Oct. 30 Friday Facts

#HCISDPrideBeginsWithYou Friday Facts October 30 , 2020

October 30, 2020 UPCOMING DATES IMPORTANT LINKS November ● Schoology PLC District Codes ● 2-Aspiring Principal Academy via ZOOM ● 4- Elementary Admin/IC Huddle via ZOOM ● Hays CISD Assessment ● 4- K-2 Science District PLC via ZOOM Plan ● 4-9-12 ELAR District PLC via ZOOM ● 5-Secondary Admin/IC Huddle via ZOOM ● 20-21 Hays CISD ● 5-K-1 ELAR District PLC via ZOOM Assessment Calendar ● 5-2-3 ELAR District PLC via ZOOM ● 5-4-5 ELAR District PLC via ZOOM ● G/T Compliance Calendar ● 5-6-8 ELAR District PLC via ZOOM ● G/T Professional Learning ● District Calendar For the most up to date information view the Public Folders and Department Calendars Click HERE for the How To Document for adding public folders with the department calendars to your personal Outlook Calendar.

SUPERINTENDENT Dr. Eric Wright ➢ Pearls of Wisdom Make a difference today. Life is a gift, not an obligation! #HopeDealers #HaysCISDPrideBeginsWithYou!!! Dr. Eric Wright

Chief and Deputy Academic Officer Updates Action Items ● We want to take a moment to THANK our campus principals for all they do! As we wrap up National Principals month, we want you to know we appreciate you! Thank you from the C&I CAO and DAO’s! Informational Items ● Below are the Weekly Teacher Update that were sent out today. Please make sure that your teachers review the information. ○ Elementary Weekly Teacher Update Letter ○ Secondary Weekly Teacher Update Letter Sandra Dowdy, Mary Noble, Jennifer Garcia, Jesus Gomez, Sami Kinsey

Curriculum and Instruction Action Items Our next ELAR PLCs are on Thursday, November 5th from 3:30-4:15. Please have your teachers sign-up in Eduphoria if they would like to attend. The 3rd, 4th, and 5th Grade District Writing Task testing windows are November 9th- November 13th. The campus PLC scoring and calibration window is November 16th- 20th. The data will be due in Eduphoria by December 4th. The ELAR and SLAR team will be scoring all of the 4th Grade Writing Task compositions. The 4th grade teachers will enter the data in Eduphoria that they receive back on the evaluation rubrics from the district. We will scan these rubrics over to the teacher and campus once we are finished scoring. We will access all of the 4th grade writing tasks in Schoology to score them. All in-person and virtual students in 3rd-5th grade will need to upload an image of their writing task in Schoology. Here is a link to the directions for the process, how to upload the images in Schoology, and how to enter the data in Eduphoria. Elementary District Writing Task Directions You will also find all of the directions, writing tasks, and the rubrics in the green District Assessments-2020-2021 folder in the Schoology PLC Groups. Thank you in advance for your help with this process and let us know if you have any questions. We are so excited to read all of the 4th grade compositions! Informational Items ● Secondary ELAR district PLC’s are coming up soon! We will explore Unit 2 for all grade levels and a $10 gift card to Summer moon is up for grabs! Make sure to register in eduphoria! ○ High School: November 4th @ 4:45-5:30 ○ Middle School: November 5th @ 4:00-4:50 Derek McDaniel

Advanced Academics Action Items ● AP exam registration opened on September 21. Information on registration for each high school offering AP classes is here: ○ Hays High School ○ Lehman High School ○ Johnson High School ● Please note that the deadline for students to apply for additional financial assistance for AP exams has been extended through December 11. Please encourage students who may need additional assistance to fill out the form here. ● Updates to the AP registration timeline are highlighted in yellow on the template below. Informational Items ● Duke TIP has been discontinued for the time being. Information here. ● SAT School Day ○ Juniors--April 13, 2021 ● PSAT and PSAT 8/9 ○ PSAT (for grades 9-11)--January 26 ○ PSAT 8/9 (for grade 8)--TBD in January Joy Philpott

