Student Handbook 2021-22

g) Adventure Club h) Wellness Club i) Strokes (Creative Arts) 5.4.4. Sports a) Athletics b) Basketball c) Badminton d) Chess e) Cricket f) Football g) Kabaddi h) Lawn Tennis i) Pool j) Table Tennis k) Volleyball The names of the above clubs are only indicative in nature. Students will also have the freedom to form new clubs or drop a club depending on the interest levels and motivation among the larger student body. In addition, students can join the National Service Scheme (NSS) Chapter. 5.5. Health Services The university has a well-equipped Medical Centre for the use of students. BMU has tied up with Max Hospital, which provides us with primary medical care on campus and offer discounted tertiary medical care at their hospital in Gurgaon. Max Hospitals are a very well- known and prestigious hospital chain. The university also has negotiated discounted rates for OPD & IPD requirements with Artemis Hospital at Gurgaon, Medanta Hospital at Gurgaon, Medeor Hospital at Manesar, and Star Hospital at Bhiwadi. The following medical services are offered at the Medical Centre: a) MBBS Qualified Doctors – 2; Trained Staff Nurses – 4 (one stays on duty 24x7. b) Free medicines & diagnostics only as prescribed by campus doctors. c) Medical insurance of students when staying on campus. d) Ambulance. Parents/guardians must submit a declaration in writing to the university administration if his/her ward is suffering from any allergies, chronic illness, or communicable diseases. 5.6 Wellness Centre The Wellness Centre is an essential, student-friendly, independent ,and confidential unit. The centre functions as a comprehensive referral unit for observation, identification, diagnosis, and management of mental health issues. It functions to contribute towards the psycho- social and socio-cultural development of students to promote their well-being on campus life. The service endeavours to aid students in their various phases of evolving, coping and adjustment to the campus life and its culture. Students and communities may avail and approach this service for assistance and guidance to resolve their concerns or “trouble areas” regarding mental health issues, contact through rupa.murghai@ bmu.edu.in. Student Handbook: 2021-22 Page | 50

The Mentoring Program involves constructive interaction, guidance, and mentorship by the Faculty members for their students. There is a structured approach with routine meetings to discuss, interact, guide, and monitor the progress of students with their respective mentors. The feedback system provides recommendations, referrals, and identification for further scope, continuous progress, and improvement. The Wellness Centre is available for all on the campus. The centre provides: a) Life skills and coping strategies for adjustment. b) Personality orientation • To attain positive goals that boost inter & intra-personal relations • To promote atmosphere of well-being on campus. c) Referral services for • Specialized therapy sessions • Yoga • Meditation • Alternate therapies • Psychiatric intervention d) Creating awareness & sensitizingfor • Early detection, identification & management of problems. e) Online Google meet facility and Telephonic consultation for All BMU Students, Parents, Faculty and Staff. Appointments can be sought on email as well as on phone. f) Online Wellness Sessions for BMU Students and Staff. 5.7. Sports Facilities At BMU, we believe that education is about the student's overall growth, and hence we encourage all students to participate in sporting activities actively. Our Director – Sports, an Olympian, and Arjuna Awardee, has tailor-made a unique program based upon his beliefs and motto of \"Hosh, Soch aur Josh\",, i.e., Awareness, Creativity, and Passion the three essential elements in the character building of humans. Our conviction that young students need to learn life skills to prepare to handle the rumble-tumble of the harshly competitive world, and sports provide the perfect opportunities for growth to be a team player, a disciplined, healthy, balanced, and hard-working person. At BMU, we treat the sports fields as instruction tools, just as smart learning tools of academic learning like computers, audiovisual, e-books, e-library, and the internet. We make students aware of & provide direct and lifelong benefits of participating in sporting activities. Here we do not treat sports as Student Handbook: 2021-22 Page | 51

simply \"co-curricular activity\" but rather as \"core-curricular activity\" for the holistic development of a powerful personality and leader. Our campus has excellent sports infrastructure facilities, including floodlit grounds, a/c indoor hall and a well- mentoring program for athletics, badminton, basketball, chess, cricket, football, golf, kabaddi, pool, table tennis, tennis, and volleyball. The student community is divided into 4 'Quads\" named Gladiator, Roman, Spartan, and Trojan to create a spirit of healthy competition throughout the session. The internal competitions include Fresher's Challenge and Inter-Quad in all sports. At the end of the session, the BMU Inter- Quad Sports Trophy is awarded to the Quad that comes on top of the overall points tally. BMU Teams are actively encouraged to participate in Inter-university tournaments and sports festivals and make their mark with impressive results. On a BMU outreach initiative, four of the top private Universities of the Delhi NCR, namely BML Munjal University, Ashoka University, O P Jindal Global University, and Shiv Nadar University, have joined hands to formulate and start the multi-disciplinary sports \"Banyan League\". This is a sporting competition platform provided to the students at like-minded private Universities of the region, all having a global vision and engaged in the pursuit of academic excellence, to participate in a healthy competition on a level playing field. This also serves as a bridge to connect the students of the four young upcoming Universities in all the facets of student campus life. At the end of every session, the prestigious \"Banyan League\" trophy is awarded to the winner university at a grand Sports Awards function. Student Handbook: 2021-22 Page | 52

6. Library The Library is at the heart of teaching, learning and research at the university. The Library caters to the information needs of the students, faculty members, staff, and research scholars. It occupies a place of pride in the university and is an essential component of the Institute's outstanding research and education mission. The Library is housed in an air- conditioned building with a well-furnished spacious reading room, creating an atmosphere of serenity and inspiring intellectual stimulation and research.. It has a vast repository of both print and electronic resources that include books, print journals, magazines, project and/or annual reports, newspapers, articles and case studies, courseware, and e- databases/e-journals (IEEE, EBSCO Business Source Premier, J- Gate, Thomson and Reuters, Harvard Business Publishing, Manupatra, AIR Online and Web of Science-Abstracting & Indexing Database) that can be used as references by both students and faculty. The Library is also an institutional member of the Developing Library Network (DELNET) and National Digital Library of India (NDLI) for sharing the resources among its member libraries. The library utilizes Information Technology extensively to ensure that resources are accessible at any time. The Digital Library provides a conducive environment for intellectual inquiry by providing user-focused services to obtain and evaluate scholarly information and knowledge. It is connected to high -speed internet and an intranet of the network. All library activities are computerized, including smart ID cards and an online Public Access Catalogue (OPAC) to know the status of books at any time. The library provides various specialized services to the users, i.e., CAS, SDI, News Alert, Reference, Digital Archiving, OPAC etc. 6.1. Library Rules a) Library remains open from 8:00 AM to 1:30 AM Mondays through Saturdays and from 10:00 AM to 6:00 PM on all Sundays and holidays. b) The Library will remain closed on the following days: • Republic Day. • Independence Day. • Gandhi Jayanti. c) BML Munjal University Students, Faculty and Staff members are bonafide members of the library. d) All library members are issued a unique login id and password to log in to the library portal. Members may use the portal for the following: a) To check availability of the library resources. b) Request for reservation of the available and unavailable Library resources. c) To view the details like books issued, date of return, fine imposed on them. 6.2. Circulation Rules of the Library: a) Resources will be issued within the issue limits of the member are as follows: Resources Students and Staff Faculty Reservation Renewal Quantity Duration Quantity Duration Books 4 7 Days 7 180 Applicable Applicable Days Magazine/ 2 5 Days 2 5 Days Applicable Not Journal Applicable Student Handbook: 2021-22 Page | 53

Audio-Video 2 3 Days 2 3 Days Applicable Not Resources 1 Applicable 1 Course 1 7 Days 1 7 Days Applicable Not Material Applicable Annual 2 Reports 7 Days 1 7 Days Applicable Not Applicable Reports 7 Days 1 7 Days Applicable Not News Papers Applicable (Monthly Issues) 1 Day 2 1 Day Not Not Applicable Applicable b) The member should get the resources issued at the Circulation Counter by producing the Identity Card. c) Resources, at the time of return, maybe reissued to the same member only once for seven (7) days provided; there is no reservation against that resource. However, Magazines/ Journals, AV Resources (CD’s, VCD’s, Floppies & Video Cassettes), Course Materials, Annual Reports, Reports, Newspapers will not be re-issued. d) On Display issues of the magazines, journals, and newspapers will not be issued; however, back issues of a few journals and magazines may be issued. e) The Library also subscribes to eminent journals and databases both for reference and research. During working hours, students may refer to reference books and project reports in the reading hall. 6.3. Rules for Reservation of Resources of the Library a) Members may reserve both the available and unavailable resources either in person or by logging into the portal. b) The availability of the reserved resource, if returned by other members, would be informed through an e-mail. c) On availability, the reserved resource should be collected from the Library within two (2)days of intimation, failing which the reservation will stand cancelled. 6..4. Resources Return Rules of the Library a) Resources should be returned on or before the due date mentioned in the due date slip. b) Late fee would be charged from all borrowers who retain the book(s) beyond the due date. c) The Librarian may recall any book(s) issued to any member at any time to meet urgent demand. If the book is not returned to meet the urgent demand, the member’s ID will be blocked on the third day. d) The members will have to pay the late fee and other fines imposed on them as per the following rules: • Late fee @ Rs10/day would be charged for each overdue resource, • Late Fee @ Rs20/day would be charged if the overdue resource is found reserved by another member. e) In case of any damage/lost resource(s), the member should immediately inform the damage/loss to the Library and replace the same resource(s) at his/her own cost within ten days. f) If the member fails to replace the resource/book, the user shall be charged double the cost of the resource(s), and the amount will be collected with an applicable late fine. If Student Handbook: 2021-22 Page | 54

