INTRODUCTIONThe school policy document is developed to guide the managementand staff towards achieving the goal of the school. The policy intends tocover the whole management system of the school. In view of this, theschool ensures sound working atmosphere and creates conducive learn-ing environment. The priority of the school is “students first”. It is aimedat providing quality education to our aspiring students.SamdrupJongkhar Middle Secondary School was established in 1984.It is located in an ideal place where teaching and learning takes placesmoothly. It is very near to the hospital and away from the hustle andbustle of the market area. Flowering plants and trees of different typescover the area of 7.421 acres of land.When it was first incepted, it offered primary level education to thestudents. Gradually, to provide better education services to the grow-ing number of population the school was up-graded to Junior School in1996 offering classes from PP to VIII.In the year 2000, the School was up-graded to Middle SecondarySchool under the Headship of Mrs. K.C. Dorji who is currently servingas the Director of DCRD, MoE.This is the only Middle Secondary School, which is within the vicinityof the Dzongkhag Headquarter. Due to this, the school is facing admis-sion pressure every year from all sections of the population. Yet, theschool is well staffed and sound in infrastructural facilities. Therefore,it could provide ever increasing needs of the society for their children’seducation.As per the school profile, the school went under different Heads since1984. The chronological order of the Head Teacher(s)/Principal is:
Sl.# Year Name Type of School1. 1984-1986 Mrs. Chhetri Primary School2. 1987 Mr. Gopi Nathan Primary School3. 1988 Mr. TsongponWangdi Primary School4. 1989 Lop. Kuenzang Primary School5. 1990-1993 Mr. NimaGyeltshen Primary School6. 1994-1995 Mr. Karma Wangchuk Primary School7. 1996-1999 Mr. DawaTshering Junior School8. 2000-2006 Mrs. K.C. Dorji Middle S School9. 2007- Mr. Norbu Middle S School VISION “An abode of GNH inspired Students” MISSION “The school aspires to inculcate GNH oriented education, while pur- suing academic excellence and thereby producing patriotic and self reliant citizens for a better tomorrow”.GOALS1.To establish and institutionalize ‘Democratic form of Management’in the school to enhance accountability, transparency, responsivenessand efficiency.2.To provide safe and secure environment for students and teachersboth physically and psycho-socially.3.To develop a collegial team of professionals with a passion to lead,excel and innovate, etc.4.To facilitate enough opportunities for the students to explore theirpotentials and bring out the best of their abilities.5.To cater learning and sharing avenues for teacher in pursuit of en-hancing their processional growth.
MOTTO“KNOWLEDGE, INTEGRITY AND CHARACTER” VALUESThe following values and core competencies will be inculcated:-Commitment, Compassion, Character, Creativity, Confidence, Cleanli-ness, Patriotism, Volunteerism, Punctuality, Ownership and Team spirit,School TimingTiming is part of discipline in all aspects of life. To carry out the activi-ties of the school very smoothly without any deterrent both students andstaff members have to follow the school timing given below:REPORTING: - 7:55 A.MMorning social work - 8.00 – 8.15 AMMorning Assembly - 8.15 -8.40 AM1st Period - 8.45- 9.40 AM2nd Period - 9.40 – 10.35 AMINTERVAL - 10.35 – 10.50 AM3rd Period - 10.50 – 11.45 AM4th Period - 11.45 – 12.40 AMLUNCH BREAK - 12.40 – 1.30 PM5th Period - 1.30 – 2.25 PM6th Period - 2.25 – 3.20 PMREMEDIAL CLASS - 3.20 – 3.50 PMEVENING PRAYER - 3.20 – 3.50 PM(Extra/ co-curricular activities—3.50—04.50PM)Roles and responsibilities
Principal• Enhance the quality of education through creative, co-operation and constructive supervision.• Work towards creating a culture of continuous improvement and learning in the school.• Create a rich and conducive environment for students learning.• Maintain attendance and leave records of the staff• Ensure that all the curricular and co-curricular activities are well planned.• Delegate the responsibilities according to the interest and aptitude of the teachers.• Promote sound management system by strictly following SSATs, SIP and the 5 Year Strategic Plan.• Encourage sound relationship amongst teachers, teacher-student, and teacher-parent.• Encourage volunteerism in the school.• Chair the monthly review meetings.• Provide general guidance to staff and students• Make adequate budget allotment for different activities in coordina- tion with the SMT and the school Accountant.• Ensure transparency and accountability in all aspects of manage- ment.• Ensure timely correspondence of official matters.• Work collaboratively with the SMB members for development of the school.• Make timely annual report to the concerned authority.Vice Principal (Academic affairs)• Administer the school in absence of the Principal• Observe classroom teaching and provide academic supervision and guidance• Coordinate PD programs• Maintain records of the Teachers who have availed the PD Programs from SBIP/TRCBIP/NBIP/IBIP• Monitor the daily log book entries• Monitor and coordinate the remedial and coaching classes
• Monitor the HODs’ records and provide necessary feedbacks• Analyze the result after each term• Chair the exam and timetable committeesVice Principal (Student affairs)• Administer the school in absence of the Principal• Monitor Campus beautification program• Coordinate programs and strategies to improve the physical ambi- ence of the school• Coordinate Choetsog Committee programs• Maintain students’ discipline record• Coordinate SBIPs, PTA and other school programmes• Chair the school discipline committee• Chair the Games and Sports committee• Monitor SUPW• Monitor club activities and provide necessary feedbacksStaff Secretary• Organize staff meeting(s)• Maintain minutes of meeting• Organize staff gatherings• Orient the new staff• Act as a bridge between the staff members and the school.• Look after the overall school administration in the absence of the Principals• Any tasks assigned by the supervisorHOD• Maintain the record of the lesson plans and CA records of the sub- ject group members.• Observe classroom teaching and provide feedback and guidance• Carry out the moderation of the relevant subject question papers along with the blue prints for the home examinations.• Coordinate group evaluations for the home examinations.• Provide necessary feedbacks and support to the subject group mem-
bers.• Act as the core members of the school’s Human Resource Commit- teeClass Teachers• Maintain class attendance register• Monitor the attendance of the students and report any case of less than 90% attendance to the school administration.• Maintain and update the class wise bio-data file (in the OA’s office) in the beginning of the year and timely update the file as and when necessary.• Conduct weekly tests• Supervise SUPW• Maintain discipline and order in the classroom• Ensure proper dress code and personal hygiene of the students• Discourage students from bringing junk foods and other prohibited substances• Discourage students from bringing electronic gadgets in the class• Take utmost care of classroom properties- fans, sockets, switches, tube lights, etc.• Preparing progress report• Entitled to grant leave to students for a maximum of 3 days• Inform the office if a student is absent for more than 3 days• Provide guidance and counseling.• Serve as a link between the students and the office• Administer Micronutrient Supplementation Progra• Ensure students’ attendance in every school activity• Collect school fees and token fees to be submitted to the office in stipulated time.Subject Teacher• Prepare yearly plan and daily lesson plans for the respective subject/s taught• Maintain proper records of CA of the students• Ensure that national curriculum is followed• Ensure timely and qualitative completion of syllabus
• Monitor the proper maintenance of the text books of their respective subjects.• Set questions as per the test specifications (Blooms Taxonomy) for the home examinations.• Provide remedial classes for low achievers.• Explore innovative teaching strategies (role play, dramatization, group works, debates, field trips, projects etc.) while catering the les- sons to the learners.• Practice the use of ICT and quality Teaching Learning Materials (TLM) while teaching.• Translate the knowledge of their subject into effective classroom teaching by relating to GNH values and principles without compro- mising on the quality of the content.• Ensure timely assessments of students works followed by construc- tive feedbacks.• Keep updated with the current developments in their own field and use them in their teaching.Teacher on Duty(First person to report to school and last person to leave the school)• Conduct morning assembly and give proper feedback/supplement on the speeches and news delivered by the students.• Update the TOD board (Date, Staff on leave and Thought for the day)• Supervise the morning social work and ensure that the respective area is properly maintained.• Check whether the students are coming on time and ensure that all are attending the morning assembly and other activities.• Write the ‘announcements’ and ‘observations’ of the day in the TOD register• Attend and supervise the evening prayer.House Masters• Coordinate and prepare for House activities- selection of partici- pants, coaching, etc.• Maintain house members’ records.
