Back to School 2020-2021 Magazine

2020 Back 2 School CVHS Technology Handbook 2021

Your Campus CTF for 2020-2021 Kimberly Rife

Table of Contents In this issue, you’ll find…. ★ iPad Check Out ★ Account Reminders ○ Student Password Information ○ Student Logins & How to get help with student programs ○ One Pager Student Tech Info ○ Google Account Reminders for students ★ Who to Call at CVHS for Tech Help ★ GO.csisd.org Page ★ Self Service Portal ★ Google ★ Schoology ○ Logging in and courses to join ○ Basic Expectations ○ Basics - additional help ○ Beginning of year reminders ○ Grading Tips ○ But Wait! There’s More! ★ eSchool/TAC reminders ○ Setting up Categories ○ Additional Help/Online support ★ HERO ○ Campus Expectations ○ Tips to get you started ★ Nearpod ○ Nearpod Basic Info ○ Training ★ EduHero ○ Basic Info ○ Trainings ★ Frontline - Absence management ★ Eduphoria ★ Employee Access Center - EAC (eFinance) ★ Twitter

iPad Check Out Do you need iPad’s for the new year? ● **Due to Covid 19 our School Ipads have not been processed over the summer. They will probably not be ready by the first day of school.** ● When they are ready I will let you know! To Expedite the check out process, you may email me with the amount of iPads that you will need this year at any time.

Student Password Information ● Student usernames: 1000##### ● Student Google accounts: 1000#####@csisd.org ○ No Gmail, only Google Accounts Secondary (5th-12th) Passwords: ● Will be reset the evening of August 17 ● NO STUDENTS will be forced to reset this year, with pending virtual enrollment fluctuation ● All passwords reset to default: ○ campus initials + # + last 5 digits of student ID ● ANY Student can change their password through the following: ○ Can reset on CSISD device (ctrl+alt+del) ○ Can reset in Self-Serve portal on any device/network, if an account has been previously set-up ● **Virtual Students can reset their passwords by calling the Help Desk Number: (979) 694-5678 or by emailing [email protected]

Student Logins & How to get Help Account Username Password Link Help Computer ID number Default password Password or Student Reset done by Kimberly Rife or selected password calling the Help Desk at 5678 MS Office ID number Default password https://login.mic Call Help Desk @csisd.org or Student rosoftonline.co at 5678 selected password m/ HAC Firstname.Lastname HAC Student https://hac.csisd Email (Ex: Shannon.Long) selected password .org/HomeAcce (NOT connected to ss/Account/Log studenthac@ their login On csisd.org password) HAC accounts are only created for those 5-12 grade students that request them using the form linked on campus websites. Google ID number Default password https://accounts CTF or School @csisd.org registrar or Student .google.com/sig (for access) selected password nin Schoology ID number Default password http://csisd.scho goo.gl/TSx3hu or Student ology.com schoology@csi selected password sd.org Hero ID number Default password https://access.her CTF or School or Student opowered.com/ registrar selected password x2VOL ID number/email Default password https://www.x2vol CTF or School address or Student .com/index.html registrar selected password

One Pager Student Technology Information Login and access information for all digital resources. Includes parent information, too. Information focused on on-site students new to CSISD, but can be used for all students as a reminder for how to access district technology accounts. ● One Pager Virtual Students ● One Pager On-Sitel Students

Account Reminders Students still not able to get into google, but can get into the computer and Schoology just fine? Do they see the error message shown below? Talk to your school registrar (Rath) to see if students do or do not have access! Students who do not have Google access approved MUST get parents to fill out THIS FORM in order to access google drive, docs, forms, sheets, presentations, etc.!

Who to call at CVHS (Technology Version) HELP! I need…. You should contact…. Equipment fixed or Hank (Steven) Devilleneuve replaced ([email protected]) CVHS Website Kimberly or Laurie Rath CVHS Calendar HERO Kimberly or Laurie Rath Schoology CTF - Kimberly or Emily Feagan CTF - Kimberly HAC - attendance and/or CTF - Kimberly gradebook CTF - Kimberly Nearpod Issues with getting CTF - Kimberly Instructional Technology to work the way you want to (google, internet, apps, ipads, etc.) SPED/Cloud issues Laurie Rath

The go.csisd.org website is your hotspot for most CSISD technology. This page has lots of helpful updates, but also holds the staff portal you can access for all technology.

Self Service Portal ● Students and teachers can enroll in this service while they have an active username and password. ● Students or teachers who have not enrolled in the self-service password system MUST change their password on a CSISD networked computer. ● To reset a password on a CSISD computer, the user should login using current login and password. The user will be prompted to change their password. ● Students and teachers who have successfully enrolled can change their password from any device (personal or district) by using the self-service password system.

