Oct 4th Friday Facts

#HCISDPrideBeginsWithYou Friday Facts October 4, 2019

October 4, 2019 UPCOMING DATES IMPORTANT LINKS October ● 19-20 District PLC Dates ● 19-20 G/T Compliance ● 7-AP Elementary Meeting @Old Kyle Library District PLC-HS English III @BMS Rm 454 Calendar HHS Open House ● 19-20 G/T Professional ● 8- AP Secondary Meeting @Old Kyle Library Learning Guidelines Admin-Elementary Huddle @Tobias Elementary ● Hays CISD Assessment District PLC-ELEM Math@Kyle ES Kimbro Plan ● 9-Admin-Secondary Huddle @Dahlstrom Middle ● District Calendar School District PLC-ELEM Group A Schools @OLD Buda ES Upper Campus, KUNKEL ● 10-DISTRICT PLC-ELEM Group B Schools@PAC ● 11-C&I Meeting-Directors @C&I Large Training Rm For the most up to date information view the Public Folders and Department Calendars Click HERE for the How To Document for adding public folders with the department calendars to your personal Outlook Calendar.

SUPERINTENDENT Dr. Eric Wright ➢ Pearls of Wisdom As we enter October, remember your WHY! #HopeDealers #HaysCISDPrideBeginsWithYou!!! Dr. Eric Wright

Chief and Deputy Academic Officer Updates Action Items ● Staffing meetings begin this week, please bring required documents. Informational Items ● October 8th --Elementary Huddle Tobias Elementary School ● October 9th --Secondary Huddle Dahlstrom Middle School Sandra Dowdy, Michael O’Guin, Jennifer Garcia, Jesus Gomez, Sami Kinsey

Curriculum and Instruction Action Items ● Elementary PLC for Elective/Special Areas- October 15th ○ Schedule is linked HERE under the Electives PLC tab ○ All locations and Eduphoria links are on the spreadsheet ○ All PLC Leads were emailed this week with this information ● Secondary Teacher Mini Conference- October 15 ○ All Attendees will receive registration information on 10/7 via email and will select 4- 50 minute sessions. Check out the sessions on our event website:https://4tchrsxtchrs2019.sched.com/ ○ We will be providing box lunches for all teachers. Please encourage your teachers to be at HHS by 11:45 am for lunch and networking. ○ We have several sponsors with lots of great prizes and giveaways! Encourage your teachers to engage in professional learning and stay from 4:20-5:00pm for a special social event and grand prize giveaway! ● 7th Grade Composition Collection Procedure: ○ Papers organized by: ○ Campus ○ Teacher ○ Class period with an attached roll sheet indicating the number of students and students' who have missing compositions ○ Alphabetical order The reason for this method of collection is multi-purposed. One, provides for the teacher an efficient method to evaluate and record the scores and feedback. Two, it provides a clear picture of trends among and between teachers and campuses thus allowing for targeted feedback instead of just general, overall feedback. Once again, providing for efficient use of teacher time and instructional time. All compositions need to be delivered to JoLynn Meade at C & I Annex by October 29th. Ms. Wallace will be picking up all compositions November 1st and will be returning them, scored, November 8th. ● Writing Window-October 21-25 ● Writing Calibration PLC--November 11 ● Eduphoria Entry Window ● November 11-15 Derek McDaniel

Curriculum and Instruction Action Items ● Reminder-Writing Tasks for 3rd, 4th, and 5th Grade- Data is due October 11th Informational Items ● ELAR/SLAR and Math First Grade District PLC and Third Grade ELAR/SLAR PLC ○ We had our First Grade District PLCs this week and our Third Grade ELAR/SLAR District PLC. Here are the links for what was presented at the PLC: ○ ELAR/SLAR-October First Grade District PLC Presentation ○ September First Grade Math District PLC Presentation ○ ELAR/SLAR-3rd Grade District PLC Presentation- Fall ● Your campus should have Formative Loop up and running by now. As a district, 6,791 students have already mastered 54,575 skills! Please contact Mimi Salmon if you have questions or need assistance. ● The ELAR/SLAR overlap assessed curriculum for the new TEKS transition years for 3-8th grades are now on the TEA Website. You can access them using this link: ○ Link for 3-8 Overlap Assessed Curriculum ● Kindergarten and First Grade Skill Books ○ The first 9-weeks Skill Book goes home on October 18th. All information needed for the Skill Book is located under the Kinder or First Grade Skill Book Button on the Content Site. Teachers may choose to send the rubrics and parent brochure home with the report cards to assist parents with interpreting their child’s score. Kindergarten and First Grade will follow the same schedule for skill books and progress reports as 2nd-5th Grade follow for report cards and progress reports. Derek McDaniel