• Maintain discipline of the house members• Provide guidance and counseling to the house membersSchool CouncilorThe School Guidance Counselor will work within a regional team to de-velop, implement and review student support programmes and provideservices and support to schools in the areas of student wellbeing, behav-ior management, mental health, disability, student learning and motiva-tion, and emergency management and child protection.The responsibilities of the School Guidance Counselor include:1. Programme development and evaluation• Develop the goals, objectives and activities of the guidance and counseling programme to maximize the educational outcomes and wellbeing of individuals and groups of students.• Assist with the development and implementation of Ministry of Education, Dzongkhag and school based student support services, initiatives and preventive programmes.• Operate as a member of a collaborative and coordinated student services team within the school.• Develop a guidance and counseling calendar of activities that lists ongoing and regular events.• Collect and make available information and material on further edu- cation opportunities for students, personal growth and development, career education and occupational opportunities and trends.• Coordinate the parent support groups and facilitate the engagement of parents in the school for the wellbeing of the students• Develop procedures for various programme implementation2. Counselling and consultation• provide time in the daily schedule for individual counselling for students to assist them in resolving personal, family or relationship concerns• plan and implement group guidance activities• consult with families, teachers, administrators and other appropriate individuals regarding services and programmes for students• prepare a list of contact personnel in agencies, programmes, and services external to the school setting for collaboration and referral
identify needs and participate in planning of services for children, parents, guardians and families requiring services from several com- munity agencies including health, welfare and education• work within child protection guidelines and relevant legislation3. Student appraisal• coordinate assessments of students with learning and/or adjustment difficulties including assessment of academic, behavioral, emotional, social and adaptive functioning• interpret results of assessments to appropriate individuals• assist in identifying students who need special services• assist in reviewing students’ progress at the end of each grading period4. Academic advice and career education• assist with registering and orienting new students• if in a high school, provide orientation for students from feeder pri- mary schools, towards the end of the school year before they com- mence high school• contribute to course selection programmes• provide students with materials and information regarding career and post high school educational and training opportunities• coordinate and display career resource material, prepare for Career Conferences, Job Fairs, organize guest speakers, coordinate job search support to young people leaving school• inform families of students about related career and educational and training opportunities• consult with administrators and teachers in planning courses that meet the needs and interests of students• Initiate and consult students on their placement to new schools at the exit year and orient them to the changes.5. Referrals and follow-up• receive and act on referrals from administrators, teachers, families, agencies and other professional staff• take referrals using standard referral forms• establish a youth friendly role with students to encourage self-refer- rals
• provide counseling/consultation services to parents and guardians where required• liaise with parents, guardians and communities to develop plans for problem prevention and intervention for the wellbeing of students• assist families in effective use of community and school resources e.g. identification of students needing special assistance, information regarding further study, follow-up on students’ progress• liaise with professionals in other Departments and community agencies to ensure coordinated planning and provision of services to students, parents, guardians and families including health, educa- tion, and welfare areas6. Professional responsibilities and development• Organize the counseling office for effective use and prepare reports, case notes, training packages, correspondence and briefings in an accurate and timely manner• Establish and maintain confidential filing and reporting systems for individual students referred for guidance or counseling services• ensure the appropriate assessment, evaluation, monitoring and re- porting of student needs• communicate effectively using standard oral and written expression• participate in meetings as required or appropriate• develop and maintain professional development through reading and networking, and engage in regular professional supervision• abide by the Code of Ethics• adhere to Ministry of Education and Dzongkhag policies and pro- cedures and administrative directives; School Guidance Counselor responsibilities are carried out in accordance with the relevant legis- lation, current Ministry of Education policies, guidelines and initia- tives, and Dzongkhag planning and prioritiesResponsibilities of Non -Teaching StaffAdministrative Assistant:• Maintain staff attendance records• Collect and maintain up-to-date class wise name lists in consultation with class teachers and exam committee• prepare purchase requisitions, equipment inventory, order equment
• prepare and submit budget revisions and corrections• Operate computer, photocopy machine, printing works, and other peripheral office equipments.• Distribute a variety of correspondences, reports, forms, etc. for timely compliance.• Receive and distribute incoming mails, initiate and / or transmit inter office memorandums and notices.• Circulate notices and messages.• Help in organizing staff meeting.• Help admission committee to maintain records.• Attend telephone calls and facilitate access to staff members.• Issue TC/presence certificate to students/parent/guardians. (TC shall be issued only after producing “No Due Certificate”)• Maintain records of students’ and staff ’s bio data.• Assist and guide staff members in processing the documentations for promotion/transfer/training/resignation• Any tasks assigned by the supervisors.Laboratory Assistant:• Maintain stock register.• Issue laboratory apparatus, chemicals, etc. to teachers as and when required.• Prepare annual requisition.• Assist in operation and maintenance of lab equipments.• Assist the subject teacher during practical period.• Maintain cleanliness and hygiene in the laboratory.• Preparing solution and apparatus for experiment prior to the practi- cal classes.• Any tasks assigned by the supervisors.IT Assistant• Maintain stock register.• Issue laboratory services to teachers as and when required.• Prepare annual requisition.• Assist in operation and maintenance of lab equipments.• Assist the subject teacher during practical period.
• Maintain cleanliness and hygiene in the laboratory.• Preparing equipments prior to the practical classes.• Start up the computers in the morning and shut down the computers at the end of the school hours. Switch off the powers while closing the laboratory.• Any tasks assigned by the supervisors.Store In - Charge• Issue (in the beginning of the year) and collect (at the end of the year) text books with proper record keeping.(*Text books shall be sealed and dated prior to issuing for proper reference).• Collect the fines for lost and damaged textbooks. Submit the amount to the accountant to be deposited into the school’s CD Account.• Arrange the materials in order.• Maintain inventory of books.• Seal and date the textbooks prior to issuing. (One seal for one year use.)• Develop and maintain a checklist of books based on years used for different class levels.• Dispose unserviceable books with prior notification and submit the amount generated to the accountant to be deposited into the school’s CD Account.• Issue stationeries to teachers as and when required by the teachers.• Put up annual requisition of books, stationery and games and sports items• Issue received sports items to the Games and Sports in-charge in the beginning of the fiscal year with proper handing taking note.• Any tasks assigned by the supervisorsLibrarian:• Issue books to students and staffs on regular basis.• Repair and maintain old books.• Be vigilant inside the library hall.• Display a chart for “Dos” and “DON’Ts” in the library.• Classify the books according to relevant genres.• Stamp the books with library seal and maintain the stock properly.
