March 27 Friday Facts

#HCISDPrideBeginsWithYou Friday Facts March 27, 2020

March 27, 2020 UPCOMING DATES IMPORTANT LINKS ● Hays CISD schools and offices have ● 19-20 District PLC Dates suspended normal operations until it is ● 19-20 G/T Compliance safe to return. Calendar ● Rather than set a target return date that is ● 19-20 G/T Professional likely to continue to change; the district will, instead, provide one week notice prior to Learning Guidelines resuming normal operations. ● Hays CISD Assessment ● View the Hays coronavirus webpage for the Plan latest information and resources for ● District Calendar parents, students, employees and the ● Eduphoria How To’s: community: www.hayscisd.net/coronavirus . AWARE, FORMSPACE, and STRIVE For the most up to date information view the Public Folders and Department Calendars Click HERE for the How To Document for adding public folders with the department calendars to your personal Outlook Calendar.

SUPERINTENDENT Dr. Eric Wright ➢ Pearls of Wisdom The character you possess during the drought is what your team will remember during the harvest. #HopeDealers #HaysCISDPrideBeginsWithYou!!! Dr. Eric Wright

Chief and Deputy Academic Officer Updates Action Items ● Thank you for patience, hard work, and flexibility during this time of learning how to adjust to our “new normal”. #HaysCisdPrideBeginsWithYou Informational Items ● Please plan to attend the Teacher Dashboard training Monday. Emily will be sending out the appointments for these. This meeting is for Campus admin including AP’s and IC’s. ○ 1pm High School Principals ○ 2pm Middle School Principals ○ 3pm Elementary Principals ● Please review the email from Tim Savoy about graduation date change. Sandra Dowdy, Michael O’Guin, Jennifer Garcia, Jesus Gomez, Sami Kinsey

Curriculum and Instruction Action Items ● No action items at this time Informational Items ● Content Coordinators and other Curriculum and Instruction staff are available to provide assistance to PLC’s, please feel free to contact as needed. ● The Content Resource Site will continue to provide teachers with curriculum and instruction resources for the Home Learning environment. ● We will provide Professional Development weekly on Tuesday morning and Thursday afternoons for teachers and staff. We will follow up with the link to the training on Monday. ● Please reach out if you have any questions. Thank you for all the support and flexibility during this uncertain times. Derek McDaniel

Advanced Academics Action Items ● No action items at this time Informational Items ● Information on OnRamps was sent to OnRamps teachers and campus administrators on March 26. A folder with this communication is here. ● Information on AP Classes and Exams is here. Online review sessions for AP classes have begun; links to a calendar and all of the review sessions are here. Joy Philpott

Gifted and Talented Services Action Items None at this time. None at this time. Informational Items Resources for teachers, students, and families: I am in the process of creating resource pages by grade band to help support G/T students. Below are links to the documents. They are also posted on the Home Learning website. Please know these are works in progress and I am continuing to add resources. If you know of anything I should add, please send it to me. The documents will be translated. K-2 3-5 6-8 9-12 G/T FAQ: I created a G/T FAQ document which can be accessed at THIS LINK. If you have questions, send them to me and I can add them to the FAQ if they pertain to a wide audience. Lead Teacher meetings: My goal is to meet with each lead teacher virtually to check in. Lead teachers should go to THIS LINK to choose a time. Meetings will be held via Google Meet or Zoom. If that doesn’t work, we can talk via phone. Transfers: New students are still being registered. If a student was identified as G/T in the previous district, please complete the transfer form found at THIS LINK. I will then hold a selection committee virtually to determine next steps. Testing: The deadline for testing to be completed was before Spring Break. This means only students with special situations need to finish. If we are able to go back to school, we will complete any remaining testing at that time. If not, I will work on a plan to determine how to best finish testing. Selection Committees: Since Home Learning has been extended, we will plan to have our selection committee training meetings virtually on April 14. Elementary will be held at 2:00 and secondary at 3:00. I will send a link to lead teachers prior to the meeting. At that time, I will discuss the plan for holding selection committee meetings. PLCs: If you would like me to attend a PLC, please let me know. I am happy to help. Tish Cawley

State Assessments and Accountability Action Items Everything we are doing is subject to change, but TELPAS CTCs, please review and complete the form linked in the document below by the end of Friday, March 27th. Hays CISD Updated TELPAS & EOY LPAC Plan - Spring 2020 https://docs.google.com/document/d/1-7iPWDMV8tAAKCy4fL4Qona1De R5gJCzS-prmzT0yds/edit?usp=sharing High schools, please review the TEA document below and let us know if you have any questions about IGCs: Guidance on Individual Graduation Committees https://tea.texas.gov/sites/default/files/Guidance%20on%20Individual%2 0Graduation%20Committees.pdf Informational Items TEA Assessment Guidance Document https://tea.texas.gov/sites/default/files/200326_assessment_guidance.pd f Hays CISD State & National Assessment FAQ - Spring 2020 https://docs.google.com/document/d/103GkZfhzu_xhdNj67i0tKET4S2iX XrZpe2aoLf1VIpg/edit?usp=sharing #TakeCare Kevin Malandruccolo

