December 13 Friday Facts

#HCISDPrideBeginsWithYou Friday Facts December 13, 2019

December 13, 2019 UPCOMING DATES IMPORTANT LINKS December ● 19-20 District PLC Dates ● 19-20 G/T Compliance ● 18 Dist-Early Release High School Only/Finals ● 19-Dist-Early Release High School Only/Finals Calendar ● 20-Dist-Early Release Grades 6-12 Grades ● 19-20 G/T Professional Learning Guidelines ● Hays CISD Assessment Plan ● District Calendar ● Eduphoria How To’s: AWARE, FORMSPACE, and STRIVE For the most up to date information view the Public Folders and Department Calendars Click HERE for the How To Document for adding public folders with the department calendars to your personal Outlook Calendar.

SUPERINTENDENT Dr. Eric Wright ➢ Pearls of Wisdom Make sure that you are fueling your tank with positive energy. #HopeDealers #HaysCISDPrideBeginsWithYou!!! Dr. Eric Wright

Chief and Deputy Academic Officer Updates Action Items ● No action items at this time Informational Items Sandra Dowdy, Michael O’Guin, Jennifer Garcia, Jesus Gomez, Sami Kinsey

Curriculum and Instruction Action Items ● No action items at this time Informational Items ○ Elementary Teacher Mini Conference at JHS on Jan 6 ■ All teachers will receive information on setting up their SCHED account and creating their schedule for the Teacher Mini Conference on Dec 17 ○ Flexible Staff/Exchange Days reminders ■ How to run reports for Flexible Staff/Exchange Days: click here ● Please note that the staff members have to complete the form in FORMSPACE to receive the proper credit for the Flexible Staff/Exchange Days for Nov 25 and 26. ■ How to on completing the EDUPHORIA FORMSPACE Exchange day Form: click here Derek McDaniel

Advanced Academics Action Items ● AP Registration continues! High school principals, please remind students and parents of the timeline below. Students must be registered by November 11, one week from this coming Monday. (Please remind students that complete payment is not due until March 13.) Informational Items ● Members of the Pre-AP Curriculum Resource Committee have been identified through input from campus administrators and curriculum coordinators. At least two representatives from every secondary campus in the district have been invited to the first meeting on November 5. Joy Philpott

Gifted and Talented Services Action Items ● Elementary G/T cluster teachers need to complete a progress monitoring report for each identified G/T student. They will need to print the report and send it home with the report card at the end of the semester. Directions for how to find the report in Eduphoria can be found at THIS LINK. Informational Items ● Lead teachers now have access to edit the G/T section of the campus website. Directions can be found at THIS LINK. Contact Linda Rosebrock if there are questions about this. ● To help with sending information to parents via email, Linda Rosebrock created Blackboard/Parent Link contact/notification groups for each campus. Principals have access to their respective campus group. The group names follow this convention: CAMPUSINITIALS_GT_12-02-19 (examples: GES_GT_12-02-19, MMS_GT_12-02-19, LHS_GT_12-02-19). Lead teachers will need to send information they want to share with parents to the principal who can send it out to parents via Blackboard. ● JASON Learning has partnered with the Institute of Scrap Recycling Industries (ISRI) to sponsor a video and poster contest. The winner and their family win a trip to ISRI’s 2020 Annual Convention and Exposition to be held April 27-30, 2020 in Las Vegas, Nevada! ○ One video and one poster will be selected as a finalist from each of the three grade bands: K – 4, 5 – 8, 9 – 12. Submission deadline is December 20, 2019. ○ Follow THIS LINK for more competition details and information. ○ Feel free to reach out to Debra Hill, Regional Director at Jason Learning, at 703-822-7238 x816 with any additional questions. Tish Cawley

State Assessments and Accountability Action Items -All December EOC Re-Test Materials are due on Monday, December 16th by 2pm. HS CTCs, please refer to the Completing a Test Administration document for all required pieces. -INTERIM SURVEYS: Next week, please have your teachers and students complete the appropriate surveys relating to our first round of State-Developed Interims. We have a survey for teachers, students, and students who took their interim in Spanish. -If you have not already done so, please review the Accessibility/Designated Support Training with all STAAR-tested teachers before we leave for the December break. The goal is to make decisions on Designated Supports in a more timely manner to positively impact the needs of individual students. Informational Items Want to sign up for weekly TEA Accountability updates? Subscribe here to the Performance Reporting weekly emails (and other TEA divisions!). Kevin Malandruccolo

Career and Technical Education (CTE) Action Items ● No action items at this time Informational Items COW Day will be January 16th which is soon after we return from the break. Watch for emails from Marco Pizaña for more information. Suzi Mitchell