a member provides a replacement for the book, a 30% processing charge would be applicable with the late fine (if any). g) If the member fails to return the resource within the stipulated time, their ID would be blocked. The member shall be informed to return the resource within a week. If ,despite the notice, the member is not returning the resource/book, the information shall be passed on to the Program office/ Student’s Mentor/Dean and also to the parents. Thus, accelerate the return of the book and reduce the chance of continuous mounting of fines. Any further delay shall lead prohibition of the student from entering the library till the return of the book and the payment of the fine. If not , appropriate disciplinary action as per the university Policy shall be initiated for indiscipline. 6.5. General Rules Pertaining to the Library a) Every student must possess his/her ID card while availing of the Library facilities. b) Members/students shall leave their personal belongings such as bags, personal books, magazines, umbrellas, water bottles etc., at the property counter reserved for this purpose. Only laptops and notebooks are allowed in the Reading area of the Library. A fine of Rs 10 may be imposed for releasing the bag in case of a lost token. The bag/ any other item may be realised after due verification of the student ID and payment of a fine. c) Eating, listening to music, loudly speaking, talking on mobile phone, is strictly prohibited in the Library premises. Members shall maintain silence in the Library and should not disturb other readers. d) Library follows an open access book system. Books should not be shelved by the readers and should either be handed over to the Library staff on duty or placed on the reading tables. e) Member must assure, before leaving the circulation counter, that the books issued to him/her are in good condition or not; otherwise , he/she will be held responsible for any damage if the book is found damaged in any manner at the time of return. f) Member should not deface, mark, cut pages, mutilate, or damage the reading materials in any way. In case a member is found doing so, his/ her Membership will be terminated. g) While leaving the Library, members should ensure that they carry only those books duly issued on their names; otherwise, disciplinary action will be taken against them. h) Members are expected to wear formal dress while visiting the library. i) Circulation timing: 9:30 AM to 6:00 PM on Weekdays. j) The reprographic facility like bookbinding, photocopying of notes and reading materials, printing project reports etc., is extended to members on a payment basis. The photocopy charges are to be deposited with the photocopy machine operator. k) The students are not allowed in the library without their ID Cards. Students Dress Code on Campus is to be strictly followed when they are visiting the Library as well. The Library Staff/ Security Personnel in the Library reserves the right not to allow any student wearing inappropriate clothing inside the library (e.g., low-rise jeans, half and 3/4th pants, nightwear, revealing tops or clothing that display offensive message or graphics on it). Students are not allowed to bring their books or textbooks inside the Library. The library shall not be responsible for any loss or damage to the personal belongings of the users. Additionally, Students should observe strict silence inside the Library , and use of the Mobile phones is not permitted inside the Library. l) The Library rules and regulations may be modified from time to time and shall be binding on all concerned and are available on Maitri for references. Student Handbook: 2021-22 Page | 55

6.6. Library at a Glance LIBRARY FACILITIES Available Library Area 1393.55 m2 Seating capacity of the Library 336 Working Hour of the Library 8.00 AM – 12.00 AM (Monday to Friday), 10.00 AM- 6.30 PM (Saturday to Sunday) Library Networking Facility Yes Computers for Users Yes (15 SYSTEMS) Library Management Software/Digital Library KOHA, MAITRI, DSPACE & RFID Software/Security System DETAIL OF THE LIBRARY COLLECTION Name of the Total Total Total Number of Print Journals Back School Number of Number of Volumes Volumes National International Titles Journals Journals Total of (Books) (Books) Journals School of 1880 12266 9 8 18 Engineering & Technology School of 2366 5021 258 Management School of 1219 1871 8 12 20 Economics & Commerce School of Law 1121 2403 23 - 23 313 General Books 1384 1878 - -- Total 7970 23439 40 20 61 571 Total No. of Magazines 27 Total No. of CDs 850 Total No. of Project Reports 474 19 (This facility shortly unavailable due to covid Total No. of National Dailies precaution) LIBRARY E-RESOURCES S. No. Database/E- Resources URL/Links 1 IEEE (ASPP) http://ieeexplore.ieee.org/Xplore/home.jsp 2 EBSCO https://search.ebscohost.com/login.asp 3 Sage Online http://journals.sagepub.com/ 4 SSC Online with Hein https://www.scconline.com/ Online ,https://heinonline.org/HOL/Welcome 5 Lexis Nexis India https://advance.lexis.com/in?identityprofileid=5TTDF35937 Online 3 AIR Online http://www.airwebworld.com 6 Institutional (Login Password Based) (4 connections) PLAGIARISM CHECKER 7 Turnitin https://www.turnitin.com/login_page.asp?lang=en_us (Login Password Based) Student Handbook: 2021-22 Page | 56

INSTITUTIONAL MEMBERSHIP 8 DELNET (Developing http://www.delnet.in/ Library Network) 9 National Digital https://ndl.iitkgp.ac.in/ Library of India OPEN ACCESS RESOURCES 10 World eBook Library http://community.worldlibrary.in/?AffiliateKey=NDL-YF1761 (WEL) 11 South Asia Archive http://www.southasiaarchive.com/ COURSEWARE/MOOCs 12 NPTEL https://nptel.ac.in/resources.php 13 SWAYAM https://swayam.gov.in/publiccourse 14 E-PATHSHALA http://epgp.inflibnet.ac.in/ 15 SWAYAM PRABHA https://www.swayamprabha.gov.in/ INSTITUTIONAL REPOSITORY 16 Digital Resource http://drc.bml.edu.in:8080/jspui/ Centre Student Handbook: 2021-22 Page | 57

7. Workshop, Labs & Centers of Excellence The central workshop facility, also called the “Workshop of the Future”, provides state-of- the-art facilities for teaching, training, and development. Students can get a hands-on, industry like immersive teaching-learning experience. The “Workshop of the Future” is planned with a wide range of facilities towards introducing students to the different stages of a product development life cycle- right from “Conceiving an idea” to the “Final production” of the component. Different physical and virtual infrastructure requirements are planned to be integrated into a spacious 4500 Sqm, a dedicated area comprising various laboratories, basic and advanced manufacturing facilities, and sponsored Centers of Excellence from companies like Siemens. Students are advised to adhere to safety norms and guidelines as framed by different labs. Students are advised to adhere to safety norms and guidelines as framed by different labs. Entry to the workshop may be denied if the student does not wear the proper attire, including safety attire. The university labs house a variety of equipment where faculty and students have access to scanners, printers, digital cameras, video cameras, and other technology tools. Disciplinary action may be taken against students misusing these facilities. Centre for Advanced Materials (CAMD) The center is equipped with several scientific instruments in three major research facilities: a) Materials Characterization Lab b) Thin-films and Measurement Lab c) Device and Fabrication Lab Siemens Center of Excellence in Automation Robotics and Mechatronics The Siemens Center of Excellence (CoE) was established in 2014 at BML Munjal University with state-of-the-art Siemens products and software. The CoE is designed as a complete learning solution to build skills and equip students with expertise in design, manufacturing, and automation. The partnership between Siemens and BMU has resulted in creating a world-class integrated skill development infrastructure with a core focus on Product Life Cycle Engineering, Automation, Mechatronics and Robotics infrastructure. The collaboration aims to train students on relevant industry processes and help create industry-ready trained personnel. The laboratories which have been established at as part of the COE are as follows: a) Kuka Robotics lab b) Process Instrumentation lab c) Energy saving lab d) Mechatronics labs e) Pneumatics & Hydraulics lab f) CNC controller lab g) Automation lab h) Product Lifecycle Management (PLM) lab Science and Engineering Laboratories a) Civil Engineering Lab b) Mechanical Engineering Lab (CAE & CAD Lab) c) Additive Manufacturing Lab d) Workshop and Manufacturing Lab e) Material Testing Lab f) Kinematics & Dynamics of Machines g) Fluid Mechanics/ Machines & Hydraulics Student Handbook: 2021-22 Page | 58

h) Automobiles Lab i) Heat & Mass Transfer Lab j) Internal Combustion Engines Lab k) Chemistry Lab l) Physics Lab m) Language Lab Student Handbook: 2021-22 Page | 59

