark Sutter 14

ELT COMPANION DASHBOARD ORGANIZATIONAL ALIGNMENT FOCUS ON ACTION ACCOUNTABILITY TimeframeFocus Area Champion Task/Project/Initiative Status Notes/Context Longer-Term (include key milestone achieved and upcoming action item)Strategy Cary Westin Attract 2 new –to market Meetings with Main Top Golf finalizing site w/in 6 months Cary Westin destination retailers Event and Cabellas location w/in 6 monthsimplementation Update Airport Master Plan and Forecasting component include strategy for continued estimated completion Dec 23, 2016 non-aviation development Oct-17 Ongoing opportunities 24 months Cary Westin Strengthen and Enhance our Revising Infill and TOD TOD in October; Infill to Business Retention and Expansion Efforts and align policies follow them with incentive policies w/in 90 days Cary Westin Lean Six Sigma Steering Begin BOTA cargo in Committee and agreed projects November to reduce cross-border times longer-term and increase capacity safely w/in 6 months longer-term and securely Cary Westin Metropia App implementation Project kick-off in September; CC update provided 9/20/16 Cary Westin Implement electronic tolling RMA assessment of systems remaining funding 15

ELT COMPANION DASHBOARD ORGANIZATIONAL ALIGNMENT FOCUS ON ACTION ACCOUNTABILITY TimeframeFocus Area Champion Task/Project/Initiative Status Notes/Context Longer-Term (include key milestone achieved and upcoming action item) Cary Westin Updated Bridges CIP: Northbound Zaragoza and BOTA cargo Cary Westin Infrastructure planning and cargo/Zaragoza in next - 9 months CIP development of proposals to 90 days support cross border trade and high traffic volumes under Approved by City Council longer-term 24 months Section 559 with Sep 1st effective w/in 30 days Item complete date Fully transition staff and Est 12 mos. customers to the 2015 suite of International Building Codes Cary Westin Sun City Lights: El Paso Heritage Initial priority Paseo de Comprehensive plan and Corridors Master Plan las Luces identify funding sources w/in 90 days longer-term Cary Westin Increase permitting and Service available. Ongoing; will monitor w/in 90 days Cary Westin licensing services available to Advertised on P&I levels via City Pulse longer-term Cary Westin customers online and through website mobile devices Artspace Lofts ribbon-cutting Sep 1st lease applications Expect EOY opening providing 50 affordable rental units for low and moderate income families Two non-profit/governmental Ramona Elementary School District (Yisd) will do procurement. Will entity public facility projects to School Park Lighting obtain timeline (Joint-Use Agreement) be completed and one additional project 16

ELT COMPANION DASHBOARD ORGANIZATIONAL ALIGNMENT FOCUS ON ACTION ACCOUNTABILITY TimeframeFocus Area Champion Task/Project/Initiative Status Notes/Context Longer-Term (include key milestone achieved and upcoming action item)Workforce plans to Cary Westin Added a new Contract Action complete. Hired w/in 30 days complete Cary Westin compliance Coordinator Denisse Rodarte w/in 30 dayssupport short-term position w/in 90 daysobjectives Interviewing for position Added an additional senior planner position to assist with special privilege permits Cary Westin Additional project compliance Recruiting now Provisional appointment specialist position added to in place Community Development dept.Operations Cary Westin Downtown Inventory (Action Work Session scheduled Plan) OCT 17th. Scott polikovitems for leadership facilitatingdiscussion and direction Cary Westin Marriott Downtown hotel Council 20 Sep. Awaiting agreement Developer final edits Cary Westin Delegation of Authority Issues - Monica/Mathew Cary Westin Special projects assigned projects Banner Building and Hunt Meeting with CM on Building incentives Thursday to discuss 17

ELT COMPANION DASHBOARD ORGANIZATIONAL ALIGNMENT FOCUS ON ACTION ACCOUNTABILITYFocus Area Champion Task/Project/Initiative Status Notes/ DStrategy (include key milestone Context e Timeframe Longer-term simplementation achieved and upcoming i action item) Khalil Zaied Completion of Wildlife Theatre and 75% complete; pending Will host 3 bird shows r Target opening Education Animal Holding animal containment and daily, seated capacity of w/in 6 months January 2017 construction interior build out 300 Khalil Zaied Completion of Event Tent Punch list and close out Showcased during BOAC Khalil Zaied construction documents; Ribbon site visit 9/19 w/in 30 days Khalil Zaied Khalil Zaied Cutting on October 22nd Completion of Aviary Construction Vendor currently Provides for increased/ Construction target w/in 6 manufacturing netting more diverse collection months; opening contingent upon Completion of Red River Hog Pending contract w/in 6 months availability/travel Exhibit execution to mobilize longer-term conditions for c9omlleocnttiohn construction window; target opening Summer 2017 Completion of Richard Burges Design Target design completion Library Expansion December 2016 w/in 90 days Khalil Zaied Completion of Argal Park Bidding Target construction w/in 90 days Khalil Zaied construction Design award December 2016 w/in 6 months Completion of Polly Harris Senior Target Design Center construction completion Feb. 2017 18

