May 8 Friday Facts

#HCISDPrideBeginsWithYou Friday Facts May 8, 2020

May 8, 2020 UPCOMING DATES IMPORTANT LINKS May ● 19-20 District PLC Dates ● 19-20 G/T Compliance ● Hays CISD Normal Operations Suspended the Remainder of the School Year Calendar ● 19-20 G/T Professional ● Hays CISD will continue to operate online and at-home learning, as well as grab-and-go and Learning Guidelines mobile meal service through the end of the school ● Hays CISD Assessment year, which had been scheduled to end on Friday, May 22, 2020. Plan ● District Calendar ● View the Hays coronavirus webpage for the latest ● Eduphoria How To’s: information and resources for parents, students, employees and the community: AWARE, FORMSPACE, and www.hayscisd.net/coronavirus STRIVE For the most up to date information view the Public Folders and Department Calendars Click HERE for the How To Document for adding public folders with the department calendars to your personal Outlook Calendar.

SUPERINTENDENT Dr. Eric Wright ➢ Pearls of Wisdom Control what you can control. Leave the rest for others that have that ability. #HopeDealers #HaysCISDPrideBeginsWithYou!!! Dr. Eric Wright

Chief and Deputy Academic Officer Updates Action Items ● ILT Meeting- Monday @1PM Informational Items ● Happy Teacher Appreciation Week! Thank you for all the hard work! Sandra Dowdy, Michael O’Guin, Jennifer Garcia, Jesus Gomez, Sami Kinsey

Curriculum and Instruction Action Items ● No action items at this time Informational Items ● Weekly Teacher Update Letter ● A big THANK YOU as well to our Campus Advisors and Campus Mentors for celebrating the accomplishments of our first year teachers in the INSPIRE program. Please take a look at and help us celebrate our first year teachers in Hays CISD. ○ Elementary INSPIRE Celebration Presentation ○ Secondary INSPIRE Celebration Presentation ● Update Summer PD Catalog Derek McDaniel

Advanced Academics Action Items ● (Upcoming) Please make sure that OnRamps students who earn college credit are aware that they need to select their transcript choice via the OnRamps portal between May 16 and 29 ● Please remind students in ACC Dual Credit classes that they will have until May 31 to select to have a grade or a P/F transcripted at ACC Informational Items ● Updated information regarding OnRamps classes has been shared with teachers and campus administrators. A folder with this communication is here. ● AP exams begin on May 11. Thanks to teachers and students for adjusting to an online platform. Joy Philpott

Gifted and Talented Services Action Items No action items at this time Informational Items G/T Update for the 2020-2021 School Year: TEA is allowing teachers to begin their G/T hours for the 2020-2021 school year early since some teachers have flexibility in their schedules due to Covid 19 and At Home Learning. Teachers who are current on their 2019-2020 G/T training can take advantage of this beginning May 1 by registering for any of the courses listed below in Eduphoria. ● Nature and Needs of Gifted Students ● Identification and Assessment of Gifted Learners ● Introduction to Depth and Complexity ● Critical and Creative Thinking ● Curriculum and Instruction for Gifted Learners Independent Study Courses will close on May 17 and WILL NOT count for Exchange Day credit for the 2020-2021 school year. We will still offer several options to complete training over the summer like we always do. G/T Test Results: Results have been emailed to parents. If parents have concerns about the G/T results, please have them meet with the counselor to review the scores. Dr. Garcia and I will share additional information regarding how to manage parent concerns at Monday’s ILT meeting. Tish Cawley