• Collect the fines for lost and damaged books from the users. Submit the amount to the principal for immediate replacement.• Maintain the stock taking records annually.• Any tasks assigned by the supervisors.School Sports In-charges:• Coordinate games and sports activities.• Collect the sports items from the store in-charge in the beginning of the fiscal year with proper handing taking note.• Prepare annual requisition for games and sports materials.• Maintain proper record of games and sports materials/items• Facilitate training sessions for the student participants in various disciplines.• Escort students for cluster, Intra-Dzongkhag, Inter-Dzongkhag, regional and national games and sports competition.• Any tasks assigned by the supervisors.Multi Skilled Person (Technician):• Carry out minor maintenance work. (Repair broken desks, benches, doors, windows, etc.)• Maintain the inventory of office and classroom furniture.• Attend office.• Maintain and keep records of the tools in the school• Any tasks assigned by the supervisor.Caretaker A:• Night guard from 6pm to 5.30am (Old block)• Switch on and off the lights of corridors and street.• Check lights, windows and fans of classrooms after school.• Lock and open office rooms during lunch break and after school.• Attend office• Bell in charge• Assist in developing test papers• Preparation of tea• Carry out responsibilities of Caretaker B in his/her absence• Any tasks assigned by the supervisor.
Caretaker B:• Night guard from 6pm to 5.30am (New block)• Lock and open main gate• Switch on and off the lights of corridors and street.• Check lights, windows and fans of classrooms after school.• Attend office• Notice dissemination• Grass cutting• Maintenance of furniture• Carry out responsibilities of Caretaker A in his/her absence• Any tasks assigned by the supervisor.Sweeper:• Sweep Assembly ground and offices in the morning.• Dusting tables and windows of the offices.• Clean the drains of all the academic and library blocks.• Clean staff toilets and students’ toilet on regular basis.• Sweep the road from parking till school gate.• Attend office• Any tasks assigned by the supervisor.CommitteesTo enhance good working system we have committees and clubs tend-ing to different needs of the school. These committees and clubs aim atpromoting holistic education to our aspiring youths.1. School Management Team:It is one of the mechanisms to run the school effectively. The mainobjective of this committee is to create an encouraging and supportiveenvironment that is conducive for development through shared vision.Moreover, it is being felt that, Principal alone cannot meet the needsof a large number of teachers and students. Keeping this view in mind,management committee has been formed to materialize the objectives ofthe school with shared responsibilities. It is further committed to inspirestaff and students through collaborative working. The committee would
comprise of the following:1. Principal2. Vice Principals3. Two Staff secretaries4. 1 Senior teacher (Dzongkha language teacher)2. Academic and Professional Development Committee (APDC)To enhance quality education and live up to the expectations of thesociety we have a group of teachers who look after the academic affairsof the school. This committee takes care of the day to day deliberationof lessons and provides necessary support to both the teachers andstudents. They coordinate SBIPs as and when the need arises. The mainintention of this committee is to enhance professionalism and therebybenefit our recipients. The members are constantly updating and adher-ing to the curriculum changes. The committee would comprise of thefollowing:1. Principal2. Academic Head (Vice Principal)3. HODs3. SDF Committee:To instill positive insight in the minds of our staff and students, we haveSDF Committee formed. They ensure accountability and transparencywith regard to the use of SDF. The committee members are as follows:1. Principal2. Accountant3. SMT• All the concerned in charges will submit the requisition of itemsto be purchased from SDF to the committee. Their main task is toidentify the areas for development and mobilize funds to address theissues. The nature of fee collection is:• SDF: Nu.200/- per child for classes IX & X Nu.100/- per child for classes VII and VIII Token fee: Nu. 5/- per child• Any other collection: School will not encourage any other collectionsfrom the students and if need be, concern teachers should get proper
approval from the school authority.4. Choetshog Committee• This committee coordinates all the religious activities of the school. The committee is responsible to conduct the evening prayers and aspires to teach students to recite different prayers. The committee educates the students on the importance of religion through organiz- ing various religious activities (Choeshedlarim, rimdo, Lord Bud- dha’s Parinirvana, birth anniversary of Guru Rinpocheetc).• The committee comprises of all the Dzongkha language teachers chaired by the Head of the Student Affairs (VP).5. Games and Sports Committee:• This committee looks after the Games and Sports activities of the school. The committee organizes various games and sports activities without affecting much on their studies. The activities are uniformly spread throughout the year to keep our students engaged actively. The main objective of having this policy is to promote extracurricu- lar activities keeping in line with the policy guidelines of the games and sports division. The committee would comprise of the follow- ing:1. Head of Student Affairs (Vice Principal)2. Games in charges (teachers)3. House masters4. House captains6. Admission committee:This committee is formed in the school for new admission or for transfercases. The committee comprises of the following members:1. Principal2. V. Principals3. Three senior teachers• The committee will observe the following criteria for just and fair admission:6.1 Transfer case:• Education Department or Dzongkhag placed students/Transfer from
feeder School• Parents transferred to this Dzongkhag. (Need to produce documents such as TC, Parent’s transfer order, Health Book, Marksheet, par- ents’/guardian’s ID photocopy, 2passport size photographs.)6.2 Dependent Case:• It will not be encouraged as far as possible due to varied reasons. Ad- missions shall however be granted with a strong undertaking letter from guardian(s) and through a thorough study of the student’s code of conduct.• Registration policy for Supplementary candidates (Parents on trans- fer):1. Candidates applying from different centers should produce the com- plete set of necessary documents for registration.2. A candidate must appear the Mid-Term exams.3. Candidates should obtain a minimum of 35% in every subject (writ- ten) to be eligible for registration of his/her BCSE candidature.4. Candidates failing to aforementioned conditions shall not be regis- tered.5. A security amount of Nu. 2000/- (refundable) shall be collected in the beginning of the year.Note:The school shall not admit any PCNA candidates from other centers.The admission of the PCNA candidate from the home school shall bestrictly determined by his/her past conduct in the school.7. HR Committee:• HR committee is formed to ensure fair and transparent nomination of school staff members for workshops and trainings. It comprises of the following Members:1. Principal2. Vice Principals3. HODsProcedures for the nominations for various workshops:1. BCSEA - Teachers• Nominations shall be done as per the criteria set by BCSEA.