Students in CSISD have access to the following core services: ● Calendar ● Forms ● Classroom ● Sheets ● Contacts ● Slides ● Drive ● Talk/Hangouts ● Docs Other additional services students have access to: ● Maps ● Books ● YouTube ● Chrome ● Earth NOTE: Any CSISD parent can choose to NOT grant consent for their student to use Google Suite applications. They can change their consent choice by filling out this survey. For more learning, visit Schoology: CSISD Professional Learning, Instructional Technology, Google PD

Logging in to Schoology: ● ALWAYS log in at csisd.schoology.com (or, click on the Schoology icon in the CSISD Tech Portal) ● Log in using only your username (NOT your full email). EX: krife ● Your password is the CSISD password that you use for logging into the computer, Gmail, etc.

Courses to join in Schoology ● CSISD Professional Learning Course ○ Course code: NMQWD-N8T2T ● CVHS Staff Course - Wolfpack Staff ○ Course Code: GMFTW-38DV5 ● Grimes Sandbox Course ○ Course Code: W6PVS-TT2TJ Groups to join in Schoology: ● CSISD Curriculum and Instruction ○ Group code: TV62N-M7S47

Basic Expectations August 2020 ● Make sure you course structure adheres to the In-Person/Virtual model from C&I ● Include your Non-Negotiable items to your course folders ● Add various course materials (documents, links, media, etc.). During the 2020-21 School Year ● Continual updating and providing resources in courses for students (and parents) ● Maintaining a regular schedule to add updates and course materials to support students and parents. ● Utilize course calendars to add important events that are relevant to instruction in the course. ● Utilize digital discussions, assignments and assessments in your courses, where/when appropriate for feedback and formative assessment opportunities in the course. ● Maintain district expectations on course folder structure and other required components.

Basic Expectations August 2020

Schoology Basics If you need additional help with the basics: 1. Self-paced modules in Schoology: ○ CSISD Professional Learning Course ■ Instructional Technology ● Schoology PD ○ Schoology Basics 2. Google for help! 3. Ask your friendly CTFs If you need help with beyond the basics: 1. Self-paced modules in Schoology: ● CSISD Professional Learning Course ○ Instructional Technology ■ Schoology PD ● Find the folder you want more help with! 2. Ask your friendly CTFs

Beginning of year Reminders: ● Semester “A” classes will disappear at the end of the year (fall semester)! ● Anything not in your resources will be archived! To refresh how to save materials from courses to resources, watch THIS video. ● To change your picture for your course, watch THIS video ● Teach the same section more than once? LINK YOUR SECTIONS! Here’s how. ● Email Kimberly Rife if you would like your courses merged (if you are unable to link your sections) - This would be a good idea if you are co-teaching with somebody** ● All teachers need to have their Year-at-a-Glance posted in their course for parents and students to access. Watch THIS video to see how.

Grading in Schoology ● How to set up gradebook - Remember it is recommended to set up your gradebook in Schoology with the same categories you use in TAC ● Remind parents and students: Grades in Schoology ONLY reflect items completed in Schoology, All non-Schoology grades from class (including some Schoology items) will be posted in TAC for the most accurate view (and how it affects their GPA). ● How to set up AND use grading groups ● How to unpublish materials ● 2020-2021 Grading Guidelines Parent Codes ● How to find Parent Codes (teachers!) ● How do you know if a parent is signed up?

But Wait! There’s More! Tips, tricks and reminders to start the school year off strong with Schoology!

Back to School with Tips, tricks and reminders to start the school year off strong with Schoology!

#1: Your Personal Profile Picture Make sure you have added a profile picture! ▪ Use an actual picture of yourself ▪ Use an avatar of yourself (ex: Bitmoji image) ▪ Snip an image of your name 22

#2: Your Course Profile Picture Add a Course Profile Picture that shows: 1. Your Name (if co-teach, can add both teacher’s names!) 2. Your Course Name You can make this in Google Slides, Canva, etc., then download as image or use snipping tool (then upload to Schoology) 23 Need a template? Click HERE!

#3: Your Courses Remember… you do not need to create your own courses and enroll your students in Schoology. This will happen automatically! *Exception: Teachers that engage with students that are not assigned to a course in TAC (EX: Enrichment Specialists) ▪ Live Courses will populate (from TAC) on August 10th. ▫ Student Enrollment will NOT be considered final at this time; DO NOT contact your counselors/admin about student enrollment. ▫ If by August 11th you aren’t seeing your courses show up in Schoology, submit an Eduphoria Helpdesk Ticket. ▪ Your courses in Schoology should match your courses in eSchool (TAC). ▫ If they do not match, please submit an Eduphoria Helpdesk Ticket. 24

#4: Linking your Courses Do you teach the same thing to more than one class? (EX: I teach 3rd grade Math/Science to an AM class, then again to a PM class; I teach Algebra II during 2nd, 4th, and 5th periods). LINK YOUR COURSE SECTIONS BEFORE SCHOOL STARTS! Link your course sections to manage all of your sections 25 more efficiently. When sections are linked, they all share the same set of materials and grade setup. This means you only need to create materials and set up your gradebook once, even when you teach multiple sections of the same course. Linked sections also have toggles you can use to switch between each section instantly, so you can keep the sections separate while enjoying a more streamlined workflow. Click here to see how to link your sections! Can’t link your sections for some reason? Please submit an Eduphoria Helpdesk Ticket.