Gifted and Talented Services Action Items ● The G/T referral period is open from November 2 - 30. An email will be sent to parents informing them, but it would also be helpful if you can share information in your campus newsletter and post dates on the marquee. Please click on THIS LINK to view information which can be shared with parents. Informational Items ● On October 21, parents had multiple options to attend a parent meeting regarding G/T assessments. A copy of the presentation is posted on the G/T website at www.hayscisd.net/gt. ● NPR is inviting 5th - 12th grade students around the country to create a podcast, then — with the help of a teacher — compete for a chance to win a grand prize and have their work appear on NPR. For more information, click on the image below. Tish Cawley

State Assessments and Accountability Action Items How are your teachers helping students track their progress and goal set? Check out these tools for a variety of ideas! ● Elementary Examples ● Secondary Examples For HS CBA questions requiring justification, the Eduphoria Notepad Tool is a great way for students and teachers to use and see the justifications. For ES and MS, the Student Score Summary can be returned to by the student up until the testing window closes. Students can go into the questions they missed, add a note, and can explain their reasoning for why they got that question incorrect or give the correct answer for what they should have chosen. Teachers would see these notes just like they would on any other testing notes. Informational Items As posted in the updated 2020-2021 Educator Guide to Accessibility, page 5 states: “The mode of testing (paper or online) should not be documented in the student’s paperwork and should be determined closer to testing once the student has been given the opportunity to practice online.” UPDATED PROCEDURE (Reviewed in this week’s AP Meetings): In SuccessEd, ARD Facilitators and 504 Coordinators will only have the option to choose STAAR for the type of assessment. (ARD Facilitators will also have the option for STAAR Alt 2 for special education students that qualify.) More info can be found HERE. Kevin Malandruccolo

Federal Programs, State Reports and Grants Action Items Upload Title 1 Files Goal: Meet with CLT and establish goals/strategies GOAL: Upload Family Engagement Meetings Plan4Learning Plan4Learning Campus Improvement Plans: https://docs.google.com/document/d/1IH1qTMRqPdBi-VcZ_G7dfXcNA6_SbZtUeUrt7oGIGIY/edit?usp=sharing Time for Goal Setting and creation of new Strategies. REMINDER: these are YOUR campus goals… what are you doing on YOUR campus to improve student outcomes? Please reach out if I can help in any way! Due October 30th TODAY!! Informational Items Happy SNAPSHOT Day!! Mary Noble

Digital Learning Action Items We are always looking to make our accounts and network the most secure they can be. Therefore, we are implementing a change to our student passwords. Starting tomorrow, 10/30, any NEW to Hays CISD students will have a default password of their birthdate in the following format: MMDDYYYY (i.e. 08022001). We will make the change for ALL EE-6th grade students when we get back from the holidays in JANUARY. There might be a little lapse in this change for our new students. So have them try their birthdate first and then try their ID second. Again, this is ONLY for New to Hays CISD students right now. ONLY NEW STUDENTS Username: Student ID Password: MMDDYYYY Please let me know if there are any questions! Informational Items Emily Herrin

Guidance and Counseling Action Items Counselor Meetings in November At risk Professionals Meeting Nov. 12 9:00-10:30 ES Counselor University Nov. 10 1:00- 2:30 MS Counselor University Nov. 10 8:30- 9:30 HS Lead and CCR Meeting Nov. 13 2:00- 3:30 MS and HS TCHATT Implementation for teletherapy/medicine in collaboration with Dell Medical Center starts on Oct. 19. The MS and HS campuses find a safe place for referrals for students. No planned counselor meetings in December of the first week of January. Informational Items https://www.cloud9world.com/sites/default/files/introvids/C9W_LOYALTY_AV_042513.mp4 Character Video of the week: Loyalty. We are all loyal as members of district and campus teams to support each others to see student success! Free PD for Counselors in November: 11/19/20 Solution Focused Brief Counseling Strategies FA2044413 9 AM- 12 PM 12/2/20 High School Counselor Advising Essentials FA2043137 9 AM- 4 PM (broken up into segments and recorded) ) Charlotte Winklemann

