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Aquapact Infectious Disease/Pandemic Policy

Published by Stokes Wagner, 2020-11-13 04:50:41

Description: November 2020

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INFECTIOUS DISEASE/PANDEMIC POLICY Due to the sensitive ecosystem at GAI, any life-threatening illnesses or contagious disease should be disclosed to Human Resources. Human Resources will keep this information confidential and will discuss with the employee and management any accommodations that may need to be made. In addition, GAI will take proactive steps to protect the workplace in the event of an infectious disease outbreak. Employees are encouraged to engage in good hygiene practices while at work, especially hand washing with soap and water or, if water is not available, using alcohol-based disposable hand wipes or gel sanitizers. Employees are also encouraged to participate in GAI’s Wellness Program which provides annual influenza shots for employees. Executive leadership will monitor and coordinate events around an infectious disease outbreak, as well as create work rules that could be implemented to promote safety through infection control. GAI is committed to providing publicly available CDC information about the nature and spread of infectious diseases, including symptoms and signs to watch for, posters, as well as required steps to be taken in the event of an illness or outbreak. Paid Time Off is provided to make all reasonable attempts to ensure that employees not attend the workplace while displaying symptoms of illness or if subject to quarantine directives. Additional paid sick leave will be granted if GAI (in conjunction with the CDC) declares a state of emergency in coordination with the Georgia Governor’s office. Pandemic status will be monitored and confirmed by the designated GAI official. Please also refer to the Aquarium’s Inclement Weather Policy for full/partial day closer information for additional details regarding pay and closure processes. A WHO/CDC/HHS designated pandemic may have an impact on any or all the following: • Cancellation of scheduled vacations to areas with uncontrolled infections (hot zones); • Home quarantine with return-to-work approval notices from health officials, • Approval of overtime; • Re-assignment of staff to a different department or branch; • Additional use of part-time staff. Additional guidance regarding managing through a period of quarantine or infectious disease outbreak. Paid staff, volunteers, and interns “team members” exhibiting signs of illness and those that might have been exposed to a communicable disease. For the purposes of our policy, a communicable disease/illness is a disease/illness that can be transmitted from one person to another. There are four main types of The Georgia Aquarium 1 Infectious Disease/Pandemic Policy

AquaPact August 2020 transmission including: 1) direct physical contact; 2) air (e.g. a cough, sneeze, or other particle inhaled); 3) a vehicle (ingested or injected); and 4) a vector (via animals or insects). With respect to this policy, communicable diseases/illnesses include, but are not limited to, diseases and illnesses deemed reportable by the Center for Disease Control (CDC) in conjunction with local health officials. Such communicable diseases/illnesses include: • Hepatitis viruses • Measles • Varicella (Chickenpox/Shingles) • Diphtheria • Meningococcal disease • Pertussis • Coronavirus (COVID-19) • Mumps • Rubella • Tuberculosis • Influenza • Severe acute respiratory syndrome (SARS) Georgia Aquarium may choose to broaden this definition within its best interest and in accordance with information received from the CDC. Each team member has a responsibility to prevent the spread of communicable diseases/illnesses when they are aware of or suspect that they are or could be asymptomatic of a communicable disease/illness. Team members are also required to notify their management team and/or human resources upon suspicion or confirmation of a diagnosis. Team members are encouraged to engage in good hygiene practices while at work, especially hand washing with soap and water or, if water is not available, using alcohol-based disposable hand wipes or sanitizers. Team members must also adhere to the recommendations issued by the CDC for specific illnesses and diseases. Additionally, this policy requires the following actions be taken to reduce the spread of communicable diseases/illnesses in the workplace: • Individuals should stay home if they have or suspect they have a communicable disease/illness. • If an individual becomes ill due to a communicable disease/illness, they should return to the workplace only after at least 24 hours of being symptom free and/or after being released by a medical professional. • Individuals who are well but who have a close family member or friend who has a communicable disease/illness may be permitted to continue reporting to the workplace. However, Georgia Aquarium may take action to limit the individual’s potential for spreading any communicable disease/illness depending on the relevant circumstances. Team members should monitor their health daily to ensure they remain free of any communicable disease/illness. • Team members should practice proper hygiene in the workplace by covering their mouth and nose when coughing or sneezing, immediately washing or sanitizing hands, and avoiding touching their eyes, nose, or mouth. • Team members should avoid close contact with sick people encountered in the workplace, when possible. If unavoidable due to job responsibilities, proper personal protective equipment should be worn, or other proactive actions should be taken, as necessary. It is important to emphasize that we have team members who either personally have or family members who have compromised immune systems. It is our individual responsibility to maintain a healthy work environment for everyone including our guests, animals, and team. COVID-19 Update Due to the highly infectious nature of the novel coronavirus (COVID-19) Georgia Aquarium has issued expanded protocols. The Georgia Aquarium 2 Anti-Bullying Policy