Advanced Academics Action Items ● AP Registration is open! High school principals, please remind students and parents of the timeline below and of the opportunity to apply for additional financial assistance here. ● As of Thursday, October 3, 333 students district-wide have applied for additional financial assistance. Great work getting the word out; this is 193 more students than we had last week--the number more than doubled! High schools, please continue to make sure that students know of this opportunity. The deadline for students to apply for additional financial assistance is TODAY, Friday, October 4. Informational Items ● PSAT will be administered to sophomores and juniors on October 16. Between now and then is the PERFECT time for juniors to be spending about 20 minutes a day on Khan Academy to prep to boost their scores from last year. Consider sharing this information with parents. NEW! Another resource for students is the Student Guide; while we receive hard copies of this to share, go ahead and send the electronic link as well. ● PSAT 8/9 will be offered to 8th grade students on October 23 Joy Philpott

Gifted and Talented Services Action Items ● Nominate Your Outstanding 4th-8th graders for summer 2020 Lone Star Leadership Academy camps online at https://educationinaction.org/nominate-leaders! ● Nominees must: Be in 4th-8th grade Demonstrate leadership ability Maintain an 85 or higher average Be involved in school/community activities ● Nomination Deadline: Friday, November 1, 2019 NOMINATE ONLINE Learn more about the Lone Star Leadership Academy summer camp experience. Why nominate now for next summer? ● All summer camp facilitators are Texas teachers. Apply here! ● If you have questions, send email to [email protected] or call 817-562-4957. Informational Items Upcoming Meetings: ● October 7 - GTAC meeting from 4:30 to 5:30 at Barton Middle School Room 203 ● October 23 - Meeting for Parents/Guardians Interested in Having Their Child Assessed for G/T Services will be held at the PAC at 6:30 Tish Cawley

State Assessments and Accountability Action Items With our first round of CBAs well underway, please remember that the District Data 19-20 folder is where we will be placing our district-level CBA, Interim, and Benchmark data. This folder is also linked in the ILT folder and can be starred or added to your Drive for quicker access. Informational Items For students who will complete STAAR assessments online needing designated supports such as text-to-speech, they should utilize the online testing feature in Eduphoria for all Curriculum Based Assessments. Updated online Eduphoria testing information can be found here. New imported audio files for Math and Science!! Kevin Malandruccolo

Federal Programs, State Reports and Grants Action Items Due December 9, 2019 Cash Award up to $25,000!!! Click Here for Full Weblink Click Here to Nominate a Teacher Click Here to Apply as a Teacher Click Here to Apply as a Teacher (.pdf) Click Here to Nominate a Principal Click Here to Apply as a Principal Click Here to Apply as a Principal (.pdf) Dr. Sharrah Pharr

Career and Technical Education (CTE) Action Items ● No action items at this time Informational Items ● Our business partners are an important part of the success of our department. We rely on our business partners for internships, career days, guest speakers, etc. October will have us working working closely with the community. ● October 4th - Manufacturing Day - We have welding, engineering & graphic design students visiting Lewis Sign, Dynamic Systems, RSI, Ember, Epic Piping, SAM. ● October 25th - CTE Advisory Committee Meeting 8:00am - 10:00am at Johnson HS Suzi Mitchell

Digital Learning Action Items October Twitter Chat has started! Join us on twitter using the hashtag #haysedchat Informational Items PK-3 Teachers have access to Reading A-z and RAZ-Plus. If you need assistance with this please request your DLC. The Classlink app catalog has been opened for teachers to add links on their dashboard Emily Herrin

Guidance and Counseling Action Items ● No Place for Hate activities submission due Oct. 15. No late submissions accepted. One activity must come from the ADL Guidebook. ● Check the Scheduling timeline for updates in course selection and course planning ● Red Ribbon Week Oct. 21-Oct. 25 ● Encourage students and community to use the Hays HopeLine to report bullying, harassment, cyberbullying, safety concerns and personal crisis. Campus administrators should check their tips and archive those completed. Informational Items ● PSAT/NMSQT October 16, 2019 at all HS ● PSAT 8-October 24, 2019 at all MS ● 9:00-4:00 Counselor PD: RTI, PBIS, and Restorative discipline-Region 13 (free) ● At Risk Counselor PD at Region 13: Human Trafficking Oct. 24 Region 13 (free) Charlotte Winklemann

Academic Support Action Items ● 504 Coordinators: Mark your calendar for October 25th. We will meet to discuss some updates to 504. Kunkel Room from 10:00 am - noon. Register in Eduphoria at https://hays.schoolobjects.com//wshop/default.aspx?cid=9122 ● 504 Coordinators: Please document that you gave families the Procedural Safeguards and document to whom you gave them. ● 504 Coordinators: Please do not forget to type in the reason a student qualifies for section 504 in the “other” box on screen 6. Informational Items ● 504 Coordinators: Thank you all for your dedication to our students and your commitment to our processes. Feel free to contact me if you have questions about 504, dyslexia, RtI or homebound services. ● Behavior RtI forms are in Eduphoria. ● Dyslexia teachers should be progress monitoring students on Fridays. ● Middle School only - Corrective Reading materials have been ordered for your intervention teachers.. ● October is International Dyslexia Awareness Month Debbie Brown

