Nustream Graphic Inc. ProofStream_User_Guide.doc ProofStream v.7.x.x.x. 4.2.8.4 Show Notes and Corrections Checking this box allows users to see the annotations applied to the page both graphically and as a chronological table .(see Figure 4-49) Figure 4-49 4.2.8.5 Corrections Editor The Corrections Editor is an important tool providing additional functionality to Proofstream A full explanation of the use and functions of the Corrections Editor is provided in Chapter 5 4.2.8.6 Correction requests In certain situations it may be possible that more than one member of the collaboration group is able to amend and upload corrected pages to the job. In this case checking the Done checkbox will advise other members of the group that the amendment has been made, saving any duplication of tasks. Document Name: ProofStream_User_Guide.doc Page 51 of 83 © Nustream Graphic Inc. 2012. All rights reserved
Nustream Graphic Inc. ProofStream_User_Guide.doc ProofStream v.7.x.x.x. 4.2.9 Flatplan The Flatplan view(see Figure 4-50) enables users to quickly see the status of the job pages. It allows you to see the pages by sections, if they were specified when the job was created or modified, or to see the pages in standard mode (in ascending order of folio). Note: If there are sections defined for the Job, the default view is by Sections and the First section in the list is shown. If you select another section to view, your selection is saved in a cookie, so that the next time you access the job the same section will be presented to you. Figure 4-50 Document Name: ProofStream_User_Guide.doc Page 52 of 83 © Nustream Graphic Inc. 2012. All rights reserved
Nustream Graphic Inc. ProofStream_User_Guide.doc ProofStream v.7.x.x.x. You can select the sections by Section Name: Figure 4-51 Or by Section Type: Figure 4-52 Document Name: ProofStream_User_Guide.doc Page 53 of 83 © Nustream Graphic Inc. 2012. All rights reserved
Nustream Graphic Inc. ProofStream_User_Guide.doc ProofStream v.7.x.x.x. In Flatplan view the Actions Menu contains a Legend as an additional action. The legend explains the colour codes placed around the thumbnail on the page These colours are used to show the evolution or status of each page in the job: Figure 4-53 Document Name: ProofStream_User_Guide.doc Page 54 of 83 © Nustream Graphic Inc. 2012. All rights reserved
Nustream Graphic Inc. ProofStream_User_Guide.doc ProofStream v.7.x.x.x. Status bars showing the Page Status by Section: Figure 4-54 Clicking on the edit job button in the modes menu allows users to edit the sections menus when creating or modifying a Job: Refer to page 30. Figure 4-55 Document Name: ProofStream_User_Guide.doc Page 55 of 83 © Nustream Graphic Inc. 2012. All rights reserved
Nustream Graphic Inc. ProofStream_User_Guide.doc ProofStream v.7.x.x.x. Example of all sections view: Figure 4-56 Document Name: ProofStream_User_Guide.doc Page 56 of 83 © Nustream Graphic Inc. 2012. All rights reserved
Nustream Graphic Inc. ProofStream_User_Guide.doc ProofStream v.7.x.x.x. Example of View in standard mode: Note: In standard view mode Proofstream displays a maximum of 70 pages. For jobs containing more than 70 pages a navigation menu will automatically appear below the last viewable page to allow users to access additional pages Figure 4-57 Document Name: ProofStream_User_Guide.doc Page 57 of 83 © Nustream Graphic Inc. 2012. All rights reserved
Nustream Graphic Inc. ProofStream_User_Guide.doc ProofStream v.7.x.x.x. Some Extra Icons may be found on some of the pages in FlatPlan Figure 4-58 Note: The “Material Attached” is a clickable icon, which will guide you to the download material page. Changing the page number by dragging the page in Flatplan view: In Standard mode FlatPlan view, it is possible for the user to rearrange the page order. Moving pages will result in one of the following three actions. If the placeholder is empty the page will simply fill it and its folio will be changed accordingly. - If the page in place is in a state of waiting approval, rejected or correction request –the original page is taken out of the Flatplan and dropped in the Drop off area (on left) as page No: 0 (see Figure 4-59) - The page in place is approved – no action will be taken. The log file will indicate that the page was not moved because it is not possible to change an approved page. You can Drag&Drop pages from the Drop off zone back to the Flatplan and this way the page is reassigned with a page number, you may also drag pages directly to the drop off zone in order to take them out of the Flatplan. CAUTION: The Drag&Drop action is only available if your system administrator gave you the rights to this function when creating the job. WARNING: The Drag&Drop functionality is not available when the Flatplan view is in Sections View mode. Document Name: ProofStream_User_Guide.doc Page 58 of 83 © Nustream Graphic Inc. 2012. All rights reserved