AquaPact August 2020 If an employee, volunteer, or vendor test positive for COVID-19 they will be sent home immediately if they are at work and not allowed to return to the Aquarium until they are both symptom free and/or receive a negative COVID-19 test, the applicable time period has passed (see below), and they have a written notice from a medical professional authorizing their return to work. Anyone who is unvaccinated, partially vaccinated and/or your vaccine has expired has had sustained proximity with a COVID-19 positive individual (CDC defined exposure as 10 minutes or longer) during the 48 hours before the onset of symptoms will also need to leave and isolate at home. Individuals are considered fully vaccinated once 12 days have passed after receiving the last dose of your vaccine. The guidance above is the suggested process by the CDC. Their recommendation further states all exposed individuals including the employee should remain in isolation for 14 days after their last exposure, maintain social distancing from others and self-monitor for the onset of symptoms. Due to the essential nature of our operation, we may allow asymptomatic team members to return to work after obtaining a negative COVID-19 test. The test must be administered no earlier than 5 days after the team member was last exposed to the virus. We will not accept test results obtained prior to 5 days from the last exposure as these are deemed unreliable and may provide false results. Should a team member test positive for COVID-19 your department executive will notify you along with Human Resources of your potential for exposure. We may not reveal the identity of the team member and/or disclose any health related and HIPPA protected information. We will release the following: Georgia Aquarium has learned that a team member has tested positive for the COVID-19 virus. Human Resources received confirmation via a positive covid-19 test result on --------- {date}. This notice is to inform you that you may potentially have been exposed and you should contact your local public health department for guidance and any possible actions to take based on your individual circumstances. You may contact Human Resources if you would like for us to provide you with your nearest COVID-19 testing location. Georgia Aquarium will disinfect the entire area where the team member worked, break rooms and touched surfaces. It is important to remember, with the constantly changing nature of COVID-19, future adjustments to this policy may be necessary. The below is a bulleted FAQ for management provided by our worker’s compensation safety advisors if we have a team member who has a confirmed diagnosis of COVID-19: Once we receive a report that a team member has tested positive for or is presumed to have COVID-19, the Georgia Aquarium should do the following: • Instruct the COVID positive team member to stay home for the longer of the period recommended by his or her health care provider or the applicable health department. Updated guidance provided by the CDC team members explains when a team member may return to work: • Asymptomatic team members: Those who never develop symptoms 10 days have passed since the confirmed diagnosis, The Georgia Aquarium 3 Anti-Bullying Policy

