GCC Club Rules

Germantown Cricket Club Rules and Guidelines Our Vision Statement Building on our rich traditions and history, Germantown Cricket Club fosters an active and diverse community of members engaging in racquet, recreational and social activities Our Mission Statement Germantown Cricket Club provides excellent athletic programs and enriching social experiences that nurture a culture of friendship and fellowship for our members, their families and guests with personalized service by our valued staff Our Core Values: • Inclusive community • A fun place to socialize and recreate with friends and family • Transparency, mutual trust, respect and collaboration • Sound governance structure and practices • Fiscal responsibility • Stewardship of the Club’s historic facilities and grounds Member # Revised – 6-2016 1|Page

Table of Contents General Guidelines 3 Guests 4 Tennis 5–6 Squash 7 Pool 8 Food & Beverage 9 Bowling 9 Fitness Center 9 Membership Application Procedures 10 - 11 2|Page

GENERAL GUIDELINES Germantown Cricket Club is a private Club that is operated solely for the mutual benefit of its members. Members and guests are expected to be courteous and respectful of members, guests and staff. This section of the Club’s Rules is intended to set out both overall principles governing members’ behavior at the Club and specific rules that pertain to various aspects of members’ use of the premises. Subsections in this and other segments of this document are numbered for ease of reference only. 1. Removal from the premises of any Club property is prohibited. 2. Posting notices on Club premises or on the Club’s website is prohibited unless approved by the General Manager. 3. Use of the Club website and the information contained in the Club Directory is limited to the private, personal use of Club members. . Making the Directory or web access available to non-members or using the information for solicitation purposes is prohibited. 4. Photographs of Club events may be taken by staff and posted on Club premises or on the website. Under all other circumstances, members may not be photographed without their permission. 5. Smoking, including by electronic vapor means, is prohibited on all indoor and outdoor Club premises. Smoking prohibitions may be temporarily suspended by the General Manager to accommodate individual special events. 6. Audible use of electronic devices, including cell phones is prohibited in the clubhouse dining areas, all courts and the fitness center. Cell phone conversations should be brief. 7. Items like tennis bags and athletic equipment or clothing should be placed so that they don’t obstruct the pathways in the Clubhouse and on the courts. 8. Animals of any kind, whether on leash or not, are not permitted on Club premises, except for guide dogs assisting the sight- impaired. 9. The speed limit on Club grounds is 10 mph. 10. Parking is only permitted in designated areas. Designated handicapped parking spaces are reserved for vehicles with handicapped license plates or posted signs. Cars parked in violation of these rules may be towed at the owner’s expense. 11. Members or guests may not give orders to or reprimand any Club employee. Any complaint about the behavior of the staff should be directed to Club Management. 12. Members may not send Club employees off the premises for any purpose and may not request or receive service from them outside the Club premises. 13. Members are discouraged from confronting other members or their guests over a perceived violation of Club rules. Rather, such violations should be reported promptly to Club Management. 14. Members are responsible for the conduct of their children and those of their guests. Children under the age of twelve must be supervised at all times when on Club premises. 15. Running and disruptive play in the Clubhouse and skateboarding, roller skating and other such activities on Club grounds are prohibited. 3|Page

