induction and orientation

Orientation and induction of teaching staff

CONTENTS  Introduction  Objectives  Why Orientation/Induction  What to Induct  Types  People Involved in Induction/Orientation  How To Induct Successfully  Problems of Orientation  How to make Induction effective  Conclusion

Orientation “Orientation is a systematic and planned introduction of employees to their jobs, their co-workers and the organization.” Typically Induction(orientation) conveys three types of information  General information about daily work routine.  A review of the organization’s history  A detailed presentation, perhaps in a brochure of the organization’s policies, work rules and employee benefits.

OBJECTIVES Ø To help new staff form positive first impressions, that he/she belongs to the company, feels welcome and supported; Ø To assist in understanding the culture and values; Ø To improve staff efficiency, work standards, revenue and profits; Ø To improve staff morale

Why Induction/Orientation Ø Accommodating employees Ø Becoming Insider Ø Overcoming employee anxiety Ø Overcoming reality shock Ø Reducing employee turnover

What to Induct/ Orient Ø A current organization chart of the company Ø Map of facility Ø Key terms unique to industry, company and the job Ø A copy of company’s policy hand books Ø List of benefits Ø Telephone numbers and location of key people and operations Ø Sample copies of the company’s publications etc.

Types of orientation programme Ø Formal and Informal Orientation Ø Individual and Collective Orientation Ø Serial and Disjunctive Orientation

FORMAL VS. INFORMAL ORIENTATION Formal Orientation Informal Orientation Formal orientation has a In informal orientation structured programme. employees are directly put on job. Formal programme helps a Informal programme new hire in acquiring a promotes innovative ideas. known set of standards Choice depends on management’s goals.

Individual vs. collective Orientation Individual Collective Individual orientation collective orientation is likely preserves individual to develop homogenous differences. views. Individual orientation is Collective orientation is less expensive and time time consuming. consuming. smaller firms go for individual Large firms normally have programmes. collective orientation.

Serial vs. disjunctive Orientation Serial Disjunctive An experienced employee In case of disjunctive inducts a new hire in case of orientation new hire do not serial orientation. have predecessors to guide them. Serial orientation maintains Disjunctive orientation traditions and customs. produces more inventive employees.

WHO SHOULD CONDUCT OR BE ACTIVELY INVOLVED IN AN EMPLOYEE INDUCTION  Members of HR  Members of management  Experts in Specific fields

How to induct successfully Ø A systematic plan should be followed. Ø A check list of points to be included in induction should be prepared. Ø An induction booklet should be provided. Ø Anyone who is promoted or transferred from one job to another should also be inducted. Ø The aim should be to convey a clear picture of the working of the organisation.

Problems OF ORIENTATION 1. Busy or Untrained supervisor 2. Too much information 3. Overloaded with paperwork 4. Given menial tasks 5. Employee thrown into action soon 6. Wrong perceptions of employees

HOW TO MAKE INDUCTION PROGRAMME EFFECTIVE Ø Feed forward of the possible problems and solutions Ø A warm and friendly welcome will reduce the possible problems Ø Involvement of Top Management Ø Determination of Information Need of the new employees Ø Planning the presentation of information Ø A phased induction programme would place the new employee at ease

Conclusion Therefore, we may say that induction and orientation play pivotal role in success of an organisation by acquainting a new employee to the new environment, rules and regulations which in turn helps in better performance.