Learning Microsoft Office

Business InformationManagement I(Microsoft® Office 2016) TEXAS EDITIONNIELSEN | SNYDER | WEIXEL

Chapter 1 (Courtesy Goodluz/Shutterstock)Using the CommonFeatures of MicrosoftOffice 20162

Lesson 1 Lesson 5Microsoft Office 2016 Basics Managing Program Windows „ Analyzing Information Technology „ Changing the View „ Analyzing Microsoft Office „ Using Window Controls „ Using the Mouse „ Zooming „ Using Touch Mode „ Scrolling „ Using the Keyboard „ Using Multiple Windows „ Analyzing Data Storage „ Using the Microsoft Office Clipboard „ Navigating with File Explorer „ Creating and Deleting a Folder Lesson 6 „ Starting a Microsoft Office Program, Creating a Using Microsoft Office Help Blank File, and Exiting the Program „ Using Microsoft Office Help „ Searching for HelpLesson 2 „ Using the Help Table of ContentsSaving, Printing, and Closing „ Viewing Application OptionsMicrosoft Office Files „ Customizing the Ribbon „ Using AutoRecover and Autosave „ Identifying Common Microsoft Office Screen „ Demonstrating Professional Standards Elements of Behavior „ Entering and Editing Text „ Correcting Errors Lesson 7 „ Saving a File Managing Information „ Printing a File Technology „ Closing a File „ Copying Files and FoldersLesson 3 „ Moving Files and FoldersWorking with Existing Files „ Compressing Files „ Recognizing Types of Business Documents „ Opening an Existing File „ Determining the Risks and Rewards of „ Saving a File with a New Name „ Viewing File Properties Developing an IT Strategy „ Using the Ribbon „ Identifying Needed Equipment and Supplies „ Using Access Keys „ Establishing, Scheduling, and Following „ Selecting Text „ Formatting Text Maintenance ProceduresLesson 4 End-of-Chapter ActivitiesUsing Command Options 3 „ Using the Quick Access Toolbar „ Using the Mini Toolbar „ Using Shortcut Menus „ Using Dialog Box Options „ Using Task Panes „ Formatting Pages

4 Chapter 1 | Basics | Business Information Management ILesson 1Microsoft Office 2016BasicsWORDS TO KNOW ➤ What You Will LearnByte Analyzing Information TechnologyA unit used to measure Analyzing Microsoft Officestorage capacity. One Using the Mousebyte equals about one Using the Keyboardcharacter. Navigating with File Explorer Creating and Deleting a FolderCommunications Starting and Exiting Microsoft Office ProgramstechnologyTechnology that makes Software Skills Anyone trying to succeed in today’s competitive business worldcommunication easier benefits from an understanding of information technology. A good place to start isand more efficient. by learning how to use Microsoft® Office 2016, a suite of programs that may be used independently or together to create simple documents, such as letters and memos,Current file as well as complex reports, data tables, and budget spreadsheets.The file currently openand active. Actions and What You Can Docommands affect thecurrent file. Analyzing Information TechnologyFolder „ Information technology, or IT, refers to the use of computers to collect, store,A location on disk where and distribute information.you can store files. „ Communications technology is part of information technology. It refers to theHardware use of technology to make communication easier and more efficient.Computers, printers, andother devices. „ Businesses rely on technology of many types to make sure employees have the tools they need to complete assignments, tasks, and other responsibilities.HyperlinkText or graphics that „ Technology purchases include hardware and software.are linked to another „ At the very least, almost all businesses require a computer, a printer, alocation. When youclick a hyperlink, the connection to the Internet, and access to software such as Microsoft Office fordestination is displayed. basic business applications, such as word processing, data management, andOften referred to simply spreadsheet functions.as “link.” „ Other IT needs depend on the type and size of business. Some common IT equipment includes scanners to convert printed material to digital format. SomeIcon businesses may use other input devices such as voice recognition software, digi-A picture used to identify tal cameras, touch screen monitors or tablets, smartphones, and microphones.an element onscreen, „ Other technology a company might need includes projectors, bar code readers,such as a toolbar button. cash registers, and video conferencing systems.

Business Information Management I | Basics | Chapter 1 5„ Departments must evaluate the needs of each employee, research the available Information technologies and then purchase and install the appropriate systems. They must technology (IT) also be sure employees know how to use the new systems. The use of computers to collect, store, and„ Requirements vary from department to department and from company to distribute information. company. For example, a large financial services company will have different Also the various technology needs than a small travel agency. technologies used in processing, storing, and„ When evaluating technology, consider the following: communicating business and personal information. z Tasks you need to accomplish Insertion point z Cost The flashing vertical line that indicates where z Ease-of-use typed text will display. z Compatibility with existing systems Library In Microsoft Windows 7„ You can learn more about hardware and software technology using the Internet, and above, a location consulting a magazine or buyer’s guide, or by visiting a retailer in your area to where you can view talk to a salesperson. files and folders that are actually stored inAnalyzing Microsoft Office other locations on your computer system.„ The first version of the popular Microsoft Office software suite for Windows- based computers was released in 1990. It included Word, Excel, and PowerPoint. Menu In 2015, Microsoft released Office 2016. A list of commands or choices.„ You use the Microsoft Office programs for many business tasks, including to create various types of documents, to communicate with co-workers and Mouse customers, and to store and manage information. A device that allows you to select items onscreen„ As you will learn in this course, the Microsoft Office programs can help you by pointing at them with communicate with others using oral and written skills. the mouse pointer.„ The Microsoft Office software suite is available in different editions. You can Mouse pad purchase the programs to install and run locally on your computer, or you can A smooth, cushioned purchase a subscription for Office 365. With Office 365, the programs are stored surface on which you on an Internet server and subscribers can log in to access them from any device slide a mouse. with an Internet connection. Mouse pointer„ Most editions include the following core Microsoft Office programs: A marker on your z Microsoft® Word, a word processing program. computer screen that z Microsoft® Excel®, a spreadsheet program. shows you where the z Microsoft® PowerPoint®, a presentation graphics program. next mouse action will z Microsoft® Outlook®, a personal information manager and communications occur. program. Object„ Some editions may include the following additional programs: Icon, menu, or other z Microsoft® Access®, a database application. item that is part of an z Microsoft® Publisher, a desktop publishing program. onscreen interface. z Microsoft® OneNote®, a note-taking and management program. z Microsoft® InfoPathTM, an information gathering and management program.„ This book covers the most commonly used programs in the Microsoft Office suite: Word, Excel, Access, and PowerPoint.„ Microsoft Office runs with the Microsoft® Windows® 10, Microsoft® Windows® 8 or Microsoft® Windows® 7 operating system. There are also versions that run on Apple Macintosh computers with OS X 10.10 or later and on mobile devices with iOS 7.0 or later, or AndroidTM KitKat 4.0 or later.