#4: Linking your Courses (cont.) Having trouble linking your course sections? Special situations might require a course “merge” ● Contact your CTF with the information on the courses you are trying to link 26

#5: 2020-2021 Schoology Expectations Teacher Campus Administration Fall 2020- ● Provide weekly resources in assigned ● Provide weekly resources in staff Present courses for students (and parents) courses for faculty/staff by adding Course Materials (documents, links, ● Utilize the course updates and etc.) announcements to communicate with students and parents. ● Utilize the course updates and announcements to communicate with ● Add various course materials faculty/staff. (documents, links, media, etc.). ● Utilize the course calendars to add ● Utilize course calendars to add important events that are relevant to important events that are relevant to faculty/staff. instruction in the course. ● Routinely check in on academic ● Utilize digital discussions, assignments courses in their building for adequate and assessments in your courses, structure and relevant, engaging where/when appropriate for feedback learning materials and formative assessment opportunities in the course. ● Engage both parents and students through building updates and ● Maintain district expectations on resources course folder structure and other required components. Taken from the CSISD Schoology Expectations Timeline 2020-Present For previous 2018-2020 Rollout list click here

eSchool/TAC Reminders You have to set up your grading categories each semester! Click for grading category amounts For other eSchool tips, click the link HERE to find the GO+ page about eSchool with helpful tips and videos!

eSchool/TAC Reminders Need more help?! Click HERE for the CSISD TAC website where you can find: ● Grading due dates ● Setting up TAC to work for you ● Comment Codes ● How to get to Progress Report and Report Card grades, and how to make sure you enter them correctly ● How to publish grades (IMPORTANT!) ● Semester Grades ● TAC How To’s ● TAC Discipline (How to write a referral!) ● TAC Videos

Basic Expectations Our campus administrations expects that you use HERO for: ● Everyday infractions ○ Tardy’s ○ ID Violations ○ Dress Code ● Positive interactions (to reward students for their behavior) ○ Students who are in compliance ○ Students going above and beyond ○ Providing or attending tutorials ○ Showing School Spirit ○ Being on time to class/events

Tips for use 1. Have it open on your desktop so it’s on your mind! 2. Be consistent - use it every day at the beginning, middle, or end of class to help it become a habit! 3. Be on the lookout for positive things to award your students with! 4. Use it as an incentive in class! 5. Set a reminder for once a week, and try to peg 5 kids for a positive interaction each week!

Tips for use

For 2020-2021 All Teachers will have a District User Account This Year! What is Nearpod? In a nutshell - a really awesome interactive presentation platform! → Click HERE for a quick video. When logging in, make sure you click “log in with google”, and log in with your CSISD account!

You want to learn Nearpod?! Self-paced learning modules for Nearpod Training available in Schoology! ● Go to the CSISD Professional Learning COURSE ● Click on Instructional Technology ● Click on the “Nearpod” folder ● Learn about Nearpod as you navigate through the modules! Ask your friendly CTFs if you are interested in learning more or attending a training! You can also check in Eduphoria for trainings throughout the year!

● As you know, we have gone BACK to Eduhero for 2020-2021 school year! Hoonuit has been removed from the Go Tech page! ● There are many other individualized trainings you can do on your own time in Eduhero! ● District required PD is now located in Schoology (Wolfpack Staff Course)

● Go to the Wolfpack Staff course in Schoology to see all of the required trainings through February 2021.

Helpful Links for 2020-2021 Trainings Check out the “CSISD Professional Learning: All Staff” Course in Schoology for Helpful Links to different Trainings. Don’t forget to send your certificates to Mr. Grimes, Mrs. Feagan and Ms. Rath after completion!

Eduphoria is a database system that we use for registering and recording credits for professional development, entering work orders, and housing data such as STAAR scores. Some campuses also use this system for turning in lesson plans. You can use this website for more info about how to log in, set up your profile, and what you can do. The website also walks you through how to enter a work order if you need assistance with something! Eduphoria Workshop is soon changing to Strive! Click here to learn more about the transition to Strive.

Frontline - Absence Management For assistance in creating or editing absences, view THIS video! You can also reference this page on the GO+ page for assistance. Remember, the earlier you can put in the absence, the more likely it is to be covered! Reason explanations: ● Campus Activity - something you are being asked to do on your campus, usually directed by an AP or Principal ● District Activity - when you are doing a training or activity for the district ● Special Fund - you will be told if you need to use this one! Usually used for NTU, ● Student Activity - something on campus for a club, or any other activity involving students If you’re not sure which one to choose, ASK your event coordinator!

Things you can find in EAC: ● View pay information ● View check history ● View paycheck stubs ● View and print W2's ● Make changes to W4's For EAC help, click HERE for the GO+ page on Employee Access Center!

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2020 2021