Protocol Handbook

PROTOCOLHANDBOOK70th Intelligence, Surveillance and Reconnaissance Wing Fort George G. Meade, MD

FOREWORD 47 (1st Edition) 19 May 2016The purpose of this handbook is to assist in the planning and execution of various ceremonies and official events. It provides a ready reference source for militaryfunctions providing answers to many protocol questions often asked by a project officer planning an event. The goal of Protocol is to ensure the commander and unit make a positive first impression during a visit as well as uphold the military traditions and customsand courtesies in all ceremonies and official events. This handbook will serve as a guide to properly plan your event and ensure all necessary considerations are made. If you have questions, feedback, or need to discuss further the details of your event, please feel free to contact the 70th Intelligence, Surveillance and Reconnaissance Wing Protocol office at 410-854-1167.“Any organization or society must, if it is to thrive, operate under certain rulesif for no other reason than to prevent chaos. Therefore, it is necessary that allcontacts between people be according to universally accepted rules or customs and some form of planned organization. That is Protocol.” ~ Anonymous 2

HELPFUL WEBSITES TABLE OF CONTENTSFlag References:http://www.legion.org/? Section I: Official Ceremonies 5section=our_flag&subsection=flag_related&content=flag_related or The Change of Command 6http://www.ushistory.org/betsy/flagetiq.html Promotion Ceremonies 8Air Force Base Information: http://www.af.mil/sites/ Award Ceremony and Presentation ofAir Force Biographies: http://www.af.mil/bios/ Medals 9Air Force Information: http://www.af.mil or Retirement Ceremonyhttp://www.afcrossroads.com/home.cfm 11Senate Information: http://www.senate.gov/ Section II: Social Functions and Official 12House of Reps Information: http://www.house.gov/ Dinners 14DoD Information: http://www.defenselink.mil/ Invitations 14 Elements of an Invitation 15**If there are any questions, comments, or feed back, please call the 70 Invitation Lists 16ISRW/CCP office at (410) 854-1167 or email at [email protected].** Envelope Samples 16 Social and Personal Correspondence 16 46 Name Tags and Seating Cards 18 Placecards 20 Menu Card 21 Table Place Settings Toasts 22 Dining Etiquette 23 Section III: Dress and Appearance 29 Uniform Equivalents 30 Terms of Dress 32 33 Section IV: Customs and Ceremonies 34 Seating Plans 36 Table Examples 38 Flightline Greeting and Vehicle Seating 39 Receiving Lines Display of the Flag 40 Honors to the Flag 41 Flag Etiquette 43 Order of Precedence 44 Section V: Rank Structure 44 U.S. Military Rank Chart, Enlisted 45 U.S. Military Rank Chart, Officers 46 Military and Civilian Rank Equivalents Section VI: References Order of States of the U.S. Armed Forces Anniversary Dates Protocol Reference Library Helpful Websites 3

SECTION I PROTOCOL REFERENCE LIBRARY OFFICIAL CEREMONIES Guide for Air Force Change of Command Ceremonies, Air Command and Staff College Student Report 86-0770; Easterly, Major Glenn C., USAFOfficial ceremonies are a common part of our Air Force life and tradition.Most people have attended an official ceremony of some type, but many have Protocol Handbook -- A Guide for the Base Protocol Officer, Air Commandnot been part of the planning and execution. In order for a ceremony to be and Staff College Student Report 86-0180; Ball, Jo A., USAFprofessional and appropriate, many decisions must be made during theplanning process. Letitia Baldrige’s New Complete Guide to Executive Manners; Baldrige, Letitia, Rawson Associates, Macmillan Publishing Company, 866 Third “Whatever is worth doing at all is worth doing well.” Avenue, New York NY 10022, 1993 ~Earl of Chesterfield Protocol -- The Complete Handbook of Diplomatic, Official and Social Usage; “Think and do things in order of their importance.” McCaffrey, Mary Jane and Innis, Pauline, Devon Publishing Company, Inc., ~Henry Doherty Washington DC, 1989 The Air Force Wife Handbook, A Complete Social Guide; Crossley, Ann and Keller, Carol A., ABI Press, Sarasota FL, 1992 Corporate Protocol, A Brief Case for Business Etiquette; Grant-Sokolosky, Valerie, Honor, A Division of Harrison House, Tulsa OK, 1986 Service Etiquette, Fourth Edition; Swartz, Oretha D., Naval Institute Press, 118 Maryland Avenue, Annapolis MD 21402-5035, 19884 45

SECTION VI THE CHANGE OF COMMANDREFERENCES The change of command ceremony is rooted in military history dating back to ORDER OF STATES the 18th Century. At that time, organizational flags were developed with colorBY DATE OF ADMISSION TO THE UNION arrangements and symbols unique to each particular unit. The flag served as a rallying point and reminder of their allegiance to their leader during battle. To1. Delaware - 7 Dec 1787 26. Michigan - 26 Jan 1837 this flag and its commander, military members dedicated their loyalty and2. Pennsylvania - 12 Dec 1787 27. Florida - 3 Mar 1845 trust. When a change of command took place, the flag was passed to the3. New Jersey - 18 Dec 1787 28. Texas - 29 Dec 1845 individual assuming command in the presence of the entire unit. All unit4. Georgia - 2 Jan 1788 29. Iowa - 28 Dec 1846 members could witness their new leader assume the responsibility and trust5. Connecticut - 9 Jan 1788 30. Wisconsin - 29 May 1848 associated with the position of commander. He who possessed the flag also6. Massachusetts - 6 Feb 1788 31. California - 9 Sep 1850 held the unit members’ allegiance. This symbolic tradition has survived7. Maryland - 28 Apr 1788 32. Minnesota - 11 May 1858 throughout military history.8. South Carolina - 23 May 1788 33. Oregon - 14 Feb 18599. New Hampshire - 21 Jun 1788 34. Kansas - 29 Jan 1861 The ceremony itself may be executed in an area as small as a squadron10. Virginia - 26 Jun 1788 35. West Virginia - 20 Jun 1863 conference room or as large as a parade field. No matter the location, the11. New York - 26 Jul 1788 36. Nevada - 31 Oct 1864 change of command ceremony is a very significant event in the evolution of a12. North Carolina - 21 Nov 1789 37. Nebraska - 1 Mar 1867 unit.13. Rhode Island - 29 May 1790 38. Colorado - 1 Aug 187614. Vermont - 4 Mar 1791 39. North Dakota - 2 Nov 1889 The change of command ceremony, be it at the squadron, wing, or higher level,15. Kentucky - 1 Jun 1792 40. South Dakota - 2 Nov 1889 should be an impressive event whether or not it includes the full parade. The16. Tennessee - 1 Jun 1796 41. Montana - 8 Nov 1889 following sequence is a generic skeleton of events with nearly all of the events17. Ohio - 1 Mar 1803 42. Washington - 11 Nov 1889 included in a change of command ceremony. Remove events as appropriate to18. Louisiana - 30 Apr 1812 43. Idaho - 3 Jul 1890 develop the style of ceremony desired.19. Indiana - 11 Dec 1816 44. Wyoming - 10 Jul 189020. Mississippi - 10 Dec 1817 45. Utah - 4 Jan 1896 Pre-ceremony reception (Honors outgoing Commander)21. Illinois - 3 Dec 1818 46. Oklahoma - 16 Nov 1907 Entrance of official party22. Alabama - 14 Dec 1819 47. New Mexico - 6 Jan 1912 (Ruffles and Flourishes/General’s March, if Presiding Official is a General23. Maine - 15 Mar 1820 48. Arizona - 14 Feb 1912 officer)24. Missouri - 10 Aug 1821 49. Alaska - 3 Jan 1959 Present the command25. Arkansas - 15 Jun 1836 50. Hawaii - 21 Aug 1959 Post the Colors National Anthem DATES TO REMEMBER Invocation (optional) ARMED FORCES ANNIVERSARY DATES Remarks (Presiding Officer, Outgoing, Incoming) Present decorations14 June (1775) - US Army Anniversary Official change of command13 October (1775) - US Navy Anniversary Publish retirement orders (if applicable)10 November (1775) - US Marine Corps Anniversary Present spouse’s Certificate of Appreciation or gift4 August (1790) - US Coast Guard Anniversary Retire the Colors (optional)18 September (1947) - US Air Force Anniversary Official party departs Air Force Song 44 Welcome reception (newly appointed Commander only) When the ceremony is outdoors, all military personnel salute during Ruffles and Flourishes, the General’s/Admiral’s March, and the National Anthem. If you conduct your ceremony in a hangar, you may assume you are outdoors for 5