GUESTS Guests may only use Club facilities when they are: in the company of a member; attending a recognized special event; participating in an athletic lesson or clinic directly supervised by a member of the athletic professional staff; consistent with the Club’s limitations on guest’s participation in Club instructional sessions or meeting with professional staff 1) Members are responsible for their guest’s compliance with all Club rules, including the wearing of proper attire and for all applicable guest fees, usage charges or any other charges they may incur. All guest charges will be billed to the host member’s account. Violation of Club rules by guests will be considered violations by the member host. 2) A guest in the company of a member may dine at the Club an unlimited number of times. 3) A guest may visit the Club and use the Club’s playing facilities, i.e., indoor and outdoor tennis, squash, bowling and bridge, up to a maximum of ten days in a Membership Year April 1 – March 31, no matter which member sponsors the guest as follows: a) No more than once a month for indoor tennis, squash, bowling or bridge; b) No more than twice a month for outdoor tennis or the swimming pools. 4) Member-guest events, sanctioned tournaments, or league play does not count toward a guest’s yearly maximum. Starting with the 2018 membership year, guests are not permitted to play on the Club’s league or interclub teams in tennis or squash. 5) Upon written request submitted by the member to the General Manager, a guest whose permanent residence is more than 100 miles from the Club, as the crow flies, may be granted permission to use the Club for a period of up to ten consecutive days, provided that the member pays all appropriate guest fees and provides the member number to which all charges incurred by the guests will be charged. A temporary account for the guest may be issued with a secured credit card. Any unpaid charges will be billed to the members account. 6) Guests must be registered with the applicable pro shop, the Club administrative office or the on-site pool manager prior to using the Club’s facilities and must complete a membership questionnaire as part of their first visit to the Club. 7) Applicable guest fees will be charged to the members’ accounts for their guests. 8) On weekends and holidays, guests are not permitted to use the outdoor tennis courts prior to 11:30 am. 9) Guests are not permitted to use the fitness facilities. 10) Members will be subject to a fine of $200 for each violation of these rules pertaining to their guests. Repeated violations may result in the suspension of membership privileges. Guests who violate these rules will be subject to loss of guest privileges. MEMBERS’ CHILD CARE EMPLOYEES 1) All babysitters, au pairs and similar domestic employees who are on Club premises for the purpose of minding children of Club members must be registered with the Club administrative office. 2) Members are responsible for all charges incurred by their child care workers and those under their care and their behavior while on Club property. GUEST TENNIS & SQUASH INSTRUCTION 1) An adult guest of a member may participate in a combined lifetime total of up to ten clinics or lessons with the professional tennis staff. After reaching the limit often, the guest must join the Club to continue participating in the program. Prior to participating in any tennis instructional session, an adult guest must complete a membership questionnaire and submit it to the pro shop. 2) A junior guest of a member (19 years old or younger) may participate in a combined lifetime total of up to ten clinics or lessons with the Club’s professional tennis staff. Participation in summer camps does not count toward the maximum of ten. 4|Page

TENNIS GENERAL TENNIS GUIDELINES Except where otherwise noted, these rules apply to all of the Club’s tennis facilities. 1) The Director of Grounds is solely responsible for determining the availability of the tennis courts, issuing delays or closing the courts for safety or weather conditions. 2) Members should call 215-848-8777 or log onto Court Conditions at http://courtconditions.blogspot.com for current information concerning the courts and weather conditions at the Club. These are the only official sources on court availability for play. Tennis professionals, the Pro Shop and other staff will refer members to this number for official information. 3) Tennis court priorities are as follows: i) Adults have priority over juniors younger than 16 years of age until 1:00pm on weekends and holidays, unless two adults are playing doubles with two juniors or one adult is playing singles with a junior older than 15 years if age ii) Juniors may not be preempted from the on the hard surface court, the junior clay court, #12 or the grass court on Tier 4 nearest the Pump House. iii) Tournament and Interclub league play, may at the judgment of the Head Tennis Professional or the Tournament Director, take precedence over ordinary play. 4) No food or drinks in glass containers or in cans are permitted on the tennis courts. 5) No tennis court may be used unless the net is fully raised. Club members are not authorized to raise a net under any circumstances. 6) Members in categories other than Athletic are permitted to use the tennis courts two times per month during the outdoor season (May-September). Member-guest events and national holidays do not count toward this rule. 7) Only members of the Club’s professional tennis staff are authorized to give tennis lessons for a fee on Club premises. 8) Playpens, baby carriages, baby seats and unattended toddlers and small children are not permitted in the tennis court areas. 9) These tennis rules shall be enforced and interpreted by the professional staff and management of the Club. Members or guests in clear violation of any of these rules may be asked to leave the courts to remedy the infraction and may not be allowed to continue play until the infraction is remedied. 10) A $100 fine per offense may be levied and a loss of privileges for repeat offenders. ATTIRE 1. All tennis attire, including clothing, hats, socks, accessories, worn by all players on the outdoor and indoor courts must be white in color, with no more than modest color trim that appears on less than 10% of each article of clothing. Tennis foot wear may be non-white. 2. The areas of the tennis facility on which the rules governing “all-white” attire apply within all courts. 3. Tennis footwear must be appropriate to the surface and may not have cleats or other sole design features that might damage court surfaces. Grass court tennis shoes are prohibited. 4. Men are required to wear tennis specific shirts (a collar is not required). Junior boys under the age of 18 are permitted to wear all-white tee shirts or GCC tee shirts. 5. Players may wear non-white warm-up suits over white tennis attire while warming up or playing on all courts between September 15 and May 15. 6. Between May 15 and Sept. 15, warm-up suits must be white with only modest color trim (less than 10% of each article of clothing). 7. A full line of appropriate tennis attire is available for purchase in the pro shop for members’ convenience. 5|Page