8. Propel, The Incubator In partial fulfilment of its mission, and in line with the Founders spirit of entrepreneurship and innovation, the university has established the Institute of Innovation & Entrepreneurship (I2E). The Institute of Innovation and Entrepreneurship (I2E) at BMU is prime driving the Innovation and Entrepreneurship agenda at the university through the following. a) Propel–The incubator at the campus with contemporary facilities required for supporting the startup ventures. b) Atal Community Innovation Centre(ACIC) established in PPP model with NITI Aayog to promote Innovation Mindset amongst the community. c) Institute of Inclusive Innovation(I3) has been established in collaboration with Imperial College London for facilitating cross border innovation, research, and training. d) Institution Innovation Council(IIC) established in collaboration with MHRD Innovation Cell at AICTE. The council provides the operational leadership for innovation and entrepreneurship activities being conducted among the students and faculty of BMU. The steering committee of I2E, under the founding honorary chairmanship of H.E. George Goh Ching Wah (Chairman of the Border Mission, Singapore), comprises industry captains like Kris Gopalakrishnan, and academic stalwarts such as Gerry George from SMU. At BMU we are aware that many students are not only good at academics but also have great capacity to recognize problems faced by society and a have strong zeal to find solutions that are innovative and effective. Propel, an incubator at BML Munjal University has been established to encourage and support the aspiring entrepreneurs in their pursuit of innovative solutions and develop the entrepreneurship among the students through its programs and activities. Propel has many special features: • It is co-working spaces are designed to enable you to work in teams or individually • To bounce off your ideas with others. • Students can use the conventional seating or the casual workspaces depending on the task you are engaged in. • The entire space has hi-speed internet access through Wi-Fi. Propel provides regular interaction, mentoring and training with successful entrepreneurs, angel investors and industry experts. There would be regular competitions (ideathons, pitching etc.). The student teams would be nurtured to form ventures and would be provided with the support to grow and gain funding. Several of the students and alumni venture teams are being mentored at Propel. The students can apply for joining the appropriate program at Propel. Student Handbook: 2021-22 Page | 60

Atal Community Innovation Centre (ACIC): BML Munjal University has established ACIC at the campus. The ACIC would be managed by Institute of Innovation and Entrepreneurship and would have the objectives of • Nurture the community (BMU students, faculty & staff; nearby schools, industry, and innovators) level innovative ideas • Pre incubate and transform innovative ideas into minimum usable prototype (excludes commercialization/venture launch) • Provide facilities with suitable infrastructure consisting of capital equipment, labs, and operating facilities • Access to sectoral experts for high quality mentoring The ACIC would undertake several activities which will be in sync with the other activities being conducted by Propel. These include conduct outreach initiatives to connect with community; organize ideathons among community; pre incubation program for the innovators; build a network of mentors, subject matter experts and investors; devise training programs/capability building programs; provide services like IPR protection, accounting/company secretary, marketing etc.; investment support through angel investors or seed funding (from funds other than ACIC grants); innovation funding (stipend) for select innovators Student Handbook: 2021-22 Page | 61

9. Intellectual Property Right (IPR) Cell BMU promotes research and innovation, for which an excellent infrastructure is in pace and an IPR Cell has been set up. To leverage its infrastructure and other ecosystems for encouraging its quest towards research and innovation, the university has provided a mechanism to ease research and innovation for its students, faculty members and researchers by having Industry IP attorneys to facilitate activities (such as filing of patents etc.) at IPR Cell. Intellectual Property Rights (IPRs) are essentially legal rights that protect creations and/or inventions resulting from intellectual activity emanating from the university. The university houses several copyrighted software solely for student use. Software or datasets licensed to the university are solely for the purpose of teaching and personal educational development. The use of software/datasets for commercial purposes or sharing with unauthorised persons is a disciplinary offense. The IPR policy of the university provides guidance to the academic and non-academic staff, students (undergraduate, postgraduate and doctorate) and outside sponsors on the practices and rules of university regarding intellectual property rights and obligations. This includes the nature of intellectual property, its ownership, exploitation, technology transfer and confidentiality requirements. The policy laid down in this document is expected to further the commitment of the university in providing an environment where incubation, innovation, ideation, discoveries, creative & artistic works, and tangible results of research & developmental work, can flourish, leading to the development of intellectual property. It will also enable the university to make beneficial use of the intellectual property, such developed, for the greatest possible benefit of the society, the university, and the creators involved. The work carried out by the student individually or as a team with faculty members leading to an intellectual property is protected under the IPR Policy (available on MAITRI-ERP) of the university. In case of a collaborative project sponsored by the university, private agencies or government bodies, the student(s) while working on a project must maintain strict confidentiality and should not maintain copies of any documents, files, drawings, articles, correspondence, notes, or papers concerning the research work. If you are a student of the university, then by default, all the IPRs for the work of a student rests with the university. If the work is co-sponsored by a commercial organization or any government body, the university will enter into a contractual agreement with the organization to cover IPR related provisions. Till now a total of 69 patents have been filed with Indian patent office, out of (which 32 have been published and six are being processed for examination by the Indian patent office. Student Handbook: 2021-22 Page | 62

10. Internal Quality Assurance Cell (IQAC) In pursuance of the National Assessment and Accreditation Council (NAAC) guidelines, Bangalore, an IQAC, has already been constituted at BMU. The IQAC is headed by Director, IQAC and a team of faculty members from across different schools form a part of the working group. The BMU-IQAC ensures effective implementation of quality initiatives taken by the university through continuous reviews and periodic meetings. The IQAC works towards attaining excellence in all academic and administrative endeavors of the university. The prime task of the IQAC is to develop a system for conscious, consistent, and catalytic improvement in the performance of the institution. Once NAAC accreditation is achieved, the mandate of IQAC is to make a significant and meaningful contribution in the post- accreditation phase of the university too, in all identified and defined areas. 10.1. Strategies IQAC shall evolve mechanisms and procedures for: a) Ensuring timely, efficient, and progressive performance of academic, administrative, and financial tasks and initiatives b) The relevance and quality of the academic and research programs c) Equitable access to and affordability of academic programs for various sections of society d) Optimization and integration of modern pedagogical methods of teaching and learning e) Ensuring the credibility of evaluation and assessment procedures f) Ensuring the adequacy, maintenance and functioning of the support structure and services g) Research sharing and networking with other institutions in India and abroad. h) Developing and monitoring the strategic plan framed by the university and take corrective measures as per need and requirement. 10.2. Functions Some of the functions expected of the IQAC are: a) Development and application of quality benchmarks/parameters for the various academic and administrative activities of the university b) Dissemination of information on the various quality parameters of higher education c) Organization of workshops, seminars on quality related themes and promotion of quality circles d) Documentation of the various programs/activities leading to quality improvement in all spheres of academic delivery and assessment e) Acting as a nodal agency of the university for all quality-related activities 10.3. Benefits IQAC will facilitate/contribute: a) To a heightened level of clarity and focus on institutional functioning towards quality enhancement and facilitate internalization of the quality culture at BMU b) To the enhancement and integration among the various activities of the university c) To provide a sound basis for decision-making to improve university functioning. d) To act as a change agent in the university set-up and create an environment for creating, sharing and dissemination of knowledge Student Handbook: 2021-22 Page | 63

e) To better the internal and external communication of the university 10.4. IQAC Constitution for the AY-2021-22 The present constitution of the BMU-IQAC is as below: S.N Constitution Name Designation Membership 1 Head of the Dr. Manoj K Arora Vice Chancellor, BMU Chairperson Institution 2 Mr. Abhay Sharma Registrar, BMU Member 3 A few senior Col. Mohit Bawa Dean Student`s Welfare, BMU Member Member 4 administrative Mr. Santanil Dasgupta Director-CGDC, BMU Member officers 5 Ms. Suneet Soni Controller of Examinations, Member BMU Professor, School of 6 Dr. Goldie Gabrani Engineering & Technology, BMU 7 Dr. Rik Paul Associate Professor, School of Member Management, BMU Three to eight Assistant Professor & Asstt. Dean (Academic Affairs & 8 teachers Dr. Kamal Kant Jain Operations), School of Member Engineering and Technology, BMU 9 Dr. Dipankar Das Assistant Professor, School of Member Management, BMU 10 Dr. Kavita Chawla Assistant Professor, School of Member Law One member Member Representative of the 11 from the Dr. S N Suri Management (BMU) Member Member Management Alumni, MBA (2014-16) Member 12 One/two Ms. Tanushree Existing Student, BMU B. Tech-CSC, (2017-21) nominees from Srivastava Alumni B. Tech (2014-18) 13 local society, Mr. Vishal Sharma Students and 14 Alumni Mr. Hitkul One/two Member nominees from 15 Employers Capt. Sameer H. Pande Hero MotoCorp /Industrialists/st akeholders 16 Director, IQAC Dr. Maneek Kumar Professor & Dean, School of Director- Engineering & Technology IQAC Student Handbook: 2021-22 Page | 64