Nustream Graphic Inc. ProofStream_User_Guide.doc ProofStream v.7.x.x.x. Figure 4-59 4.2.9.1 Flatplan Menu In addition, each section and each page has a contextual menu (right mouse click) to perform actions directly from the Flatplan to the page or this section. Document Name: ProofStream_User_Guide.doc Page 59 of 83 © Nustream Graphic Inc. 2012. All rights reserved
Nustream Graphic Inc. ProofStream_User_Guide.doc ProofStream v.7.x.x.x. Contextual Menu: Note: The contextual menu allows you to insert as well as to remove a blank page in the job and so shift the folios of other pages. Page Contextual Menu: Figure 4-60 Section Contextual Menu: Figure 4-61 Document Name: ProofStream_User_Guide.doc Page 60 of 83 © Nustream Graphic Inc. 2012. All rights reserved
Nustream Graphic Inc. ProofStream_User_Guide.doc ProofStream v.7.x.x.x. - Booklet from Section: allows the visualization of the Booklet for only this section. - Approve Section: Allows the approval of all the pages awaiting approval of this section. A rejected page or page in correction request will not be approved. - Print Corrections/Notes: Allows you to print on your printer a JPG preview of the pages and the notes/corrections related to these pages. - Change Custom Page Status: Allows user to enter specific instructions for actions to pages or jobs - Combine Section: Combines the exported PDF files of this section in a multi-page PDF that you can download via the download page. Document Name: ProofStream_User_Guide.doc Page 61 of 83 © Nustream Graphic Inc. 2012. All rights reserved
Nustream Graphic Inc. ProofStream_User_Guide.doc ProofStream v.7.x.x.x. 4.2.10 Activity The Activity page gives you a quick view of the current stage of the submitted files. Figure 4-62 Document Name: ProofStream_User_Guide.doc Page 62 of 83 © Nustream Graphic Inc. 2012. All rights reserved
Nustream Graphic Inc. ProofStream_User_Guide.doc ProofStream v.7.x.x.x. 4.2.11 Job History The Job History allows you to see and search through the history of the job via the user name, the message or date and time of the message, the Update button refreshes the history and the Export button allows you to export the history as a .CSV file which can be opened using a program like Excel. Figure 4-63 Document Name: ProofStream_User_Guide.doc Page 63 of 83 © Nustream Graphic Inc. 2012. All rights reserved
Nustream Graphic Inc. ProofStream_User_Guide.doc ProofStream v.7.x.x.x. 4.2.12 SPOT Colors Allows you to search, edit or add SPOT colors in the list of SPOT colours available in the system. CAUTION: If you submit a file containing a SPOT colour, it must exist in the system spot colour database otherwise a preview will not be available. This menu allows users to create their own spot colours and add them to the system therefore allowing them to be viewed. Figure 4-64 Document Name: ProofStream_User_Guide.doc Page 64 of 83 © Nustream Graphic Inc. 2012. All rights reserved
Nustream Graphic Inc. ProofStream_User_Guide.doc ProofStream v.7.x.x.x. 4.2.13 Upload To submit new pages, click the Upload button which brings up a Java applet that can load multi-page documents, documents JDF attachments for this Job or upload using a standard HTML upload for compatibility with some clients (see Figure 4-65). Figure 4-65 Choosing Standard (HTML) Upload provides an alternative when a user is in an environment where Java applications are not allowed. In this case, a standard HTML code used to transmit one file at a time to the ProofStream server. A maximum of 10 files can be transmitted at once. By pressing the button 'Choose File', your interface will allow you to navigate to the desired file. When you have chosen your files (maximum 10), press the Upload button to send the selected files (see Figure 4-66). Note: You can send single files, as well as ZIP archives to the system. When submitted the archives will be unzipped and the files contained will be sent for treatment. Document Name: ProofStream_User_Guide.doc Page 65 of 83 © Nustream Graphic Inc. 2012. All rights reserved
Nustream Graphic Inc. ProofStream_User_Guide.doc ProofStream v.7.x.x.x. Figure 4-66 Document Name: ProofStream_User_Guide.doc Page 66 of 83 © Nustream Graphic Inc. 2012. All rights reserved