GRASS COURTS 1) During the grass court season, (May – September) conditions permitting, the grass courts are open 10:00am to 8:00pm or dusk. Tuesday – Sunday. If a holiday falls on a Monday, grass courts will be open on that day and close on Tuesday for maintenance. 2) During the summer grass court season, starters will direct play on all courts from 4:30pm to dusk, Tuesday through Friday and from 10:00am to 3:00pm on weekends and holidays At all other times, grass court usage will be on a first-come, first-served basis. 3) If the grass courts are full and players are waiting for a court, singles play will be limited to one hour and doubles play to 1 ½ hours. HAR-TRU AND RED CLAY COURTS 1) The clay courts are generally open from 8:30am to dusk on weekdays and weekends, even on days when the Club is closed, weather permitting, except when the courts are being groomed. 2) Players may use the Har-Tru courts earlier than 9:00am if the nets are raised. 3) During the summer court season, starters will direct play on all courts from 4:30pm to dusk, Tuesday through Friday and from 10:00am to 3:00pm on weekends and holidays At all other times, court usage will be on a first-come, first-served basis. 4) If the courts are full and players are waiting for a court, singles and doubles play may be limited at the discretion of the Tennis Director. INDOOR COURTS 1) The indoor courts are largely reserved for contract play during the contract season from mid-September to late April. 2) Members may play on the indoor courts for 90 minute periods, by reservation with the Pro Shop or online through the Club website if the time period has not been scheduled for contract play. The charge for use of the indoor courts varies depending on the time of play. The pay schedule is available at the Pro Shop or Club website. Members must sign up for open indoor court time prior to play. Failure to do so will result in a $75.00 fine, in addition to the court time costs. 3) During the period from May through the beginning of contract season in September, indoor courts may be reserved through the Pro Shop without charge on a first-come-first served basis, provided that all members involved in the game are present on Club grounds. 4) During inclement weather during the outdoor season priority will be given to scheduled lessons, clinics and camps, at the discretion of the tennis professional staff. 5) A guest of a member may play in the indoor tennis contract program if the following criteria are met: a. At least 50% of all of the players listed on the contract must be members; and b. A guest fee of $175 per guest will be charged in addition to the contract time fee for each guest on the contract. c. Failure to list all of the guests playing on the contract will result in forfeiture of the time slot. d. Contracts comprised solely of Club members will have priority over contracts that include guests for any time slot and day, after the application deadline has passed. SQUASH GENERAL SQUASH GUIDELINES 6|Page

1) Members without squash privileges are permitted to play squash once per month. Member-guest events, national holidays or league events do not count against this limit. 2) Squash courts may not be used for tennis practice or for any other purpose other than the game of squash. 3) No food or drinks are permitted on the squash courts. 4) The squash rules shall be enforced and interpreted by the Director of Squash and Club management. Members, guests or league players in clear violation of any of these rules may be asked to leave the courts to remedy the infraction and may not be allowed to continue to play until the infraction is remedied. ATTIRE 1) All squash attire, including clothing, accessories and warm-up gear, must be white in color with no more than modest color trim that appears on less than 10% of each article of clothing. 2) Court foot wear may be non-white, but must have clean non-marking gum or white soles only. 3) All squash players must wear eye guards for play at all times. SQUASH COURT RESERVATIONS 1) Squash courts may be reserved no earlier than one week in advance of play. 2) Reservations are made online at the Club website. 3) A singles court reservation must include the names of both players; a doubles court reservation must include the names of four players. 4) Singles courts are reserved for 45-minute periods; doubles courts for 60 minutes. 5) No player may reserve more than one singles court and one doubles court session per day. 6) Reservations may be cancelled by any of the players involved in person or by calling the Pro Shop – 215-848-4822 – or accessing the online system. 7) Cancellations should be made by 12:00pm on the day of play for weekday reservations and by 4:00pm on the previous day for reservations on weekends and holidays. 8) Reservations that are cancelled one hour before playing time may only be deleted by a member of the squash professional staff. 9) Players who reserve a squash court during prime time – (11:00am to 2:00pm and 4:30pm to 9:00pm Monday through Friday and 8:00am to 5:00pm on weekends and holidays) – but fail to use the court as scheduled are subject to a $10.00 fine, assessed against the first player named on the reservation. SQUASH COURT PRIORITIES 1) Players with reservations for times following league play may not take the court until the league match is completed. POOL 7|Page