11. Career Guidance & Development Centre Finding a path is very important than walking on one. The Career Guidance and Development Center (CGDC) at BMU is dedicated paving a way for its students for their holistic development. CGDC is very carefully envisaging a promising pathway for the students to aim, achieve, and excel in their careers. Keeping in view BMU’s vision, the market challenges and tech-savvy world, we have extended and adopted a dynamic approach which not only encompasses placements but also understands the importance of having a deeper understanding of higher education, students training, seminars, guest lectures, organizing conclaves, internships etc. for making students engagement a pivotal role in CGDC. In the pursuit to achieve the above-mentioned objective, the CGDC facilitates all the eligible set of students pursuing their undergraduate and postgraduate programs with BMU, to avail and undertake suitable opportunities pertaining to Practice Schools (Internships), Final Placements, Higher Studies & Entrepreneurship. The process shall also involve the participation of reputed and prominent Corporate/ PSUs, Govt. Sector organizations, prominent Startups etc. The facilitation process is executed with the best of the efforts and true spirit. The responsibility of participation, preparation, and being successful during the process solely lies with the student, the CGDC shall be a continuous guiding force. 11.1. CGDC facilitates a) Active engagement with industry b) Industry/Plant visits c) In-house technical and soft-skill trainings d) Career development through personalized and discipline specific trainings e) Industry support across course streams f) Internships opportunities through Practice School pan India g) Student’s profiling h) Career-counselling i) Preparing students technically and strategically for various selection rounds in the companies. j) Lectures/talks/conclaves from corporates k) Workshops on Higher Education & further guidance l) Support for Entrepreneurship through BMU incubation center, Institute of Innovation & Entrepreneurship (I2E) 11.2. Responsibility of CGDC BMU shall provide placement assistance to all enrolled students subject to their fulfilling the eligibility conditions as prescribed in the CGDC Policy. However, the obligation of the university will be limited to providing placement assistance only and not placement guarantee. A team of experienced professionals from CGDC is in a continuous endeavor to engage industry and academia, throughout the academic year. BMU has established a strong platform of practice schools during the whole academic cycle of each student from various disciplines. The CGDC team supports each student to undertake this program very seriously through a rigorous and process-oriented system. Each student undergoes experiential learning through industry live projects and gets much wider exposure in the application of their respective field. This platform helps students to earn not only a meaningful project, but also direct placement offers with the organisation. Additionally, the CGDC organises various training programs under soft skills, aptitude, reasoning ability, mathematics to train each student to crack the initial screening test as conducted by companies for final campus Student Handbook: 2021-22 Page | 65

placements. They also guide each student to prepare for technical aspects with the support of respective schools and departments for better conversion on the final campus placements. BML Munjal University consider entrepreneurship as fundamentally having control over one’s destiny. There are students whose desires would be stoked if only they had the resources on hand to further develop these passions. Our students have strong potential, and we want them to move from being job-seekers to job-enablers. While we would encourage entrepreneurships, it is evident that not all who opt for it actually succeed. CGDC instituted the Deferred Placement Policy provision to offer career opportunity later to such students. Applicability of the Deferred Placement Policy a) Applicable for all final year BMU students, who wants to become an entrepreneur b) Eligibility Criteria: Minimum CGPA 6.0 and above with no backlogs, Not debarred from placements. c) Students looking for deferred placement shall submit their ideas/synopsis of his/her entrepreneurship program before the deadline declared by CGDC. d) Location for entrepreneurship–Off-campus/In-campus (Depending upon Project Concept) e) The eligible students need to make a presentation to the selection committee (SC) on what opportunity/idea they intend to work upon. Subsequently the committee would advise BMU CGDC about the suitability of candidate for joining the incubator, within two weeks post the deadline. f) Students selected for Incubation program will be automatically out of placement process for the ongoing season and will be considered for next year placement cycle only after January g) If selected to join the incubator, they would need to follow the incubation policy along with the CGDC placement policy. If any provision of policy leads to exit from incubator, then incubator would not be obliged to keep the student in the incubator any longer. h) CGDC will require No Objection Certificate (NOC) from incubator prior to including the student for the placement i) Registration of the approved candidate for placements (As per CGDC guidelines) Deferred Placement registration would be valid only for one placement cycle. Rules for Deferred Placements Such students return to avail deferred campus placement opportunity in next year, the following conditions are to be strictly followed: a) They cannot be a paid employee anywhere under any circumstances during his entrepreneurship venture period. b) They have to submit a report about their work progress at incubator in July and December of the next year for final recommendation (Final Registration) and NOC. c) Being a new Initiative to support such students, few Organization will come forward to consider such cases with their best possible / specific opportunities and defined eligibility criteria. d) Maximum of 4 number of opportunities (Eligible & When the particular Organization considers) to be extended – It could be either in Campus /Pooled Campus at some different location/office of Recruiter. e) Eligible Students (Identified above) who will be participating in deferred placements will have to avail training sessions conducted by CGDC & respective school for a Student Handbook: 2021-22 Page | 66

particular profile or company specific job description. Such students have to submit a certificate of preparedness before availing any placement opportunity. f) All rules & regulations related to placement trainings that applicable to regular students will be binding on students enrolled for deferred placement program. g) CGDC guidlines will be applicable for all processes & the students have to strictly abide by such rules & regulations, failing which he/she will be automatically debarred from the scheme. h) Students have to apply carefully and accept the first offer that they get from campus and cannot avail any further assistance post his/her selection. 11.3. Practice School (PS) & Internship Practice SOET SOM School UG PS- I UG PG Industry visits PS- II Industry visits & Two months industry PS- III Two months industry One-month Social internship internship Project Internship Six months industry with NGO internship Two months - industry internship -- PS- II for UG (SOET & SOM) and PS for PG (SOM)- also known as Summer Practice School and PS-III Summer Practice School (Internship) is a mandatory aspect of UG & PG programmes offered at BMU. It is a graded activity, carrying specific credit points as per the program. Elaborate details of the programmes shall be available at the programme office of respective schools. The period of the Summer Practice School shall be as per the Academic Calendar. During the internship period, a student would be accountable to the host organisation and would report to an industry supervisor. Each student would also be mapped to a BMU faculty who would mentor and guide him/her during the internship. Students have two routes to organise the internship. They can either participate in the Summer Campus Practice School Process (CPSP) or they can arrange the internship on their own, through Self Internship Placement Process (SPP). Internships at SOL Internships Duration 1st Year Internship 4 weeks 2nd Year Internship 4-6 weeks 3rd Year Internship 4-6 weeks 4th Year Internship 4-6 weeks 5th Year Internship 4-6 weeks Student Handbook: 2021-22 Page | 67

The internship at the end of the 1st year will be preferably not with a lawyer or a law firm. The students are expected to learn how to work in a professional environment and use their skills of writing and critical thinking to contribute during the internships. The internship in the 2rd year will be preferably at District/ Trial Courts, 3rd, and 4th years at High Court/Supreme Court/law firms. In the 5th year, students are free to intern at a place of their choice. 11.4. Support for Higher Studies Since beginning, CGDC has observed that there is a precedence of pursuing Higher Studies by the students. To help & facilitate these students, CGDC has conducted many workshops regarding their further guidance on Higher Studies & in continuation of the same, CGDC organizes International University Day every year. A total of 10 Universities/Institutes of Global Repute & having less than 200 QS ranking participated in this year’s International University Day in the Month of August & September 2020. 11.5. Support for Holistic Development CGDC strongly believe the importance of the Industry Interactions in a student’s life through Guest Lectures, Live Projects, Career Counselling Sessions, & Interactions with Alumni Community. CGDC organizes such program periodically on regular basis. The interactions with Alumni Community are being organized under an initiative “Alumni Speak”. Student Handbook: 2021-22 Page | 68

12. Hostels BMU is a residential campus with the student community and faculty residing on campus. There are separate boys’ and girls’ hostels. The hostel rooms are fully furnished with free Wi-Fi extended to all the hostel rooms. Some undergraduate programmes allow admissions of day scholars. 12.1. Hostel Allocation Students are normally allocated hostel rooms online based on their choice and are available for one academic year. However, due to the Covid situation and students having left during the lockdown announced in 2020, it may not be possible to fully permit free choice. It is mandatory for all the students to obtain a No Objection Certificate (NOC) from the hostel warden at the end of the academic year while vacating the hostel. 12.2. Privacy of Student-Occupied Units Each student is allotted a room in the hostel. There is single, double-sharing, and triple-- sharing rooms. Students are expected to respect the privacy, space, and belongings of the other occupants. Students not assigned to a particular residential unit must have an explicit invitation by the current occupants to enter that unit. Any unauthorised entry into the hostel will be considered trespassing and will be dealt with according to the university rules. Male students are not allowed to enter the girl’s hostel and vice versa. 12.3. Security and Safety BMU is committed to providing secure and safe living environment to all the residents of the campus. Round the clock security at vital points including hostels, faculty residences, and other facilities is backed up by CCTV cameras. All visitors to the hostel and residences are to be registered at the reception. Only authorised persons can meet students in the hostel. Students may contact the Security Officer for security and safety- related issues. Owing to the Covid situation obtaining in the country, Covid Security Procedures have been formalised and would be shared with students just before joining, duly modified to cater for the situation at that time. Students are required to follow these procedures diligently, failing which they would invite disciplinary action. 12.4. Hostel Rules Hostel rules shall apply to all the students residing in the hostels. Violation of any rule will make the resident students liable for disciplinary action, including expulsion from the hostel and from the university. 12.4.1. General Hostel Rules a) Each student shall reside only in the hostel room allotted by the Warden. b) Every student should stay in the room allotted to him/her. Mutual exchange of rooms after the final allotment is not allowed. However, only the Warden may allow the same as a special case on valid and reasonable grounds. Violation of this rule will be considered an act of gross misconduct and entail appropriate disciplinary action. c) Dean Student Welfare, Warden, or any authorised staff member of the university can inspect the room of any student in the hostel at any time. Student Handbook: 2021-22 Page | 69

