March 13 Friday Facts

#HCISDPrideBeginsWithYou Friday Facts March 13, 2020

UPCOMING DATES March 13, 2020 March IMPORTANT LINKS ● 16-20- District Spring Break ● 24- DLT Meeting @PAC ● 19-20 District PLC Dates ● 19-20 G/T Compliance Calendar ● 19-20 G/T Professional Learning Guidelines ● Hays CISD Assessment Plan ● District Calendar ● Eduphoria How To’s: AWARE, FORMSPACE, and STRIVE For the most up to date information view the Public Folders and Department Calendars Click HERE for the How To Document for adding public folders with the department calendars to your personal Outlook Calendar.

SUPERINTENDENT Dr. Eric Wright ➢ Pearls of Wisdom #HopeDealers #HaysCISDPrideBeginsWithYou!!! Dr. Eric Wright

Chief and Deputy Academic Officer Updates Action Items ● No action items at this time Informational Items ● Summer School Locations and Times - ○ Summer School Dates- June 1- June 25 ○ There will be NO Friday classes during summer school ■ Bil/ESL Summer School @ SHES ■ Elementary Extended School Year (ESY) @ SHES ■ Secondary Extended School Year (ESY) @ SHES ■ Housed with other summer school programs @ SHES ■ 5th Grade SSI @ FES ■ Middle School 6/7th and 8th SSI, ESY, and Language Acquisition @CMS ■ High School Summer School Programs @LHS ● STAAR EOC Camps ● Credit Recovery ● Original Credit ● Language Acquisition ● Summer School administrative positions are posted internally in Talent Ed Sandra Dowdy, Michael O’Guin, Jennifer Garcia, Jesus Gomez, Sami Kinsey

Curriculum and Instruction Action Items ● Save the Date- 19-20 INSPIRE New Teacher Academy teachers will wrap up our year on the dates listed below. We would like to cordially invite all campus principals to attend with your teachers. We will have lunch for everyone and we will email out details with an invitation this month. Please plan on attending from 11-1 on this day. ○ April 21- Middle School @C&I Large Training Room ○ April 22- High School @C&I Large Training Room ○ April 23- Elementary @C&I Large Training Room ● Click here for the Summer PD Catalog. PLease be advised this is a working document and all live links,venues, registration information with all 5 conference sessions will be published April 24. Informational Items We had our 3rd Grade ELAR/SLAR, 3rd Grade Math and 4th Grade Math District PLCs this week. Here are links to our presentations: ○ ELAR/SLAR 3rd Grade PLC Presentation ○ Math 3rd Grade PLC Presentation ○ Math 4th Grade PLC Presentation ● 5th Grade SSI plans for reading and math are ready and are posted on the Content Site. Here are the links: ○ ELAR 5th Grade SSI Plan for Retesters ○ Math 5th Grade SSI Plan for Retesters ● Below are the links for the ELAR/SLAR STAAR Performance Descriptors provided by TEA. They are great to use with the EAA Model template to look for ways to help students move to the next level: ○ EAA Model Template ○ 3rd Grade STAAR Performance Level Descriptors for EAA Model ○ 4th Grade STAAR Performance Level Descriptors for EAA Model ○ 4th Grade Writing STAAR Performance Descriptors ○ 5th Grade STAAR Performance Level Descriptors for EAA Model Derek McDaniel

Advanced Academics Action Items ● High school principals or academic deans, please make sure that your tab of this spreadsheet on Advanced Courses is completed by 4 p.m. on Friday, March 13. ● Academic deans/AP coordinators--please make sure to communicate registration timeline for AP tests for spring semester AP classes. The deadline for ordering spring-semester exams (and for paying for ANY exams) is March 13, 2020. Informational Items ● There will be an Open House to review options for Pre-AP classes for any interested staff and administration on Thursday, March 26, from 4:30-6:30 p.m. in the Large Training Room at the Curriculum and Instruction Annex ● The next Pre-AP Curriculum Committee meeting will be on Thursday, April 2, from 4:30-6:30 p.m. in the Large Training Room at the Curriculum and Instruction Annex Joy Philpott

Gifted and Talented Services Action Items ● The next G/T newsletter is due on March 31. ● Please make sure the G/T section of your campus webpage is updated with a campus message. Informational Items ● None at this time. Tish Cawley