State Assessments and Accountability Action Items Lead4ward EOY Performance Level Evaluation Activity https://docs.google.com/document/d/127E-_-xDzBHQIcma3cBuCjg6t3uWT1qbgzNaL2OUC20/edit?usp=sha ring HS: Updated TEA Guidance On IGCs - 4/28/20 https://tea.texas.gov/sites/default/files/guidance_on_individual_graduation_committees_4.28.pdf Informational Items Lead4ward AccountabilityConnect for 20-21 Step 1: Set up an individual Lead4ward account (skip to Step 2 if you already have an individual Lead4ward account) ● To set up an individual account, go to Lead4ward’s webpage at: lead4ward.com ● At the top right-hand corner of the page, click on: Sign in or Sign Up! ● Follow the prompts to create an account. ● You will receive a message letting you know that you have successfully created an account and you will be returned to the login page. ● Log in with your new credentials and follow the directions in Step 2 to add the ac2020 Users Page to your account. Step 2: Add the ac2020 Users Page to your individual lead4ward account. ● In the bottom left-hand corner of the dashboard of your individual account, click on Add Memberships. ● You will be asked to “Enter your code below to add your membership to your account”. ● In the space provided, type the password for the ac2020 Users Page, which is: growthwins ● Click “Submit”. ● You will then receive a message letting you know that you have successfully added ac2020 to your membership. ● Click My Memberships and you will see that accountabilityconnect2020 is listed. ● Click the link to access the ac2020 Users Page. Kevin Malandruccolo

Federal Programs, State Reports and Grants Action Items Upload Title 1 Files Goal: Complete FInal Summary GOAL: Zero Overdue Items Plan4Learning Plan4Learning CIP Final Review: Please complete the Goal Summative Evaluation (for the goal listed at the top of each tab) and Summative Review for each strategy. Due June 1st Informational Items ● Please make sure you include the FEMA Donations information for your staff while they are on campus ● CNA Info coming Monday… please start thinking about new strategies and goals for the upcoming year Mary Noble

Career and Technical Education (CTE) Action Items ● No action items at this time Informational Items Suzi Mitchell

Digital Learning Action Items Informational Items Schedule Office Hours with a Digital Learning Coach today! Office Hours Appointment calendars are linked on THIS PAGE on the Teacher Learning page on the Content Resource Site. Digital Magazine Please let us know if you would like to make an awards brochure like this Friday Facts magazine for the End of the Year. What we would need from you: ● Create the presentation in Google Slides (just how the Friday Facts magazine is setup) ● Create your magazine ● Download the magazine as a PDF file. ● Upload the PDF File HERE. Emily Herrin

Librarians Action Items ● No action items at this time Informational Items Copyright We are still bound by copyright laws during this time outside of school. There are many publishers that are granting permission to read published work aloud and record them for students. However, we MUST have permission to do so. Here is a great resource collection of publisher guidelines on Fair Use for Online Stories and Read Alouds during school closures. We are not allowed to scan entire books or chapters of books for students to read. We are still bound by the Educational Fair Use laws. An example of this would be: a complete article, story, or essay if less than 2,500 words or an excerpt from any prose work of not more than 1,000 words or 10% of the work, whichever is less. If you have any specific questions, your campus librarian is a great resource. Emily Herrin

Guidance and Counseling Action Items Counselors should be keeping a log of student and parent meetings, phone calls and emails during Home Learning time. Counselors should be posting to the Home Learning link resources for students and parents.The elementary link for resources is: https://docs.google.com/spreadsheets/d/1EDReG5ASV-1D3V7KDyIdnNQAXO_rcXU-5CKiBSPmVd4/edit#gid=0 Charlotte Winkelmann has a standing meeting every Monday, Tuesday and Thursday with counseling groups from 1:00-2:30. Principals receive the invite as an FYI. A new meeting date is scheduled on Thursdays from 10-11 with College and Career Counselors for scholarships and TSI. Counselors should be participating in webinars that concern their client services. Counselors should be checking on students at risk and collaborating with teachers for assistance with families. . This includes students who are not responding to participation opportunities in Home Learning. Informational Items ● Regular PD webinar opportunities are sent to the counselors for working with parents and students on crisis management during Home Learning, grief and motivation. These are free and offered through Region 13, ADL, Wonders and Worries, the Timothy Center, Cenikor, Rock Springs, Cross Creek, CTMC, Homeless Network, THECB, TSCA,and Austin Oaks. ● Cloud9/World is offering free SEL Literacy opportunities for elementary school parents and students. 7 Mindsets is offering free opportunities. ● SEL videos are posted each week on the Emotional Wellness//Student Health services website:. https://www.youtube.com/channel/UCt0k6j-prsaps6UotMFHlKQ Charlotte Winklemann