d) The students are entitled to accommodation in the hostel only if they are a full-time registered student. Accommodation will not be provided to any student whose admission/registration is cancelled. Any student who is removed from the rolls of the university will automatically cease to be a member of the hostel. e) Students shall be responsible for all articles of furniture, electrical and other fixtures as per the inventory of respective rooms. They shall not disfigure or paint walls, doors, windows, ceilings , or otherwise damage them. f) At the end of each academic year or while vacating/leaving the rooms finally, students should fill up the room Clearance / No Dues Slip, and each student shall hand over charge of his/her room and the common area (In case of apartment hostels) to the warden, as per the inventory signed by them at the beginning of the year. Students would be charged for any damage to the inventory as per the SOP on the subject. In this connection refer university policy no BMU/RO/2019/75, “Standard Operating Procedure: Breakage/Misuse of University Property by Students”. g) The students may use the music system in their room provided they do not disturb the neighboring students. The use of any other electrical appliances is not permitted without specific permission from the hostel warden. h) Smoking is strictly prohibited on campus. Possession or Consumption of alcoholic liquor or other narcotic materials is strictly prohibited on hostel premises or any other place inside the campus. In this connection, please refer the university’s Drug Abuse Policy. i) Gambling in any form is prohibited. j) Students shall maintain decorum and dignity and shall not create any nuisance or disturbance for the neighboring students. k) Students are advised to dress appropriately inside the hostel premises as well as the campus at all times. l) Students will observe hostel timings as prescribed from time to time as given in Section 2 of this document. m) Students shall not invite any unauthorised person to their rooms, hostel premises , and the campus. n) Students shall not keep or entertain locals or outside guests in their rooms. o) Students shall inform the Warden whenever they suffer from any illness or injury. p) Students shall not organise any party, assembly, or activity in the hostel without the permission of the Warden. q) Students shall not form any Hostel Society or issue any publication without the permission of the Warden. r) Students shall not invite any speaker to address a hostel meeting without the permission of the Warden. s) Students shall not remove newspapers, journals, furniture, radio, or TV from the common rooms or mishandle or damage them. t) No male student is permitted to enter the premises of the girl’s hostel or vice-versa. u) Parents, relatives, and guests are not allowed to stay inside the hostel with their wards. However, based on prior request and availability, all possible help will be extended to provide/arrange lodging facilities to them in and around the campus, to the extent possible. v) Ragging in any form is a cognizable offense and severely punishable as per the Supreme Court directives/Guidelines. The disciplinary action may culminate in expulsion from the university. The university administration would also report incidents of ragging to the Police for taking appropriate action under the law. w) Students, in their own interest, are advised not to keep excess cash or any valuables in their hostel rooms. They are cautioned to be very careful about safety of their belongings. They should close their rooms securely when they leave the room even for short periods or when they are sleeping. The university shall not be held responsible for the loss of Student Handbook: 2021-22 Page | 70

such items. However, in the case of theft, the matter should be immediately reported to the concerned Warden. x) The jurisdiction of BMU is confined to the campus. If students create law and order problems outside the campus, they would be answerable to the police. 12.4.2. Hostel Timings a) On weekdays, students may leave the campus between 5:00 pm to 9:45 pm after punching out on the biometric system. However, they must return to campus by 10 pm sharp. b) Students are not permitted to go out of campus during class hours on working days. In special cases, they may take gate pass approval from the Dean, or his representative, of respective Schools. c) If it is a holiday, students may stay outside the campus from 06:00 am to 10:00 pm after punching out on the biometric system. d) Students may stay out for the night after obtaining permission from their parents through a mail addressed by them to the respective warden. The students may then apply for a Gate Pass. e) There will be no movement outside of or into the campus from 10.00 pm to 6.00 am the following day. f) It is mandatory for all students to punch their biometric attendance at university Main Gate while leaving and entering the campus except when proceeding on leave or on a night out through Gate Pass. g) All students are required to enter their respective hostels from within the campus by 1:30 am daily. It is mandatory for all the students to punch their biometric attendance at the hostel gate when finally entering the hostel after 8.00 pm. h) The above timings may be changed/modified depending on the Covid situation at any given time. 12.4.3. Outstation Rules: a) It is mandatory for students to inform and seek the Warden’s permission if they are going out of station. They shall report to the Warden immediately on return. The students should also inform the Dean of the School about their absence from the campus. b) Students will not leave the hostel premises on holidays for excursion or picnic without prior permission of the Warden. An E-mail from the Parent/Guardian to the Warden, stating their knowledge of the proposed outstation trip of their Ward and their permission for the same, must be provided. The parent/ guardian will take responsibility for the safety and security of their ward for the excursion/picnic and would be required to sign an Indemnity Bond to this effect. c) All students who wish to go out of station from the hostel must fill a Student Night Out Form. The parent’s mail permitting the same must be attached with the form. d) Students who leave the hostel without the permission from their Warden shall be deemed to be missing and Parents/Guardians/ Police authorities will be intimated in consultation with the DSW, as the case may be. 12.4.4. Mess Dining Rules: a) Students residing in hostels will be charged against food expenses incurred. b) Students shall be served meals as per the daily menu only during the prescribed timings. c) Students shall not carry their meals wholly, or in part, outside the dining hall. They shall not carry any utensils or any other property of the mess outside the dining hall. Student Handbook: 2021-22 Page | 71

d) Sick students may be allowed to eat their meals in their rooms with the permission of the Warden. e) Students shall not interfere with cooking or services and shall not handle mess equipment. f) Students may entertain guests in the cafeteria, as guests are not permitted in students dining halls. g) Students shall cooperate with the mess employees and deal with them in a polite and courteous manner. Misbehavior with the mess employees may lead to disciplinary action. h) Students shall cooperate with the Warden and fellow students who are part of the Mess Committee and must obey Warden's instruction on all matters concerning Hostel/Mess. i) On all matters not covered by these hostel rules, the discretion of Warden shall be final and binding. Student Handbook: 2021-22 Page | 72

13. Student Council Students are the life and soul of any educational institution. They constitute a major portion of the stakeholders and the success of any institution depends, to a large extent, on the proper administration of requirements of the student community. The Student Council serves as the voice of the student community. It acts as the bridge between the student community and the administration of the institution. It also provides a platform for the students to hone their leadership and communication skills. It shall function in a democratic manner honoring the dignity and freedom of all who would associate with it. The primary role of the Student Council is to take decisions on all non-academic matters related to the student community. The Student Council charter is available on the MAITRI-ERP for reference. 13.1. Student Council Executive Committee (SCEC) SCEC is responsible for the execution of the tasks entrusted to them and to maintain smooth coordination with the Student Council Advisory Board. They are also responsible for executing and implementing the policies of the Student Council as well as advising the management in non-academic issues. The SCEC members shall be responsible for submitting monthly reports to the SCAB. All SCEC members will be from the final year B.Tech/BBA/ B.Com/BA LLB/BBA LLB and MBA batch. However, till the first batch of law school reaches its 5th year, 4th year students of these programmes will be eligible for the same. The Executive Committee comprises of the following a) President b) Events Secretary c) Treasurer d) Club Affairs Secretary e) Hostel Affairs Secretary f) Sports Secretary g) Academic Affairs Secretary a) President • Shall coordinate the work of other members in the SCEC. • Shall represent the student community and shall handle matters in any area not under the purview of other executives and shall liaise with the administration on all matters affecting the general student welfare. • Responsible for projecting the image of the students of BML Munjal University (BMU) to the student community and the public through media by highlighting the cultural and academic achievements of the student body. • Shall report to the SCAB every month regarding the functioning of the Student Council. • Responsible for reviewing the reports submitted by other SCEC members and shall intervene, as the head of the SCEC, to sort out issues, if any. • Responsible for calling an SCEC meeting in times of emergency by signed requisition of at least 3 SCEC members. Student Handbook: 2021-22 Page | 73

b) Events Secretary • Responsible for planning, implementation, and execution of central events viz. Cultural, Technical & Management Fest (if the bifurcation is done for the same) or a combined Cultural-Techno-Management Fest; Convocation; Founder’s Day; Celebration of National Days and Festivals etc. This includes sending post event reports to the guests of honour and partners. • Responsible for informing the student community about the upcoming fests of the other universities and encourage them to take part in the events. • Responsible for building a team from the time he/she assumes office to plan about the fest and other central events. • Responsible for building a healthy relationship with fest coordinators of other universities. • Responsible for preparing a timeline for the organisation of the fest and inform the student community about it. • Should co-ordinate with and inform the Club Affairs Secretary about the fest to manage the role of all clubs in the same. • The Events Secretary is also the student representative in the university’s convocation committee. • Responsible for the Alumni Connect. c) Treasurer • The Treasurer is responsible for budget allocation for all the departments in the SCEC. • This includes the budget allocated for: ▪ Clubs ▪ Events ▪ Functioning of the SCEC ▪ Election of the SCEC • The Treasurer shall coordinate with the accounts department to maintain and ensure flow of funds to SCEC and its concerned departments. • The Treasurer would be responsible for processing requests for budget for activities or events on campus • The Treasurer shall write an annual report at the end of his/her tenure. The report shall contain: • Balance Sheet (of income /expenditure) • Any exceptional expenditure • Recommended action • Any case of mishandling of university funds with regards to student council shall be reported to the Treasurer. • The Treasurer will be responsible for annually auditing the accounts and resources held by various departments of the SCEC, including the clubs. Student Handbook: 2021-22 Page | 74