State Assessments and Accountability Action Items TELPAS: All Holistic ratings should be entered and all online TELPAS testing should be completed by Friday, March 27th. Please let us know of any unforeseen circumstances that may prevent this. Any needed TELPAS Alt information should be also be completed and entered by Friday, March 27th. Our April STAAR Suggested Timeline is about to pick up. The current plan is to deliver materials for April testing on March 25th. Informational Items NEW in Eduphoria for Teachers with Monitor Lists: Teachers with approved Monitor Lists will now see \"Monitor Lists\" on the Analyze tab. When they click on it, they see a list of assessments. This will allow them to look at ALL the students on the list for an applicable grade/subject/test at once. HAVE A WONDERFUL SPRING BREAK! STAY SAFE AND THANKS FOR ALL YOU DO! Kevin Malandruccolo

Federal Programs, State Reports and Grants Action Items Upload Title 1 Files Update CIP Data/Goals GOAL: Zero Overdue Items Plan4Learning Plan4Learning Please use the Sign-Up Genius link below to sign up for a time to meet with me about Federal Programing, State Programing and Grants. More details are listed below. https://www.signupgenius.com/go/70A084EADAE22A3FA7-federal Informational Items Let’s meet! I would like all principals (regardless of Title funding) to sign up for a time where I can come to your campus, take a quick tour and visit with you about a few things. This meeting will be VERY informal… I am just trying to get to know the district a little better and learn how I can better serve you and your campus. Please use the link above to select a date and time I can come by. If you would like a different time not listed, just let me know and I will try my best to make it work!! My intent is to be there no longer than 30 minutes – I know how busy you all are this time of year! Thank you so much! I’m looking forward to getting to know you and your campus! Mary Noble

Digital Learning Action Items Call for presenters!! We are excited to announce Fusion 2020! When: Wednesday, July 29 Session Proposal Form 4th and 5th grade Password changes Two Steps: 1. Enroll in Password Portal (can be done anytime) 2. Change Password when technology activates your campus for the password switch (students must be enrolled in password portal to do this). We are testing our first campus our Friday March 6 and will roll out a district schedule after that. Our 4th and 5th grade are ready for this step in their digital learning journey! Thank you for your support! Informational Items Emily Herrin

Librarians Action Items ● No action items at this time Informational Items Want to know more about makerspace? READ HERE Below are two pictures from students working at the McCormick Middle School Makerspace making models of cells. Photo Credit: Amy Schutze Image from the Cult of Pedagogy website Emily Herrin

Guidance and Counseling Action Items ● Review the Scheduling Timeline Informational Items Free PD for counselors: ● March 24 Play Therapy (Free) 9-4 @ Region 13 ● March 26 Trauma Informed Behavior Support 9-4 Region 13 ● Counselors have the code to get into the site for free PD. Charlotte Winklemann

Academic Support Action Items ● 504: Thank you for updating your 504 paperwork. I sincerely appreciate your effort in correcting the 504 paperwork, and taking care of business based upon campus compliance reports. I am here to help. Just reach out. Informational Items ● 504:After initial meetings, please tell your PEIMS Clerk about the new coding. ● RtI: For any student meeting the eligibility criteria for each appropriate Designated Support, the RtI Team must complete the Eduphoria STAAR Designated Support form before allowing the student to use the support on state testing. Students do not necessarily need to be in a Tier 2 or Tier 3 classification, but must routinely, independently, and effectively use the designated support during classroom instruction and classroom testing. Designated Supports assigned by RtI Teams should never be added close to a summative STAAR assessment. Debbie Brown

Multilingual Education and Migrant Programs Action Items WE APPRECIATE YOUR ONGOING DILIGENCE WITH ENSURING TELPAS & MOY LPACS ARE BEING DONE TO THE BEST OF YOUR ABILITIES & IN A TIMELY MANNER! PLEASE REACH OUT SHOULD YOU NEED ANY ASSISTANCE!!! TELPAS: All Holistic ratings should be entered and all online TELPAS testing should be completed by Friday, March 27th. Please let us know of any unforeseen circumstances that may prevent this. Any needed TELPAS Alt information should be also be completed and entered by Friday, March 27th. Informational Items 2020-2021 Two-Way Dual Language Academy Information Meetings If your child will be entering Kindergarten in the 2020-2021 school year and you are interested in the Hays CISD Dual Language two-way model, please join us for information on the program expectations, program model, language acquisition, assessment, identification, and notification process. You only need to attend one meeting. Where: Science Hall Library | ¿Dónde?: Science Hall - Biblioteca When: March 24th & 31st & April 2, 2020 | ¿Cuándo?: 24 y 31 de marzo y 2 de abril, 2020 Time: 5:30-6:30 PM and 10-11 AM on March 31st | ¿Hora?: 5:30-6:30 PM y 10-11 AM el 31 de marzo Patricia Melgar-Cook

