May 1, 2019 Executive Cabinet Report (5)

Philander Smith College Executive Cabinet Meeting Kendall Science Building – President’s Office Dr. Roderick L. Smothers, Sr. - President 1|Page May 1, 2019 Executive Cabinet Meeting

Philander Smith College Executive Cabinet Meeting Reports 2|Page May 1, 2019 Executive Cabinet Meeting

9:00 AM Philander Smith College Executive Cabinet Meeting Agenda May 1, 2019 9:10 AM 10:00 AM 9:00 a.m. – 12:00 p.m. Kendall Building – Nugent Room 11:30 AM 12:00 AM Call to Order – Dr. Roderick L. Smothers, Sr., President Words of Inspiration – Appointee Prayer – Appointee Roll Call – Philander Smith College Executive Cabinet Dr. Zollie Stevenson, Jr., Vice President for Academic Affairs Mrs. Tamika Edwards, Social Justice Institute Mr. Brian Clay, Chief Information Officer Mrs. LaTonya Hayes, Associate Vice President for Fiscal Affairs Mr. Charles King, Vice President for Institutional Advancement Reverend Ronnie Miller-Yow, Chaplain/Dean for Religious Life and Campus Culture Dr. Anthony Johnson, Vice President for Sponsored Programs and Undergraduate Research Dr. Darnell Williams, Executive Vice President and Accreditation Specialist in Residence Mrs. Anita Hatley, Senior Executive Assistant to the President Dr. Roderick L. Smothers, Sr., President President Smothers – Opening Remarks  Meeting Minutes – April 24, 2019 Executive Cabinet Meeting Minutes  Special Report from Enrollment Management & S.T.A.R.T. Executive Cabinet Overview of Written Reports  Computer Information Services  Sponsored Programs and Undergraduate Research  Fiscal Affairs  Student Affairs and Enrollment Management o Office of Religious Life & Campus Culture  Academic Affairs  Social Justice Institute  Office of Institutional Advancement President Smothers– Closing Remarks  Adjourn CALENDAR UPDATES Spring Board of Trustees Meeting (May 3, 2019) Baccalaureate (May 3, 2019) Spring Commencement (May 4, 2019) *NASCUMC Annual Summer Meeting (July 22-25. 2019) Kingsmill, VA *GBHIM Fall Council of President’s Meeting (September 23-24, 2019) Nashville TN *(Indicates President’s Travel Dates) 3|Page May 1, 2019 Executive Cabinet Meeting

Meeting Information: Executive Cabinet Meeting Minutes Objectives:  Review All Ongoing Action Items Provided to the Executive Cabinet Members.  Discuss the Departmental Reports.  Discuss the New Action Items. Date: April 24, 2019 Location: President’s Conference Room Time: 9:00 a.m. Meeting Type: Executive Cabinet Meeting Called By: President Roderick L. Facilitator: President Roderick L. Smothers, Sr. Smothers, Sr. Submitted by: Mrs. Anita Hatley Approved by: Attendees: Dr. Zollie Stevenson, Jr., Vice President for Academic Affairs Dr. Anthony Johnson, Vice President for Planning and Effectiveness and Research Dr. Darnell Williams, Executive Vice President - Accreditation Specialist - in – Residence and Interim Vice President for Student Affairs and Enrollment Management Reverend Ronnie Miller-Yow, Dean for Religious Life and Campus Culture Mrs. LaTonya Hayes, Associate Vice President for Fiscal Affairs Mr. Charles King, Vice President for Institutional Advancement Mr. Brian Clay, Chief Information Officer Mrs. Tamika Edwards, Executive Director of Social Justice Institute Mrs. Anita Hatley, Senior Executive Assistant – President’s Office Dr. Roderick L. Smothers, Sr., President Absent: Call to Order President Smothers called the April 24, 2019 Executive Cabinet Meeting to order at 9:05 a.m. Reverend Ronnie Miller-Yow provided words of Inspiration and Prayer. Mrs. Anita Hatley completed roll call. Mrs. LaTonya Hayes was absent for the April 24, 2019 Meeting. Opening Remarks President Smothers welcomed Mr. Charles King, the recently hired Vice President for Institutional Advancement. President Smothers further shared that Mr. Kings transitioned from Children’s Hospital and has over 20 years of Fundraising experience. Approval of Minutes Minutes from the April 10, 2019 and the April 18, 2019 Executive Cabinet Meeting. MOTION: Reverend Ronnie Miller-Yow moved for acceptance of the April 10, 2019 and the April 18, 2019 Executive Cabinet Meeting Minutes; Dr. Darnell Williams provided the second. MOTION APPROVED: The April 10, 2019 and the April 18, 2019 Executive Cabinet Meeting Minutes were accepted by the Executive Cabinet meeting with two minor grammatical errors. 4|Page May 1, 2019 Executive Cabinet Meeting