d) Club Affairs Secretary • Responsible for ensuring smooth functioning of clubs, chapters & societies present on campus. • Responsible for organising elections for the executive committee of the clubs & societies. • Should organise general meetings with all the club committees at least once in a month. • Responsible for supporting the club’s executive committee in their endeavours. • Responsible for preparing the annual club calendar for the events open to all students in the university and ensuring that there is no clash between events. • Should be involved in developing partnerships with different colleges/universities for the various clubs, chapters & societies. • Responsible for compiling a monthly report of all events and submit it to the Coordinator Student Life and Internal Communications Team. • Responsible for keeping a check on the funds being given to clubs and ensuring timely receipt of expenditure bills incurred for organising any event. e) Hostel Affairs Secretary (HAS) • Shall act as the Secretary of the Hostels. • Should ensure proper maintenance of the hostels (Towers & Apartments) and their precincts by maintaining proper coordination between the Hostel Representatives. • Shall help the wardens in ensuring adequate security provisions for the hostels. • Shall be representing all the hostels in the SCEC meeting and forwarding views of each hostel in the meeting. • Responsible of ensuring good functioning of all student’s amenities and ensuring that all student messes and food outlets on campus are providing good food and maintaining good hygiene, through the Mess Secretary and Amenities Secretary. f) Sports Secretary (SS) • Responsible for looking after all matters pertaining to sports activities of the students. • Responsible for, under the guidance of the sports staff, for the following matters: • Selection of university teams. • Coaching for various sports. • Responsible for organising inter-hostel, inter-batches, Inter Quads and university matches. • Responsible for helping the sports staff in maintaining an inventory of sports equipment and shall consult him or her on sports activities. • Responsible, along with the sports staff, for preparing and presenting the statement of expenditure of various tournaments in other universities to the SCEC, Senior Sports officer, and the Dean of Student Welfare. • Shall be responsible for the signing and submission of all bills and vouchers to the sports staff for passing to the university accounts department. • Responsible for planning upcoming external sports events where the students will be representing the university. Student Handbook: 2021-22 Page | 75

g) Academic Affairs Secretary (AAS) • The AAS shall form a Student Academic Council that shall be in touch with the student body on academic matters and the AAC shall hold monthly meetings with the Student Academic Council to get feedback on academic matters. • The AAS shall brief the SCEC and SCAB on issues related to the academic domain, as raised by the Student Body. • The AAS shall help individual students tackle problems related to academics and shall also take up their problems to the concerned authorities. • The AAS should be conversant with all the academic rules and regulations on campus. 13.2. Student Council Advisory Board (SCAB) The SCAB, as the name suggests, has the role of guiding the Student Council in its functioning. It also acts as the supervisor to the Student Council Executive Committee (SCEC) and ensures that the latter’s power does not go unchecked. The SCAB comprises of the following: • Top Management Representative • Vice Chancellor • Deans of all Schools • Director Career Guidance & Development Centre (CGDC) • Sr. Counsellor looking after the Wellness Centre • Dean Student Welfare • Coordinator-Student Life • External Consultant • Special Invitees from the following Depts/Schools (on as required basis): ▪ CGDC ▪ Accounts Department ▪ Marketing Team ▪ Faculty Mentors ▪ Required Student Appointments Roles and Responsibilities • Reviewing the monthly reports submitted by the SCEC and reflecting upon their performance. • Initiating the impeachment process of any SCEC member, as further detailed in the section on Impeachment. • Holding interviews for candidates during the SCEC Elections. Two members of the existing SCEC will form part of the SCAB for the election process. • Regulating the elections as detailed further in the section on SCEC Elections. • Mentoring the SCEC and planning the overall development of SCEC with respect to leadership development, training and mediating in case of any conflicts. Student Handbook: 2021-22 Page | 76

• Vetting of any new policy or reviewing the existing policy. • Vetting of all the selected members in different committees of the larger student council. Student Handbook: 2021-22 Page | 77

14. Help Desk BMU has a help desk that functions 24x7. The help desk aids the students in resolving any problems related to maintenance, housekeeping, food, and security. Students can register their complaint either by registering the same through an app called “ Help Desk” or by sending an e-mail to [email protected]. Student Handbook: 2021-22 Page | 78

15. Important Email Id’s S.N. Name of Authority Email Ids 1 Vice Chancellor [email protected] 2 Registrar [email protected] 3 Controller of Examinations [email protected] 4 Dean SoET [email protected] 5 Dean SoM [email protected] 6 Dean SoL [email protected] 7 Dean Student Welfare & Administration [email protected] 8 Registrar’s Office [email protected] 9 Program Office SOM [email protected] 10 Program Office SOET [email protected] 11 Program Office SOL [email protected] 12 Accounts [email protected] 13 IT Support [email protected] 14 Library [email protected] 15 Wardens [email protected] 16 BMU Help Desk (Hostel) [email protected] Student Handbook: 2021-22 Page | 79

Annexure -1 Affidavit On Rs.50/-Non-Judicial Stamp Paper Duly Attested by Notary I,_________________________________________________________________son/daughter of_____________________________________________________________________resident of___________________________________________________________________do hereby solemnly affirm and declare as under: 1. That, I shall not appear in any other examinations conducted by any other university/ board during the session_____________ simultaneously with _____________programme of the School of ______________________________________, BML Munjal university. 2. That, I have not been debarred/disqualified/expelled from my previous university/board from appearing in any of the university examination. 3. That, no case of unfair means and disciplinary charges is pending against me during my studies with the previous university/board. 4. I shall submit my Migration certificate from the previous board/ university latest by__________________________________. 5. I shall submit the following pending documents latest by____________________ . The pending documents list is/are as follows: ___________________________________________ ___________________________________________ ___________________________________________ ___________________________________________ 6. In case any of my above statements/documents/certificates are found false or forge, or non-deposit of above-mentioned documents within the stipulated time, my candidature/ result/degree in respect of the programme which I have joined with BML Munjal University may be cancelled or rejected with no claim for refund of fees or restoration of candidature in the subsequent session, and I shall be liable to bear all other consequences and financial charges (if any) in this regard to the university. In the event of the above, I shall not make BML Munjal University liable in any case whatsoever. Date __________________ Deponent Verification I, the deponent named above, do hereby verify that the contents of paragraphs 1 to 6 above are true and correct to the best of my knowledge, belief , and nothing has been concealed therein. Date: Place: Deponent Student Handbook: 2021-22 Page | 80

Annexure -2 Certificate of Medical Fitness (To be obtained from a Registered Medical Officer/Practitioner) This is to certify that I have carefully examined___________________ Son/Daughter of ______________________ resident of _________________who has signed in my presence. (S)He is in good mental and physical health, is free from any physical/ chronic ailments and is fit to join the Engineering/Management/ Economics/Law programme. Signature of the Candidate Place :_____________________________________ Date:______________________________________ Signature of the Medical Officer/ Practitioner with legible Seal Place :_____________________________________ Date:______________________________________ Student Handbook: 2021-22 Page | 81

Annexure -3 Scholarship Terms and Conditions I, __________________________________________________________son/daughter of Shri ___________________________________________________________________, resident of ___________________________________________________ has been granted admission to ______________________________programme in academic session____________________ vide Registration No.___________& Enrollment No._____________________. I have been offered ________________________________(type & % of scholarship)by BML Munjal University and hereby declare that I have read and understood all the scholarship criteria(s) for the continuation of scholarship in ______________________(Name of Programme) during the entire duration. I also understand that I shall abide by all the rules & regulations to retain the scholarships in the subsequent years as mentioned in admission policy of____________________(Name of Programme) In case, I withdraw at any point from the degree programme, whichever semester I may be in, and for whatever reason, I will be liable to return to BML Munjal University the entire scholarship awarded to me from the time I joined BML Munjal University as per the university fee refund and other applicable rules. I shall be further entitled to the scholarship only upon periodical scrutiny from the university and based on the requirements of the scholarship policy. Failure to satisfy any of the above terms and conditions will result in the discontinuation of the scholarship offered to me. The decision of the management will be final and binding. Signature of Student Signature of the Parent Date : __________________ Date_______________ Student Handbook: 2021-22 Page | 82