Early Childhood Action Items ● Thank you for completing all your MOY Circle Environment Checklist walks! Informational Items ● Circle Classroom Environment Checklist Resource ○ High Quality Classroom Examples ● Calendar of Assessments for the following: ○ PLC District Data (letter names / letter sounds) ● ICs received training on the following during today’s IC meeting. ○ Circle Progress Monitoring - how to pull reports and analyze data ○ Circle Classroom Environment Checklist - how to use results and access resources to support teachers. ○ End of Nine Weeks data sheets - how to set 4th 9 weeks goals Patty Santoyo

Student Information Systems (SIS) Action Items ● No action items at this time. Informational Items ● 2020-2021 School Year Open in TEAMS ○ Timeline for Assigning Students to Next Year Campuses ○ How to Run Reports in TEAMS to see Your 2021 Students ● Important Dates for Student Online Registration ○ 2019-2020 - online reg closes 3/29. 3/30-5/22 paper enrollment packets used for current year enrollments only. ○ 2020-2021 - online reg opens 4/23 for all new and returning students. ● Final Fall PEIMS Snapshot Data Available - OnData Suite https://105906.ondatasuite.com/index.php/gate/login ○ Login - same username and password as computer. ● Important SIS Dates ● Revised Secondary Grading Timeline Dana Braun

Human Resource Action Items ● No action items at this time. Informational Items ● District Job Fair - March 28, 2020 at JHS ○ 9am - 11am- TEACHERS ○ 1pm - 3pm- PARAPROFESSIONAL/AUXILIARY Marivel Sedillo

Student Health Services Action Items Please instruct your custodians/staff to concentrate their daily cleaning efforts to the following activities several times of day when they can: 1. Use disinfectant and wipe down: doors and door knobs, Door locks, Light switches, Drinking fountains, Toilet flushing mechanisms, Tables, Common areas, Areas commonly touched by persons, 2. Check and regularly restock soap and paper towels in all restrooms. TEACH Handwashing! Scrub with soap and water for 20 seconds Informational Items ● Hays has a new Coronavirus website which is where we will put all official updates and communication. ● We will be screening newly enrolling students after Spring Break for travel. We cannot withhold enrollments other than those who have traveled to level 3 areas. Please call me on any cases where you have concerns so we can work through those on a case by case basis. Karrie (Macie) Walker

Community Partnerships Action Items ● Hays CISD Education Foundation It is time to begin our annual process for choosing candidates for the Hays CISD Teachers of the Year (TOY) program. ● Timeline: February -March Campus will select a TOY, candidate must meet the attached criteria Tuesday, March 31 - Campus TOY nominee form is due to [email protected] Monday, April 20- Campus TOY district application form is due. This form is used by the review committee to determine the Elementary and Secondary District TOY. Thursday, May 7- Teacher of the Year luncheon, 11:30a.m. Trattoria Lisina Restaurant, 133 FM 150 West. Click on link for: TOY Nominee form and criteria Click on link for: Campus TOY district application , please download and email this document back to [email protected] If you have any questions, please contact Angie Mendez at [email protected] Angie Mendez

Community Partnerships Action Item 2020 Colonial Williamsburg Teacher Grant Hays CISD Education Foundation will award three grants to attend the Colonial Williamsburg Teacher Institute this summer.. The grant will cover the $2,200 registration fee and $1,200 for travel and materials. The Foundation will cover the $35 processing fee that is not covered by the grant. Deadline to submit application is Tuesday, March 31, 2020. Click here to apply! Please note: Grant recipients must acknowledge/agree to the following: 1. I verify that this is my first time attending the Colonial Williamsburg Teacher Institute. 2. My campus principal has been informed that I am applying for this grant and he/she supports me in my pursuit of the professional development opportunity. 3. I understand that I will be responsible for any incidental expenses that may be incurred. 4. I will upload a certificate of completion for this event to my Eduphoria Workshop profile by August 31, 2020. 5. I plan to remain at Hays CISD for 2020-21 school year. Failure to do so will require that I refund the grant funds to the district. Angie Mendez