AquaPact August 2020 • Mild to Moderate symptomatic team members: Those who develop mild to moderate symptoms at least 10 days have passed, and it has been 24 hours since resolution of fever without the use of fever-reducing medications AND improvement in respiratory symptoms (e.g., cough, shortness of breath). • Severe symptomatic team members: Those who have severe illness may need to continue isolation for a full 20 days. Employers may not disclose the identity of the employee diagnosed with or presumed to have COVID-19. [Employers are also required to maintain the privacy of any health information they gather related to an employee’s medical condition or their symptoms, and any such documentation should be kept in a private health folder, separate from the employee’s personnel file, with limited access by only critical human resource staff.] • Interview the infected team member to determine all co-workers, clients, vendors, or guests with whom the team member may have come into close contact during the 14-day period prior to the positive test or presumption of being positive for COVID-19 (the “Incubation Period”). “Close contact” means being within six feet of the sick team member for a prolonged period (at minimum 10 minutes). The employee should also be asked to identify all areas within the workplace where he or she was physically present during the past 14 days and any team members with whom he or she shared a workspace or equipment. (The local health department may conduct this interview and provide the employer with this information.) • Directly contact each close contact and each team member who shared a workspace with the sick employee and advise that a person with whom they have been in recent contact and/or with whom they recently shared a common work area has been diagnosed with COVID-19. Instruct them that they are to remain out of the office for at least 5 days and must obtain a negative COVID test to return to work prior to the full 14 days has lapsed since the last contact with the infected employee. They may work remotely, if possible. The team members should be encouraged to self-isolate and seek all medical care and testing that they feel may be appropriate. (The local health department may order the employees to be off work and inform the employer that it has done so.) It should also be noted that pursuant to recent CDC guidelines, under certain circumstances, an employer may allow an employee who is asymptomatic but was exposed to return to work. Essential team members will be able to return if they are asymptomatic, 5 days have passed, and they have received a negative COVID-19 test from a reputable testing facility. • Consider notifying clients, vendors and/or guests who may have been exposed to the diagnosed employee, while maintaining confidentiality. • If team members are requested to isolate due to their proximity to a confirmed COVID-19 team member we may compensate their period of isolation. If applicable, the infected team member will be able to use accrued paid time off, short-term disability [if eligible] and/or work from home [if their position makes this possible] to maintain their pay. • Human Resources and Executive Leadership may consider issuing a general notice to the Aquarium that an employee has tested positive for or is presumed to have COVID-19 (without identifying the team member). This notice would be released if by doing so, any reassures all staff that, unless they have been notified directly by the Human Resources or their department leadership, they are not believed to have been in close contact with or shared a common The Georgia Aquarium 4 Anti-Bullying Policy

AquaPact August 2020 workspace with the infected team member. We would take this opportunity to reinforce all measures Georgia Aquarium is taking to ensure everyone’s safety, should be advised to monitor themselves for symptoms of COVID-19 and reminded not to come to work if they are sick. • Shut down those areas of the workplace identified by the infected employee as areas that he or she used until those areas can be cleaned in accordance with CDC guidelines. While Georgia Aquarium can require a doctor’s note permitting an employee to return to work after recovering from COVID-19 or being mandatorily quarantined, such a requirement may not be practical. Acceptable alternatives include relying on local clinics to provide a form, a stamp, or an e-mail to certify that an individual does not have COVID-19 and may return to work. State, federal, and local discrimination laws remain in place and apply to harassment related to COVID- 19, which may take the form of race and national origin harassment. Leadership should inform all team members that such harassment will not be tolerated and is part of our Non-Discrimination Anti-Harassment Policy. It is our responsibility to act immediately in response to a suspected case of COVID-19 and for any team member reports a positive test for COVID-19. Anyone with a current vaccine and is considered fully vaccinated does not need to quarantine after exposure. Individuals are considered fully vaccinated 12 days post final vaccine dose. COVID-19 vaccines are not 100% effective against COVID-19 and emerging variants. You will need to obtain a COVID-19 test should you start to experience COVID-19 symptoms. Team members receiving a positive test result will need to follow the above guidance for returning to work post COVID positive diagnosis. More guidance can be found on the CDC’s website. https://www.cdc.gov/coronavirus/2019-ncov/vaccines/fully- vaccinated.html it is our priority to keep our team members, their families, and guests healthy, especially during the COVID- 19 pandemic. As such, we will abide by governmental guidelines when possible as we strive to balance public health concerns with the needs of the Aquarium. We have put in place action plans on how we plan to continue with maintaining a safe environment and allow for team member flexibility and personal liberties and uses updated guidance from the CDC/HHS/WHO and OSHA along with local, state, and federal updates. While we will implement various protocols to ensure your safety, it is up to you to execute on these protocols daily. In addition to mandatory eLearning PPE safety training, reorientation, social distancing practices, face masks/shields, temperature checks and barriers we have arranged for the below daily practices: • Physical acrylic barriers at all guest facing areas and most exhibit windows. • Increased the level of fresh air flow into the building—refreshes twice a day. • Adding social distancing signs throughout the Aquarium. • Adding hand sanitizing stations throughout the aquarium and continually sanitizing of the facility 24/7. • Limiting guest capacity (the square footage requirement meets and in most cases doubles or nearly triples the space allotment guidelines) operational hours and enforcing time ticketing. The Georgia Aquarium 5 Anti-Bullying Policy