Annexure -4 Affidavit for Gap Period On stamp paper of Rs.50/-duly notarised by Notary I, ____________________________S/D/o___________________________, and resident of _____________________________________________do hereby solemnly state & affirm as under:- (1) That, I am the permanent resident of above-said address. (Address proof of student and parent to be enclosed.) (2) That, I have passed __________________________________ class in the year_________ from_______________school/college/institute/university_________________________. (Provisional Certificate or Degree to be enclosed). (3) That, I have not joined/admitted in any School/College/ Institution due to __________________________________(Reason). (4) That, there is a GAP in my studies from ________________ to ______________________. (5) That, during this period, I was not involved in any offence or any illegal activity and that no criminal case is pending against me in any court of law. That no FIR or complaint has been filed against me with any authorities. (6) That, I command a good reputation and respect in public. (7) That, I have not availed post matric scholarship for the same programme name or course from any college/university/ institute. (8) I state that if, I am deposing falsely, then my candidature is liable to be cancelled and that I shall be bound to pay the university the damages as required. That I shall not make university liable in any case whatsoever. Deponent (Student) Verification Verified at __________ on this ____ day of _______ 2021 that the contents of my above- said affidavit are true and correct to the best of my knowledge and belief and nothing has been concealed or misrepresented therein. If the above facts are found incorrect at any stage, then my admission can be cancelled by the university. Date: _______________ Deponent (Student) Place: _______________ Note: If you have passed any examination after the qualifying examination, then a photocopy of the relevant documents must be attached for the justification of the GAP. Student Handbook: 2021-22 Page | 83

Annexure -5 Undertaking by Student I________________________________________________________________________S/D/o of Mr./Mrs.______________________________________________________________, resident of ___________________________________, has been selected for ______________programme in BML Munjal University (BMU) for the Academic Session__________________. I affirm and undertake that during the said programme, BML Munjal University may be arranging industrial visits, educational tours, field work, placement visits, participation in seminars, conferences, workshops, quiz competitions, annual functions, training programmes, participation in cultural & technical competitions of other institutions & universities, and participation in any other co-curricular & extra co-curricular activities, out of the campus to different places (within India and abroad) with a view to give practical overview & exposure to the students about their respective fields. Further, BML Munjal University also arranges various inter university sports competitions to different places for the students. I have taken the necessary permission/ concurrence/consent for my going on above said activities/tours programmes, from my parents and they have set their hands on this document, ratifying, and consenting to the same. I hereby irrevocably undertake that: 1. I have acquainted myself with the rules of attendance (i.e., minimum 80 %) and consequences of shortfall therein and undertake to abide by the same. 2. I shall follow the rules and regulations as laid down by BML Munjal University for the above-said activities/tours, which have been read and understood by me. 3. I have not been involved in any criminal proceedings in the past and no criminal case is presently under investigation by police or pending trial in any criminal court in India or outside India. I further undertake that no FIR or any complaint has been filed against me with any authorities. 4. My Blood Group is _______ & I have the following medical history /medicinal allergies: a) __________________________________________________________ b) __________________________________________________________ c) __________________________________________________________ d) __________________________________________________________ 5. I have acquainted myself with the UGC Instructions on anti-ragging. I shall submit necessary anti ragging affidavits by self and parent at the time of registration and for every new academic year re-registration with the university. My UGC anti ragging URID number is _____________. 6. I have acquainted myself with the provisions regarding not indulging in any prohibited kind of substance/alcohol abuse on and off campus, including the campus/private/outsourced hostels. 7. I shall abide by the no smoking provisions in vogue as per the government rules. 8. I shall not indulge in any case of harassing a female, student, BMU employee or any other women on and off the campus. 9. I shall refrain from risky behavior, visiting the nearby locations, disturbing the villagers, and offending their cultural sensitivities and visiting nearby picnic places and enter deep water at unauthorised places and without proper precautions. 10. I shall refrain from any discrimination/bias because of race, color, religion, caste, community, regional, gender, or other types. 11. I shall make every endeavor to keep my college, hostel,& university surroundings clean. 12. I shall not break any of the rules & regulations and the laws of the country. 13. I shall not indulge in any unlawful activities. Student Handbook: 2021-22 Page | 84

14. I shall not do anything which may cause any injury or damage to me or to any other person. In that case I shall make good the losses caused by me and no liability shall be fastened with the university for my acts or omissions. 15. I shall be responsible for the safekeeping of visa papers/ other traveling documents. 16. I shall observe strict discipline and follow the instructions of the Teachers/ Professors/ Attendants and other authorities during my stay. 17. I shall not do anything during the tour & otherwise, which may disrepute BML Munjal University. 18. BML Munjal University will not have any liability whatsoever to bear if any mishap/ mishappening occurs to me or caused by me to someone else. 19. The student undertakes to pursue the course wherein he is enrolled and tries to do his best. Neither the student nor his/her parents should complain to/about the university/ faculty about the lack of attendance or non-coping with the studies for the student’s fault. Equal opportunities are given to all students alike. I fully understand that in the event the contents of this undertaking are found to be false or are violated by me, whether wholly or in part, I am liable to be removed from rolls of the university and decision of the university in this regard shall be final and binding on me and no claim shall lie against the university. I also undertake that I shall be liable to return/ indemnify to the university any amount spent on me for above-said purposes. This undertaking has been shown to my parent Mr./Mrs. ________________________who has countersigned the same in acceptance thereof. My undertaking will be valid for my entire tenure at BML Munjal University. Signature Student Signature Parent Student Handbook: 2021-22 Page | 85

Annexure -6 Indemnity Bond by Parents On stamp paper of Rs.50/- duly notarised by Notary I,_____________________________________F/o____________________________________R /o_______________________________, whose ward aged about_________________ years has taken admission in BML Munjal University for academic session__________, in __________________ programme, bearing registration/enrollment number _____________, have understood that during the said programme, BML Munjal University may be arranging industrial visits, educational tours, field work, placement visits, participation in seminars, conferences, workshops, quiz competitions, annual functions, training programmes, participation in cultural & technical competitions of other institutions & universities, presentation of research paper and participation in any other co-curricular & extra co- curricular activities, out of the campus to different places (within India and abroad) with a view to give practical overview & exposure to the students about their respective fields. Further, BML Munjal University also arranges various inter university sports competitions on campus or arranges visits to different places by the students for the similar sports competitions. I hereby promise to indemnify and keep indemnified and harmless BML Munjal University, its parent body, their employees/ officials, from every type of loss(s) or damage(s) that may arise out from the action or inaction of my son/daughter, during the said activities for the entire tenure in BML Munjal University and from any claim arising from those actions or inaction of my son/ daughter. I further undertake that I shall not make BML Munjal University liable in any case whatsoever for my wards’ acts or omissions. Signature of the Indemnifier Dated ______________ 1. Signature of Witness Name: ___________________________ Address: _________________________ Date_____________________________ 2. Signature of Witness Name: ____________________________ Address: __________________________ Date______________________________ Student Handbook: 2021-22 Page | 86

Annexure -7 Acknowledgement of Student Rights and Responsibilities We urge you to read this document in its entirety and discuss it with your parents/legal guardians. Please fill and sign the area below to indicate that you have read and understood all the points discussed in this document. We encourage you to ask questions wherever further information is required. I,_____________________________________________________________, Son/Daughter of ___________________________________, resident of ____________________, a student at BML Munjal University, have read the student handbook and have understood my rights and responsibilities. I recognise that any violation of the student code of conduct and learning contract will invite disciplinary action in accordance with established university policies in effect on the date of the violation and that i shall fully cooperate with the said policies. Student Name(in BLOCK letters):________________________________ Student Signature:______________________________________________ Date:_______________________ ------------------------------------------- Parent Acknowledgement -------------------------------------- I,____________________________________________________, guardian of____________________, resident of ________________, a student at BML Munjal University, have read the student handbook: 2021-22 and comprehend the student rights and responsibilities. I recognise that any violation of the student code of conduct and learning contract will invite disciplinary action against my ward in accordance with the established university policies in effect on the date of the violation. Parent’s Name(in BLOCK letters):_______________________________ Parent’s Signature:_____________________________________________ Date:_______________________ Student Handbook: 2021-22 Page | 87

Annexure -8 Student Code of Conduct and Learning Contract I,_____________________________________________________________, Son/Daughter of _________________________, resident of ______________________, as a student of BML Munjal University (‘BMU’ hereinafter) recognise that I, along with other students of the university need to individually and collectively create and sustain an environment and culture at BMU which facilitates achievement of the university’s mission to develop ethical leaders with knowledge and skills to lead themselves and their organizations to success’. To achieve this, I commit to uphold the code of honour and learning contract as given below. 1. Responsibility for Self The primary responsibility for my learning, achievements (academic and otherwise) and the outcome of internship/placement rests with myself at all times. The university faculty and staff would support and provide the opportunities to me for the same. It would be my zeal, endeavour, and application to benefit from them and that my initiative and commitment would be critical to gain success. 2. Commitment to Learning I commit myself to actively and diligently to the learning process, which would include pre- class preparation, being punctual, attending classes/sessions with active participation in the same, working on academic activities (projects, assignments, seminars, research etc.). 3. Learning beyond Classroom I would take part in the non-academic activities with enthusiasm. These activities like field visit, internship, industry events provide experiential learning and would be welcomed. I shall also participate in sports, institution-building activities, directly and indirectly. 4. Ethical Behaviour I would aspire to the highest standards of academic integrity and honesty. I am aware that BMU expects and hopes that in my study and time at the university, I would live by these standards and not depart from fair, honest, and diligent pursuit of knowledge. I would not do: a) Cheating: use or attempt to use unauthorized assistance, material, or study aids in examinations or other academic work. b) Plagiarism: using the ideas, data, or language of another without specific or proper acknowledgement. c) Fabrication: submitting contrived or altered information in any academic exercise. d) Multiple submissions: submitting, without prior permission, any work submitted to fulfil another academic requirement. e) Misrepresentation of academic records: misrepresenting or tampering with or attempting to tamper with any portion of a student's transcripts or academic record, either before or after coming to the university. f) Facilitating academic dishonesty: knowingly helping or attempting to help another violate any provision of the Code. g) Unfair advantage: attempting to gain an unauthorized advantage over fellow students in an academic exercise. 5. Student Citizenship During my stay at the university, I would conduct myself as a responsible citizen and observe the following: Student Handbook: 2021-22 Page | 88