• The Invigilation Duty for teachers shall be based on the following criteria:• The teacher has not availed any BCSEA related Exam (Visiting Ex- aminer) duties in that particular year.• Shall be prioritized based on the seniority of the teacher in the school (Minimum of 3 years of service in the school).• No or minimum number of previous opportunities (Invigilation Duty) availed shall be prioritized for selection• Teachers who served as Supervising Examiner shall not be entitled to Invigilation Duty.• Teachers who applied for transfer shall not be entitled for the nomi- nations.2. BCSEA – Non Teaching Staff• Nominations shall be done as per the criteria set by BCSEA.Shall be prioritized based on the seniority of the staff in the school (Mini- mum of 3 years of service in the school)• No or minimum number of previous BCSEA opportunities availed shall be prioritized for selection• Staff who applied for transfer shall not be entitled for the nomina- tions.3. IN-COUNTRY/ EX-COUNTRY• Priority shall be given to subject related programs.• Shall be prioritized based on the seniority of the staff in the school.• nitiatives and contributions at the school/community/national level (last 3 years with evidences).• Roles and Responsibilities shouldered by the staff (Last 3 years).• Staff who applied for transfer shall not be entitled for the nomina- tions.Note:1. If an individual receives a call letter from different agencies, the can- didate shall not be subject to approval from the HRC. However, due information must be given to the HRC.2. The code of conduct of the nominated staff shall be strictly evaluated
prior to confirmation of the nomination.• The HRC must declare Conflict of Interest prior to nomination meeting.• The committee must maintain proper record of the opportunities availed by the staff members .8. Examination CommitteeThe appointment of the Exam Secretary shall be based on the opportu-nity of invigilation duty (board examinations) availed from the schoolby any teacher in the previous year. However the opportunity for the in-vigilation duty shall be prioritized based on the seniority of the teacherin the school.• Coordinate weekly tests including printing and filing of question papers• Prepare timetable for home exams, invigilation duty roster and group evaluation.• Notify examination rules and regulations• Prepare seating arrangement for all the home examinations• Maintain question bank (in both soft and hard copies)• Maintain record of the consolidated result sheets (both soft and hard copies) of all classes• Maintain attendance register during the exams• Put up requisition for the materials /equipments required for the conduct of the examinations.• Collect and maintain the records of the position holders from each class• The committee comprises of the following members:1. Academic Head (Chair Person)2. Exam In-charge3. IT Teacher (One)9. Time Table committeeThe Time Table Committee comprises of the following members:1. VP, Academic Head (Chair person)2. IT teachers (members)• Frame the school calendar and issue a copy to each class and the
staffrooms.• Frame the time table at the beginning of the year.• Issue a copy of class timetable to each class and a copy of teacher timetable to each teacher.• Modify or reframe the time table in case of transfer or new arrival of teachers.• Ensure fair and equitable distribution of periods.10. Discipline CommitteeThe members of the Discipline committee are1. Principal ( Chair Person)2. Vice Principal, Student affairs3. Class teacher4. Two senior teachers (One Dzongkha Language Teacher)11. Cultural CommitteeThe committee will work towards preserving and promoting our culture.The club will also prepare at least two to three dances for different occa-sions. The club members will learn Rigsar, Boedra and Zhungdra. At thesame time, they may also learn Bhutanese etiquette (DriglamNamzha).The Cultural Committee comprises of the following members:1. Vice Principal (Student Affairs), Chair Person2. Cultural Coordinator3. Two member teachers12. Literary Committee (Dzongkha & English)Literary Committee members are identified as follows:1. Vice Principal (Academic Affairs), Chair Person2. Literary Club Coordinator3. All the language teachers13. Counseling Advisory Committee• To carry out the school needs assessment with proper reference to the past and existing issues.• To identify the most pertaining youth related issues in the school that need to be addressed through counseling.
• To provide necessary support/ feedback in regard to carrying out the counseling program in the school by the counselor.• Committee members:1. To be spearheaded by SGC2. Principal and VPs.3. Disaster management co-coordinator4. Health in charge5. Staff secretary• Timing:nMeet twice in a year.• Session topics:1. Carry out school needs assessment.2. SGC can share on the issues that are crucial for the members to be aware without compromising the confidentiality.3. Feedback session on the school counseling program14. Student Support Service Committee• SGC will chair the committee• The committee will initiate and respond to any support services required for the benefit of students.• Carry out any task assigned by the school administration.Members:1. Principal/ VPs2. Staff secretary(s)3. Health In charge4. Disaster Focal PersonClubs1. Health Club• Prepare and submit the club action plan and Club report to the School Club Coordinator.• Ensure timely conduct and implementation of the Club action plan.• To provide health services (medicines/first aid/sanitary pads) to the school.• To encourage health promotional activities
• To facilitate the improvement of healthy school environment.• Provision of micro-nutrients supplementation and first aid to all the students.• To train the health club members on the 10 core life skills.• To provide adolescent health advocacy to the students.• To observe and advocate Global days at the school level and also in collaboration with the hospital and relevant stake holders.2. Home Science Club• Prepare and submit the club action plan and Club report to the School Club Coordinator.• Ensure timely conduct and implementation of the Club action plan.• Prepare variety of dishes, snacks, tea, coffee etc.• Generate funds by putting up food stalls and selling food items dur- ing club days, celebrations and school events. (This is a fund-gener- ating club. The fund would be generated by selling tea and snacks on various occasions of the school and on club days. Therefore, it is the responsibility of the club in-charge to teach the members to main- tain proper books of account. The basic intention of this club is to disseminate the art of cooking and catering skills by the members)3. UNESCO Club• Prepare and submit the club action plan and Club report to the School Club Coordinator.• Ensure timely conduct and implementation of the Club action plan.• To promote understanding of aims and ideas of UNESCO• To observe the Global days and disseminate information on the im- portance of these days.4. Literary Club• Prepare and submit the club action plan and Club report to the School Club Coordinator.• Ensure timely conduct and implementation of the Club action plan• Engage the club members in the designed activities and enhance their writing, reading, listening and speaking skills in English.• Lead any literary activities conducted in the school by the club em-
powering the learners.• Incorporate innovative ideas in teaching Drama skills to students and prepare the school drama show for the regional/national compe- titions.5. Nature Club/ Waste Management Club• Prepare and submit the club action plan and Club report to the School Club Coordinator.• Ensure timely conduct and implementation of the Club action plan.• beautify the school by carrying out various activities both by the In- charges and student members• to keep the school clean and green in line with the GNH pledge, “Green Schools for Green Bhutan”• Sensitize on the importance of conservation of nature and endures to inculcate a sense of care and love for nature in the students.• Inform students how to manage waste in schools and at homes using 5 Rs.• Show students how waste can be used for productive purpose through innovation and creativity.• Inculcate the “zero-waste policy” in the everyday activities of the school.• Deduce strategies to generate funds from waste management in a win-win proposal for all.6. Vocational Club• Prepare and submit the club action plan and Club report to the School Club Coordinator.• Ensure timely conduct and implementation of the Club action plan.• Impart the skill in carpentry works to the students.• Maintain and repair old and broken tables, chairs, etc.during the club day.• Give additional life to the existing stock of furniture.• Develop a sense of liking for blue-collar jobs.