Nustream Graphic Inc. ProofStream_User_Guide.doc ProofStream v.7.x.x.x. 4.2.14 Download pages Download pages can be accessed via the Actions Menu in Page List, Pages Thumbs or Edit Single Page view. From the Page List and Page Thumbs view users may select multiple pages for download. In Edit Single Page view only the page being viewed is available for download. The names of the files are links and can open a PDF directly in the browser or by clicking the ZIP & Download at the bottom of the list. By checking the Show Job Attachment checkbox users may also download any attachments associated with the job. CAUTION: The Download action is only available if your system administrator gave you the rights to this function when creating the job. It also possible using this menu to download virtual proofs, screened pages, combined sections and any associated job attachments (see Section 4.2.5). Users may also specify whether they wish to download the latest or all versions of their specified download Figure 4-67 Document Name: ProofStream_User_Guide.doc Page 67 of 83 © Nustream Graphic Inc. 2012. All rights reserved
Nustream Graphic Inc. ProofStream_User_Guide.doc ProofStream v.7.x.x.x. Combine Selected: This action combines the selected pages into a single pdf file for download. Figure 4-68 Document Name: ProofStream_User_Guide.doc Page 68 of 83 © Nustream Graphic Inc. 2012. All rights reserved
Nustream Graphic Inc. ProofStream_User_Guide.doc ProofStream v.7.x.x.x. 5 Corrections Editor The Corrections Editor is an important tool in ProofStream. This is the interface where users are able to add annotations, colour profiles and collaborate with other users (see Figure 5-1). The interface may be accessed by clicking on a page in FlatPlan view or by clicking the Corrections Editor button in Single Page view. There are three menus available in the Corrections Editor. The Main Menu at the top,(see Figure 5-2) The Annotation Menu on the left and the Colour Menu on the right. Figure 5-1 Document Name: ProofStream_User_Guide.doc Page 69 of 83 © Nustream Graphic Inc. 2012. All rights reserved
Nustream Graphic Inc. ProofStream_User_Guide.doc ProofStream v.7.x.x.x. 5.1 Working with the Corrections Editor 5.1.1 The Main Menu Figure 5-2 Zoom Controls: The following zoom buttons are available, minimum zoom, maximum zoom, incremental zoom + / - and preselected zoom. (See figure 5-3). The red marque on the thumbnail image enables users to select a specific part of the page when the desired zoom is achieved. Figure 5-3 Document Name: ProofStream_User_Guide.doc Page 70 of 83 © Nustream Graphic Inc. 2012. All rights reserved
Nustream Graphic Inc. ProofStream_User_Guide.doc ProofStream v.7.x.x.x. Custom Colour: The custom colour dropdown menu will display a colour if any custom actions have been set by the Job administrator. Clicking on the dropdown enables user to see the specific action required. Lock: Allow users to lock the page currently being viewed. Only if this privilege has been activated by the systems administrator. Show versions These buttons allow users to view either the latest version of a page or all versions of a page within the corrections editor. (see Figure 5-4) Figure 5-4 Show latest page version: Selecting this button will open a dropdown menu showing all of the latest versions of the pages in the job (see Figure 5-5). Clicking one of the pages will result in it being opened in the corrections editor. Figure 5-5 Document Name: ProofStream_User_Guide.doc Page 71 of 83 © Nustream Graphic Inc. 2012. All rights reserved
Nustream Graphic Inc. ProofStream_User_Guide.doc ProofStream v.7.x.x.x. Show all page versions: Selecting this button will open a dropdown menu showing all of the page versions in the job (see Figure 5-6). Clicking one of the pages will result in it being opened in the corrections editor. Figure 5-6 Hold: Allow users to hold the page currently being viewed. Only if this privilege has been activated by the system administrator. Save: This function saves the users notes and corrections to the database and instigates the sending of automated emails to nominated users of the job. (see Section 4.2.2.). Reload: This function allows users to refresh the page. This function is particularly useful when notes or corrections are being created by concurrent users. Clicking the reload button will immediately update all notes and corrections applied to the page. Document Name: ProofStream_User_Guide.doc Page 72 of 83 © Nustream Graphic Inc. 2012. All rights reserved