the purposes of saluting and wearing headgear. Should you decide to march MILITARY AND CIVILIAN RANK EQUIVALENTSthe command in review, it is appropriate for all civilians (men and women) to 43stand and place their hand over their hearts as the colors pass in review whilethe military in uniform salute. Throughout the ceremony, all civilians (menand women) should stand during the playing of Ruffles and Flourishes, theNational Anthem, and the Air Force Song, the reading of the retirement andchange of command orders, during award presentations, and as the officialparty departs. PROMOTION CEREMONIES For Officers and Enlisted PersonnelPromotion ceremonies are a common part of our Air Force tradition. Thepurpose of the ceremony is to provide public recognition andacknowledgement for appointment to a new rank among unit members, family,and friends. The ceremony and reception may be small or very extensivedepending on the preference of the promotee. Whatever the choice, theceremony must be planned and executed in a professional and honorablemanner.The following two sections provide the generic sequence for executing boththe officer and enlisted ceremonies. Please note, each section contains severaloptional items. Sequence of events for an officer promotion ceremonyWhen promoting officers, the following sequence is recommended:Office call with ceremony host, honoree, and family/special guests (optional)Family/special guests escorted to seatsEntrance of official partyPlaying of Ruffles and Flourishes/General’s March (if appropriate)Playing of the National Anthem (optional)Invocation (optional)Ceremony host makes commentsOfficial promotion: Reading of Promotion Order Pinning of rank General’s flag unfurled (if appropriate) Host administers Officers Oath of Office (optional): I, (NAME), HAVING BEEN APPOINTED A (NEW GRADE), IN THE UNITED STATES AIR FORCE DO SOLEMNLY SWEAR (OR AFFIRM) THAT I WILL SUPPORT AND DEFEND THE CONSTITUTION OF THE UNITED STATES AGAINST ALL ENEMIES, FOREIGN AND DOMESTIC; THAT I WILL BEAR TRUE FAITH AND ALLEGIANCE TO THE SAME; THAT I 6

US MILITARY RANK CHART, Officers, cont. TAKE THIS OBLIGATION FREELY, WITHOUT ANY MENTAL RESERVATION OR PURPOSE OF EVASION; AND THAT IGrade U.S. Army U.S. Air Force U.S. Navy U.S. Marines WILL WELL AND FAITHFULLY DISCHARGE THE DUTIES OF Title Insignia Title Insignia Title Insignia THE OFFICE UPON WHICH I AM ABOUT TO ENTER, SO HELP Title Insignia ME GOD. Brigadier Promotee makes comments (optional) Brigadier Brigadier Rear General Official photo (optional)O-7 General General Admiral, (BGen) Receiving line (optional) Lower Reception (BG) (Brig Gen) Half * Major General Sequence of events for enlisted promotion ceremony (sometimes (MajGen) Commo- The unit commander is the promotion authority for E-1 thru E-7 and the dore) MAJCOM for E-8 thru E-9. The following is a commonly used statement used during enlisted promotions: ((RADM) (L)) Office call with ceremony host, honoree, and family/special guests (optional) Family/special guests escorted to seats Major Major Rear Entrance of official party Admiral, Playing of the National Anthem (optional)O-8 General General Upper Invocation (optional) (MG) (Maj Gen) Half * Ceremony host makes comments ((RADM) Official promotion: (U)) Reading of the Promotion Order Lieutenant Lieutenant Vice Lieutenant Pinning of rank Host administers Enlisted Oath of Office (optional)O-9 General General Admiral General I, (STATE YOUR NAME), DO SOLEMNLY SWEAR (OR (LTG) (Lt Gen) (VADM) (LtGen) AFFIRM) THAT I WILL SUPPORT AND DEFEND THE CONSTITUTION OF THE UNITED STATES AGAINST ALLO-10 General General Admiral General ENEMIES, FOREIGN AND DOMESTIC, THAT I WILL BEAR (GEN) (Gen) (ADM) (Gen) TRUE FAITH AND ALLEGIANCE TO THE SAME; AND THAT I WILL OBEY THE ORDERS OF THE PRESIDENT OF THE* The Navy refers to both O-7s and O-8s as “Rear Admirals”. Technically, UNITED STATES AND THE ORDERS OF THE OFFICERSthe O-7 is a Rear Admiral (lower half) and the O-8 is a Rear Admiral (upper APPOINTED OVER ME, ACCORDING TO REGULATIONS ANDhalf). Keep this difference in mind when rank-ordering officers in these two THE UNIFORM CODE OF MILITARY JUSTICE, SO HELP MEgrades. When writing, refer them as “Rear Admiral”; when speaking, they are GOD.both “Admiral”. Promotee makes comments (optional) Official photo (optional) Receiving line (optional) Reception 42 7