Academic Support Action Items ● 504: Complete all Interim Accommodations Plans ● 504: Schedule all annual meetings according to the compliance report. ● RtI and IC: Gold RtI meetings for kinder and first grade students with next steps following the dyslexia screener. ● RtI: Tier 2 and Tier 3 Report - due May 15 Informational Items ● Thank you to our 504 coordinators for all of their hard work with Interim APs, holding annual meetings and cleaning up paperwork. ● Thank you to our teams working on the dyslexia screener information and tier 2 and 3 documentation. ● 504 reminders: ○ Upload ALL 504 meetings into Eduphoria. ○ If you add a form and it is a mistake, A) don’t archive it B) let Darla know and she will remove it. ○ If you are adding a new upload, archive the old one ○ If a student changes to SPED, archive all 504 forms Debbie Brown

Multilingual Education and Migrant Programs Action Items PLEASE POST THE INFORMATION BELOW ON YOUR CAMPUS WEBSITES. We hosted 4 meetings this week and will host 2 more meetings next week. THANK YOU! DL Recruitment Flyer for 20-21 Informational Items FROM THE OFFICE OF BEN ESTRADA: LPAC/TELPAS COORDINATOR: ● LPAC Chairs attended our EOY LPAC training on 4/30/2020. The agenda is listed below. LPAC chairs will be holding EOY LPAC meetings during the next 3 weeks. Thank you for making sure they get the support needed to get these done in a timely manner. ○ EOY LPAC Procedures 2019-2020: PLEASE SHARE WITH TEACHERS THAT USE IMAGINE LEARNING: ● Below you will find the link to an FAQ document for teachers to maximize the platform virtually: ○ Imagine Learning FAQ for Imagine Language & Literacy/Imagine Español ● Imagine Learning is promoting a Twitter Challenge Contest that ends Friday, ⅝: ○ Imagine Learning Twitter Challenge Contest Patricia Melgar-Cook

Early Childhood Action Items REGISTRATION: ● “Welcome Magazine” - Please verify your Kinder Team Lead here, I will communicate with your lead to update campus specific FAQs, sample schedule and any other information your campus magazine. ● School Marquee - Please add registration date on school marquee including the district website. ● Flyers - Please include in your weekly newsletter, print and post on your campus doors. ○ PK Flyer ○ Kinder Flyer Informational Items ● Join me next week for our weekly PK PD/PLC Meeting will now be on zoom...please see PD document for the meeting information. ● If a teacher leaving PK, please be sure that said teacher leaves all PK purchased materials packed up and labeled. Patty Santoyo

Student Information Systems (SIS) Action Items ● DUE 5/22/20 - Close-out Campus Attendance for 2020 ● DUE 6/4/20 - COVID-19 Crisi Coding ● DUE 6/11/20 - Expanded Learning Opportunities (ELO) Coding Informational Items ● SIS COVID-19 Reminders ○ Teachers must provide copy of “alternate gradebook” used to monitor student progress during closure. ○ Must continue enrolling and withdrawing during closure. ○ Not allowed to WD students who we can’t find/reach during closure or who are temporarily away from home. ○ Don’t post attendance in TEAMS. ● Student Online Registration ○ 2019-2020 online reg closes 5/21/20 @ 12:00 pm ○ 2020-2021 online reg opens 5/25/20 ● 2020-2021 Student Campus Assignments ○ View how students are being pointed to 2021 campus: 2021 Student Campus Assignments in TEAMS ○ View how to see your 2021 students in TEAMS: TEAMS Rising Reports ● Summer PEIMS Submission ○ Initial Submission Due Date: June 18, 2020 ○ Resubmission Due Date: July 16, 2020 Dana Braun

Fine Arts Action Items ● No action items at this time. Informational Items ● Elementary art teachers took down the artwork at the old Buda Upper Campus on May 7-8, 2020. ● MS art teachers are taking down on May 8 and 11, 2020. ● HS art teachers are taking down on May 11-12, 2020. ● All art teachers are returning artwork to campuses on the day provided by principals. ● A work order will be entered to move art panels back to the campuses at a later date. This is not a priority and will be arranged with each campus. Patty Moreno