Academic Support Action Items RtI: Please send letters home to our families informing them of intervention services provided to their child at tier 2 and tier 3. Letters are in Success Ed. Informational Items RtI: Progress monitoring at tier 2 is done every other week, A student is served in tier 2 for at least 60 minutes per week. Progress monitoring at tier 3 is done every week, A student is served in tier 3 for at least 90 minutes per week. Documentation for RtI supports is entered in Success Ed. Every teacher has a login. Training for how to populate forms in Success Ed is coming in more than one way: verbally by the RtI facilitator on campus and a slide deck recording housed in Schoology. Debbie Brown

Multilingual Education and Migrant Programs Action Items No action items at this time Informational Items October 27th ILT Follow-Up: ● Be on the LOOKOUT for an assignment due notification from the Pedagogy Pointers Schoology Course on how to submit your TELPAS campus plan by 11/13. ○ Use reflections and ideas from the work that was done on 10/27 to refine your campus plan. Patricia Melgar-Cook

Early Childhood Action Items Prekindergarten ● Dept. Meeting - Report Card Update (All PK Teachers) ○ Meeting on zoom - see PK calendar ● CANCELLED ---->BOY - Circle Environment Checklist Submission ● BOY - PK Progress Monitoring Data Review ○ Please remind teachers to send BOY Parent Reports home by Nov. 6 ■ The following reports are to be sent home with report card: ● Send “Parent Pin letter” ● Student Summary Report Informational Items ● PK Meeting / PD Calendar ● COMING UP: ○ 1st Nine Weeks Report Card Testing Testing ○ Reporting of Letter Name & Letter Sound Data ○ 2020-2021 Pk Assessment Calendar ● HB 3 High Quality PK Teacher Requirements ○ List of teachers needing Coaching and Mentoring by your campus IC will be sent out next week. ○ Any teacher who does not meet the 15 hrs of college coursework in EC will need to engage in 150 hrs of Coaching/Mentoring for 5 years. Patty Santoyo

Career and Technical Education (CTE) Action Items ● It is a board goal that we will increase our Industry-Based Certifications. IBC’s are also a part of A-F Accountability. All CTE teachers should have a T-TESS goal for the year to increase certifications in their classes. Informational Items ● Save the Date: COW Day will be January 12, 2021. Note that this is a date change due to changes in the calendar. Suzi Mitchell

Fine Arts Action Items ● Urgent: Elementary and middle school principals - please work with your art teacher(s) to order the supplies on the district-wide Elem Art List and MS Art List using campus art budgets. This is an abbreviated list just for 20-21. These supplies are critical for art instruction so your support is greatly appreciated! ● The PAC will open for events starting on November 8th with social distancing measures for the participants and audience members. Limited tickets will be reserved on the PayK12 platform similar to graduation with only 2 tickets per student. No charge for most performances. The calendar is being revised since some programs missed events in early November. Performing art teachers need to contact Patty Moreno to confirm their dates. Informational Items ● The Fine Arts central office budget will pay for the elementary, middle and high school art teachers’ membership to Texas Art Educators Association and the virtual conference on November 20 - 22, 2020. Many of the session will be recorded and available through December 30th. Teachers have been asked not to miss instruction for this virtual conference. ● The Fine Arts central office budget will pay for the middle and high school dance teachers’ membership and virtual conference for the Texas Dance Educators Association in January 2021. Teachers have been asked not to miss instruction for this virtual conference. ● Performances may happen on campuses as long as social distancing protocols are followed for the performers and the audience. Patty Moreno