AWARD CEREMONY AND PRESENTATION OF MEDALS US MILITARY RANK CHART, Enlisted, cont.In the event of a unit member receiving an award of medal, the award Grade U.S. Army U.S. Air Force U.S. Navy U.S. Marinesceremony provides an opportunity for the entire unit to share in the success of Title Insignia Title Insignia Title Insignia Title Insigniaone of its members. The ceremony also provides the recipient an opportunityto share words of thanks and acknowledge special family members or guests. Com- First SergeantThe following sequence is a suggested format for planning an award ceremony mand Sergeant Majoror presentation of medals: (SgtMaj) SergeantOffice call with host and special guests (optional)Entrance of official party MajorComments by host (CSM)Official presentation of award or medalReading of official order Sergeant Chief Mas- Master SergeantAward Citation is read E-9 Major of ter Ser- Chief Petty Major of thePinning on of medalOfficial photos (optional) spe- the geant of the Officer of MarineHonoree comments (optional) cial Army Air Force the Navy CorpsReceiving line (optional) (CMSAF) (MCPON) (SgtMajMC)Reception (optional) (SMA)In many cases, several medals will be presented in the same ceremony. US MILITARY RANK CHART, OfficersSpecific rules apply to the sequential presentation of medals or awards. Thesequence of presentation of awards and decorations is based, first, on the Grade U.S. Army U.S. Air Force U.S. Navy U.S. Marinesprecedence of the decoration (highest first), then, on the rank of the recipient(most senior first). An oak leaf cluster does not indicate an award higher than Title Insignia Title Insignia Title Insignia Title Insigniathe basic medal. Present a master sergeant the Meritorious Service Medalbefore you decorate a captain with the Air Force Commendation Medal. Second Second SecondPresent a senior major the Meritorious Service Medal before a junior major Lieuten- Lieuten-receives the Meritorious Service Medal, First Oak Leaf Cluster. O-1 Lieuten- ant Ensign ant ant (2d Lt) (ENS) (2ndLt) 8 (2LT) First First Lieutenant, First Lieuten- Lieuten- O-2 Lieuten- ant Junior Grade ant ant (1st Lt) (LTJG) (1stLt) (1LT) O-3 Captain Captain Lieutenant Captain (CPT) (Capt) (LT) (Capt) O-4 Major Major Lieutenant Major (MAJ) (Maj) Commander (Maj) (LCDR) Lieuten- Lieuten- Lieuten- ant Commander ant O-5 ant Colonel (CDR) Colonel Colonel (Lt Col) (LtCol) (LTC) O-6 Colonel Colonel Captain Colonel (COL) (Col) (CAPT) (Col) 41

SECTION V RETIREMENT CEREMONY RANK STRUCTURE At the culmination of a full career in the military, many individuals welcome US MILITARY RANK CHART, Enlisted the opportunity to publicly retire and thank the many individuals who contributed and supported them. As with many traditional Air ForceGrade U.S. Army U.S. Air Force U.S. Navy U.S. Marines ceremonies, the host and format of the ceremony are the preferences of the retiree. The following is the suggested sequence provided with several Title Insignia Title Insignia Title Insignia Title Insignia optional items:E-1 Private Airman Seaman Private Office call (optional) (PV1) (Pvt) Entrance of the official party Basic Recruit Playing of Ruffles and Flourishes (when appropriate) (AB) (SR) Private Posting of the Colors (optional) First Playing of the National Anthem (optional)E-2 Private 2 Airman Seaman Class Opening remarks by host (PV2) (Amn) Apprentice (PFC) Medal presentation (when appropriate) (SA) Reading of official order Lance Award Citation is read Private Airman Corporal Pinning on of medal First (LCpl) Official photos (optional)E-3 First Class Seaman Reading of Retirement Order and President’s Certificate Class (A1C) (SN) Presentation of certificates and letters Retiree comments (optional) (PFC) Special presentations (optional) Group photo (optional) Specialist Senior Petty Of- Corporal Receiving line (optional)E-4 (SPC) Airman ficer 3rd (Cpl) Reception (optional) (SrA) Class Corporal (PO3) Sergeant Several considerations must be made when planning and executing a (CPL) Staff (Sgt) retirement ceremony. Some considerations include seating arrangements, Sergeant Petty escorts, and social celebrations. For seating arrangements, consider the seatingE-5 Sergeant (SSgt) Officer 2nd Staff section in this handbook. When considering escorts, the retiree may prefer to (SGT) Class Sergeant have escorts for special guests to ensure they have someone to show them Technical (PO2) (SSgt) around and answer questions. Finally, a retirement luncheon or dinner is left to Staff Sergeant Petty the preference of the retiree, but are definitely appropriate for the occasion.E-6 Sergeant (TSgt) Officer 1st Gunnery Class Sergeant 9 (SSG) Master (PO1) (GySgt) Sergeant Sergeant (MSgt) Chief Petty Master Officer SergeantE-7 First Senior (CPO) (MSgt) Class Master Sergeant Senior First (SFC) (SMSgt) Chief Petty Sergeant Officer (1SG) Master First (SCPO) Sergeant Sergeant (MSG)E-8 First Sergeant (1SG) Sergeant Chief Master Master Master Chief Petty GunneryE-9 Major Sergeant Officer Sergeant (SGM) (CMSgt) (MCPO) (MGySgt) 40

SECTION II ORDER OF PRECEDENCE SOCIAL FUNCTIONS Precedence or “who outranks whom” remains an important issue in matters of AND protocol. All military personnel understand the significance of rank. Therefore, do not get creative when you are exclusively on date of rank. For OFFICIAL DINNERS general officers, precedence is determined by relative rank. A general officer’s relative rank should be available from his/her office.Official functions such as luncheons, socials, and dinners are a very large partof our military heritage, usually given in honor of retirements, promotions, The Chairman of the Joint Chiefs of Staff outranks all other officers, followeddistinguished visitors, award winners, or professional military training by the Chiefs of Staff (who are ranked by their date of appointment). They aregraduations. Many considerations are made when planning for an official followed by active duty four stars (by relative rank), retired four-stars, activefunction to include menu selection, guest lists, dress, sequence of events, three-stars, retired three-stars, active two-stars, etc. At wing level, theseating, and identifying a host. This section will assist in the many details and commander and vice commander take precedence over other colonels in theproper protocol when planning or attending an official function. wing, even though the other colonels may be senior by date of rank. At dual wing bases, the host commander should take precedence. Order of precedence “Eating is not an executive skill...but it is especially hard to imagine why for other wing colonels should be done by date of rank. anyone negotiating a rise to the top would consider it possible to skip At official functions where participants are not all military, determining mastering the very simple requirements...What else did they skip learning? precedence is more complicated. ~Fortune 500 CEO Unfortunately, precedence is subject to frequent changes based on the establishment of new positions, retirements of incumbent members, or the direction of those in charge. Normally, you determine precedence of spouses based upon their military member’s rank or position.10 39

FLAG ETIQUETTE INVITATIONSThe flag should be displayed on all days, especially on: As soon as an event is in the planning stage, it is critical to determine the guest list or invitation list with addresses. Once determined, the next step is to draftNew Year’s Day - January 1 the invitation.Inauguration Day - January 20Martin Luther King, Jr.’s Birthday - third Monday in January The invitation, or guest first notification creates the first impression of the an-Lincoln’s Birthday - February 12 ticipated event, and also provides the critical information about the event. TheWashington’s Birthday - third Monday in February invitation may be handwritten or printed by computer. We recommend print-Easter Sunday - varies ing the invitation on high quality paper in a font appropriate to the formal na-Mother’s Day - second Sunday in May ture of the affair.Armed Forces Day - third Saturday in MayMemorial Day (half-staff until noon) - last Monday in May The following is a sample invitation and the key pieces of information to lookFlag Day - June 14 for in an invitation.Independence Day - July 4Labor Day - first Monday in SeptemberPatriot Day (half-staff) - September 11Constitution Day - September 17Columbus Day - second Monday in OctoberNavy Day - October 27Veterans Day - November 11Thanksgiving Day - fourth Thursday in NovemberChristmas Day - December 25Other days as may be proclaimed by the President of the United StatesBirthdays of states (date of admission)State holidays38 11