1) The pools are typically open from Memorial Day to Labor Day depending on weather conditions and only when adequate lifeguard staff is on duty. Swimming is strictly prohibited if no lifeguard is on duty, except as otherwise specifically approved by the General Manager. 2) Use of chairs, chaise lounges and tables are on a first- come- first- served basis. Members or their guests may not reserve chairs, chaise lounges or tables for extended periods of time. 3) Swimming Pool Attire. Bathing suits must be worn at all times. When making passage to and from the pool, Shirts must be worn for men/boys and cover-ups or shirts for women/girls. Bare feet are not permitted while passing through the Clubhouse. 4) Main Pool. Lanes marked by floating markers are for lap swimming. No standing, loitering, floating or other activity that would interfere with lap swimmers is permitted in the lanes. In periods of active lap lane use, members may be requested by the pool staff to share lanes. Playing with balls or other throw-able items is only permitted in the pool at the discretion of pool staff. Children who are not toilet trained or are wearing diapers, swim diapers or swim diapers are not permitted in the main pool. 5) Children’s Pool. Only children six years of age or younger are permitted to use the children’s pool. Children older than six with special needs may also use the children’s pool with the approval of the Pool Director. All children using the children’s pool must be directly supervised at all times. 6) Diving Board. Only one person at a time is permitted on the diving board. A diver may bounce just once on the board before making a dive and may not dive off the sides of the board. The previous diver must exit the diving well before the next person can dive. Swimming in the diving well is prohibited when the diving board is in use. Horseplay is prohibited on the diving board. Juniors must pass the deep-water test before they are permitted to use the diving board. 7) Food. As a general rule, food may only be eaten in the pool snack bar area. This rule does not apply during Club-sanctioned special events or by permission of the General Manager. 8) Prohibited Activities. Running and horseplay are prohibited in the pool area. 9) The rules pertaining to the pool are enforced and interpreted by the Pool Director or his/her designee. BOWLING 8|Page

1) To obtain access to the bowling alleys, an adult member must sign for and obtain one of the keys to the alley and a score sheet, which may be obtained from the office or at the bar area. 2) Upon completion of the bowling, the adult who signed for it must return the key to the bar. An adult must be present at all times when the bowlers are juniors under the age of 18. Any mechanical failure of equipment breakdown must be reported promptly to Club Management. 3) Bowlers must either wear bowling or other non-marking shoes or bowl in stocking feet. FITNESS CENTER 1) Fitness clothing is permitted in the fitness and locker room areas only. 2) All members must sign the Club’s liability waiver prior to using any equipment in the fitness area. 3) Children under the age of fourteen are not permitted to use the fitness equipment unless they have been given a safety orientation session and are directly supervised by a parent or guardian while using the equipment. 4) Non-members are not permitted to use the Fitness Center. FOOD & BEVERAGE SERVICES 1) At the discretion of the General Manager, the dining room may close early due to lack of business or reservations. Likewise, the food and beverage services may be suspended, partially or completely, because of inclement weather or unforeseen circumstances. 2) Reservations are encourages when dining at the Club or attending a special event. 3) Country club casual dress is acceptable in all dining rooms. Athletic attire is accepted but discouraged in the Manheim dining room. 4) Outside food and beverage is prohibited at the Club unless approved by the General Manager. 5) Take-out food service is available consistent with the Club’s food and beverage policies. 6) Take-out food counts against food minimums. MEMBERSHIP APPLICATION PROCEDURES NEW MEMBERS 9|Page

