Clara

After School Activities ProgramActivity Coordinator Information 2018-2019 - Semester 2 Gávea Campus earj.com.br

Welcome to the After School Activity Program! earj.com.brDear Activity Coordinator, Estrada da Gávea, 132 Rio de Janeiro, RJ—CEP: 22451-263Thank you for your interest in being part of the Lower School After School Activity Program(ASAP), Semester 2 of the 2018-2019 school year. Extracurricular activities are an integral part of Phone: +55 21 2125-9000student development at EARJ and they help build in main components of character—trustworthiness, respect, responsibility, fairness, caring and citizenship. They are also an excellentway for children to access high quality programs that develop their athletic potential, inspire crea-tive expression, stimulate innovation, and forge leadership ability.All After School Activities are ministered in English, are offered, for Lower School students(Preschool to 5th grade).New Coordinator Activity proposals will only be accepted for the next school year. Existing activi-ties will be maintained if a new proposal for extension is submitted until the deadline.In order to safeguard the continuity of all activities, please read this document carefully and sendyour confirmation to [email protected] by Wednesday, January 9th, 2019.Activities’ dates and times:The ASAP is directed to the LS audience and runs for an extra hour after school. There will be amonthly fee for parents. Mondays through Thursdays—from 3:35pm to 4:35pm (The Activity Coordinator or assistant should be ready to pick up students at 3:25pm when the bell rings at the Mezzanine). Fridays from 3:10 pm to 4:10pm (The Activity Coordinator or assistant should be ready to pick up students at 3pm when the bell rings at the Mezzanine). Activities may take place once or twice a week (Note that you can have different “once a week” groups considering different age groups. Ex. Meditation—Monday, PS-2nd grade / Wednesday, 3rd-5th).Dates: The ASAP will start on Monday, February 4th and will end on June 14th.Quorum and Ratio Teacher/Student: A quorum of a minimum of 5 students (or specific number established by the Activity Coordinator) is necessary for the activity to be proposed. If the minimum quorum is not reached, you will be able to make a new proposal the following semester. Every activity from PS to 2nd Grade needs:  5-10 students: Always 1 teacher and 1 assistant  10+ students: Always 1 teacher and 1 assistant, plus 1 extra assistant for every 8 students Activity from 3rd Grade to 5th Grade  5-20 students: Always 1 teacher and 1 assistant  20+ students: Always 1 teacher and 1 assistant, plus 1 extra assistant for every student. closed.

Snacks: Contract & EARJ Fee:Remember that the ASAP adds an extra hour to the student’s day. Parents are encouraged to pack a light snack for their child. Children CANNOT share food in For every activity proposed, the Activity’s Coordinator signs a contract with EARJ. In this contract name, duration of contract— semester, responsible person and payment fees are stipu- order to avoid allergic reactions/food intolerances. lated and agreed upon. No activity may start without prior contract signature.What to consider when submitting your proposal:  A fee of 15% of the number of enrolled students per month, is due by the Activity Coordina- Name of activity; tor to EARJ. This is a rental/security fee and it is due every day 5 of each month. Payable at Age/Grade target; the Financial Office. Credentials/Education; Times a week offered (once or twice a week); Activities’ Fees and Payments: Price of your activity per month (price once a week and twice a week, respectively); Space needed (Ex. classroom, outside area, mirror room, computer room);  It is up to the Activity’s Coordinator to dictate his/her price as long as it is justifiable. The Teacher in charge (As an Activity Coordinator, you can have teachers leading different monthly fee is to be paid directly by the parent to the Activity’s Coordinator (AC). It is the AC’s responsibility to keep track of students monthly payments and send out reminders. groups. Please specify full name and contact information for each one); EARJ does not participate in this procedure. Description of activity: IMPORTANT. Please detail your activity and program. Your proposal Communication with parents: should embed the EARJ Learning Intents—Learning for Growth. • “EARJ learners will access high quality programs, develop athletic potential, inspire • ACs are free to connect with parents directly via e-mail, as long as Ms. Cris Gomes creative expression, stimulate innovation, and forge leadership ability.” ([email protected]) and Ms. Clara Lucciola ([email protected]) are ‘cced’ on the com- • “Our learners will be inspired and empowered with a deep and enduring sense of civic munication. This helps manage absences, doubts and questions. responsibility through impactful service learning programs that meet genuine needs in meaningful ways”. Transition from classroom to ASAP and Transportation: Write a small “catchy” paragraph on your activity (this will be shared with parents. So make  The ASAP starts right after school. Lower School students are taken to the Mezzanine Area it as interesting as possible) where they are picked up by their respective Activity’s Coordinator (or designated teachers and assistants) and are taken to their activities’ classroom or outside space. IMPORTANT DATES January 9, 2019: Deadline for submitting proposals  At the end of class, each Activity Coordinator (or designated teachers and assistants) is re- January 15, 2019: Deadline for ADM confirmations sponsible for taking all students to the Red Gate for pick-up and wait with them until the last January 29, 2019: Information will be sent to parents child is dismissed. Dismissals will happen through Red Gate only. through the Blog February 4, 2019: Beginning of Semester 2  There is no school transportation provided for students. If families are more than 30 From February 4—8, 2019: After School Activities Trial minutes late, the teacher will accompany the child to the LS Office where an EARJ Staff sessions member will contact the parent. After three late pick-ups, the school will un-enroll the stu- February 8, 2019: Deadline for submissions/sign-up dent from all afterschool activities for the semester. February 15, 2019: Last sign-up opportunity Field Trips, picnics and outside tournaments:  If you wish to enroll your ASAP in an outside competition, where students are expected to leave campus or meet outside EARJ. Contact Ms. Clara Lucciola ([email protected]) at least 2/3 weeks prior to the event.  A letter will go out to parents, from EARJ and ASAP’s Activity Coordinator, jointly. Materials and Snacks: Materials: Each activity demands different materials. Be sure that if your class has a material fee that it is ei- ther embedded in your price, and explicit to parents. Make sure you are clear about whether it is a monthly fee or a semester fee. Materials can range from uniforms, to appropriate shoes or ap- parel, or food for cooking, etc.