ELEMENTS OF AN INVITATION Honors During Reveille or Retreat During the ceremony of hoisting or lowering the flag or when the flag is1. Who Host of the event passing in a parade or in review, all people present except those in uniform2. What Type of function should face the flag and stand at attention with the right hand over the heart.3. Why ‘In honor of…’ Those present in uniform should render the military salute if outdoors. When4. When Date/Day/Time not in uniform or civilian, individuals should remove their headgear with their5. Where Location right hand and hold it at the left shoulder, the hand being over the heart.6. R.s.v.p. and Dress Contact number/Type of dress If driving in a vehicle during the playing of Retreat, the operator must come to7. Menu Choice of meals a complete stop until playing of the National Anthem is complete and the flag is secured. If the individual prefers, he or she may stand outside the vehicle1. The “Who” defines the host of the event. This is the first line of the rendering appropriate honors. invitation and will indicate who is hosting and if spouses are invited (in Honors During Indoor Events formal circumstances). The following are examples of hosts: If indoors during the playing or singing of the National Anthem, advancement of the colors, or posting of the colors, it is appropriate for civilians to standColonel and Mrs. Thomas Hensley with arms at their side. If in uniform, it is appropriate for the individual to stand at attention. The only exception to this rule is if a ceremony or event isThe Men and Women of the 70th Intelligence, Surveillance, and treated as an ‘outdoor ceremony’. In this case, the honors rendered to the flag Reconnaissance Wing are as dictated by an outdoor event. NOTE: The above marks of respect are shown to the national anthem of anyThe Commander, 70th Intelligence, Surveillance, and Reconnaissance Wing friendly country when played during official occasions. If in a theater, stadium, parade, or any off-duty or on-duty event where honors2. The “What” defines the type of function planned. Examples of events are rendered to the flag, it is appropriate for individuals to stand and render include a Farewell Dinner, Change of Command Ceremony, or a honors to the National Colors as appropriate for any indoor or outdoor event Reception (as the situation dictates).3. The “Why” clearly identifies who or what the event honors. The 37 invitation will state ‘in honor of’ and provide a specific name or reason for the celebration.4. The “When” is self explanatory, but take note to read the invitation clearly. The day and hour should be spelled out and only the day of the week and month are capitalized.5. The “Location” should be clearly stated and specify which room if the event location has more than one room.6. The “R.s.v.p. and Dress” are two of the most important. The initials R.s.v.p. stand for the French phrase “respondez s’il vous plait” meaning “please reply.” In most cases, you will provide a telephone number on the invitation for R.s.v.p. purposes. You may, as the situation warrants provide an R.s.v.p. card that allows you to maintain a written record of responses. An R.s.v.p. card is especially useful when you invite guests from outside the local area where they would need to place a toll call for a telephone response. The R.s.v.p. will aid in seating, head-count for caterer, name tags, and meal choices. Further explanation for determining the dress for a specific function will be found later in this section. 12

HONORS TO THE FLAG 7. The menu identifies the meal choices. The invite will list the meal choices and the cost of the selections.Honor to the National Anthem **Special Note: If an invitation to an event is extended to you, it is yourOutdoors - When in uniform, come to attention, face in the direction of the flag social obligation to notify the host via the contact information provided. You(or music if flag is not visible) and salute. In civilian or athletic clothes, do the should respond within 24 to 48 hours of receipt of the invitation with yoursame thing except hold your right hand over your heart. Maintain salute until intentions be it positive or negative.the last note of music. Vehicles in motion are brought to a halt; the radio, ifon, should be turned off. Everyone, including the driver, remains seated at Some general rules when writing the invitation:attention. A. The day and hour are always spelled out. Only the day of the week andNOTE: These marks of respect are also shown to the national anthem of any month are capitalized.friendly country when played during official occasions. B. Ranks, titles, and names are written in full; avoid abbreviations whereverIndoors - When the national anthem is played indoors at a formal gathering, possible. The rank listed is the current rank, not the rank that they areyou stand at attention and face the flag if it is present, otherwise, face the selected as.music. You do not salute unless under arms. In civilian or athletic clothes,stand at attention with your right hand over your heart. C. Honored guests are designated by the phrase “in honor of”.Anthems to Foreign Nations D. “To Remind” invitations are sent to the Host and/or Hostess which shows exactly the invitation and information provided to all invitees andAnthems of foreign nations are used when rendering personal honors on the reaffirms the set up details without the requirements of an R.s.v.p.occasion of official visits of a foreign president or sovereign or member of aroyal family. There is no regulation on the order of playing the national E. When phrasing the invitation, keep the following wording in mind toanthem of a foreign visitor. Courtesy and long-standing usage indicate that the reflect formality.foreign visitor’s national anthem is played before the American anthem. Thenational anthem may be played at the beginning, middle, or end of a program, Formal: “...request(s) the pleasure of your company…”the choice being made according to where it will be given the greatest dignity. Less Formal: “...cordially invites you to…”The anthem is always played with dignity; there is never applause after itsrendition. The anthem is never “jazzed up” to compete with modern music. Generally, you should send out invitations at least three weeks prior to aThe anthem is never played as part of a medley. function. The graphic used on the invitation will indicate the rank of the host, or provide theme information on the function. The number of stars on anUnited Nations Flag Regulations invitation is determined by the rank of the host, not by whom you have invited or are honoring. * If a brigadier general is hosting and you have invited or areThe United Nations flag is displayed by United States armed forces only when honoring a lieutenant general, use 1-star invitations. If the host is not aauthorized by the President of the United States. The United Nations flag is general officer, you may use invitations or stationary unique to your unit. If adisplayed at installations of the United States armed forces only during visits Group Commander is hosting, and the general is attending, the graphic on theof high dignitaries of the United States while performing their official duties invitation will be representative of the colonel who is hosting or the standardwith the United Nations, or on other special occasions in honor of the United Wing, Group, Squadron logo.Nations. On such occasions, it is displayed with the US flag. The United *Note: The 70 ISRW/CCP office is the only office to pr int on 1-star paper.States flag is equal or larger in size, in the position of honor on the right(observers left) and above the United Nations flag. 13 36