ELT COMPANION DASHBOARD ORGANIZATIONAL ALIGNMENT FOCUS ON ACTION ACCOUNTABILITYFocus Area Champion Task/Project/Initiative Status Notes/ D (include key milestone Context e Timeframe Longer-term s achieved and upcoming i action item) Khalil Zaied Aquatics Plan In Design and Target completion by r Construction May 2018 longer-term Spray Parks-Phase I Construction: Hidden Completion of all four Valley (Oct 1st, Ribbon spray parks identified by Cutting); Grand View December 2017 w/in 90 days (Oct 15th, Ribbon Cutting); Pavo Real completion by December 2017; Sue Young completed Spray Parks-Phase II Design: consists of Completion of remaining Barden Aboud, Marty four spray parks by Robins, Westside March 2017 w/in 6 months Community and Salvador Rivas Facilities (Chelsea & Lionel Forti) Pre-Design Negotiating with ECM for Project design services up to completion 30%; NTP for design to w/in 30 days scheduled by be issued within 30 days May 2018 Khalil Zaied Mexican-American Cultural Center longer-term Khalil Zaied Children's Museum Pre-design IFG and City staff longer-term Khalil Zaied Multi-purpose Arena evaluating Operator w/in 90 days RFQs 19

ELT COMPANION DASHBOARD ORGANIZATIONAL ALIGNMENT FOCUS ON ACTION ACCOUNTABILITYFocus Area Champion Task/Project/Initiative Status Notes/ D (include key milestone Context e Timeframe Longer-term s achieved and upcoming i action item) Khalil Zaied Westside Pool Construction NTP issued 9/6/2016 r longer-term Khalil Zaied Eastside Regional Park Design longer-term Khalil Zaied Khalil Zaied Eastside Sports Complex Construction Award of GMP to Jordan longer-term Foster 9/20/2016 Khalil Zaied Completion of 4 programmed Finalizing design for Projects designed to Construction Khalil Zaied street reconstruction projects schedule to be Khalil Zaied Flower Drive, Elena reflect south central drng w/in 30 days determined Khalil Zaied Street, Feliz Street, Alicia study street Completion of 8 programmed Finalizing project transportation projects (airport and management transition w/in 30 days to Airport & Sun Metro transit) Fire Station 7, 10, 21 Female Pre-Design by Target A/E Selection 1 Restroom Upgrade 11/15/2016 1 w/in 60 days Fire Station 12 Design Pre-Design by Target A/E Selection - 11/15/2016 1 1 w/in 60 days Completion of synchronization of all Testing and Remaining projects - 655 signalized intersections citywide implementing; currently managed in-house w/in 6 months 609 completed Khalil Zaied Complete comprehensive Reconciling independent end of FY17 Khalil Zaied assessment of City facilities to review of 235 facilities identify and prioritize most critical with internal audit longer-term maintenance/renovation issues Under construction Will become 5th location December target Open Confederate CCS to service completion far east El Paso residents w/in 90 days 20

ELT COMPANION DASHBOARD ORGANIZATIONAL ALIGNMENT FOCUS ON ACTION ACCOUNTABILITYFocus Area Champion Task/Project/Initiative Status Notes/ D (include key milestone Context e Timeframe Longer-term s achieved and upcoming i action item) Khalil Zaied (NEW) Energy Audit Evaluating approach to r undertake assessment longer-term Khalil Zaied (NEW) Blue Can Audit/\"Recycle 26% contamination f Khalil Zaied Right\" currently; Developing o w/in 30 days communication plan r Construct Landfill Cells 11-14 to provide disposal capacity Pending survey to $10M project end of FY17 finalize construction documents; target to longer-term open bids this December Khalil Zaied (NEW) Pavement Cut Meld LSS project G Khalil Zaied Program/Ordinance Study outcome with research r w/in 6 months on best practices e Khalil Zaied aI (NEW) Create task force to identify ESD to champion cross- d e w/in 90 days strategies for revised policy for non- functional team with n Public Works, t attainment (SIP) International Bridges and w/in 90 days MPO Replacement of public safety Citywide fleet Consists of PD, Fire and ESD vehicles and some heavy equipment assessment underway Khalil Zaied New signalized intersections 12 to be designed with December 2018 on-call contracts; target construction for for design completion longer-term all 12 March 2017 21

ELT COMPANION DASHBOARD ORGANIZATIONAL ALIGNMENT FOCUS ON ACTION ACCOUNTABILITYFocus Area Champion Task/Project/Initiative Status Notes/ D (include key milestone Context e Timeframe Longer-term s achieved and upcoming i action item)Workforce plans to Khalil Zaied Additional staffing resources for r Capital Improvement Dept.support short-termobjectives Khalil Zaied (NEW) Motorcycle Repairs Evaluating feasibility of in-house capacity Khalil Zaied (NEW) Roof Patching Program Evaluating feasibility of w/in 90 days in-house capacity w/in 60 daysOperations Khalil Zaied TXDoT Reimbursements Khalil Zaied TPACitems for leadership Khalil Zaied Long-term Bike Plandiscussion and direction Khalil Zaied Capital Project Management 22