Material of LMS for Superior

Training Material of LMS Module For Superior ©︎2022 Learning & Organization Development Department

LMS Learning Management System LMS คอื ระบบบรหิ ารจดั การการเรยี นรู้และพฒั นาผา่ นเครอื ขา่ ยอินเทอร์เน็ต โดยคณุ สามารถใช้ งานระบบได้ทกุ ท่ที ุกเวลาดว้ ยตวั คุณเอง ท่ีไหน เมอ่ื ไร กไ็ ด้ ภายใต้คอนเซ็ปต์ “อบรมได้..ง่ายนิดเดียว” ©︎2022 Learning & Organization Development Department 2

Team Introduce : LMS Module TOA Paint (Thailand) Public Company Limited Captain Coating Company Limited Phitchayada Nattarinrada (BPO) (BPO) Usa Orada Rinlapat (Learning Administration) (Learning Administration) (Learning Administration) LINE LINE @HRDTEAM 5857 / 1627 / 1606 [email protected] @HRCAPTAIN 6550 / 6564 [email protected] ©︎2022 Learning & Organization Development Department 3

Superior Role Superior Role (บทบาทและความรบั ผิดชอบตา่ งๆ ของผบู้ งั คบั บญั ชา ทม่ี ใี นระบบ LMS)  จัดทาจัดทาแบบสารวจความตอ้ งการฝึกอบรม (Training Needs Survey)  ดขู อ้ มลู และรายงานเกีย่ วกบั การฝกึ อบรมทั้งภายใน / ภายนอก และประวัติฝกึ อบรมของผ้ใู ตบ้ ังคับบญั ชา  ติดตามแผนการเรียนรูข้ องผใู้ ต้บังคับบัญชา  กาหนดหลกั สตู รฝกึ อบรมที่ผ้ใู ต้บงั คับบญั ชาต้องอบรมซา้ หรือทบทวน ตามลกั ษณะงาน  การมอบหมาย หรอื ยกเลิกหลกั สตู รฝกึ อบรมให้กับผู้ใต้บังคับบัญชา  ลงทะเบียน เพมิ่ รายช่อื และยกเลกิ รายชื่อผู้ใตบ้ ังคับบญั ชาในการเขา้ อบรมในระบบ / Walk In  อนมุ ตั กิ ารฝึกอบรมทั้งภายในและภายนอกให้ผู้ใตบ้ ังคับบัญชา  การตรวจสอบ On The Job Training (OJT) ใหผ้ ใู้ ต้บังคบั บญั ชา  มอบหมายสทิ ธ์ใิ หผ้ ู้อืน่ บริหารจัดการระบบ LMS แทน ©︎2022 Learning & Organization Development Department 4

Topic 1 Overall LMS Process (Page 6) Topic 2 Learning for Superior (Page 8) – Learning Needs Survey (Page 9) Contents – My Team (Page 12) – Team Members Actions (Page 13) – Manager Links (Page 14) – Assign/Remove Learning (Page 15) – Register/Withdraw Employees (Page 20) – Approval Training (Page 25) – Complete On The Job Training for subordinate (Page 32) – Delegates User (Page 36) – Learning on Mobile for Superior (Page 39) ©︎2022 Learning & Organization Development Department 5

1TOPIC Overall LMS Process ©︎2022 Learning & Organization Development Department 6

Overall LMS Process Learning Needs Survey Submit Learning Employee Needs Survey Superior Take Survey/ Internal Training Follow up survey Assign/ Register/ Approved 7 Remove course Withdraw course Registration External Training Request Take Survey/ Follow up survey Request for Review and External Training Approve ©︎2022 Learning & Organization Development Department

2TOPIC Learning for Superior • Learning Needs Survey • My Team • Team Members Actions • Manager Links • Assign / Remove Learning • Register / Withdraw Employees • Approval Training • Complete On The Job Training for subordinate • Delegates User • Learning on Mobile for Superior ©︎2022 Learning & Organization Development Department 8

Overall LMS Process Learning Needs Survey Submit Learning Employee Needs Survey Superior Take Survey/ Internal Training Follow up survey Assign/ Register/ Approved 9 Remove course Withdraw course Registration External Training Request Take Survey/ Follow up survey Request for Review and External Training Approve ©︎2022 Learning & Organization Development Department