INVITATION LISTS If the US flag is carried in procession with other flags, the flag should be in the position of honor (it’s ownWhen planning for events, careful consideration must be taken in developing right/viewer’s left) or first and centered if carried in athe list of individuals to be invited to an event. Some of the considerations line of flags.include: When displayed indoors or out, on a building or vehicle, the flag should be displayed vertically or1. Coordinate the event with the guest of honor and pay special consideration horizontally with the union in the upper right hand to the schedule of the higher ranking guests you wish to include on your corner (left from the perspective of the viewer). guest list. When displayed with a group of flags, it should be at the highest point. The second highest position is the2. If the event is not a surprise, consider the wishes of the guest of honor and US flag’s right (viewer’s left). ensure awkward or uncomfortable situations are not created by inviting When displayed as crossed staffs with another flag specific persons. against a wall, the US staff should be on it’s own right, or the viewer’s left. Also, the staff of the US3. Request a listing of friends and family from the guest of honor several flag should be in front of the other flag’s staff. weeks prior to the invitation mailing. When flags of two or more nations are displayed together, they should be flown from separate staffs of4. If the group commander is invited to an event, make careful consideration the same height with the US flag to the far right of the chain of command by inviting the deputy commander, squadron (viewer’s left). commander, etc. When the flag is suspended over a sidewalk or rope over a street, the US flag should be hoisted out union5. It is always appropriate, if the host chooses, to extend an invitation to the first with the union on the right, or viewer’s left. members of the chain of command for organizational functions. From a staff projecting from a building or home.6. Take care not to omit persons who may not live in the local area, as they may still wish to attend or send a personal note to the guest of honor. 357. When in doubt, call the protocol office and ask. ENVELOPE SAMPLESWhen addressing the envelopes for invitations, be clear and accurate as youwant to ensure the invitation reaches the invitee. Below are several samples ofvarious addresses for military personnel. Take care to use the proper rankabbreviation and proper mailing address. 70 ISRW Colonel and Mrs. Thomas Hensley Standard Commander, 70th Intelligence, Survellance,(on-base only) and Reconnaisance WingStandard GENERAL JOHN M. SMITH, USAF, RETIRED AND MRS. SMITH retiree 100 GRAPE VALLEY LANE NICELVILLE FL 63894-9937 14

DISPLAY OF THE FLAG Standard MAJOR AND MRS. PAUL G. WILLIAMS Active 45 GRISSOM AVENUEThe display of our National Colors plays an important role in honoring both Dutyour heritage and the history of the very country we serve to defend. There are LANGLEY AFB VA 83974-6921definitive guidelines and proper ways to display our flag with dignity and Standardhonor. 2 Military Chief Master Sergeant John Doe Active Duty And Senior Master Sergeant Jane DoeWhen flown at half-staff, the flag should first be hoisted to the peak for aninstant and then lowered to the half-staff position. The term “half-staff” means SOCIAL AND PERSONAL CORRESPONDENCEthe position of the flag when it is one-half the distance between the top andbottom of the staff (the term “half-mast” is a naval term and inappropriate in In conversation, you are often judged by what you say; in correspondence, byAir Force usage). The flag should again be raised to the peak before it is what you write. Plain words and phrases are preferable in writing, just as inlowered for the day. On Memorial Day, the flag should be displayed at half- conversation. Although the occasion for formal correspondence is infrequent,staff until noon, then raised to the top of the staff. By order of the President, it is best to be prepared with stationery of good quality and neutral colors. Thethe flag shall be flown at half-staff upon the death of principal figures of the two primary occasions most often seen are a note of thank you or letter ofUnited States government and the Governor of a state, territory, or possession, condolence.as a mark of respect. In the event of the death of other officials or foreigndignitaries, the flag is to be displayed at half-staff according to Presidential Thank you noteinstruction or orders (or in accordance with recognized customs or practicesnot inconsistent with law). The installation commander may also proclaim the At the end of an event, it is always appropriate to thank the host and/or hostessflag be at half-staff due to a death of a member assigned to that installation. of the event in person. Within a week of the same event, it is appropriate also to send a letter of thanks to the hostess (or both host and hostess). Below is aThe flag should never be used as apparel, bedding, or drapery. It should never good outline to follow when writing this note:be festooned, drawn back, nor up, in folds, but always allowed to fall free.Bunting of blue, white, and red, always arranged with the blue above, the white Datein the middle, and the red below, may be used for covering a speaker’s desk,draping the front of the platform, and for decoration in general. Dear Mrs. Hensley,No disrespect should be shown to the flag of the United States of America; the 1. “Thank you for…”flag is not to be dipped to any person or thing. Unit colors, state flags, and 2. A nice comment or highlight something special about the event or yourorganizational or institutional flags are to be dipped as a mark of honor. experience.The flag should never be displayed with the union down, except as a signal of 3. A statement indicating your desire to see them again soon.dire distress in instances of extreme danger to life or property. 4. An additional statement of thanks/thanks again.The flag should never touch anything beneath it, such as the ground, the floor, Sincerely,water, or merchandise. Note: A note of thanks is always appropriate for gestures of kindness, gifts, orBelow are several examples of how to display the flag: any action that has positively impacted you. When displaying the flag for a ceremony or in a 15 conference room, the US flag must be displayed in the position of honor, the right side of any speaker. The audience will view the flag as positioned on the far left. 34

NAME TAGS AND SEATING CARDS *Note cont.: Always try to have a separate vehicle with baggage handlers to take care ofSelf-adhesive “stick-on” or more formal laminated name tags are invaluable at visitors luggage. Do not make your visitors wait on the flightline for theira dinner where guests do not know everyone else. Computer programs now bags. It is much nicer to deliver baggage to their rooms.enable us to print top quality name tags on the computer. Printed or typedname tags are also acceptable. There are no set rules, but we recommend the The departure of a visiting guest is simply the reverse of the arrival. Once allperson’s rank and full name using the nickname as the first name. Give the visitors are in the aircraft, the line-up on the flightline is the same as in thename tag and a “YASA” (you are seated at) card to guests as they arrive. arrival line-up. All persons standing on the flightline for the departure willThese administrative tools aid in taking attendance. You can easily see who salute upon command of the Senior Officer. As soon as the aircraft startshasn’t arrived and, if necessary, alter the start time of your function according- rolling, the Senior Officer and other members of the departure line-up renderly. the salute until the aircraft makes its first turn for the departure.NOTE: We recommend avoiding use of the form “Mrs. Anne Jones”. This RECEIVING LINESusage is only appropriate if the guest is divorced. If the marital status of yourguest is unknown, use the form “Ms. Anne Jones” or “Anne Jones” which We have no ironclad rule governing the formation and location of receivingwould also be appropriate. lines; you will have to make a case-by-case judgment depending on circumstances. An announcer (usually an aide or executive officer) starts the A Typical Name Tag line and introduces the guests to the receiving line participants. For official military functions, the military member (or ranking military member) leads theA spouse through the line. The announcer’s role is to introduce guests — not to greet them, so do not offer to shake hands. Col Thomas Hensley Receiving lines should consist of as few people as possible. For example:A Typical YASA Card To say farewell to the outgoing commander, the line would include the Maj Gen and Mrs. Smith announcer, commander, spouse, and (if desired) immediate family members You are seated at (i.e. children), ending with “the extra man”. The purpose of the extra man is to Table 1 avoid leaving a woman at the end of the receiving line. Another useful role the extra man plays is to escort or direct guests to refreshments or the lounge, thus PLACECARDS keeping the line from becoming congested right at the end of the receiving line. As in the case of the announcer, the extra man is not there to greet guests,As each guest arrives and receives their YASA card and name tag, it is some- simply to keep them moving.times helpful to have a seating board available with the layout of the diningroom complete with table number. For seating guidance, reference the Seating When greeting the incoming commander, you would form the lines similarly.section. The “YASA” card directs your guests to a particular table shown on Usually, the outgoing commander will not attend the post change of commandseating board, and the pre-set placecard directs them to a specific seat. As with reception. Instead he or she would have had another opportunity to bidinvitations, you select a placecard emblem based on the grade of the host, not farewell to his or her troops, thus allowing the change of command receptionthe grade of the ranking guest. You may use a placecard such as those shown to focus fully on the new commander.in the samples that follow: 33 16

