boardbook2019Finalrevised

EDUCATIONANDHOPE Leadership-Boardof DirectorsHandbook Breakingthecycleof povertythrougheducationandlove

W ELCOME Education and Hope fills an important need in Guatemala. We believe that you will find serving on our board a rich and rewarding experience. As part of the Board of Directors, you and your fellow board members are responsible for overseeing the organization?s operations, while maintaining our commitment to the organization?s mission. This involves establishing our strategic direction, ensuring our compliance with all applicable legal requirements, stewarding fundraising opportunities and keeping our organization financially healthy. This booklet is a general overview and includes the following: ABOUT US: Mission, Promise and Focus FOUNDERS STORY - Julie Coyne's story CORE PROGRAMS GUATEMALA - W HERE and NEED BOARD BY-LAWS BOARD DUTIES AND RESPONSIBILITIES CURRENT BOARD MEMBERS Thank you again for becoming an ambassador to our mission and believing that education is essential to breaking the cycle of poverty.

OUR MISSION: Education and Hope is a nonprofit organization empowering change through education and wellness in the Western highlands of Guatemala. Founded on the belief that education is a fundamental human right, and that all the world?s children deserve to be educated, we strongly believe that education is the most effective agent to truly break the cycle of poverty and improve health, gender equality, peace and stability. OUR PROMISE: Established in 1998, Education and Hope has been fiercely dedicated to providing children, young adults and families from indigenous and poor rural villages surrounding the city of Quetzaltenango (Xela) with enriching opportunities aimed at building academic performance, positive behavior change and emotional resilience. OUR FOCUS: Education and Hope nurtures the whole child. Our work at Education and Hope focuses on strengthening academic achievement and core life skills through comprehensive scholarships, after school programs, balanced nutrition, health care, psycho-social wellness and family outreach. Together, through passion and perseverance, we have created a refuge, a safe place where children can grow in the love they need to thrive. 2

Our Founder's Story 1994 - JULIE GOES TO GUATEMALA 1997 -THE GIFT 20 YEARS LATER Julie Coyne first arrived in Guatemala in One by one, she enabled a few children This nourishment of bodies grew and 1994 to study Spanish in an immersion to attend school. In 1997, with a deepened into a nourishment of souls, program. The immersion program featured miraculously unexpected gift of $20,000, and the true nature of the support that community service projects as an integral Julie founded Education and Hope as a Education and Hope provides started part of learning.W hat she witnessed was nonprofit. to take shape. the jarring level of extreme poverty but That first year Julie offered more than a W hat Julie began to see was that, even more shocking was the realization that dozen children scholarships. Each child more than anything else, love and a many children didn?t attend school. Families received a pair of shoes, a backpack sense of belonging were at the root of that had trouble putting food on the table filled with school supplies, a school what helped these young children couldn?t afford registration fees or school uniform and bus fare to travel back and thrive. supplies. It was inconceivable to Julie that a public school system existed but was out of forth into the city. She quickly learned 20 years later, Education and Hope is most children?s reach. that while these gifts were important, a vibrant multifaceted program that other serious issues worked against nurtures the whole child and provides Eager to continue her volunteer work but academic success. a safe place for hundreds of children without resources for room and board, Julie Hungry children struggled to pay and families where they can grow in raised money through friends and family attention in class, as did children with the love they need to thrive. back in Connecticut. As her relationships with families in the rural communities grew, illnesses families couldn?t afford to treat. . W ithout sufficient schooling of their own, she began to share these funds with parents could not help with homework. In people she knew who needed help back in response, Julie started to invite the kids Guat em al a. to come to her home each day for a hearty lunch and a homework session.

CORE PROGRAMS: Comprehensive Educational Scholarships W ith over half the population living on less than $2 a day, Education rates in Guatemala are extremely low, with the average child remaining in school for just 10 years. Education and Hope provides academic scholarships to children and young adults, in addition to covering registration fees and monthly tuition. Each student is given a new backpack filled with school supplies, a school uniform, a pair of school shoes and sneakers, bus fare to get back and forth to school, and any materials required throughout the year. The amount of each individual scholarship varies according to the particular expenses of that child?s educational institution and the economic situation of each family. SNAPSHOT: Education and Hope turned out 165 high school graduates, 20 university graduates - one US scholarship recipient! 8,360 shoes have been given out, 1, 099 uniforms and 3,300 backpacks! 13 women have achieved 6th grade diplomas in our adult literacy program. 32 of our 50 employees are scholarship recipients! IMPACT OF OUR WORK SINCE 1998 Total Educational Scholarships Provided: 3,318 4