Nustream Graphic Inc. ProofStream_User_Guide.doc ProofStream v.7.x.x.x. 5.1.2 The Annotations Menu It is important at this stage that the user understands the distinction between Notes and Corrections. A note is intended to advise other users in the group of any information that is relevant to the job, any notes generated will be automatically emailed to group members but they do not affect the status of the job. A correction is intended as an instruction to make changes to the job, This will also generate an automatic email to the members of the group. However, unlike a note the status of the job will be changed to reflect the fact that a correction, and therefore a new version of the page is expected to be uploaded. The annotation menu is divided into three parts. The uppermost section contains the following five tools: (see Figure 5-5) Figure 5-7 Selection Arrow: Allows users to select and move the page image being displayed. When working with notes and corrections the selection arrow also enables users to resize and move any annotations applied to the page. Colour Picker: Allows users to sample the colour information within the page. When clicked on the image the colour information is displayed at the bottom of the Colour Menu on the right side of the interface. Document Name: ProofStream_User_Guide.doc Page 73 of 83 © Nustream Graphic Inc. 2012. All rights reserved
Nustream Graphic Inc. ProofStream_User_Guide.doc ProofStream v.7.x.x.x. Text Highlighter: Allows users to highlight areas of text or image when used in conjunction with the note or corrections creator. See Figure 5-6 . Figure 5-8 Hide: Allows users to hide any notes or corrections applied to the page. Minimise: Allows users to minimize notes and corrections applied to the page, when selected notes and corrections are replaced by colour coded pins - (See Figure 5-7) Figure 5-9 The middle section of the annotations menu contains the Create Note and Create Correction Buttons. These buttons when used in conjunction with the shape selection tools in the lower part of the annotations menu provide the means to add notes and corrections to the page. See Figure 5-8. Document Name: ProofStream_User_Guide.doc Page 74 of 83 © Nustream Graphic Inc. 2012. All rights reserved
Nustream Graphic Inc. ProofStream_User_Guide.doc ProofStream v.7.x.x.x. Figure 5-10 5.1.3 Using Notes and Corrections To add a note or correction to a page, select either the notes or corrections icon then click and drag on the page. This action will open a notelet containing your user name . Double clicking on notelet opens the text input dropdown. Allowing your note or correction details to be typed in. (see Figure 5-9). Ensuring that the notelet is still selected choose your preferred outline tool from the bottom section of the annotations menu then click and drag the selection over the area to which your notelet applies. You will see that proofstream automatically creates a link between the notelet and the outlined or indicated area. (See figure 5-9) If necessary a number of selections may be appended to a single notelet. (See Figure 5-9) Figure 5-11 Document Name: ProofStream_User_Guide.doc Page 75 of 83 © Nustream Graphic Inc. 2012. All rights reserved
Nustream Graphic Inc. ProofStream_User_Guide.doc ProofStream v.7.x.x.x. When you have completed any notes or corrections click the save icon in the main menu. Proofstream will now send automated emails to all members of the group informing them of your input into the job. 5.1.4 The Colour Menu Figure 5-12 The colour menu (see Figure 5-10) is divided into two parts the upper part of the menu allows users to view the Bleed Box, Crop Box, Trim box, and Media Box contained within the page. By checking the appropriate box all or a combination of the boxes may be applied. Colour Profiles: Clicking on the colour profiles dropdown menu will open a list of predefined colour profiles which can be applied to the page. (see Figure 5-11) When applied users see the effect of the profile change on their monitor. Note: The accuracy of this function is dependent upon the user having a colour-calibrated monitor. Figure 5-13 Document Name: ProofStream_User_Guide.doc Page 76 of 83 © Nustream Graphic Inc. 2012. All rights reserved