FLIGHT LINE GREETING AND VEHICLE SEATING Typical Placecard Front View (facing guest)As plane pulls up Once plane comes to a stop Colonel Hensley(Salute as plane makes final turn, hold (Approach plane, salute as DV exits, salute until plane comes to a stop) introduce to greeting party) Back View (facing others at table) 4321 1 Colonel Hensley 21. Senior ranking individual 3 NOTE: Place cards use the “spoken” rank of all guests. Spoken rank is the2. Spouse 4 title used when you refer to someone in conversation. The spoken ranks3. Second ranking individual include General, Colonel, Lieutenant, Chief, Sergeant, and Airman. Only the4. Spouse Navy uses complete rank on place cards.Note: As members of the arriving party exit the aircraft, the Senior officer and MENU CARDmembers of the arrival party step forward to greet the individual(s), and move At more formal occasions, you will often find a menu card placed at your tablethem quickly to their vehicles to start the itinerary. setting. The graphics used matches the graphic selected for the place cards and usually provides the date of the celebration and honoree. NOTE: Cars/DV Surrey/Vans move into position when aircraft stops Fresh Garden Salad 5 71 3 6824 Baked Cornish HenIf the host and spouse will greet, set up the vehicles as follows: Fresh Green Beans #2 Security vehicle Host vehicle Staff car #1 Security vehicle Duchess PotatoSeat #1 - The highest ranking individual is entitled to the place of honor. A Apple Pieranking host may elect to relinquish this honor to a lower ranking visitor. with ice creamSeat #2 - The lower ranking of the visitor or host.Seat #3 - The host may sit here if two higher ranking visitors are in the back In Honor of 13 January 2008seats.Seat #4 - The driver. Chaplain (Col) & Mrs. Jones The LandingSeat #5 - Either the visitor’s spouse or host’s spouse, same seating as first car.Seat #6 - Depends on Seat #5. 17Seat #7 - Host’s spouse if two higher ranking spouses are in back seats, or anescort.Seat #8 - The driver.*Note: The use of lead and trail security vehicles are optional, but will ensuretimely movement. Traffic control points at busy intersections are an optionwhen no lead/trail vehicles are used. If the host is meeting a lone visitor, usethe host vehicle seating above unless the host will be driving. If the hostdrives, the visitor should sit in the front passenger seat. 32

TABLE PLACE SETTINGS HostessAn important rule to follow for setting the table is to avoid overcrowding. Man #1 Man #2Allow at least 23 inches of table space for each person. The minimum placesetting is the teaspoon, place knife, place fork, and salad or dessert fork. The Woman #3 Woman #4next most needed pieces are the butter knife and soup spoon. Other placesetting pieces that are most commonly used are the cocktail/seafood fork, Man #5 Traditional Mixed Man #6demitasse spoon, iced beverage spoon, and individual steak knife. Woman #6 Seating Woman #5Menu cards are used in a more formal setting. They are usually placed in the Man #4 Man #3center of the place plate, to the left of the forks, or on a menu card holder. Woman #2 Woman #1Silverware should be placed on the table in the order of its use, starting fromthe outside and working toward the plate. Here are some basic rules for Hostplacing silverware: At mixed luncheons or dinners, you will customarily place the highest ranking1. The silverware, napkin, and plate are lined up approximately one inch man or the guest of honor (Man #1) to the right of the hostess; the same logic from the edge of the table. prevails with the host and female guest of honor (Woman #1). This seating scheme becomes more complicated when the total number of guests is divisi-2. Forks are placed at the left of the plate, except the cocktail/seafood fork ble by “4”. which is placed at the right of the spoon, tines up. Man #13. Knives and spoons are at the right of the plate with the blade of the knife facing toward the plate. Woman #4 Hostess4. Dessert spoons and/or forks are usually preset above the dinner plate. The Man #5 Mixed Seating Man #2 place card sits just above the dessert spoon or fork. Woman #3 (Multiples of four) Woman #55. The iced beverage spoon may be placed on the table to the right of the Man #4 Man #3 soup spoon or it may be laid above the plate with the handle of the spoon to the right. Woman #2 Woman #16. The individual butter knife is usually placed across the top of the butter Host plate parallel with the edge of the table. Any multiple of four means that the host and hostess cannot sit opposite eachA china service consists of plates for breakfast, lunch, dinner, coffee and tea other without having two men or women sitting side-by-side. To solve thiscups, serving dishes, and various sized plates for other purposes. The large flat problem, the host, or in this example, the hostess, relinquishes her position byplates are called dinner plates and are used for the main course. A smaller moving one seat to the left. Here, the male guest of honor (Man #1) sits oppo-plate is used for a luncheon, and a smaller plate still may be used for dessert or site the host to the right of the hostess.salad. Various size plates are needed for butter, fruit, etc.: cups or bowls areused for soup. “Place plates” or “service plates” are the plates that are pre-set 31on a formal or semi-formal table before the guests are seated. No food isactually served on these plates.If you use a water glass, place it slightly above the tip of the knife nearest theplate and in front of the wine glasses. If serving two wines, place the whitewine glass closer to your guests than the, usually larger, red wine glass. Youmay pour liqueur or a cordial in the smaller glass after you serve coffee or, ifyou choose, pass after dinner drinks on a tray.While a formal dinner is delightful, you will usually entertain in a less elegant 18

TABLE EXAMPLES setting. In such cases, adapt the setting diagram as necessary keeping in mind Guest Man knives and spoons to the right and forks to the left of the dinner plate.Lady #2 Hostess **Special Note: Keep in mind when you take your seat at an official dinner, your drinks or glasses are to your right. Your roll or pre-set food items are to the left. A good rule of thumb to remember: drinks to the right, eats to the left!Man #1 Table for 8 Man #2 (4 men and 4 ladies) 3Guest Lady Lady #1 4 5 14 11 15 10 2 Host 12 7 89 13In this example, we have seated the guest lady to the left of the host rather thanthe traditional seat of honor at the right. We have done this to keep the guests 16next to the hostess and to prevent placing spouses side-by-side. If the table isset for 10, as in the examples that follow, you can seat all guests in the 16traditional manner.NOTE: A 5’ table seats 8, a 5.5’ table seats 10, and a 6’ table seats 12. Hostess 1. Dinner plate 9. Dinner fork 2. Bread and butter plate 10. Dessert forkGuest Man Man #1 3. Water goblet 11. Dessert spoon 4. Red wine glass 12. KnifeLady #2 Table for 10 Lady #3 5. White wine glass 13. Soup spoonMan #3 (5 men and 5 ladies) Man #2 6. Napkin 14. Butter spreader Guest Lady 7. Salad fork 15. Menu 8. Appetizer fork 16. Place card This set up is just an example of a place setting. There are different versions you may encounter or want to set up.Lady #1 Host 19 30