REPORTS Planning and Effectiveness and Research (SPUR) Dr. Anthony Johnson provided a written report, and he reviewed items as printed. Dr. Johnson shared that the Office of Planning and Effectiveness is working diligently to prepare for the May 15, 2019 CAEP onsite visit. Dr. Johnson further shared the CAEP Writing Assessment will be available to for review by the Executive Cabinet during the May 1, 2019 Executive Cabinet Meeting. Related to Dr. Anthony Johnson’s sharing, a discussion ensued regarding which system to use for Data Management. Dr. Johnson shared that he would research some options and provide an update at a later time. No action was taken on Dr. Johnson’s sharing. Student Affairs and Enrollment Management (SEAM) Dr. Darnell Williams provided a written report from the Division of Student Affairs and Enrollment Management. He asked the Executive Cabinet Members to review each area’s report. Dr. Darnell Williams highlighted information for two upcoming events in Student Affairs. He shared that the Midnight Breakfast is scheduled for April 30, 2019 from 10 p.m. – 12:00 a.m. Dr. Darnell Williams further shared that the Senior Luncheon is scheduled for May 2, 2019 from 11:30 a.m. – 1:00 p.m. No action was taken on Dr. Williams’ sharing. Religious Life and Campus Culture Reverend Miller-Yow provided a written report from Religious Life and Campus Culture, and he reviewed the items as printed. Reverend Miller-Yow shared that the Office of Religious Life is working toward providing a Standard Operating Procedural document related to how the Philander Smith College Campus Community handles deaths and funerals. No action was taken on Reverend Miller-Yow’s sharing. Break (10 Minutes) Academic Affairs Dr. Zollie Stevenson, Jr. provided a written report, and he reviewed items as printed. Dr. Zollie Stevenson Jr. shared that job offers were extended to Dr. Sheila Garland, Dean of Allied and Public Health and Ms. Kathy Anderson, Director of Reynolds Library. Dr. Zollie Stevenson Jr. provided the names of the 2019-2020 Officers for Faculty Senate; those Officers are: President – Dr. Carmen Hardin Vice President – Dr. Carla Carter Secretary – Dr. Nedra Allen 5|Page May 1, 2019 Executive Cabinet Meeting