Federal Programs, State Reports and Grants Action Items Upload Title 1 Files Update CIP Data/Goals GOAL: Zero Overdue Items Plan4Learning Plan4Learning Please take some time to catch up on Title 1 Crate documentation and Plan4Learning quarterly updates Informational Items Thank you so much for all you have done this week to support our students! I know it has probably been one of your most difficult weeks as campus leaders! Just know that what you are doing to support your staff and students is absolutely amazing!! Please take care of YOU during this time as well! Please let me know if I can help in any way! Mary Mary Noble

Guidance and Counseling Action Items ● Counselor Google Availability Chart. This shows the times counselors are working and schedules for each day. Counselors can update this at any time. Counselors should be keeping their own logs for their interaction with staff and students during this time. Counselors are also to be listing resources for parents and students, either in a Newsletter, Counselor Corner on the webpage, or on their own page. ● Counselors have to complete the Cyber Safety Training sent from Technology. ● McKV liaisons should be interfacing with families for support. ● Counselors should be working with staff in case there are referrals for support. ● CIS Program Managers will be working closely with their families. ● College and Career Counselors are working with students on Scholarship opportunities, college applications and financial aid. Informational Items ● McKV-Mary Noble: 1-361-676-3876, Charlotte Winkelmann-512-577-6098 ● Several Counseling documents will be coming out on Monday, March 30: flowchart for reporting CPS, Crisis intervention referrals, and counselor referrals for support. ● A reminder to pace yourself, set up a family schedule that is flexible and easy to manage, and love on your families. The educational decisions we are making seem overwhelming, but let’s keep an eye on our priorities. Thank you for your support and your dedication to this community. ● Counselor PD opportunities will be sent directly to the counselors and copied to the principals. Most of these come from the Texas Counseling Association and Region 13. Charlotte Winklemann

Academic Support Action Items ● 504: Thank you for updating your 504 paperwork. I sincerely appreciate your effort in correcting the 504 paperwork, and taking care of business based upon campus compliance reports. I am here to help. Just reach out. Informational Items Debbie Brown

Multilingual Education and Migrant Programs Action Items The Multilingual Education Team is thinking of you each and every day! We miss you and we’ll get through this together!!! Informational Items FROM THE DESK OF KEVIN MALANDRUCCOLO Thanks to those who were able to complete the TELPAS form. After speaking to Patricia and Ben, here is where we are. Please remember we were getting updates throughout this week and anticipate future updates which we will communicate. ● There is obviously nothing we can do with students still needing to take Online Reading or Listening/Speaking. ● TELPAS Alternate info was sent to those campus CTCs yesterday with directions how this can be completed at home. ● For TELPAS Writing Holistic Ratings, we seem to be in either of two scenarios: ○ For those campuses that have all ratings completed and everything is in one location, if you or your principal are going to your building soon, it would be appropriate to take the needed papers (preferably only the completed rating roster) so that the holistic ratings can be entered into PearsonAccessNext from home. If this is the principal gathering this from one location, it is recommended the information be scanned and emailed to the TELPAS CTC. ○ For campuses that have writings that still need to be rated OR if papers are in multiple locations, we will simply need to wait. We have until May 29th (potentially longer) to get everything into PearsonAccessNext. The main priority now for campus admin and teachers (besides keeping everyone safe) is to help prepare for the upcoming Learning at Home activities. There is absolutely no need to stress about anything TELPAS-related at this time. If you have any specific questions, please contact Patricia, Ben, or myself. We cannot thank you enough for all the hard work you are doing. Stay safe and take care. Patricia Melgar-Cook

Student Information Systems (SIS) Action Items ● Please email [email protected] if you need any assistance with TEAMS access or if you need any data. Informational Items ● New Students must be enrolled during the closure. ● Students who move out-of-district during closure but want to stay enrolled to continue online/ at-home learning - can use F4-C Request for Continued Enrollment Form to stay enrolled through end of year. Form must be approved by Student Services Dept. ● Students who finished Impact placement as of 3/13 have been withdrawn from Impact and re-enrolled at home campus effective 3/23/20. (13 students total: HHS, LHS, JHS, MMS, WMS) ● Students should be withdrawn during the closure if requested by parent or you receive a school request. ● Families can email [email protected] for registration assistance. We are continuously monitoring the mailbox and are forwarding emails to your clerks to follow up. ● F1 Residency Verification process is online only. We are no longer meeting face-to-face with parents during the closure. ● 2020 online registration will remain open during the closure. ● No attendance should be recorded in TEAMS during the closure. Dana Braun

Human Resource Action Items ● No action items at this time. Informational Items ● Please review the emails from HR sent out this week. If you have any questions, please reach out. Marivel Sedillo

Student Health Services Action Items ● TEACH Handwashing! Encourage it! Make time for it! ○ At least 20 seconds, scrub, soap and water ○ Only use hand sanitizer when soap and water is not an option ○ Classroom lessons and Activities ○ Hand Washing materials Informational Items ● COVID-19 Did you know: ○ Coronaviruses are a large family of viruses that are common in many different species of animals, including camels, cattle, cats, and bats. Rarely, animal coronaviruses can infect people and then spread between people. This newest virus has been named “SARS-CoV-2” and the disease it causes has been named Novel (new) “coronavirus disease 2019” (abbreviated “COVID-19”) ○ These are spread much like the flu or common cold (through droplets) and prevention is through typical means such as handwashing, coughing into the elbow, staying home when sick, etc ○ The CDC and DSHS believe the risk to the US general public is low. Quarantines are occurring at the entry point into the US for those traveling to regions with the disease spreading person to person. Karrie (Macie) Walker