7. Media and Democracy Club:• Prepare and submit the club action plan and Club report to the School Club Coordinator.• Ensure timely conduct and implementation of the Club action plan.• Educate and inform students on electoral process.• Conduct the elections of the school leaders through the use of EVMs• Prepare students on democratic values viz. political tolerance, be- havior and attitude.• Sustain the positive trend to support democracy.• Nurture media literate students through media literacy programs.• Advocate and facilitate the positive roles of the youth in the commu- nity.8. SamJong Help Shoe Club• Prepare and submit the club action plan and Club report to the School Club Coordinator.• Ensure timely conduct and implementation of the Club action plan.• Collect unused and unwanted shoes. Repair and give to needy stu- dents.• Provide services like stitching, patching, polishing, pasting etc for teachers and students and generate fund for the club and school.9. Tailoring ClubPrepare and submit the club action plan and Club report to the SchoolClub Coordinator.• Ensure timely conduct and implementation of the Club action plan.• Collect unused and torn clothes. Repair and give to needy students. Provide services like stitching, patching, designing etc for teachers and students and generate fund for the club and school.Scouts:The scouting activities are carried out in the school in line with theguidelines provided by the DYS. Students are taught leadership skills forserving the society. They also develop physical, intellectual, social andspiritual potentials as individuals and as a team.
Curriculum ImplementationThe entire teaching faculty should adhere to the minimum instruc-tional time of 180 days. The Academic and Professional DevelopmentCommittee takes care of the growth of professionalism and curriculumimplementation. The schools Based In-service Programmes are fre-quently conducted to enhance teachers’ professionalism. Any reforms inthe curriculum are adhered positively.Apart from disseminating concepts, we also impart GNH values and LifeSkills through curriculum execution. Teachers are required to under-stand the four pillars of GNH and its domains and educate the students.To authenticate the practice they are required to reflect the values whichthey are imparting to the students in their daily lesson plans.Curriculum Pattern:The school follows the curriculum designed by the REC. The textbooksfor different levels are made available in the school book store. The cur-riculum pattern is as follows:Sl.No Class VII-VIII Class IX-X1 English English2 Dzongkha Dzongkha3 Mathematics Mathematics4 History Physics5 Geography Chemistry6 Science Biology7 CRP History8 Geography9 Economics10 Computer Applications11 Environmental Science12 CRPAssessment Policy:Besides term examinations (mid-term and annual), continuous assess-ment (CA) is also carried out by the school. The combination of both
will determine the overall performance of a student. CA comprises ofclass work (CW), home work (HW), project work (PW) and weekly testwhich is being conducted by the subject teachers.School conducts weekly test in the zero period of every Monday basedon the time-table drawn by examination committee.The school encourages and conducts group evaluation to ensure fair andtime bound evaluation within a stipulated time.For class X students, 20% of their total score is sent to the BCSEA as in-ternal assessment marks. The council conducts the examination for theremaining 80% in the month of December every year.The assessment criteria (format) for different classes and subject is asfollows:a) Dzongkha and EnglishClass Sub- Term I Term II ject Read- Writ- Listen- MT Read- Writ- Listen- An- Tot ing ing ing & Tot ing ing ing & nual Speak- Speak- ing ing Eng I 10% 30% 40% 10% 50% 60% &Dzo I9 & 10 Eng II 5% 5% 30% 40% 5% 5% 50% 60% & Dzo II7 & 8 Eng I 15% 35% 50% 15% 35% 50% &Dz Eng II 7.5% 7.5% 35% 50% 7.5% 7.5% 35% 50% & Dzo II b) MathematicsClass Sub- Term I Term II ject Unit Assig- Perfor- MT Unit Assig- Perfor- An- Tot Test ment mance Tot Test ment mance nual task Task9 & 10 Maths 5% 5% 5% 25% 40% 5% 5% 5% 45% 60%7 & 8 Maths 5% 5% 5% 30% 45% 5% 5% 5% 40% 55%
c) ScienceClass Subject Term I Term II CW HW PW MT Tot CW HW PW An- Tot nual9 & 10 Bio,Che 5% 5% 30% 40% 3% 3% 4% 50% 60% &Phy7 & 8 Sci 5% 5% 30% 40% 3% 3% 4% 50% 60% d) Social SciencesClass Subject Term I Term II CW HW PW MT Tot CW HW PW An- Tot nual9 & 10 His,Geo, 5% 5% 30% 40% 3% 3% 4% 50% 60% Eco,IT7 & 8 His,Geo 5% 5% 30% 40% 3% 3% 4% 50% 60%Homework policy:To provide quality education to the students we have designed thispolicy for assigning homework. Firstly, when it comes to the minorsubjects the number of periods are very less and the concern teachersassign home work only once in two weeks.Secondly, for major subjects they are assigned with the home workonce in a week. For every home work students are given a week’s timeto complete their tasks. Their works are assessed fairly by maintainingintegrity by all the teachers.Beside home work, teachers also assign class work and project work.Project work is usually given after the mid-term examination with setcriteria.
The table below shows the framework of assigning home work to thestudents: CLASSDay VII VIII IX XMonday Eng Eng Eng I EngTuesday Maths Maths Maths MathsWednesday Dzo Dzo Dzo DzoThursday Sci Sci Geo/Phy Geo/PhyFriday Geo Geo Bio/IT/EVS/EcoSaturday Hist Hist Hist/Che Hist/CheHome Work Marking Criteria:Roll Name Criteria TotalNo Comple- Accu- Presen- Creativ- Submis- tion racy tation ity & sion date 4 4 4 original- 4 ity 41 Tshering 2 Sonam Rubric for HomeworkCriteria Marking range Scores 4321Completion Home work Home work Home work Home work is 100% is 70 % com- is 30 % com- is 20 % com- complete plete plete pleteAccuracy Home Work Home Work Home Work Home Work is 100% ac- is 70% ac- is 30% ac- is 20% ac- curate curate curate curate
Presentata- Student’s Student Shows some Studenttion work is shows an work, but shows very thorough, adequate it is inad- poor work, clear and amount equate. poor hand- legible for of work Student has writing, and all problems. for each not included no illustra- Student has problems relevant il- tions. included and legible. lustrations. all relevant Student has illustrations included and ideas. some rele- vant illustra- tions.Originality Display of Display of Display of No displayand Creativ- original original original and of originality and creative and partial little display and creative display of of creative ideas ideas creative ideas ideasSubmission Submitted Submitted Submitted Submitteddate on due date one day after two days three days the due date after the due after the due date date Note: The homework should be assessed based on the “Criteria forhomework” template, where the score is translated from the rubricdescription score. Based on the rubric, home work is graded out of 20marks for every chapter, and the cumulative marks obtained are convert-ed to actual marks assigned to homework at the end of each term andreflected in the student’s progress report. If a student fails to submit thehomework after two days of the due date, the student will be awardedzero point for “submission date” criteria. It is mandatory for teachers toassess homework with grading at least once for every chapter and neces-sary feedbacks provided for students to improve their learning.