Representative to the Faculty Senate – Dr. Cynthia Burroughs Parliamentarian – Mr. Malik Saafir Dr. Zollie Stevenson Jr. shared updates from the most Commencement Meeting. Dr. Stevenson Jr. further shared that Ms. Bertha Owens and Mrs. Shannon Clowney Johnson completed a site visit to the Statehouse Convention Center. No action was taken on Dr. Stevenson Jr.’s sharing. Office of Institutional Advancement Mr. Charles King shared provided verbal comments. Mr. King shared that under his leadership the Philander Smith College Community should expect to hold the Office of Institutional Advancement accountable for three things: 1. Integrity 2. Intelligence 3. Innovation No action was taken on Mr. King’s sharing. Social Justice Institute Mrs. Tamika Edwards provided a written report, and she reviewed the items as printed. Mrs. Edwards shared that the Social Justice Institute has secured a potential scholar in residence, Ms. Donna Hylton, to coincide with the DecARcerate’s Annual Conference. The Annual Conference is scheduled for September 14, 2019 and will be co-hosted by SJI. No action was taken on Mrs. Edwards’ sharing. Computer Information Services Mr. Brian Clay provided a written report, and he reviewed the items as printed. Mr. Clay shared verbal updates highlighting the information on his written report. No action was taken on Mr. Clay’s sharing. Closing Remarks President Smothers provided positive comments regarding the Forward Excellence Awards Banquet. President Smothers further shared that the banquet is a reminder that Philander Smith College has some remarkable faculty and staff members that are involved in some amazing work. President Smothers shared that over 20 students are scheduled for a tour of Meharry Medical College due to a recent commitment to put more black men into medical school. President Smothers shared that Dr. Shareece West- Scantlebury and Dr. Etta Carter recently hosted a conference call with members of the Alumni Association. President Smothers further shared that the Alumni Association had three major concerns. 1. Office of Institutional Advancement – Stability 6|Page May 1, 2019 Executive Cabinet Meeting

2. Alumni Database 3. Faculty and Staff Grievance Process President Smothers shared that the Alumni Association also requested that the National Alumni Association Representative would have an official slot as a Board of Trustee Member. Meeting Adjourned: 11:45 p.m. 7|Page May 1, 2019 Executive Cabinet Meeting

Philander Smith College Executive Cabinet Meeting Computer Information Services 8|Page May 1, 2019 Executive Cabinet Meeting

Computer Information Services Type of Meeting: Cabinet Meeting Facilitator: Dr. Roderick L. Smothers, Sr., President and CEO Invitees: Executive Cabinet Team Campus Information Services Projects and Updates  New Copiers/Computers  New copiers have been delivered and installed in most locations on campus  Most faculty and staff have been ‘introduced’ to the functionality of said machines, with formal training forthcoming  PaperCut print management installation is currently being scheduled  New computers are being delivered and installed daily  T.R.I.P. (status update)  Project is ongoing with outstand items being, but not limited to: fiber connections, camera installation, bandwidth increase, data center upgrade, campus lab computer upgrades, cybersecurity software training, knowledge transfer, etc… 9|Page May 1, 2019 Executive Cabinet Meeting

Philander Smith College Executive Cabinet Meeting Institutional Effectiveness and Research 10 | P a g e M a y 1 , 2 0 1 9 E x e c u t i v e C a b i n e t M e e t i n g

Summary of Activities President Executive Cabinet Anthony Johnson, Vice President The Office Institutional Effectiveness and Research May 1, 2019 The Office of Sponsored Programs and Undergraduate Research is charged to promote a “culture of research,” meeting the highest possible standards of achievement and compliance. 1. Providing accreditation assistance to the Division of Education in preparation for their Council for the Accreditation of Educator Preparation (CAEP) 11-2019 on-site-visit and May 15, 2019 Self-Study Submission CAEP Self Study Update Draft Achievements  The Division of Education Assessment and Policy Manual – completed.  A draft response for all required standards - completed.  New surveys and EPP documents are being created to help us prove our claim that the EPP meets the CAEP Standards.  The team meets daily as progress is made toward meeting the deadline.  The CAPE Team is working daily to complete the task. Each member has specific assignments. Improvement  A Recruitment Plan is in final draft.  A developing quality control process is being used.  Comprehensive attempt to collect and analyze evidence is ongoing.  The comprehensive annual report for CAEP will be submitted today.  The comprehensive Title II report is complete and submitted by the deadline of April 30, 2019. Challenges The lack of data required.  Limited data on former completers  Use of data for program improvements efforts  No documented P-12 impact data  Daily progress is measure against CAEP checklist Documents Completed/Designed for CAEP Accreditation  Division of Education Assessment System and Policy Manuel is Completed 1. The Division of Education Assessment Policy 11 | P a g e M a y 1 , 2 0 1 9 E x e c u t i v e C a b i n e t M e e t i n g