CORE PROGRAM: After-School Programs In order to thrive in school, children need to be healthy, well-nourished and feel loved. Every afternoon our students enjoy a hot shower (unavailable to most at home), nutritious meals, and tutoring. Hand-in-hand with our concern for access to education is our concern for the physical, emotional and social well-being of each student in our program. The after-school program is our way of nurturing the holistic well-being in each child we work with. Tutoring: Our teachers are on hand for all homework and school help so that kids can feel confident while attending school. Reading Room: We have recently intensified our focus on reading comprehension by hiring an educator to work solely as a Reading Specialist. Time to read aloud and be read to; quiet time with a supportive, encouraging adult; a clean floor with cozy pillows and a growing collection of colorful books to read. Our reading room is making a decisive impact in both comprehension and confidence, helping kids to shine. Psychologist: Focusing on our most at-risk students, our Part-time psychologist is critical in the well-being of each of our students, teachers and staff. This outreach to provide more individualized care for hearts and minds is certain to be a revolutionary phase in our growth as a program. Infirmary: A dedicated room for privacy, our part-time nurse handles any medical issues for students, teachers and staff. Most importantly they are welcomed each day with loving-kindness and nurtured in body and soul within the shelter of our family-centered environment. We have also expanded the depth of our focus on psycho-social health and wellbeing. IMPACT OF OUR WORK SINCE 1998 After School Programs: 1,741 Children have at tended

CORE PROGRAM: Nutrition, wellness, employment and family out reac h We recognize that no one can concentrate if they are hungry - which is why we serve three hot meals daily to everyone in our program. We have 19 cooks and housekeepers who provide hot, nutritious meals to 150+people every day. They are all mothers or grandmothers of students in our program, and many are the sole income providers for their families. Only a few of these women were given the opportunity to attend school. Lack of education makes it very challenging to find a job that pays well enough to support a family. We are proud to offer stable employment to so many people, and each day we feel the ripple effect that this economic stability provides. We also help to cover any necessary medical aide expenses and we recognize that the stability of the family is inextricably linked to the success of the student. In addition we contribute in small ways to helping families through crises that might impact a student?s education. SNAPSHOT 2018 We served over 32,000 hot, nutritious lunches, often the best meal the child will eat all day. IMPACT OF OUR WORK SINCE 1998 Healthy Meals - 913,116 meals served 6

GUATEMALA - W HERE IS THE PROGRAM? Our program is located in the western highlands of Guatemala in the city of Quetzaltenango or ?Xela?as is is most commonly known. Known as Guatemala?s second largest city, it is an important educational and cultural center in the country. Roughly two-thirds of Xela?s population is indigenous (largely Maya Quiche), distinguishing the city as the largest urban center with a Mayan majority. W HY GUATEMALA? Guatemala has a population of more than 17 million people and over half of them live below the national poverty line of $2 a day. Indigenous persons and those residing in rural areas are disproportionately affected by poverty. W ith a history of civil war and natural disasters, Guatemala suffers from a number of problems including poverty, food insecurity, low education rates and poor health care. The United Nations Human Development Index ranks 187 countries by different criteria such as life expectancy, education and living standard. Guatemala is listed at number 127 on this index compared to the United States, for example, that ranks 13. Lack of education is a major contributor to this poverty. Education is compulsory for six years in Guatemala, but while schools are funded by the government, the cost of books, transport and uniforms is often too much for a family to afford. Attending school in Guatemala presents many challenges. Enrollment in primary school is in the region of 80-90%, but only 30%of children who start school complete it. Many children are withdrawn from school to be put to work. Education rates in Guatemala are extremely low, with the average child remaining in school for just 10 years. This particularly affects young girls, children in rural areas and those belonging to indigenous groups. Many girls, especially in indigenous communities don't go to school. Gender disparity is a key problem and is seen in education statistics. Of the 2 million children in Guatemala that do not attend school, the majority are indigenous girls living in rural areas.