Promotion CriteriaTo have fair and just promotion to the next higher class the school ad-heres to the following promotion criteria:1. A candidate is declared pass if he/she secures 40% marks in each subject for class VII-VIII and 35% for class IX. (CA+Exams)2. A candidate must pass in all major subjects (English, Mathematics and Dzongkha). If a candidate fails in one minor subject but the ag- gregate score is minimum 40% for class VII-VIII and 35% for class IX he/she will be declared pass.3. If a candidate fails in two minor subjects, he/she will be declared fail.SUPW PolicyAll SUPW works are assessed and more importance is given to class Xstudents. Respective class teachers need to maintain the records. Forclass X the SUPW works are marked out of 20 and the records are prop-erly maintained by the class teachers.Criteria:• Willingness and attitude towards the work• Completion and efficiency• Effort and creativityGrades:The following grades based on the points obtained (average of wholeacademic year) will be awarded at the end of the year particularly toclass X students.Grades Points RemarksA 16 and above Very GoodB 13-15.9 GoodC 10-12.9 FairD 8-9.9 SatisfactoryE 7.9 and below Unsatisfactory
Leave for staff members:Leave will be granted only on genuine grounds. Following are some ofthe nature of leave which our staff members can avail:Casual leaveAdmissible for a maximum of 10 days in a calendar year. One can availby prefixing, sandwiching and suffixing government holidays and Satur-days and Sundays. It will be granted even for half-a-day.Maternity leaveAdmissible for 180 days.Paternity leaveAdmissible for 10 working days.Medical leaveMedical leave, for a maximum of 30 days, can be availed by submittingmedical prescription, referral letter, discharge letter and medical certifi-cate to the head of the agency (Principals). However, if the leave exceeds30 days, a certification by a team of three Medical Officers is required tobe submitted to the Thromde H. R. Committee.Bereavement leaveIn the event of a death of a family member, parent, spouse parent andsibling bereavement leave of 21 days including weekends and govern-ment holidays shall be provided to a staff on each occasion. (BCSR 2012)Earned leaveNon-teaching members are entitled for earned leave.*NB: (Any leave availed must be as per the BCSR-2012)Leave for studentsStudents who are sick for more than three days must inform the schoolin writing and must be endorsed by concerned parents or guardian.While joining back to school, they must produce prescription issued bythe hospital and must be escorted by their parents/guardian.
Other long duration leave must get approval from the school authority.This is being done to avoid complications at the end. The minimum re-quired attendance for students to sit for the annual examination is 90%.Sick students should avail leave before reporting to the school. Nostudents will be granted leave and allowed to leave the school premisesuntil their parent/guardian come to escort them personally. In caseof emergencies, the student will be taken directly to the hospital andthen handed over to the parent/guardian. Students leaving the schoolpremises during the school hours shall be marked absent and dealt withaccordingly.Code of conduct for the staff membersApart from following the teachers’ code of conduct prescribed by theMinistry of Education, any staff of the school should be a role model soas to bring about significant influence on students.The code of conduct includes:• Appropriate dress.• Punctuality for lessons, SUPW and in all other formal activities.• Thorough lesson preparation.• Regular marking of work in accordance with school policy/set crite- ria.• Meeting deadlines.• Creating a positive and stimulating learning environment.• Maintaining financial integrity- transparency and accountability.• Taking ownership of school properties and school surroundings.Roles and responsibilities of student office bearersSchool captains:• Coordinate and supervise all student activities.• Responsible for student discipline and code of conduct.• Serve as a member of SMB.• Act as a mediator between the students and the office for smooth functioning of the school.• Assist in conducting all the programmes organized by the school.• Command and lead the morning assembly.
House Captains:• Coordinate and supervise house activities under the guidance of house masters and school administration.• Assist school captains in coordinating the activities.• Act as a mediator between the students and the office for smooth functioning of the school• Provide guidance and support to house members and maintain dis- cipline at all times.Class Captains:• Maintain peace and decorum in the class.• Maintain cleanliness of the class at all times.• Remind subject teachers for the class (sometimes he or she may forget to attend)• Take care of class room furniture, electrical fittings, doors, windows, etc.• Ensure that students do not visit toilet after every period.• Maintain class logbook and submit to Academic head daily. Co- ordinate and supervise class activities under the guidance of class teacher.Cultural Captains:• Assist cultural coordinator to organize cultural activities• Assist house captains and class captains to organize cultural songs and dances• Help the school administration to promote our culture and tradition• Encourage students to take part in cultural programmes with humil- ity• Take care of dance costumes of the schoolPrayer Captains:• Lead morning prayers• Lead and conduct evening prayer• Maintain cleanliness in the prayer hall
• Take attendance after every evening prayer and submit the report to the respective prayer in charge• Maintain proper decorum in the prayer hall• Ensure that all the students wear kabney and rachu during the prayer time.• Ensure that all the students bring prayer books during the prayer time• Offer water and light incense sticks regularly to the altar• Prepare and light butter lampsGames and Sports Captains:• Assist games and sports in charge in organizing games and sports activities• Assist SSI in organizing inter-house and inter-class competitions• Take ownership of games and sports equipments and attires of the school• Promote the spirit of sportsmanship• Be familiar with the games and sports guidelines• Encourage students to participate in all the games and sports activi- tiesSafety and security measures:Providing safety measure to students is one of the priorities of ourschool since the school is located near the road. Therefore, while walk-ing in and out of the school campus we have instructed our students touse the side trial. This is mainly to ease the traffic flow.Parents are also briefed on the safety measures of their child/ childrenduring the PTA meeting.The school conducts mock drills and educates on safety measures es-pecially during earthquake to prevent casualties. The students are alsoeducated on other natural calamities.
Disaster Management:A disaster is a serious disruption of the functioning of a community ora society. Disasters involve widespread human, material, economic orenvironmental impacts, which exceed the ability of the affected commu-nity or society to cope using its own resources.Purpose of School Disaster Management Plan:Students are one of the most vulnerable groups in the society. Duringdisasters, schools and school children are most affected and to reducethis vulnerability, it is important to have a school disaster managementplan. Schools if better prepared for disaster can also play a lead role inthe community in responding to disastersObjectives• To identify the hazards in the school and find ways to manage these hazards.• To plan and implement risk reduction activities in the school.• To have effective disaster preparedness, and effective emergency response for saving of lives.• To help identify training and capacity building needs for effective prevention, mitigation and response for disasters.Disaster Management Committee• Principal (Chair Person)• (VP) Vice Chair person• (VP) Vice Chair person• (Focal Person)• (Assistant Focal Person)Roles and responsibilities of SDM committee• The Principal will be the Incident Commander• Identify separate emergency areas for evacuation, first aid and trans- portation.• Execute capacity building• Conduct sensitization programme to parents, students and school
staff• Mobilize relief materials• Work in collaboration with Dzongkhag DMC and Department of DM• Review and update the plans once a yearRoles and responsibilities of SDM focal person:• Plan disaster management program• Formation of SDM committee and following teams:1. Disaster Awareness/ Warning and Information dissemination team2. Evacuation Team3. Search and Rescue Team4. First Aid Team5. Fire Safety Team6. Transportation Team7. Logistic Team/Counseling service• Delegate responsibilities to assigned coordinators for the teams• Orient the SDM plans to the staff members in the beginning of the year.Carry out mock drill (twice in a year) with proper documented action plans.• Identify structural and non-structural safety requirements for vari- ous hazards• Carry out potential hazard and risk assessmentRoles and responsibilities of SDM Teams:Disaster Awareness/ Warning and Information dissemination team: 3Members (Team leader – Media club coordinator)Before the Disaster• Introduce prayer for protection from natural calamities during eve- ning prayer.• School wall magazine (display news and articles related to disaster management).• Design poster on Dos and Don’ts during emergencies.• Identify hazards in classrooms, offices and labs.• Collect the emergency contact numbers.