2. The Division of Education Assessment System 3. The Division of Education Assessment Database Plan 4. Major assessments at key transition points 5. Assessment Activities for major Stakeholders and System Review 6. The dissemination of assessment data 7. Assessment Activities and System Review Calendar 8. Academic Year Assessment System Calendar *Assessment Calendar by Weeks (52 Weeks) 9. Academic Calendar At-a-Glance (activities, person responsible, time in months and weeks data are collected)  Required Rubrics Created for CAEP Documentation 1. Employer Survey of Graduates 2. Graduates Follow-Up Survey 3. Candidate Exit Survey 4. Candidate Dispositions Assessment 5. Cooperating Teacher Profile Survey 6. Candidate Dispositions Inventory 12 | P a g e M a y 1 , 2 0 1 9 E x e c u t i v e C a b i n e t M e e t i n g

Philander Smith College Executive Cabinet Meeting Fiscal Affairs 13 | P a g e M a y 1 , 2 0 1 9 E x e c u t i v e C a b i n e t M e e t i n g

PHILANDER SMITH COLLEGE CABINET May 1, 2019 FISCAL AFFAIRS LaTonya Hayes, Acting VP for Fiscal Affairs BUSINESS OFFICE  403(b) Retirement Plan Audit wrap-up.  Spring 2019 Registration Status (5/1/19 5:00 am): Summer I 5/1/2019 Summer II 198 Total 165 363 Spring 2019 848 Traditional 0 Cleared 848 Preregistered Reserved Total Criminal Justice 44 PSMI 40 CJ (25 Cleared) , PSMI (31 Cleared) Spring 2019 TOTAL 932 BUDGET 918 102% Realization  Budget Model Training – TBD  The Business Office is testing the Jenzabar Purchasing Module for re-implementation. HUMAN RESOURCES  HR is completing an internal 403(b) Audit. All employees will need to complete a new form electing their retirement plan contribution percentage or waiving participation. Anticipated completion date of 3/29/19.  HR is completing an internal I-9 Audit. Anticipated completion date of 3/29/19.  Departmental Organizational Charts will be inputted in Paycom upon review of President Smothers – Anticipated completion date of 5/30/2019. PHYSICIAL PLANT  Current Projects (Anticipated Completion Dates):  Implementing plan for deodorizing Mabee Kresge Science Building (3/31/2019)  Order and Install Lettering for labeling of the Units in Panther Village (3/31/2019)  Library roof and interior repairs (Work to start April 15th, delayed due to rain)  Night light audit (audit complete, replacements delayed due to rain)  RLC Office repairs (TBD) 14 | P a g e M a y 1 , 2 0 1 9 E x e c u t i v e C a b i n e t M e e t i n g

 Security Office improvements for camera system installation (TBD) BOOKSTORE  Current Projects (Anticipated Completion Dates)  The Bookstore is investigating an anti-theft solution (TBD).  Textbook Return Solution 15 | P a g e M a y 1 , 2 0 1 9 E x e c u t i v e C a b i n e t M e e t i n g

Philander Smith College Executive Cabinet Meeting Student Affairs and Enrollment Management 16 | P a g e M a y 1 , 2 0 1 9 E x e c u t i v e C a b i n e t M e e t i n g