Digital Learning Action Items Informational Items Emily Herrin

Guidance and Counseling Action Items NAVIGATE YOUR FUTURE NIGHT PAC 6:00-8:30 PM FOR MS AND HS STUDENTS AND PARENTS Professional development for Counselors: ● January 15 HS lead and CCR Counselors 9:00-11:00 Large Training Room ● January 15 ES Counselor University 1:00-3:30 Large Training Room ● January 16 AT RISK Professionals Meeting 9:00-11:00 Large Training Room Please read the Scheduling Timeline for dates for Course Requests and Master schedule updates Informational Items ● No items at this time Charlotte Winklemann

Academic Support Action Items ● RTI: Presentation for Progress Monitoring has been shared. Please train your staff before we leave on December 20th. ● 504 Coordinators: Be sure to upload 504 Homebound documentation into Eduphoria. Informational Items ● 504 Coordinators: All dyslexia consents to evaluate take place in a 504 meeting. ● 504 Coordinators: Inactive students in 504 will remain coded 504. Information about monitoring is found in the 504 Handbook on page 9. ● Documents have been uploaded to the C & I Website for all Academic Support areas. ● Homebound Coordinators:Original timesheets must be sent to me in the pony. ● RtI: Tier 2 and 3 students should have current goals and progress monitoring documentation. Students in 3rd grade and up that might benefit from designated supports and their tiered documentation must be current and show progress monitoring. Debbie Brown

Multilingual Education and Migrant Programs Action Items ● REMINDER: HCISD Sheltered Instruction/ESL PK-12 PD 2019-20 ○ The TX Gateway courses have been updated in Eduphoria with detailed information on how to upload completion certificates. ■ Teachers/staff need to enroll in Eduphoria/Strive to the eCourse: ■ Teachers/staff then to do their assigned course through https://www.texasgateway.org/ ■ Once Teachers/staff complete their course on TX Gateway they access their certificate of completion from the “Progress” tab and save it electronically. ■ The certificate of completion needs to be uploaded and CREDIT REQUEST are done through Strive as well. ○ Please share with your staff that this needs to be completed by January 6, 2020 Informational Items BELOW IS THE DRAFT TELPAS CALENDAR FOR THE SPRING ■ 2020 DRAFT TELPAS CALENDAR ■ Further training will happen on this calendar at the 1/21 or 1/23 CTC testing training Patricia Melgar-Cook

Special Education Action Items ● No action items at this time Informational Items NEW LINGO: PPCD is not longer called PPCD. The new term is ECSE What is ECSE? ECSE stands for Early Childhood Special Education. ECSE (formerly known as PPCD) programs are not limited to a self-contained classroom on an elementary or early childhood campus. The law requires a full continuum of services to educate young children with disabilities. Local Education Agencies (school districts and charter schools) offer services to preschoolers with disabilities in a variety of settings based on the child's individual needs, always considering services in the least restrictive environment (Head Start, Pre-K/Kindergarten general education classroom) first. If you have any questions about ECSE services, please feel free to contact Shelli Cervenka, Coordinator of ECSE Services Nadine Hogan

Early Childhood Action Items ● End of 2nd 9 Weeks Report Card Testing ○ Assessment Window: Dec. 9th-20th ○ Report Cards Issued: Jan 10th ● Would you like to attend SDE PK Conference? ○ All Administrators attend for free with registered PK teachers. ○ Email Patty Santoyo with questions or to get registered! Informational Items ● Circle Classroom Environment Checklist Resource ○ High Quality Classroom Examples ● Calendar of Assessments for the following: ○ PLC District Data (letter names / letter sounds) Patty Santoyo

Student Information Systems (SIS) Action Items ● No action item at this time Informational Items ● Monitoring Fall PEIMS Snapshot Data - OnData Suite https://105906.ondatasuite.com/index.php/gate/login ○ Login - same username and password as computer. ● Monitoring current data - run reports in TEAMS for current enrollment and special program counts. OnData will only provide counts as of snapshot. ○ Hays CISD - Student Demographics and Special Programs Snapshot Report (TEAMS > My Report Profiles >Special Programs) ● Important SIS Dates Dana Braun

Human Resource Action Items ● No action items at this time Informational Items Below are a few reminders to share with your staff: ● Safe Schools Training modules must be completed by December 31, 2019 ● Exchange Day PD hours or time worked to receive exchange day credit and avoid being docked in January must be submitted by January 6, 2020 via Eduphoria. 226, 230, or 248 Contract Day Employee: ● Vacation/non-duty days must be used or you will lose days earned according to DED local. Please use them by May 2020. DED local indicates that you will need to use them by December; however, since we had not sent a courtesy reminder, your time has been slightly extended. Enjoy your holiday break! Marivel Sedillo

Student Health Services Action Items ● No action at this time Informational Items ● Flu shot update, Live Oak Health Partners in San Marcos is the best resource for flu shots for students without insurance. $10 ○ Communicare has a VERY limited supply of vaccines and are giving preference to existing patients. ○ Some pediatric offices also offer TVFC but they are for patients only Karrie (Macie) Walker