During the Disaster• Ensure correct information dissemination• Cross check the alert and warning information received from vari- ous sources• Assist other disaster management teams, if requiredAfter the Disaster• Keep note of the lapses in the disaster management experienced to improve upon and always stand ready to create awareness on any uninvited and unexpected situations.• Prepare and present observations from the mock drill.II. Evacuation Team – 5 MembersRoles and ResponsibilitiesBefore the Disaster• Identify safe evacuation sites• Work out safe evacuation routes and alternate routes.• Mapping of the evacuation sites and all routes.• Numbering the blocks and classrooms.• Make sure that necessary supplies are accessible• Plan evacuation with the class/students.• Re-arrange the class if needed for easy evacuation.• Assign a student to lead the class to the safe site.• Disseminate the final evacuation plan to all.During the Disaster• Adhere to ‘dos’ and ‘don’ts of particular hazard• Evacuate in an orderly fashion as practiced in the drillsAfter the Disaster• Escort all the students/staff to the safe site.• Students should be guided by a teacher helped by the class captains at the safe site.• All the students should be class wise, in two rows according to roll
number.• The assigned class captain/teacher will take the attendance.• The other captain/teacher assigned will check for casualties/hurt and report to the teacherMaterials Required• A detailed map of the school with the different exits, stairs, doors and windows clearly marked.• School evacuation plan• Information on number of staff, students and classes• Special equipment for mobility- impaired studentsIII. Search and Rescue Team - 6 MembersRoles and ResponsibilitiesBefore the Disaster• Make sure needed supplies are on site• Make sure team members stay current with their training• Any special response techniques for special needs students must be tested during drillsDuring the Disaster• Team leaders to collect the list of people missing from the incident commander and distribute to the members concerned and begin the search & rescue operation.After the Disaster• According to pre-established pattern, check (Visually, vocally, physi- cally) every room in the building.• Report location of injured to First Aid Team• Team leaders to report the number of the rescued including the injured, the missing etc. to the incident commander.
IV. First Aid Team: 5 Members (Team leader – Health in charge)Roles and ResponsibilitiesBefore the Disaster• Make sure that first aid supplies are up to date and always complete• Get emergency number of hospital and arrange ambulance.• Keep the First Aid box in the accessible place.• Comprehensive training for the members of the First Aid.• Appoint a member to identify the serious cases.• Identify the blood groups of the students.During the Disaster• Carry the First Aid box to the First-aid area by the member nearest to the kits.• Attend to the casualties.• Identify the severity of the injuries and refer to the hospital with the help of the transportation team.• Record the casualties.After the Disaster• Inform the Incident Commander about the number of students injured.• Follow up on the treatment.V. Fire Safety Team - 5 members (Team leader – Desup staff)Roles and ResponsibilitiesBefore the Disaster• Arrange the fire-fighting equipments (extinguishers, water, sand etc.) and place in appropriate places.• Ensure that all non-structural earthquake hazards that can be cause of fire (Chemical laboratories) are properly secured.• Train the members on the use of fire safety aids by the community fire department.• Keep list of emergency contact numbers:1. RBP2. Municipal
3. Hospital/BHU4. Bhutan Power Corporation, S/JDuring the Disaster• Adhere to ‘dos’ and ‘don’ts’ of particular hazardAfter the Disaster• Check main sign of fire-caused by electric and confirm existence of fire• Control fire, if possible• Look for conditions that may cause a fire to developVI. Transportation Team - 4 Members:Vehicle management• Private Vehicles• Staff Car• Parents involved• Ambulance from S/J Hospital (#112)• RBP S/J for traffic clearance (#113)Parking Areas• Parking for volunteer parents during emergencies• PARKING 1 (school football ground)• PARKING 2 Parking for staff ’s cars (school volley ball court)• Parents also have to involve in terms of emergenciesRoles and responsibilitiesDuring the Disaster• Alert the people concerned for transportation.• Work in coordination with First-aid team• Inform SP (RBP) officially to deploy police personnel to control the traffic between school and the hospital.• Take the injured to the hospital.After the Disaster• Give the record to the principal about how many children/staff are admitted in the hospital.• Keep records of what type of injures the victims have and for how
long should the victims be kept in the hospital.VII. Logistic Team/Counseling service – 6 Members (Team Leader:School SGC) (Members: care takers/ sweepers/students)Roles and ResponsibilitiesBefore the DisasterFormation of team membersGet ready with all the necessary materials needed• Tents• Water• Snacks• Vegetables• Plastic cups• Mats• Tarpaulin sheets• Glucose• Blankets• Store the materials in a room where it can be easily fetched during the urgent hour.After the Disaster• The teams will go to the evacuation areas and pitch tents and make the necessary arrangements• Supply the victims with necessary materials- water and snacks.Note: Students shall remain inside the classrooms in case of disasters ofThunderstorm, Lightening and Flood/Animal attacks.STUDENT SUPPORT SERVICE POLICYThe main purpose is not to penalize but to direct, to improve and tobring out the best that is there in very child. We keep reminding our stu-dents, parents and teachers that each and every child is gifted and havethe potential to outshine, to succeed in life. The discipline policy will notonly help school and its community of children to pursue higher humanvalues and goals but also to uphold their roles and responsibilities as
future citizens of the nation.RATIONALE• Discipline is integral for the purpose of ensuring a safe and secure school environment.• To inculcate right values, so that children grow up to be produc- tive and responsible citizens instilled with good human values and principles.• To reinforce the school rules and regulations consistently without fear, favor and prejudice.Adopting ZERO tolerance to indisciplineHowever, any offense that is of criminal in nature will have to be dealt inaccordance with the law of the land. Also any Disciplinary action shallalso be taken even if the offences are committed outside the school. Thereview is also keeping with the recommendation of the 13th AEC.OBJECTIVES1. Provide broad guidelines for the schools to view and update their own school discipline policy.2. Formulate clear school rules and regulations on school discipline.3. Maintain fairness and consistency in addressing disciplinary issues.4. Aim for zero occurrence of indiscipline by your students both inside and outside the school.5. Reiterate the important role of the various stakeholders (Teachers, Parents & SMB- students)SUGGESTED SCHOOL INTERVENTIONS• Explain the school education policy to all stakeholders• Be firm and consistent in implementing school rules• Provide career education and counseling services• Enhance life skills education• Review and enhance the Students Support Services• Initiate community service projects• Institute parent support group• Strengthen SPEA programs