Executive Cabinet Report for the Division of Student Affairs and Enrollment Management (SAEM) Darnell Williams, Ph. D., Executive Vice President and Interim Vice President for SAEM 5.01.19 Office of Admissions and Enrollment Mr. Yohannis Job, Interim Director This week the Office of Admissions and Recruitment continues to process applications, and follow up with prospective students Fall 2019. The Office also is shifting focus from recruitment to follow up, and “closing” with prospective students. Current Office Activities:  Document filing and admission status updates. o Daily matching of transcripts and test scores with student applications.  Concentrated START follow up effort. o START Phone-A-Thon will be held on Thursday, May 2, 2019.  Continued issuance of acceptance letters and scholarship award letters.  Follow-up on in state recruitment outreach. o Ms. Candace Parchman and Ms. Tamara Bates will continue with high school and signing day visits to schools in the Little Rock Metro area as well as schools in Southeast and Southwest Arkansas. o Mr. Paul Person will continue to follow-up in the Illinois, Missouri, Texas and Tennessee areas o Mr. Yohannis Job will follow up in the Louisiana area.  Finalizing the “Next Steps” pamphlet which will be mailed out to students that have applied, been accepted, or have already paid a housing deposit to PSC. o The “Next Steps” Pamphlet will contain:  Missing admissions items information,  Early registration dates,  Housing and move-in deadlines and information,  START Summer Bridge follow up information, and  FASFA info and deadlines. Please see enclosed admissions data report as of 4.30.19. 17 | P a g e M a y 1 , 2 0 1 9 E x e c u t i v e C a b i n e t M e e t i n g

PSC 2 Year ENROLLMENT TRENDS April April Change 30, (%) 30, 2019 + 18.6% 2018 4,862 - 10.2 % Total 4,100 79 Admissions - 12.5 % Applications 42 *Awaiting updated report from Intent to Enroll 88 Business Office Commitment Forms Residential 48 Housing Room Deposit Fees 18 | P a g e M a y 1 , 2 0 1 9 E x e c u t i v e C a b i n e t M e e t i n g

Office of the Registrar Ms. Bertha Owens, Registrar UPDATED Graduation Reporting Baccalaureate – May 3, 2019 at 7:00 pm held in the ML Harris Auditorium Commencement – May 4, 2019 at 10:00 am held at the Statehouse Convention Center To date: 1. 91 students are scheduled to receive their degree on Saturday, May 4, 2019. 2. 14 students will participate in the ceremony and complete their course work in the Summer of 2019. 3. 12 students can potentially complete in the Fall of 2020. A total of 105 students should walk across the stage on Saturday, May 4, 2019. Office of Financial Aid Mr. Kevin Barnes, Director I. SUMMARY OF RECENT ACTIVITIES A. Summary of 2018- 2019 Title IV Disbursed Spring 2019 Disbursement Fund As of As of Difference Direct Sub 4/8/2019 4/30/2019 $19,355.00 DirectPLUS $22,389.00 DirectUSub $1,326,206.00 $1,345,561.00 $40,516.00 $1,007,551.00 $1,029,940.00 $1,149,577.00 $1,190,093.00 Pell Grant $1,762,958.00 $1,781,028.00 $18,070.00 Total $5,246,292.00 $5,346,622.00 $100,330.00 Fall 2018 Disbursement Fund As of As of Difference Direct Sub 4/8/2019 4/30/2019 $7,828.00 DirectPLUS $18,094.00 DirectUSub $1,498,381.00 $1,506,209.00 $7,149.00 Pell Grant $2,287.00 Total $1,174,383.00 $1,192,477.00 $35,358.00 $1,371,484.00 $1,378,633.00 $2,108,717.00 $2,111,004.00 $6,152,965.00 $6,188,323.00 II. LIST OF ACTIVITIES IN PROGRESS AND UPCOMING EVENTS A. 2019-2020 a. FAFSA processing and verification in progress. B. 2018-2019 a. Fall 2018 and Spring 2019 processing b. START and Summer being configured for processing. C. UNCF a. UNCF individual awards 19 | P a g e M a y 1 , 2 0 1 9 E x e c u t i v e C a b i n e t M e e t i n g