Learning for Superior Training Needs Survey (การจดั ทาแบบสารวจความตอ้ งการฝกึ อบรม) Training Need Survey is used to capture learning demand/need from all employees for annual training plan 1. Go to Home > Employee File 2. Click Learning > Training Needs Survey 3. Click Icon to add new request ©︎2022 Learning & Organization Development Department 10

Learning for Superior Training Needs Survey (การจดั ทาแบบสารวจความตอ้ งการฝกึ อบรม) Training Need Survey is used to capture learning demand/need from all employees for annual training plan 4. Fill in Learning Needs information 5. Click Save ©︎2022 Learning & Organization Development Department 11

Learning for Superior 12 My Team (ดขู ้อมลู และรายงานเกี่ยวกบั การฝกึ อบรมของผใู้ ตบ้ งั คบั บัญชา) Superiors use My Team to access their learning activities and their direct and indirect reports’ learning activities. The Learning Plan displays the items that the employee is required to complete, either on a one-time or recurring basis. All items shown are those that the employee has not yet successfully completed. 1. Employee Hierarchy 2. To-Do List 3. Library Search 4. Manager Links 5. Track Status ©︎2022 Learning & Organization Development Department

Learning for Superior 13 Team Member Actions (การตดิ ตามแผนการเรยี นรขู้ องผใู้ ตบ้ งั คบั บญั ชา) 1. Select Add to Learning History to record learning history to an employee 2. Select Assign Learning to search the catalog and assign learning to an employee. 3. Select Register Employee to register an employee for a course. 4. Select Assign Alternate Manager to assign alternate superior(s) to an employee. Either alternate or primary superiors can complete the primary superior’s tasks. 5. Select Reports to run reports on data such as learning history, learning needs (items currently on the learning plan), and curriculum status for the employee. 6. Select Options & Settings to view notification and time settings for the employee. ©︎2022 Learning & Organization Development Department

Learning for Superior Manager Links (ลิงคส์ าหรบั การบริหารจดั การทมี ของผบู้ งั คบั บญั ชา) Some learning activities require a superior’s approval. To view your employee’s current registrations : • Superiors are notified of the approval requests. • Requests are marked as pending until approved. • Approvals do not denote registration ©︎2022 Learning & Organization Development Department 14

Overall LMS Process Learning Needs Survey Submit Learning Employee Needs Survey Superior Take Survey/ Internal Training Follow up survey Assign/ Register/ Approved 15 Remove course Withdraw course Registration External Training Request Take Survey/ Follow up survey Request for Review and External Training Approve ©︎2022 Learning & Organization Development Department

Learning for Superior Assign / Remove Learning (การมอบหมาย / การยกเลิกหลกั สตู รฝกึ อบรมใหก้ บั ผใู้ ตบ้ งั คับบัญชา) My Team > Manager Links > Assign Learning / Remove Assigned Learning 1. Select Assign Learning or Remove Assigned Learning 2. Select Assign Learning, to add Items or Curricula to employee’s learning plan. or select Remove Assigned Learning, to remove Items or Curricula from employee’s learning plan ©︎2022 Learning & Organization Development Department 16

Learning for Superior Assign / Remove Learning (การมอบหมาย / การยกเลกิ หลกั สตู รฝกึ อบรมใหก้ บั ผใู้ ตบ้ งั คบั บญั ชา) 3. Click The Plus button (+) next to Items, Programs and Curricula. 4. The Select Desired Courses from Library window will appear. Hover over the course you wish to add and click the Select option and click to close ©︎2022 Learning & Organization Development Department 17

Learning for Superior Assign / Remove Learning (การมอบหมาย / การยกเลิกหลกั สตู รฝกึ อบรมใหก้ บั ผใู้ ตบ้ งั คบั บญั ชา) 5. To add employees, click the Plus button (+) next to Employees. 6. Click check boxes to select employees and their subordinates, if applicable. NOTE : To remove an employee from the List of Selected Employees, click the check box to select the employee and click Remove Checked. 7. Click Add to add the employees to the list of Employees. ©︎2022 Learning & Organization Development Department 18