a) Respect the rights of fellow students to participate in university organizations without fear or threat, refrain from hate speech, epithets, and racial, ethnic, sexual, and religious slurs. b) Refrain from stealing, damaging, defacing, or misusing the university's property or facilities or others. This includes the disruption of university computing services or misuse of the university computing resources for unlawful activities and acts of mischief. c) Be honest and truthful in dealings with the university, about one's own identity and in the use of university and other identification. d) Respect the health and safety of others. This precludes acts of threats of physical violence against another person (including sexual violence) and disorderly conduct. e) Comply with policies and regulations of the university and the laws of India. 6. Association with the University I hereby also consent to the university to execute my photoshoots and videography and use photographs, images, visuals, testimonies, and reviews in all university collaterals and across the platforms, including digital platforms. The university will be using these for promotional purposes only, and I understand and undertake that I shall have no monetary, proprietary or any other right on such material. I also understand and undertake to have no legal right in respect of such material or any claim against the university for development, modification, usage, and re-usage of the material by the university. Such material shall be construed to be under exclusive ownership and control of the university. Student Signature Name Registration No Programme Date Place Student Handbook: 2021-22 Page | 89

Annexure -9 Waiver of Liability for the use of Sports and Gym Facilities In consideration of my use of the exercise equipment and facilities provided in the gyms and sports facilities located in the campus of BML Munjal University (‘BMU’ hereinafter), I expressly agree, undertake, acknowledge and contract, on behalf of myself, my heirs, executors, administrators, successors and assign, that BMU and its employees, officers, faculty, and management, shall not be liable for any damages arising from personal injuries (including death) sustained by me on, or about the premises, or as a result of the use of the equipment/ facilities or while playing sports & games, during practice sessions or competition, on campus or outside while representing BMU. By the executing this Indemnity Bond, I accept and assume full responsibility for all injuries, damages (both economic and non-economic), and losses of any type, which may occur to me. I hereby fully and forever release and discharge BMU, its employees, officers, faculty, and management from all claims, demands, damages, rights of action, or causes of action, present or future, whether the same be known or unknown, anticipated, or unanticipated, resulting from or arising out the use of said equipment and facilities. I expressly agree to indemnify and hold BMU harmless against all claims, demands, damages, rights of action, or causes of action, of any person or entity, that may arise from injuries or damages sustained by me. I agree to be solely responsible for my safety and well-being. I further undertake that if any of the students or employee of BMU is injured due to my acts or omissions, only I shall be solely responsible and that BMU shall not be liable in any case whatsoever. I understand that BMU does not provide supervision, instruction, or assistance for using the facilities and equipment. I agree to comply with all rules laid down by BMU regarding the use of the facilities and equipment. I agree to always conduct myself in a controlled and reasonable manner and to refrain from using any equipment in a manner inconsistent with its intended design and purpose. I understand and acknowledge that the use of exercise equipment and participation in sports & games involves the risk of serious injury, including permanent disability and sometimes death. I undertake and state that my physical & medical condition is good for using the sports and gym facilities. I will inform the Medical Officer and concerned authorities when my physical and medical condition does not warrant my use of the above facilities and will abstain from such usage. By my signature, I indicate that I have read and understood the waiver of liability. I am aware that this is a waiver and a release of liability, and I voluntarily agree to its terms. Student’s Reg. No. Name & Course: ______________________________ Student’s Signature: ___________________________________________ Date: __________________ Parent/Guardian Signature: _____________________________________ Date: ______________ Student Handbook: 2021-22 Page | 90

Name of Student: Gym Membership Application Registration No: Hostel: Course: Contact No: Room No: Email ID: Please indicate whether you suffer from or have recently suffered from any of the following conditions: Any Heart or Stroke Conditions: Y/N Diabetes: Y/N High Blood Pressure: Y/N Hernia: Y/N Pain or Tightness in the Chest: Y/N Epilepsy or fits: Y/N Difficulty in Breathing or Chronic Cough: Y/N Fainting Attacks: Y/N Stomach or Duodenal Ulcer: Y/N Back Problems: Y/N Liver or Kidney Conditions: Y/N Asthma: Y/N If you have answered “Y” to any of the above conditions, you are required to produce a medical certificate before using the gym. Have any family members (Grandparents, parents, or siblings) had heart problems prior to age 60? Y/N If “Y”, give details ___________________________________________ Have you ever had any injury, illness, back or joint condition that may be aggravated by vigorous exercise? Y/N If “Y”, give details ___________________________________________ Have you had any surgery in the past six months? Y/N If “Y”, give details __________________________________________ Student Handbook: 2021-22 Page | 91

Are you taking any prescribed medicines? Y/N If “Y”, give details __________________________________________ Do you have any medical conditions that should be made known? Y/N If “Y”, give details ___________________________________________ Gym Rules: • Closed footwear must be worn. • Neat & clean clothing must be worn. • Please carry a towel for use on all benches. • No chewing gums. • Gym equipment must be used only for its intended purpose. • Weights must be returned to their original place after use. • Do not drop weights – place them down carefully. • Offensive behavior or swearing will not be tolerated. • Do not use any equipment for more than 15 mins at a time. Nominated Gym: Gateway B/ E2 Declaration & Waiver: 1. I realize that participation in exercise carries some risk. I hereby certify that I am aware of no medical conditions (Except already noted herein) that may increase my risk of illness or injury due to an exercise programme. I have read and understood this questionnaire and hereby exempt, release and discharge BMU, its employees, officers, faculty, and management from liability for any injury I may sustain because of participation in any exercise programme in the gym. 2. I, the undersigned, in consideration of and, as a condition of acceptance of my entry into the gym, for myself, my heirs, my executors and administrators, waive all and any right of a cause of action which they or I might otherwise have, arising out of the loss of my life or injury and damage, or loss of any description whatsoever which I may suffer, against BMU. Student’s Name: _________________________________________________ Student’s Signature: _____________________________________________ Date: __________________________________________________________ Parent/Guardian Signature: _______________________________________ Date: __________________________________________________________ Student Handbook: 2021-22 Page | 92

Annexure -10 Undertaking by Student On Rs.50/- Stamp Paper Duly Attested by Notary I_________________________________________________________________________S/D/o Mr./Mrs.____________________________________________________________, resident of _____________________________ have been selected for ___________________programme in BML Munjal University (‘BMU’ hereinafter) for the Academic Session__________. I have appeared/am appearing in the repeat paper(s) to clear some back log(s) related to class ______________ on __________________. The details of repeat paper(s)/backlog is/are as follows: __________________________________________________________________. I have appeared/will appear in the concerned examination(s) on _____________to clear the back log(s). My total percentage in the qualifying examination exclude the subject/ examination as cited above is ______. I understand that as per the admission policy of the __________ programme, the qualifying percentage for taking admission in the said programme is______________. I undertake that if I am not able to submit the aforesaid qualifying document(s)with the eligible percentage (as mentioned in the admission policy, i.e., ____________) on or before ___________, my admission to the ___________ programme will be cancelled by BMU without any notice to me and that no claim shall be made against BMU by me. The university may also cancel the registration at any time if it finds that a false/forged, or materially misleading document/ statement has been made or important information has been concealed in my application form. In all cases, I will not be eligible for any refund of the fee except for the security deposit. I understand that I shall have no rights to protest or seek any extension of time for any reason whatsoever to take any corrective/ remedial steps. I also understand and unconditionally accept that I shall be liable to BMU for any loss or damage caused by aforesaid activity, which is also not limited to losing a seat for the applicable academic session. The responsibility of proving eligibility proof(s) and submitting information and documents for admission lies wholly with me. I also understand that during verification or at a later stage, if it is found that I am not fulfilling the eligibility criteria for admission as per norms of the university, my admission will stand cancelled immediately without any prior notice to me , and my candidature may be replaced with any other suitable candidate by BMU. I shall have no rights to protest/oppose the same or any other ground whatsoever. This undertaking has been shown to my parent Mr./Mrs. _______________________who has countersigned the same in acceptance thereof. My undertaking will be valid for my entire tenure/term of all the academic years consequent to my final admission at BMU. No immediate action/delay in initiating action by BMU against me may not constitute to be a waiver of its rights and remedies against me at any stage. BMU’s claim for costs, damages or compensation for any loss caused by it & shall be available against me. Student Handbook: 2021-22 Page | 93

I give this undertaking without any undue influence or coercion , or force by BMU or any of its representatives. I accept all the terms & conditions as mentioned in this undertaking unconditionally and willingly. Signature Student Signature Parent Student Handbook: 2021-22 Page | 94