Multilingual Education and Migrant Programs Action Items FROM THE DESK OF BEN ESTRADA: TELPAS & LPAC COORDINATOR: ● The information below was sent to ALL LPAC Chairs & Clerks regarding the new Pre-LAS/LAS Battery of testing for the identification of English learners. Don’t forget to forward this to your teachers. They need to view this email before they receive the email from DRC. ● In this email, you have 2 links (read these first then watch the video): and a video recording on the process on how to login to the DRC portal to register and be able to administer the newly required state assessments for identifying new ELs. Please make sure you share this with your staff and any staff member that will be responsible for administering this assessment. How to register on DRC website What assessment do I do? Things to remember: 1. Due date: Oct. 24th 2019 2. Newly required state assessment- pre-LAS & LAS link 3. Must have a copy of certificate of completion for all Bilingual, ESL, LPAC chairs, Instructional coaches, counselors or anyone that will be administering this test to students. 4. Length of time to complete: Varies- about 1.2 hours 5. Calibration- Must be completed on independently 6. Videos can be viewed as a group 7. Must score 90 or better on calibration to receive credit 8. Due date: Oct 24th (worth mentioning twice) 9. GOOD LUCK!! If you have any question please don’t hesitate to ask me. Informational Items ● Nominate your language learner Rock Star on the form below: Language Learner Rock Star Nomination Form Patricia Melgar-Cook

Special Education Action Items Informational Items Parapalooza 2019 coming for you! Mandatory training of all Special Education Paraprofessionals Date: October 15, 2019 Time: 8:00-4:00 PM Location: Performing Arts Center (PAC) Register today: https://hays.schoolobjects.com//wshop/default.aspx?cid=9123 Nadine Hogan

Early Childhood Action Items ● Circle Foundation Training - Oct. 8th and Oct. 22 ○ Please ensure that all new PK teachers have submitted their sub requests for these two days. ○ All new to PK teachers will attend this 2 day training at Region 13 Informational Items ● PK Report Card has been posted under “Skill Book” in the PK content site, rubric to follow. ● Circle Classroom Environment Checklist Resource ○ High Quality Classroom Examples ● Circle Progress Monitoring ● Calendar of Assessments for the following: ○ Circle Progress Monitoring ○ Report Card ○ PLC District Data (letter names / letter sounds) Patty Santoyo

Student Information Systems (SIS) Action Items ● 6 weeks data reviews for Campus Principals and Special Program Staff - SIS will contact staff within the next week to review and sign off on special program data. ● Secondary Campuses - please add all aides and assistant/support teachers to sections in TEAMS for upcoming PEIMS reporting. Informational Items ● NEW - Hays CISD - Student Demographics and Special Programs Snapshot Report (TEAMS > My Report Profiles >Special Programs) ○ Provides demographic and special program counts and percentages ● NEW - Hays CISD - UIL Running Grade Averages Report (TEAMS > My Report Profiles >Grading) ○ Provides running averages for students participating in UIL activities (PEIMS clerks must tag students for report to work correctly) ● Attendance Updates ○ Telemedicine appointments can now be counted as healthcare appointments for funding purposes. ○ Any staff who meet TEA criteria to be an educational aide I can now take ADA attendance (HS diploma/GED and experience working with students/parents) ● OnData Suite: https://105906.ondatasuite.com/index.php/gate/login ○ Login - same username and password as computer. ○ Unable to load current year data at this time. Email [email protected] for data requests. ● Important SIS Dates ● How to Monitor Unprocessed Discipline Referrals in TEAMS Dana Braun

Human Resource Action Items ● No action items at this time Informational Items ● Coming Soon! TalentEd Logins will be synced to Active Directory so that you will have a streamlined login across most of the district software platforms. This change is scheduled to happen on October 11, 2019. Beginning on 10-14-19 logging into Talented will be the same as your computer/email login. ● Please remind your hourly employees that they need to receive prior approval to work overtime/earn comp time. Marivel Sedillo

Student Health Services Action Items Please send provide the Hays Health Huddle Newsletter to staff in your communication this month. Communities Talk Town Hall When: October 29, 2019, 6-7pm Where: Integral Care Free Dinner and refreshments Consider providing information about this event to parents - How to Talk with your child about Alcohol and Vaping Informational Items Flu Shots ● Seton will be holding a health fair on October 26. They have 250 flu shots they will provide to our students for free on a first come first serve basis. I am waiting for the flyer. I will send as soon as I receive. Nurse Walkthroughs ● I created a Nursing Clinic Observation under walkthroughs to give you an opportunity to complete walkthroughs for your nurse. This is quite different from my in depth walkthrough and allows you to provide a report on what you observe. Let me know what you think! Karrie (Macie) Walker