TOASTS SEATING PLANSA toast is a gesture of honor to a person or organization (such as the President Assigned seating at formal official functions are absolutely necessary whenof the United States or the United States Air Force) prior to, during, or at the entertaining government or foreign dignitaries and other distinguished guests.conclusion of a meal. If accomplished prior to the meal, toasts should follow Precedence based on official position or military rank should be theyour invocation. Champagne is a favorite beverage for toasting, but any wine determining factor for seating arrangements at all official functions.is appropriate. You would not offer a toast with a mixed drink or after dinnerliqueur. Non-drinkers who want to participate in toasts should toast with wine Where to seat your guests depends on the rules of protocol and the personalbut only touch the glass to their lips. Non-drinkers or anyone else, should nev- desires of the host/hostess or commander. There are three general rules: (1)er toast with water; such toasts are done only when honoring service members do not seat two gentlemen or two ladies side-by-side, (2) do not seat a husbandwho are prisoners of war, missing in action, or deceased. and wife together, and (3) do not seat a woman at the end of the table. If using rectangular “banquet” tables, you will have problems abiding by all of theseThe person or persons receiving the toast do not stand or touch their glass; to rules when the total number of people in your group is divisible by four. If thatdo so would pay honor to one’s self. In offering the toast, the toastmaster, happens, violate the least serious rule first; i.e., seat two men or two womenhost, or master of ceremonies stands, asks guests to stand and makes the appro- side-by-side. You will usually have a simpler time seating guests at roundpriate toast. At a large dinner, all guests may stand, or the toastmaster may rather than banquet tables. In those situations where you do want spouses to sitstate, “Military members, please stand, guests and ladies may remain seated.” side-by-side, i.e., Christmas parties and retirements, seat the wife to the right ofEither way is acceptable, but instructions as to who stands should be given the husband, unless they are the host/hostess. Again, judgment and good tastebefore he or she actually proposes the toasts. At a home dinner party, the host are your best guides.should stand, but all other dinner guests and the honorees should remain seat-ed. The place of honor is always to the right of the host/hostess. That position is given to the senior guest in terms of precedence. If a higher ranking guest isToasts to persons killed in action, missing in action, or prisoners of war should invited, the host may (1) make the ranking guest a co-host if the event is stag;be made with water. The toast “One More Roll” was written and first pro- (2) ask the higher ranking guest to waive his right in favor of the guest ofposed by our service members in North Vietnam prisoner of war camps where honor; (3) seat guests in precedence even if the guest of honor is not in theonly water was available for toasting. place of honor; or (4) divide seating between two tables if number of guests warrants. “We toast our hearty comrades who have fallen from the skies, and were gently caught by God’s own hands to be with him on high.” Number tables if you are providing designated seating for a large group of people. Table numbers may be removed after all are seated. Use “You are “To dwell among the soaring clouds they’ve known so well before, seated at” (YASA) cards to show guests at which table they will be seated. from victory roll to tail chase at heaven’s own door. Display a diagram of the room including numbered tables. “And as we fly among them there we’re sure to hear their plea, “Take We have provided some examples of seating plans that may help you care my friend, watch your six, and do one more roll for me.” determine your individual arrangements. To our comrades, killed in action, missing in action, or prisoners of NOTE: Seating rules may change due to the preference of the host, so keep in war.” mind these rules aren’t always hard and fast. Response: “Hear, hear.”20 29

SECTION IV DINING ETIQUETTE CUSTOMS AND COURTESIES“What you do speaks so loud that I cannot hear what you say.” It is believed the first published guide to dining etiquette was compiled by an Italian monk in the late 13th Century. Entitled “50 Courtesies of the Table”, it ~Ralph Waldo Emerson contained many useful dining tips. Among them was this timeless piece of advice: 28 “He who eats or is served must not blow his nose through his fingers.” Dining etiquette has evolved substantially over the intervening 700 years. The following list on the next page highlights some basic do’s and don’ts that will serve you well in any dining situation.  Don’t bring drinks or lit smoking material to the dining table.  Do escort ladies to the gentlemen’s left and help seat by holding chair.  Do use serving dish utensils, not those placed at your setting.  Don’t eat until all at the table have been served and the hostess (or table hostess at large banquets) begins.  Do keep your elbows at your sides, not on the table or neighbor’s space.  Do pass to the right using your left hand — receive with your right hand.  Do pass salt and pepper together.  Don’t saw, mash, or stir foods on your plate.  Do follow the “if it drops, leave it” rule of thumb.  Do break bread/rolls into small pieces, butter individually as consumed.  Don’t dip your bread/rolls in gravy or sauces.  Do hold your coffee cup by the handle and wine glasses by the stem.  Don’t push your plate away when finished, let the wait staff remove it.  Do place knife and fork in center of plate to signal completion of the course.  Do wait for the hostess to signal the end of the meal before leaving the table.  Don’t place napkin on the table, place on chair. These customs reflect western dining etiquette. Customs vary greatly from country to country. When hosting foreign visitors it is important to know something about their dining etiquette - mostly to avoid unknowingly offending your guests. 21

SECTION III TERMS OF CIVILIAN ATTIRE GUIDELINES DRESS AND APPEARANCE CIVILIAN MALE CIVILIAN FEMALE Black Tuxedo or Long* or short evening dress (*long dresses/skirts are not normally worn before six o'clock in the UNIFORM EQUIVALENTSCivilian Black Dinner Jacket (with a handkerchief in the Cocktail dressSports Attire Military upper pocket)Western/Ethic Casual Duty UniformSport Shirt/Slacks Casual Duty Uniform White Dinner Jacket acceptable during the summer Evening trousers w/ dressy topSport Coat and Tie Casual Duty Uniform months (Normally Memorial Day to Labor Day)Business Suit Service DressBlack Tie Service Dress (Dark business suit is acceptable in some cases)White Tie Mess Dress or Semi-Formal (enlisted only) Bow tie is standard Formal Dress (officers only) Business Suit Evening--Dressy dress with heels and appropriate (Jacket and trousers match) accessories or jewelry Sport Coat and Tie Day--Suit, Ladies Suit, Business Apparel (Jacket and trousers do not match, can be worn as option before six o'clock) Street-length or \"Sunday\" dress; ladies suit or pants suit; heels Dark business suit Very dressy street-length dress Pant suit Cocktail dress Recommended: Sport coat, no tie Simple skirt or dress Slacks, dress shirt (open collar) Nice slacks with jacket Low heeled or flat shoes Business Suit Street-length or \"Sunday\" dress Coat and Tie Ladies suit; heels Personal daily work attire Daily work attire Business Suit Casual dress Coat & Tie Pants suit Slacks/open-collar shirt Slacks Long or short skirt/blouse Low-heel shoes 22 2. Historically \"Formal\" referred to \"White Tie\" and \"Semiformal\" referred to \"Black Tie\". White Tie is the most formal style of dress and means \"tails\" a long black tailcoat with matching trousers, white wing- collared shirt, white bow tie, and white pique waistcoat. For the ladies appropriate dress would be a full- skirted grand ball gown and long white gloves. 27

