PSS NED Intro Pack April 2021

Port Skills and Safety Ltd Non-Executive Director Pack 8 April 2021

01 Port Skills and Safety Industry body 90+ Members UK and Republic of Ireland 97% of UK cargo/ passengers by volume Annual subscription membership No independent funding non profit not an enforcing agency PSS is the platform for industry-wide action By working together we can make ports safer We ensure that discussion, consideration, sharing and benchmarking of health, safety and skills in ports can take place in a dedicated forum We ensure that lessons are learnt fast and stay learnt We take common action on behalf of members, collaboratively devise industry appropriate standards, and support the development of fit for purpose regulation, policy and guidance. We are the industry voice, representing ports to our delivery partners [email protected] 2 www.portskillsandsafety.co.uk

02 PSS Board New PSS Board are running the engine hot! Mix of port and other industry talent sets course for transformational change With fresh outlooks on health, safety and skills, it is the intention of the new Board to build on the work of its predecessors and renew PSS’ commitment to promoting a safe and secure work environment for over eighteen thousand port employees around the UK. David Brown Stuart Wallace Neil Glendinning Martin Lawlor PSS Chair PSS Deputy Chair Chief Executive, Chief Executive, CEO, The Bristol COO, Forth Ports Harwich Haven Port of Blyth Port Company Authority Dr. Alan Page Dave Patterson Johnny Schute Eddie Scoggins Head of Natural VP South and West COO, Rail Safety and Head of Safety, Health, Sciences, Middlesex Europe, Kalmar Standards Board and Environment, University Hutchison Ports UK Richard Steele Peter Steen Jake Storey Vacancy Chief Executive, Port Director of Marine CFO, Harwich Haven Candidate identified, Skills and Safety Operations, Port of Authority subject to their formal London Authority acceptance of role and approval by shareholders [email protected] 3 www.portskillsandsafety.co.uk

03 The Team Richard Steele, MEd, Chartered FCIPD Chief Executive Telephone: 07415 876 303 Email: [email protected] Rean Da Costa, MSc OSHE, Grad IOSH Operations Manager Telephone: 020 7260 1792 Email: [email protected] Marcio Goncalves Health, Safety, & Skills Co-ordinator Telephone: 020 7260 1790 Email: [email protected] Sharon Quinton Events, Finance, & Office Manager Telephone: 07985 134 488 Email: [email protected] Rob Coniam Communications Manager Telephone: 07909 766 926 Email: [email protected] 04 Finances Income 2019 20120 Operating Expenses £404,565 £415,009 Net £430,821 £413, 255 £-26,256 £ 1,754 Budgeted Reserves at end 2020 = £176, 195 ©Port Skills and Safety 4

05 Strategic Themes Four Strategic Themes Ambitious extension of reach and impact Self-regulation: getting industry tripartite guidance into the DNA of members' operations. Data: create a sea change, switching up from rear view mirror reporting to leading indicators and ultimately using data to predict-out accidents before they happen. Communications: answer the question 'who are our members?' getting our messages into the hands of those who most need them. New Board: done! [email protected] 5 www.portskillsandsafety.co.uk

06 9 Workstreams 7 Delivery and 2 Good Governance Workstreams Jan 2021 to July 2022 programme We have a full ahead programme of work which is built around a grid of nine objective areas. Each area has a Director Champion to advocate for and constructively challenge both PSS and the sector as a whole. Each of the nine areas has specific objectives that we are set to deliver against over an 18 month timeline. We have targets for skills, plant and equipment, marine, standards assurance, data, communications and policy. The remaining two, Services and Business, are about running a best-in-class organisation. Members can find more detail on the objectives by visiting our web site. [email protected] 6 www.portskillsandsafety.co.uk

07 Networks Essential Industry and Government Stakeholders Each area with a Board Champion. [email protected] 7 www.portskillsandsafety.co.uk

08 Fatalities We are still seeing port related fatalities - there is more to be done 09 Port Risks Now Port work has the potential to create significant risks. Our industry has a good record of driving down accidents, but we are not where we need to be. We are behind other industries with similar kinds of risk. The Mineral Products sector (includes mineral extraction, pre-cast concrete and other physical, scale activities) comparable to ports) 2019 Lost Time Injury Frequency Rate (per million hours worked) was 3.2. The rate for ports was 8. Every accident has a cost to individuals and the organisation. According to the HSE, in 2018/19 the \"equivalent unit cost\" of a fatality was £1.7m and non-fatal reportable injury was £8,800. Ill health had an equivalent unit cost of £19,000 per case. In 2019, 83% of lost time port accidents were in only five categories: slips, trips and falls; driving/operating plant; handling and lifting; struck by falling objects and falls from height. [email protected] 8 www.portskillsandsafety.co.uk

Lost Time Port Accidents - 2019 In 2019, the average absence from a port 'slip, trip, fall' injury was 18 days. Struck by falling objects and fall from height were even higher, averaging 28 and 29 days. Numbers that speak for themselves and yet also fail to capture the pain and loss experienced by the individuals who were hurt. We can best deliver prevention by working together. We know that 79% of 2019's port accidents were in four locations: quays, ships, roads and stores. By sharing lessons, developing best practice, looking at the whole person, our sector has its best chance to become both safer and more efficient. An organisation on its own is limited to a fraction of the experience and knowledge of a whole industry. Workplace injuries and ill health damage success, culture, workforce trust and reputation with customers. Everyone has a stake in prevention. [email protected] 9 www.portskillsandsafety.co.uk