• Institute award system in various fields• Ensure active engagement of children• Enhance spiritual (Meditation and Choeshay) and culture education ( Driglam Namzha)POSSIBLE OFFENCES AND POSSIBLE SANCTIONS Degree One: (Minor disturbances preventing school order) Possible Offences• Absenteeism/ Tardiness• Violation of dress code (hair, cosmetics, jewelleries)• Graffiti, cheating, teasing• Tattoos, Littering• Possession of electronic gadgets, Foul/indecent language, unpunctu- ality• Negative peer pressure• Mischief• Petty theft• Disrespectful behavior Harassment• Harassment• Business transactionPossible Sanctions • Teacher – child conference• Child – counselor conference• Reminder to student• Undertaking letter from student• Additional assignments• Peer separation• Detention work• Denial of privileges (eg. Participation in cultural programmes and games)• Parents notification• Repeated offences 9school will determine the frequency) in level I will tantamount to level 2 Sanctions
POSSIBLE OFFENCES AND POSSIBLE SANCTIONSDegree Two: (Violation of school rules)Possible Offences• Frequent violation of level 1 offences• Insubordination• Substance i.e, supari, wiz, doma• Dishonest behavior• Plagiarism• Hooliganism• Inappropriate relationship• Possession of harmful items• Defamation, blackmailing• Prowling• Discrimination• Bullying Possible Sanctions• Teacher – child conference• Counselor – child conference• Principal – parents conference• Discipline Committee’s intervention undertaking letter from child• Witten warning• Parent/guardian undertaking• Repeated offences (school will determine the frequency) in level 2 will tantamount to level 3 sanctions.POSSIBLE OFFENCES AND POSSIBLE SANCTIONSDegree Three: (Severe violation of school rules and national laws)Possible Offences • Frequent violation of level 2 offences• Groupies for ulterior motives• amage to property (vandalism)• Malpractice in exams• Break – ins, Battery• Sexual harassment/molestation• Gambling, drug peddling• Forgery
• Teenage pregnancy• Abortion• Substance abuse, alcohol, dendrite, correction fluid, drugs, tobacco, tablets)Possible Sanctions• Undertaking letter from the child• Undertaking letter from the parent/guardian• Suspension• ExpulsionSUSPENSION• A suspension is the temporary removal of a student from school for committing either one or more of the offences of level 3.• It shall be sanctioned for a maximum of 12 school days• Corrective measure such as assignment, additional works can be assigned supervised by parents. Child will not be accepted back until requirements are fulfilled.• Suspension can be sanctioned for one academic year to a child re- quiring rehabilitation.• The students must be issued with a written order and handed over to the parent.EXPULSIONAnd expulsion is permanent removal of a student from school for com-mitting more serious or repeated violation of level 3 offences.It is the last resort and can be applied after taking series of both preven-tive measures through wider representation in the discipline committeeincluding the SMB.It should, however, be preceded by suspension unless the offense is ofcriminal nature.The student must be issued a written order along with all disciplinaryrecords outlining the measures undertaken to correct the child, transfercertificates and any other relevant documents and handed over to theparent.Expulsion may not be sanctioned to students of age 12 (on the day ofoffence) and below.
ATTENDANCE:A student cannot absent themselves from school on nitty – gritty rea-sons.• In one academic year an individual child must have minimum re- quirement of 90 percent attendance to sit for the exam.• If a child’s attendance does not meet 90 percent either in mid – term of final examination, he /she is not eligible to sit for the exam.• In a year a child can stay absent from school only 18 school days in- cluding personal and sick leave and any other forms of leave except Medical leave.• Any kind of leave will not be waived – off from attendance calcu- lation except Medical Leave with Medical Certification from the hospital.• Medical leave will be strictly examined and verified with attendance register by the discipline committee.• Sick students should avail leave before reporting to the school.• No students will be granted leave and allowed to leave the school premises until their parent/guardian come to escort them personally.• In case of emergencies, the student will be taken directly to the hos- pital and then handed over to the parent/guardian.• Students leaving the school premises during the school hours shall be marked absent for the whole day and dealt with accordingly.• A child serving detention under police custody will be considered absent from the school.• A child remaining absent from any school activities (prayer, literary activities, curricular activities, morning assemblies and celebrations) will be sanctioned detention work on the following day.STUDENT CODE OF CONDUCTIn order to protect each student’s right to the fullest educational op-portunity that Samdrupjongkhar Middle Secondary School has to offer,every students is expected to observe the highest standards of behaviorand subscribe to the following Students Code of Conduct.• Abide by all school polices, rules and regulations.• Be respectful of teachers and other school employees.• Obey directives and instructions of teacher and school personnel.
• Not indulge in bullying, coercion, extortion or blackmail of other students.• Not be a member of any gang, solicit other students for membership in any gangs or be in possession of any weapons, gang related sym- bols or paraphernalia.• Not engage in cheating or plagiarism.• Not use, or be possession of drugs and illegal substances including doma, alcohol, tobacco products and pornography or pornographic materials.• Not use profanity or vulgar language or make obscene gestures directed toward other students, teachers, school employees or other persons.• Not indulge in name calling, making ethnic or racial slurs and de- rogatory statements against students, teachers or other persons.• Not commit theft, or be in possession of someone else’s belongings without their consent.• Not damage or destroy school property and other private or public property.• Not engage in any acts designed to disrupt the school environment or a school function.• Students are strictly prohibited to wear jewelries (eg. Finger rings, wrist band), apply makeup and wear wrist band.• Students are expected to be smartly dressed in the school uniforms and well trimmed hair (no fancy hairstyles and dyed).• Students are expected to wear slippers from May 3rd to Blessed Rainy Day and wear shoes after the Blessed Rainy Day.• Students are allowed to put only the school badge. However, they can put only those badge which has the Picture of His/Her Majesties, the Rimpoches and the Flag of Bhutan.ConclusionThis policy document has been framed to realize the vision of theschool, “An abode of GNH inspired students”. The school stronglybelieves in achieving this vision with a potential team striving hard tofulfill the aspirations of this school. The school always plans and put for-ward the ideology of ‘students First’, to make quality wholesome educa-
tion a reality. The school embraces GNH principles and values to makelearning meaningful and dynamic to meet the changing responsibilitiesas an individual in the community and as a Global citizen at large.The school therefore strives to adhere by this policy document to realizethe ideals of this school in its pursuit of excellence in “Character, Integ-rity and Knowledge”.“THE END OF EDUCATION IS CHARACTER” -ShriS.S.Baba
No Due Certificate for StaffName …………………………………………………Designation……………………………………Year…………………………Sl.No Name of the In- Class/Club/Li- Details of Signature charge (s) brary/Store the out- standing dues.1 Karma Gaylek/ Library Yudenmo2 Karma Penjor Store3 Lobzang Furniture4 Accountant School Ac- count5 SDF In-charge SDF6 Prem Bhadur Physics Labo- ratory7 Tshering Norbu Chemistry Laboratory8 Choki Dorji Biology Labo- ratory9 Karma Wangchuk Sports10 Sonam Jamtsho Cultural11 Pema Chuki IT Lab12 Sonam Zangmo TRC(The out-going staff shall be issued the relieving order only upon sub-mitting this form duly signed by aforementioned In-charges.)Signature of Principal:
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