TERMS OF CIVILIAN ATTIRE GUIDELINES TERMS OF DRESS ATTIRE COMMENT MILITARY MEMBER IN UNIFORM Individuals will often receive an invitation with the dress specified as either (As printed on invitation--See note 1 and 5) (Refer to Service Equivalent Uniform Table, See informal, or formal. Certainly, this terminology is appropriate and is found in all protocol books, but tends to confuse many people. You may prefer to useMess Dress note 4) casual, sports coat and tie, business attire, or mess dress on an invitation.Black Tie Everyone is able to relate easily to these terms. A good host/hostess will striveFormal (See note 2) Formal and Dinner Dress Uniform to eliminate confusion on the part of their guests.TuxedoSmoking “Casual” means “comfortably unrestricted”. For men, this would be a short or long-sleeve open neck shirt, perhaps with a sweater, and no tie. SometimesInformal Ceremonial Uniform you will see the terms “Open collar” or “Sport shirt” used. These are synony-Business Suit mous with “Casual”. For women, any casual dress, slacks, blouse, and long or short skirt are appropriate.Semi-Formal Ceremonial Uniform(see note 2) NOTE: Casual may have a different connotation to foreign visitors. In Eu- rope, for example, casual means “coat and tie”.Casual (see note 3) Service Uniform “Sports Coat and Tie” or “Coat and Tie” is a sports coat and slacks with a tie,Business Casual the difference between this and business suit is that the coat and pants do notService Dress Ceremonial Uniform have to match. Ladies wear a dressy street-length or “Sunday” dress. The use of this description is more clearly understood by the guest when used asDuty Uniform Working Uniform “Sports Coat & Tie” for the invitation description of dress.Uniform of the Day (UOD)Daily Attire Business Attire” is a tie and conser vative suit for men and a dr essy str eet-Long-sleeve shirt w/tie length or “Sunday” dress for the ladies.Short-sleeve shirt, no tie “Informal” is a vague term, and we discourage its use. You may have an occa-Notes: 1.The above matrix is not intended to be all-inclusive, but rather serve as a guideline for appro- sion where you genuinely do not care if a guest wears a business suit or apriate attire. There are three basic internationally recognized categories of dress: formal, informal, and sports coat and tie.casual. However, local customs, traditions, and region of the country will directly influence the definitionof these terms. To avoid confusion, state what you specifically intend for your guests to wear. Do not “Formal” attire for the military is the mess dress. Formal attire for civilianlist desired attire as optional (ex: Black Tie optional). men is black tie or tuxedo. Women traditionally wear a tea length dress or floor length evening dress. If you arrive at a new station and are unsure of 26 what to wear...ask! Many commanders spouses have made it appropriate to wear a cocktail dress because of the large number of mess dress affairs. “Blue Formal Dress” attire is authorized for officers only. It is worn for for- mal, official evening functions and state occasions (white tie functions). The blue formal uniform is the same as the mess dress with several exceptions. For specific information, please refer to AFI 36-2903, Chapter 2. Ladies wear a floor length or tea length evening dress, gloves are optional. Occasionally, a female spouse (who is also military) will ask if she has the option to wear a long dress instead of the appropriate military uniform. The answer is “NO”. 23

EVENT WHEN WORN ARMY MARINE CORPS NAVY AIR FORCE COAST GUARD CIVILIAN ATTIRE Mess Dress Gentlemen Ladies Formal & Dinner Dress Uniforms Formal & Dinner Dress UniformsOfficial formal Blue Mess/ Evening Dress \"A\" Formal Dressevening functions,State occasions Evening Dress Formal Dress Tuxedo/ White Tie Evening GownPrivate formal Blue Mess Evening Dress \"B\" Dinner Dress Bluedinners or dinner White Mess Jacketdances Mess Dress Dinner Dress Blue Tuxedo Evening Gown Jacket Mess Dress Evening Gown/Less formal Army Blue (bow Blue Dress \"A\" Dinner Dress Blue Mess Dress Cocktail Dressoccasions tie) Jacket* Service Dress Evening Gown/requiring more Dinner Dress Blue Tuxedo Cocktail Dressformality than Dinner Dress Civilian Informalservice uniforms Army White (bow Evening Dress \"B\" White Jacket*Parades, tie) Full Dress Blue-- Dinner Dress Tuxedoceremonies and Participantsreviews when Ceremonial Uniforms Whitespecial honors are Service Dressbeing paid, or Army Blue Blue Dress \"A\" Blue--Attendees Ceremonial Uniformsofficial visits of or Full Dress White--to U.S. or foreign Participants Full Dress Blue Civilian Informalofficials Army White Blue/White \"A\" Service DressBusiness and Blue--Attendeesinformal social Service Dress Full Dress White Civilian Informal Civilian Informaloccasions as Service Dressappropriate to Army Green/ Service Uniforms Blue Service Uniformslocal customs Class A Service \"A\"/Blue Service Dress Army White Dress \"B\" White Service Dress Service Dress Civilian Informal Civilian Informal Service \"A\" or Service Khaki Civilian Informal Army Green/ Blue/White \"B\" Service Dress Blue \"A\"/\"B\" Civilian Informal Class B Service \"C\"/ Blue Civilian Informal Dress \"D\" Blues w/short Service Dress Civilian Informal Civilian Informal sleeve shirt (w/or w/out tie/tab) White Civilian Casual Blues w/short Civilian Casual sleeve shirt (w/or Tropical Blue Long Civilian Informal Civilian Casual w/out tie/tab) Army Green/ Blue Dress \"D\"/ Summer White Blues w/long Class B Service \"C\" sleeve shirt (w/tie/ tab) Tropical Blue Long Civilian Informal Army Green/ Service \"B\" Winter Blue-E6 & BDU Class B below Service Khaki-E7 BDU Winter Dress Blue Civilian Informal & upWorking in field Battle Dress Working Uniforms BDU Working Uniformsor plant Utility Working Khaki/ Civilian Casualenvironment where Aviation Workingsoiling of clothing Battle Dress Utility Green Undress Blue/ Civilian Casualis expected Winter Working Working Blue/ Blue (E6 & ODU Civilian Casual Battle Dress Utility below)/ Coveralls Utilities/Camouflage Undress Blue/ Utility/Working Uniform Working Blue/ ODU Undress Blue/ Working Blue/ ODUNote: Some uniforms are optional, seasonal or required for specific pay grads only. Check each Ser- 25vice's uniform regulations for specific guidelines.*Navy Dinner Dress Blue/White Jacket is prescribable only for O-4 & above and is optional for O-3 &below; O-3 & below equivalent is Dinner Dress Blue/White. 24