Learning for Superior Assign / Remove Learning (การมอบหมาย / การยกเลกิ หลกั สตู รฝกึ อบรมใหก้ ับผใู้ ตบ้ งั คบั บัญชา) 8. Click Continue when finished. 9. Verify the information and select Assign Learning. A confirmation window will appear. ©︎2022 Learning & Organization Development Department 19

Overall LMS Process Learning Needs Survey Submit Learning Employee Needs Survey Superior Take Survey/ Internal Training Follow up survey Assign/ Register/ Approved 20 Remove course Withdraw course Registration External Training Request Take Survey/ Follow up survey Request for Review and External Training Approve ©︎2022 Learning & Organization Development Department

Learning for Superior Register/Withdraw Employees (การลงทะเบียน / การยกเลิกหลกั สตู รฝกึ อบรมใหก้ ับผใู้ ตบ้ งั คับบัญชา) My Team > Manager Links > Register / Withdraw Employees 1. Select Register Employees or withdraw Employees. 2. Select Register Employees, to register employee into a class. or select Withdraw Employee, to withdraw employee from a class. ©︎2022 Learning & Organization Development Department 21

Learning for Superior Register/Withdraw Employees (การลงทะเบยี น / การยกเลกิ หลกั สตู รฝกึ อบรมใหก้ ับผใู้ ตบ้ งั คบั บัญชา) 3. Select the Plus button (+) next to Class. 4. The Select Desired Courses from Class window will appear. Hover over the course you wish to add and click the Select option. ©︎2022 Learning & Organization Development Department 22

Learning for Superior Register/Withdraw Employees (การลงทะเบยี น / การยกเลิกหลกั สตู รฝกึ อบรมใหก้ บั ผใู้ ตบ้ งั คับบัญชา) 5. To add employees, click the Plus button (+) next to Employees. 6. Click check boxes to select employees and their subordinates, if applicable. NOTE : To remove an employee from the List of Selected Employees, click the check box to select the employee and click Remove Checked. 7. Click Add to add the employees to the list of Employees. ©︎2022 Learning & Organization Development Department 23

Learning for Superior Register/Withdraw Employees (การลงทะเบยี น / การยกเลิกหลกั สตู รฝกึ อบรมใหก้ บั ผใู้ ตบ้ งั คบั บญั ชา) 8. Click Continue when finished. 9. Verify the information 10. You can also select who should be notified. 11. Select Register Employees. A confirmation window will appear. ©︎2022 Learning & Organization Development Department 24

Overall LMS Process Learning Needs Survey Submit Learning Employee Needs Survey Superior Take Survey/ Internal Training Follow up survey Assign/ Register/ Approved 25 Remove course Withdraw course Registration External Training Request Take Survey/ Follow up survey Request for Review and External Training Approve ©︎2022 Learning & Organization Development Department

Learning for Superior Approve Internal Training (การอนมุ ตั กิ ารขอฝกึ อบรมภายในองคก์ ร) My Team > Manager Links > Approvals 1. All employee training requests pending review appear in this list. 2. Ensure the Enter Reasons for Approvals or Denials is checked so you can add comments to explain your decision. 3. Click on the course title to review the course details to help you make your approval or denial decision. 4. Type: Display request type • Display Registration, If the employee request registration course. • Display Withdraw, If the employee request to withdraw the registration course. ©︎2022 Learning & Organization Development Department 26

Learning for Superior 27 Approve Internal Training (การอนุมตั กิ ารขอฝกึ อบรมภายในองคก์ ร) 5. Choose the appropriate button to: • Approve the training request • Deny the training request • Skip approving or denying this request at this time 6. Click Next. ©︎2022 Learning & Organization Development Department

Learning for Superior 28 Approve Internal Training (การอนุมตั กิ ารขอฝกึ อบรมภายในองคก์ ร) 7. Add Approval Reasons to the approved training request. Click Next. 8. Click Confirm to complete the approval workflow. 9. Click Start Over to return to the Pending Approval page. ©︎2022 Learning & Organization Development Department

Overall LMS Process Learning Needs Survey Submit Learning Employee Needs Survey Superior Take Survey/ Internal Training Follow up survey Assign/ Register/ Approved 29 Remove course Withdraw course Registration External Training Request Take Survey/ Follow up survey Request for Review and External Training Approve ©︎2022 Learning & Organization Development Department