i. April 29, 2019: 1 student awarded $5,000 III. CHALLENGES A. PowerFAIDS and Jenzabar disruptions continue to affect business flow. Office of Residential Life Mr. Waylon Metoyer, Director Occupancy Report Tuesday, April 30, 2019 Residential Occupancy Residential Facility Building Capacity Beds Assigned Students Remaining Checked In Beds Available Residential Life 393 315 315 78 Center (RLC) 131 60 58 58 2 Rooms 55 52 52 3 19 18 18 1 Suite A 112 98 98 14 639 541 541 98 Suite B The Barracks 10 Rooms Panther Village (PV) 60 Rooms Totals Residential Occupancy by Gender Residential Facility Female Residents Male Residents Total Assigned Residents Assigned Assigned Residential Life 189 126 315 Center (RLC) 39 19 58 Suite A 32 20 52 Suite B 11 7 18 The Barracks 73 25 98 Panther Village (PV) 344 197 541 Totals Resident Availability Residential Facility Female Spaces Male Spaces Remaining Beds Available Residential Life Available Available Center (RLC) Suite A 48 30 78 Suite B 112 303 20 | P a g e M a y 1 , 2 0 1 9 E x e c u t i v e C a b i n e t M e e t i n g

The Barracks 011 Panther Village (PV) 7 7 14 Totals 59 39 98 Notes: 262 RLC Capacity w/ Double Occupancy: 112 PV Capacity w/o Labs occupied: 639 (triple occupancy); 508 (double occupancy) Total Residential Capacity: 541 Occupied: 84%; 106% Current Occupancy: 54 rooms (162 students) Triple Occupancy: 1 (RLC 111 – Showroom) Room Offline: Room Reservation Fee Report 4.30.19 Total Housing Applications Received Classification Number of Number of Total 4/16/2018 4/24/2017 Applications Applications Applications First-Time Received w/ Received w/o Received Freshmen RRF RRF Transfer 61 46 (22 RRF) 46 (23 RRF) Freshmen 22 39 5 2 (0 RRF) 1 (1RRF) Sophomore 1 4 3 Junior 1 2 0 0 Unknown 103 2 Classification 127 2 1 (0 RRF) Returning 1 Students 48 104 45 (42 RRF) 23 (22RRF) Total Received 175 94 70 (46RRF) Room Reservation Fees 2018 2017 2019 31 Total Applications Received w/ 126 Paid RRF First Time Freshmen/ Transfers 6 11 RRFs with No App 8 12 140 54 Returning RRFS with No App Total 140 28 32 Total RRFs paid/ charged/ 10 waived 111 57 First Time Freshmen RRF Total 67 Transfer RRF Total 57 31 47 19 Returning Student RRF Total 10 Presidential Scholar Waiver Charged to Account 21 | P a g e M a y 1 , 2 0 1 9 E x e c u t i v e C a b i n e t M e e t i n g Paid at Business Office Residential Assistant Waiver Occupancy Report

Based on RRFs Double Occupancy Triple Occupancy 140/508 27.56% 140/639 21.91% Based on Completed Files (Applications and RRFs) Double Occupancy Triple Occupancy 126/508 24.80% 126/639 18.29% Student Transition and Retention Services (S.T.A.R.S.) Ms. Rhonda Lovelace, Dean of Student Success, S.T.A.R.S./ Director, Center for Student Services S.T.A.R.S. Team  Provided outreach to our respective caseloads requesting our students to pre-register for Fall 2019  Set up and hosted the Arkansas Council for Women in Higher Education (ACWHE) Annual Conference on Friday, April 26, 2019 in Kendall Nugent  Five (5) students checked in with S.T.A.R.S. this week Individual Activities Donna Young, Assistant Director  Finalizing grades for Freshman Colloquium Course.  Met with S.T.A.R.S. caseload and peer specialists (ensure completed time log for payroll).  Trained with HR to make sure work times are entered correctly in Paycom.  Revamping a timely and more effective protocol for students on the Delinquent List.  Met with the Commencement Committee.  Recruiting volunteer ushers for the Baccalaureate and Commencement Programs (May 3rd/4th).  Contacting students regarding pre-registration for next semester. Michelle Marshall, Success Coach  Finalizing grades for Freshman Colloquium course.  Met with students (Freshman Colloquium and caseload and specialists).  Sent communication to caseload encouraging them to pre-register. Michelle Grice, Success Coach  Prepared courtesies to be donated to ACWHE.  Met with S.T.A.R.S. students-at-large.  Requested the students to pre-register for fall semester.  Google Classroom Training. Rhonda Lovelace, Dean of Student Success/Director for S.T.A.R.S.  Prepared and submitted enrollment report for the Emergency Aid Program via Scholarship America/Project Success.  Met with Interim Vice-President Williams regarding upcoming Project Success visit.  Conducted S.T.A.R.S. staff weekly meeting.  Hosted Denim with a Twist on 4/23/19 (Students decorated jeans and t-shirts to promote sexual assault awareness). 22 | P a g e M a y 1 , 2 0 1 9 E x e c u t i v e C a b i n e t M e e t i n g