1) All potential new members must be sponsored by a current member, whose support of the applicant is reflected in a sponsor’s letter. Any Club member in good standing for at least six months, except the Chair of the Admissions Committee, may submit a sponsor’s letter. The sponsor’s letter must provide sufficient meaningful information to enable the Admissions Committee and the Board of Governors to make an informed decision on the prospective membership. The sponsor’s letter should include the following information: a. How long the sponsor has known the applicant; b. The relationship of the sponsor to the applicant, e.g. relative, friend, business associate; c. Club activities of interest to the applicant; d. Statement about the applicant’s character, sense of responsibility and standing in the community; and e. Why the sponsor believes that the applicant would be a good candidate for membership. 2) All potential new members must submit a written application for membership on a form provided by the Club. In addition to the support of the sponsor, an application must be seconded by two additional Club members in good standing. The support of the seconders may be reflected either in correspondence from the seconders or in the sponsor’s letter. 3) Upon receipt of an application: a. the name(s) of the applicant(s) and the sponsoring member will be posted for ten days on bulletin boards in the main lobby, the bar area and the Club’s website for membership comment, if any; b. The application file will be forwarded to the Club’s controller, who in consultation with the Treasurer, will investigate and rule on the credit worthiness of the applicant(s). 4) If the applicant’s credit is approved, the application will be forwarded to the Admissions Committee. If the controller and Treasurer determine that the application fails to meet Club standards of credit worthiness, the controller will notify the applicant and the Admissions Committee Chair. The applicant may appeal this decision to the Treasurer and the Chair of the Admissions Committee, in person or in writing. Their decision on the appeal is final. 5) The Admissions Committee will hold periodic meetings open to applicants for membership and new members, and all applicants will be encouraged to attend a meeting with the Admissions Committee. 6) Once a complete application has been submitted and credit has been approved, the Admissions Committee will vote on whether or not to recommend that the Board of Governors accept the applicant(s) for membership in the Club. If the Admissions Committee decides to reject the applicant, the Chair will promptly notify the sponsoring member. The sponsoring member may meet with the Admissions Committee to request reconsideration of its decision. Following this meeting, the Admissions Committee will vote on the reconsideration request. This decision is final. 7) The Admissions Committee shall submit its recommendations for new members to the Board of Governors for approval. Applicants who are approved for membership shall be informed of the decision in writing and will be entitled to use the Club’s facilities consistent with their category of membership upon receipt of the initiation fee and the first month’s dues. RE-APPLICATION OF REJECTED APPLICANTS 10 | P a g e

The Admissions Committee has the discretion to accept a re- application from someone whose earlier application had been rejected. The Admissions Committee may not process the re-application of any former member who was expelled or resigned his/her membership because of disciplinary action taken by the Club, without the prior approval of the Board of Governors. RE-ADMISSION AFTER SUBMITTING A RESIGNATION A former member who voluntarily left the Club while in good standing is permitted to re-apply for membership after at least one year has elapsed. The application will be treated as that for a new member except that a member reapplying within three (3) years of resignation will not be required to submit an initiation fee or to obtain the support of a sponsoring member, such exemptions being available only on a “one-time” basis to former members re-applying to the Club for the first time. If accepted, the former member will be subject to all fees imposed on new members. MEMBERSHIP YEAR – ANNUAL FINANCIAL COMMITMENT The membership year at Germantown Cricket Club runs from April 1 to March 31. Members are required to meet all financial obligations for this entire period. Unless members resign or request a change in membership category, in writing or by e- mail, before March1, the Club presumes that they intend to maintain their membership at their current membership category for the coming membership year. EARLY RESIGNATIONS AND DOWNGRADES Requests to resign or downgrade a membership category prior to the end of the membership year (March 31) will only be granted by the Board of Governors upon a showing of extraordinary circumstances. Requests must be submitted in writing to the Club Secretary, stating the action requested and explaining the reasons why the request has been made. The Board of Governors will rule on the request and provide the member of written notice of its decision. The decision of the Board is final. 11 | P a g e