Board Basics: The board of directors has three primary legal duties known as the ?duty of care,??duty of loyalty,?and ?duty of obedience.? 1. Duty of Care: Take care of the nonprofit by ensuring prudent use of all assets, including facility, people, and good will. 2. Duty of Loyalty: Ensure that the nonprofits activities and transactions are, first and foremost, advancing its mission. Recognize and disclose conflicts of interest. Make decisions that are in the best interest of the nonprofit corporation;not in the best interest of the individual board member(or any other individual or for-profit entity). 3. Duty of Obedience: Ensure that the nonprofit obeys applicable laws and regulations, follows its own bylaws, and that the nonprofit adheres to its stated corporate purposes/ mission. Ten Basic Responsibilit ies of Nonprofit Boards: 1. Determine the organization?s mission and purpose 2. Select the Executive Director 3. Support the Executive and review his/ her performance 4. Ensure effective organizational planning 5. Ensure adequate resources 6. Manage resources effectively 7. Determine and monitor the organization?s programs and services 8. Raise brand awareness 9. Serve as Ambassadors 10. Serve as a court of appeal 8

Serving on t he Educat ion and Hope Board: Education and Hope board members cultivate connections, introduce new people and help bring awareness to our organization. You are a critical connector to networks, businesses and potential donors that can invest and help propel our mission forward. We need you! W hile it is important to steward the legal duties of the organization, raising funds has everything to do with making sure the charity remains financially sound. Finances are not just about overseeing the budget. It is about understanding how the organization is funded, how the fund-raising works and ensuring the legacy of the mission for generations to come. As board members, you set an example by donating to the organization and/ or soliciting other contributions. Education and Hope should be among the top philanthropic priorities of each Board member. There are many ways to donate and your commitment is what's most im p ort ant .

Board Member Responsibilit ies: An engaged board works in many ways - these are just a few: General Expect at ions: - Support E&H?s mission, purpose, goals, policies and programs - Actively serve on Board committees and/ or task forces - Take an active role in reviewing, approving and monitoring the budget - Personal contributions - Attend activities and events -Participation in fund-raising campaigns - Engaging with donors, writing thank-you notes, face to face meetings- board-level development committee - Hosting small cultivation event and/ or party for prospective donors - Identify potential major donors, partnership, media connections and help make the introduction - Identify corporate partnerships - employee matching gifts, cause marketing campaigns, items for auctions for events and/ or potential PR prospects - Chairing or being on a committee for annual fund-raising event - Suggest possible nominees to the Board Meet ings: - 3-4 Board meetings per year (typically nights, 6:30pm - 8:00pm) - Attend all Board meetings and inform the Board Chair in advance if unable to attend - Maintain confidentiality Fund Raising: - Make an annual gift to Education and Hope giving what is, for each Board member, a substantial annual financial donation - Actively participate in donor cultivation and stewardship - Actively participate in all fund-raising events, programs, and activities - Avoiding Conflict : - Serve the organization, as a whole, rather than in special interest groups - Avoid even the appearance of conflict of interest and disclose any possible conflicts to the Board Chair in a timely fashion - Maintain independence and objectivity and do it with a sense of fairness, ethics, and personal integrity 10

CURRENT BOARD MEMBERS 2018: NAME TITLE TENURE EMAIL ADDRESS Julie Coyne Executive Director 20+ jul iec oyne@g m ail .c om Karen Elders President 13 years karenel d ers11@g m ail .c om Rev. David Blanchfield Vice- Presid ent 16 years Frd avid w b @aol .com Graham Foster Treasurer 10 years [email protected] OPEN Secretary Alison Laney Board member 11 years al isonl aney0724@g m ail .c om Ana Blaze Board member 6 years ana_b l aze@hot m ail .c om Kelly DeGulis Board member 6 years kel lyd eg ul is@g m ail .c om Beth Iovinelli Board member b et h.iovinel l i@g m ail .c om Todd Raker Board member [email protected] Jennifer Tarleton Board member [email protected] Katie Coyne Restrepo Board member kat iec oyne@hot m ail .c om * * Note: Board members may exceed nine years of service if they are serving as an officer of the board. Officer and Board Member Terms: President: 3 years with a possible extension of 1 year. Vice-President: 3 years with a possible extension of 1 year* Treasurer: 3 years ? renewable up to 3 times Secretary: 2 years ? renewable up to 3 times Board member terms: 1 year, 1st term; 2 years, 2nd term; 3 years ?3rd term, with the option to renew for second 3 year term

Thank you for your belief in Education and Hope and for your generous support that will help sustain our program. You are part of a team that will help sustain this refuge, this safe place where children can grow in the love they need to thrive, with access to the tools they need to create a better future. Your commitment as a board member will help make dreams come true. Together we are breaking the cycle of poverty! 12