 Participated in “The Vagina Monologues” with faculty, staff, and students on 4/22/19.  Hosted Denim Day for Sexual Assault Awareness on 4/24/19 (campus encouraged to participate).  Met with students (concerns’ success, wellness checks, disciplinary, withdrawals from institution, etc.).  Strategizing with team concerning Fall retention initiatives.  S.T.A.R.T. (signing of invoices, check requests, etc.). Regena Steward, R.N. – Health and Wellness Coordinator  Provided services to twenty-four (24) students.  Continued monitoring for PSC Biggest Loser Campaign.  Attended ACWHE Conference on 4/26/19. Brenda Martin, Coordinator – Disability Support Services  Provided services for fifteen (15) students.  Meeting with students to schedule final exams for next week (proxy).  Reviewing accommodation requests – make sure requests are in place for finals.  Proxy for math exams.  Attended ACWHE Conference on 4/26/19. Professional and Student Engagement Dr. Vernita Bowens, Director On Tuesday, May 1, 2019, SAEM partnered with the Office of the President to host Midnight Breakfast for all current PSC students. The event started at 10:00 p.m. and students enjoyed food, fun, games and music as we close out the semester and prepare for finals and graduation. Dr. Carolyn Lee, with Project Success is on campus to for our Annual Site Visit in order to gauge the success of the Emergency Aid, Grad Ready and the Paid Internship programs at PSC. This semester we had 15 students to successfully complete their internship placements. The site visit is in the Library Conference Room from 10:00 a.m. until 12:00 p.m. Over the last 4-6 weeks, I have assisted graduating seniors with developing resumes and continuing to prepare for graduation. I also assisted students with completing the exit survey required for graduation. Student Affairs and Enrollment Management Ms. Karen Hunter Student Conduct – Judicial Affairs The Student Code of Conduct Committee has completed its work for this semester. There are no more hearings scheduled. Should a student violate the Code of Conduct this week, he/she will be granted an Administrative Hearing with the Assistant to the Vice President for Student Affairs and Enrollment Services. The judicial files are being audited. Fines and additional sanctions are being added to those students that have not been compliant with the sanctions imposed. Student Government Association 23 | P a g e M a y 1 , 2 0 1 9 E x e c u t i v e C a b i n e t M e e t i n g