Learning for Superior Approve / Send Back Public Training Request (การอนมุ ตั ิ / การสง่ กลบั ไปแกไ้ ขของการขอฝกึ อบรมภายนอก) 1. Check your Approve Request in Home Page 2. Click My Pending Request in My Pending Request tile ©︎2022 Learning & Organization Development Department 30

Learning for Superior 4 Approve / Send Back Public Training Request (การอนมุ ตั ิ / การสง่ กลบั ไปแก้ไขของการขอฝกึ อบรมภายนอก) 3. Select Request Waiting for My Approval 4. Review information and comment 5. Click Approve for approve the request or click Send back for send request back to the employee. Note : Click Send Back when Approver need the employee to edit or withdraw the request ©︎2022 Learning & Organization Development Department 5 31

Learning for Superior Complete On the Job Training (OJT) for subordinate (การตรวจสอบ OJT ของผใู้ ตบ้ งั คบั บญั ชา) When employees have been changed the position or new hired, they will be assigned to On the Job Training. My Team > Manager Links > Add to Learning History 1. Select the employee who you would like to record learning history. 2. Click and Select Add to Learning History on On-the-Job Training Course. ©︎2022 Learning & Organization Development Department 32

Learning for Superior Complete On the Job Training (OJT) for subordinate (การตรวจสอบ OJT ของผใู้ ตบ้ งั คบั บญั ชา) My Team > Manager Links > Add to Learning History 3. Select Completion Status. 4. Click icon to add comment 5. Click Continue ©︎2022 Learning & Organization Development Department 33

Learning for Superior Complete On the Job Training (OJT) for subordinate (การตรวจสอบ OJT ของผใู้ ตบ้ งั คบั บญั ชา) My Team > Manager Links > Add to Learning History 6. Verify the information and select Add to Learning History ©︎2022 Learning & Organization Development Department 34

Learning for Superior Complete On the Job Training (OJT) for subordinate (การตรวจสอบ OJT ของผใู้ ตบ้ งั คบั บญั ชา) My Team > Manager Links > Add to Learning History 7. Click File Attachments to attach file. 8. In File Attachment, Click Choose File and select On the Job Training Form 9. Click Upload, system upload file finished. Click to close and finish ©︎2022 Learning & Organization Development Department 35

Learning for Superior Delegates User (การมอบหมายสทิ ธใ์ิ ห้ผอู้ นื่ บรหิ ารจดั การระบบ LMS แทน) • Supervisor delegation function enables supervisor to identify other users with supervisor responsibility - or act on their behalf under necessary requirements based on the business. • For example, of the supervisor is out of office and nominates a delegate to be responsible for all supervisor's subordinates. • Delegates made by supervisor can have some or all the permissions granted to the supervisor he acts on behalf of. 1. In My Learning, Go to Option and Setting on the Link tile ©︎2022 Learning & Organization Development Department 36

Learning for Superior Delegates User (การมอบหมายสทิ ธใิ์ หผ้ อู้ นื่ บรหิ ารจดั การระบบ LMS แทน) 2. Under Delegates, Click Add to add a user as delegate. 3. Search and select the user in the search user option ©︎2022 Learning & Organization Development Department 37

Learning for Superior 38 Delegates User (การมอบหมายสทิ ธใิ์ หผ้ อู้ น่ื บรหิ ารจดั การระบบ LMS แทน) 4. Select Selected Permissions 5. Checkbox on permission that you would like to add to user 6. Click Save 7. Click Apply Changes ©︎2022 Learning & Organization Development Department

Learning for Superior Learning on Mobile for Superior (การบรหิ ารจดั การระบบ LMS ผา่ นโทรศัพท์มอื ถอื สาหรบั ผบู้ งั คบั บญั ชา) Approve Learning Request 1. After you access on mobile you can navigate to To-Do 1 Android 1 ©︎2022 Learning & Organization Development Department IOS 39

Learning for Superior 3 Learning on Mobile for Superior (การบรหิ ารจดั การระบบ LMS ผา่ นโทรศพั ท์มอื ถอื สาหรบั ผบู้ งั คับบัญชา) Approve Learning Request 2. Click on the request to review the request details. 3. Click Approve 2 23 Android IOS ©︎2022 Learning & Organization Development Department 40

THANK YOU LMS Module ©︎2022 Learning & Organization Development Department