Achievements delivered Just some of our achievements in 2020... RoRo Action Group Safety in Ports Survey Brought together senior New process for members reps from lines and ports to assess their compliance with H&S standards following a RoRo fatality Skills Standards Reviews RoRo Leading Principles Updated National Port Working together, Ports and Ops and Harbour Masters Operators agreed seven leading principles for RoRo occupational standards Mooring Safety Guidance Safety Culture Model Enhanced guidance on self- Published 'How To' guide mooring in response to an on effective safety culture - based on port case-studies industry wide need Online Explosives Course Annual Accident Report Developed and ran first ever The only UK ports collation online ports explosive security and analysis of accidents available anywhere. officer courses [email protected] 10 www.portskillsandsafety.co.uk

New for 2021 and beyond Some of our new key workstreams and projects People and Skills Plant and Equipment Port qualifications research - who is Analyse where, when and how plant and using them and how. Maritime Skills equipment injuries are occurring. Identify top three priorities. Set to work Commission - port industry future a new P&E work group to address them. skills needs project. A port sector skills strategy Process Assurance Data Complete round 2 of the SiP Impact Migrate PSS dashboard to easier-to-use Survey with at least 10 member on-line input and reporting to members. organisations. Pilot project to prototype a ports Safety Management Intelligence System. Marine Communications Produce our boarding and landing, Increase member value add end to end, guidance in partnership communications. Produce an annual review, quarterly campaigns and extend with the PMSC steering group. our reach via conference, and Identify the top 3 priorities for port safety/port/marine events. marine safety with the MCA. Lashing and RoRo SiPs to the Workforce Appreciative investigation work Develop complementary Safety in Ports projects to address key sector risk (SiP) products including video and areas: Lashing and RoRo. Produce individual reference so that SiPs can reach individuals at their workplaces. video and guidance content. [email protected] 11 www.portskillsandsafety.co.uk

10 PSS NED Role Description Non-Executive Director reporting to PSS Chair Salary: None. Receipted expenses paid Overall Objectives and Purpose make a creative contribution to the board by providing independent oversight and constructive challenge to the executive directors. bring an independent judgement to bear on issues of strategy, performance and resources including key appointments and standards of conduct meet the same legal duties, responsibilities and potential liabilities as their executive counterparts (there is no legal distinction between executive and non- executive directors). This includes compliance with the codified duties of directors contained in the Companies Act 2006, the same as executive directors. show same commitment to organisational success as their executive colleagues. understand the company they have joined, undertake own due diligence and make sufficient time to meet their board responsibilities provide constructive challenge, strategic guidance, offer specialist advice and hold management to account. see company and business issues in a broad perspective bring a breadth of experience, specialist knowledge that will provide the board with valuable insights be independent of the company management and any of its ‘interested parties’, to bring a degree of objectivity to the board's deliberations, and play a valuable role in monitoring executive management be free from any business or other relationships which could materially interfere with the exercise of the independent judgement. focus on board matters and not stray into ‘executive direction’, thus providing an independent view of the company that is removed from the day-to-day running [email protected] 12 www.portskillsandsafety.co.uk

11 NED Main Duties Counsel Provide general counsel and a different perspective on matters of concern both before and at board meetings. Bring innovation and experience, and drive forward the strategic agenda of the Board. Provide constructive challenge of proposals so that decisions made by the Board achieve the best outcome. Balance the need to remain independent of the operational day-to-day business, while maintaining a level of knowledge that will enable them to ask tough, objective questions. Strategic direction Bring an ‘outsider’, wider view of external factors affecting the company and its business environment to the executive directors. Provide a creative and informed contribution and to act as a constructive critic in looking at the objectives and plans devised by the chief executive and the executive team. Monitoring performance Take responsibility for monitoring the performance of executive management, especially with regard to the progress made towards achieving the determined company strategy and objectives. Contribute to succession planning. Communication Provide beneficial external contacts and opinions to the organisation. Help connect the business and board with networks of potentially useful people and organisations. In some cases, represent the company externally. Risk Satisfy themselves on the integrity of financial information and that financial controls and systems of risk management are robust and defensible. [email protected] 13 www.portskillsandsafety.co.uk

Main Duties continued... Audit Alongside the whole board, ensure that the company accounts properly to its shareholders by presenting a true and fair reflection of its actions and financial performance and that the necessary internal control systems are put into place and monitored regularly and rigorously. Accountability Work alongside other non-executives and executive directors as equal members of the Board. Share responsibility with the other directors for the decisions made by the Board and for the success of the organisation. Scrutinise operational and financial performance and satisfy themselves as to the integrity of financial, clinical and other information, and that financial and clinical quality controls and systems of risk management are robust and defensible. Meetings Help lead the work of PSS by operating effectively as a Board Member and by contributing to Board meetings and discussions. Chair or participate in the activities of Board Committees. [email protected] 14 www.portskillsandsafety.co.uk