As reported last week, voting for the Student Government Association General Election took place on April 15- April 16, 2019. There was a ONE vote difference between the two Executive President Candidates (William Kelly and Kevin Spight, Jr.) which resulted in a need for a Run-Off Election. Both, William Kelly and Kevin Spight, Jr. ran an aggressive two-day campaign and the PSC Student Body cast their votes on April 25, 2019. William Kelly won the Executive Presidency with a total of 129 votes. Kevin Spight, Jr. received 104 votes. The 2019-2020 Executive Cabinet Officers are listed below: Executive President William Kelly Executive Vice President Miyah Bell Executive Vice President for Finance Keilan Patterson Executive Secretary Nakayla Holoman Executive Chaplain Justice Monton Executive Sergeant at Arms Hunter Black Senior Class President Keya Maycock Junior Class President Jaelon Rutley Sophomore Class President Heaven Clary The Freshman Class Officers and the swearing in of officers will occur in August 2019. Additionally, the appointed Election Committee has agreed to work with members of the SGA Executive Cabinet to review and revise the Constitution and By-laws. This work will begin at the SGA Retreat this summer. Staff Senate The PSC Staff Senate will meet on Friday, May 10, 2019 at 2:00 pm. in the Titus Academic Center – Room 231 Office of Campus Safety and Security Mr. Arthur Williams, Chief  On April 26, two former students displayed weapons and took a cellular phone from a current student on the student parking lot. Arrests were made.  Campus Safety and Housing will work collectively to facilitate a safe exit for the Philander Community.  The COPS Grant due date is May 26. There are opportunities for Campus Safety to apply for and receive funding for the following: a. Digital Sign Message Board b. Police Communication System c. Computers/laptops for Public Safety d. Campus lighting e. Upgraded Security Gates f. Key-less Entry for Buildings g. Training Materials h. Travel to Training Conferences i. Security Access Panels j. Call boxes 24 | P a g e M a y 1 , 2 0 1 9 E x e c u t i v e C a b i n e t M e e t i n g

Office of Religious Life Rev. Ronnie Miller-Yow, Chaplain  New Hire | Assistant to the Chaplain – Awaiting approval.  At the President’s request, I met with several students who had made a request to stay to make them aware that all residential halls will be closed. All went well.  Baccalaureate 2019 – Plans and the programs have been completed for the 2019 Baccalaureate Celebration. Pastor Philip Pointer will be our speaker.  Senior Luncheon – The Senior Class Luncheon is Thursday, May 2, 2019 at 11:00 AM in the Kendall Nugent and Kendall Atrium.  AR Annual Conference, Hot Springs, AR | May 29 – June 1 | Registration for the PSC attendees is complete.  Lina McCord Scholars | Via Faith McCullough and Cedric Doaks will travel to Nashville, TN on May 21- 24 for training. As Lina McCord Scholars, they will travel as representatives of the Black College Fund to speak on their Philander Smith College experience and the value of the Black College Fund of the United Methodist Church.  Philander Forward Youth Theological Institute (Summer Institute) – Plans are underway for the Institute. The Institute will convene June 3 – June 12, 2019. Our theme for 2019 is Freedom. The Steering Committee had its first meeting on Tuesday, April 16 at 2 PM. The Blueprint is in place for a successful Institute. 25 | P a g e M a y 1 , 2 0 1 9 E x e c u t i v e C a b i n e t M e e t i n g

Philander Smith College Executive Cabinet Meeting Academic Affairs 26 | P a g e M a y 1 , 2 0 1 9 E x e c u t i v e C a b i n e t M e e t i n g

27 | P a g e M a y 1 , 2 0 1 9 E x e c u t i v e C a b i n e t M e e t i n g

Philander Smith College Executive Cabinet Meeting Social Justice Institute 28 | P a g e M a y 1 , 2 0 1 9 E x e c u t i v e C a b i n e t M e e t i n g

Social Justice Institute Report May 1, 2019 1. Meetings and Partnerships a. Raymond Long – Youth Leadership summer program – hosting a group of students for about 3 days as mini-fellows b. Followed up discussion about potential scholar in residence (Donna Hylton) to coincide with DecARcerate’s annual conference – talked with her publicist and they have the date on their calendar. c. Attended WRF’s launch of new equity mission 2. Events a. Presenter, UNCF Career Pathways Initiative 4th Annual Convening, July 1-3 b. DecARcerate’s annual conference September 14, 2019 – co-hosted by SJI on PSC’s campus. c. JusticeCon 2019 –October 7 and 8, 2019 – Confirmed speaker, Angela Davis. 29 | P a g e M a y 1 , 2 0 1 9 E x e c u t i v e C a b i n e t M e e t i n g

Philander Smith College Executive Cabinet Meeting Institutional Advancement 30 | P a g e M a y 1 , 2 0 1 9 E x e c u t i v e C a b i n e t M e e t i n g