Nustream Graphic Inc. ProofStream_User_Guide.doc ProofStream v.7.x.x.x. Colour Channels: All colours on a page will be listed in the colour channels, by default this will list CMYK. If spot colours are present in the job then they will also be listed here. The eye icon to left of the colour name will grey-out when clicked, the selected colour will then be turned off on the page view. It is also possible to turn off all the process colours or spot colours on the page by clicking the appropriate eye icon in the list. Colour channels can be turned back on by clicking on the greyed-out eye to the left of the colour name. Toggle black background: Checking this box will make the background colour of the page view solid black. This allows colour profiles to be view more precisely by removing glare and visual distractions that may appear in the standard view mode. Figure 5-14 Document Name: ProofStream_User_Guide.doc Page 77 of 83 © Nustream Graphic Inc. 2012. All rights reserved
Nustream Graphic Inc. ProofStream_User_Guide.doc ProofStream v.7.x.x.x. Actions Tab shortcut menu This menu provides a short cut to some of the more regularly used actions available in Proofstream (see Section 4.2.9) Figure 5-15 Document Name: ProofStream_User_Guide.doc Page 78 of 83 © Nustream Graphic Inc. 2012. All rights reserved
Nustream Graphic Inc. ProofStream_User_Guide.doc ProofStream v.7.x.x.x. Conventions All pages sent through the system get a 6 characters alpha-numeric signature and a folio (page number) assigned to them in order to preserve unique file name trough versions submission. 5.2 Messages All delete actions in the system will present you with a confirmation box in order to execute the action (Figure 6-1). Figure 6-1 “The number of pages configured in the job does not correspond to the actual number of pages received. It was changed to accommodate the Flatplan view” This message will appear in Flatplan view when the number of pages configured in the Job is smaller than the number of pages received. In this case the Flatplan will still include the extra pages and will show the message (Figure 6-2). Figure 6-2 5.3 Errors, Malfunctions, and Emergencies If an error (warning) occurs during the Preflight or RIP process you will see an indication on the top of the page (Figure 6-3). The number of Errors /Warnings is indicated in parenthesis. Document Name: ProofStream_User_Guide.doc Page 79 of 83 © Nustream Graphic Inc. 2012. All rights reserved
Nustream Graphic Inc. ProofStream_User_Guide.doc ProofStream v.7.x.x.x. This message in fact is a link which if clicked will guide you to the Errors page where you can see details about each of the Errors/Warnings (Figure 6-4). Figure 6-3 Figure 6-4 Document Name: ProofStream_User_Guide.doc Page 80 of 83 © Nustream Graphic Inc. 2012. All rights reserved
Nustream Graphic Inc. ProofStream_User_Guide.doc ProofStream v.7.x.x.x. If some of your actions generate an error you will see the general error page (Figure 6-5), which gives you an error message and some description. In the most cases you should contact your system administrator for action if such an error occurs. Figure 6-5 Note: If you are unable to connect to the application, you must first verify if your Internet connection is up and running. Document Name: ProofStream_User_Guide.doc Page 81 of 83 © Nustream Graphic Inc. 2012. All rights reserved
Nustream Graphic Inc. ProofStream_User_Guide.doc ProofStream v.7.x.x.x. 6 Appendix A: Acronyms, Abbreviations & Definitions Term Meaning RIP Raster image processing A single color ink or varnish applied to printed material. Primarily used SPOT Color when process colors are not appropriate. Document Name: ProofStream_User_Guide.doc Page 82 of 83 © Nustream Graphic Inc. 2012. All rights reserved
Nustream Graphic Inc. ProofStream_User_Guide.doc ProofStream v.7.x.x.x. 7 Appendix B: Related Documentation 7.1 Obtaining Documentation 7.1.1 World Wide Web You can access the most current ProofStream documentation on the World Wide Web at the following site: http://www.nustream.eu/documentation/index.html 7.1.2 Ordering Documentation Nustream’s Proofstream documentation can be ordered through a local account representative by calling Nustream’s corporate headquarters at +514-335-9197 or 1-800- 518-5522. 7.1.3 Documentation Feedback If you are reading Nustream’s Proofstream product documentation on the Internet, you can submit technical comments on the support section of the website (http://www.nustream.eu). You can e-mail your comments to [email protected]. To submit your comments by mail, write to the following address: Attn: ProofStream Documentation Manager 100, Richelieu, suite 2000 Saint-Jean-sur-Richelieu Québec, Canada J3B 6X3 We appreciate your comments. Document Name: ProofStream_User_Guide.doc Page 83 of 83 © Nustream Graphic Inc. 2012. All rights reserved
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