AquaPact August 2020 • Providing attendants in the public facing restrooms to wipe down surfaces between guest visits. • All theater presentations and shows are operating at limited capacity. • Limiting guest programming to minimize crossover with staff that behind the scenes. • Placing one-way signage throughout the building and galleries. • Take temperature scans for everyone who enters the Aquarium for both the team member and public entrances; if a temperature exceeds 100.4 degrees that individual is not permitted into the building. • Integrated a marketing campaign related to washing hands, mandatory team member and guest mask wearing, and social distancing. • We have created mobile barriers for staff to utilize throughout the Aquarium. • Employed touchless modifications to doors. • Providing masks for staff and guests who need them. • Blocked off every other parking space in the parking deck to allow for guest to be social distance as they unload their vehicle. Due to the evolving nature of the COVID-19 pandemic, creating an exact timeline for resuming “normal” operations is not feasible. We will continue to monitor applicable state and local guidance and determine if we need to adjust our practices and protocols. In addition to the facility modifications, we have employed a limited operational staffing model during this widespread and uncontained outbreak status (operational phase two and phase three). We have staggered schedules, encouraged telework where applicable, separated communal workspaces to encourage 6ft of distance where possible, incorporated 8x8 and other video conference meetings to lessen the necessity for in person meetings. We have limited non-essential work travel and conference attendance. Limited onsite access to the facility for vendors. In addition to the protocols mentioned above, we have implemented additional guidance surrounding personal travel, isolation, and nonessential personal socializing. We discourage but will not restrict participation in nonessential travel, social and recreational activities where medical data suggest participation raises the potential for COVID-19 exposure and transmission. All protocols will be revisited once we have moved into phase four which we assume there is a COVID-19 vaccination, limited COVID-19 transmissions/new infections and travel, staffing and guest levels have resumed without restraint per CDC and governmental guidance. The Georgia Aquarium 6 Anti-Bullying Policy

AquaPact August 2020 Coronavirus Pandemic Guidelines for Managing Staff during a heightened Covid-19 National Alert UPDATED MAY 2021 INTRODUCTION During the initial phase of the Coronavirus pandemic Georgia Aquarium (GAI) reduced on-site staffing to core, essential personnel and implemented guidelines for managing employees during the Aquarium’s closure period. This plan was designed to minimize the risk of disease transmission to GAI staff and animals and established precautions to avoid mass outbreak by establishing two alternating onsite teams. These procedures were implemented mid-March 2020 and have been continually reviewed as we receive updates from the CDC. With the easing of statewide shelter in place orders and efforts to re-open the economy, GAI re-opened in mid-June 2020. This changed GAI’s operational profile and included a significant increase in the number of staff returning to work. Given the changes in operations, the guidelines for managing staff were updated to be more appropriate for management of a larger on-site staff. It emphasizes and relies heavily on strong social distancing practices in the workplace and incorporates efficient and appropriate precautions to minimize risks associated with the pandemic while being open to the public. While all department leaders are charged with holding their respective staff to the guidelines outlined in this procedure, it is recognized that additional measures must be driven by each respective department that are tailored to their unique operational paradigms. In addition to these overarching guidelines for all GAI staff, each individual department has been tasked with developing plans specific to the nuances of their operation. These plans will include specific social distancing measures for the respective area, cross training to ensure operational coverage in time of crisis, and contingency staffing plans in response to COVID-19 outbreaks within the team. All staff are expected to strictly adhere to the guidelines outlined in this procedure and specific protocols established by their respective management teams. DEFINITIONS ISOLATE FROM GAI: A time (days) employee remains off GAI/ACF premises and avoids interactions with GAI staff while avoiding contact with people that have a known COVID-19 infection or exposure to Coronavirus. SYMPTOMS OF COVID-19: Cough, shortness of breath or difficulty breathing, chest pain/tightening, fever, chills, muscle pain, sore throat, extreme fatigue, gastrointestinal distress, persistent headache, loss of taste or smell (per CDC Guidelines). The Georgia Aquarium 7 Anti-Bullying Policy

AquaPact August 2020 VACCINATED TEAM MEMBER: The CDC defines “vaccinated” once an individual has completed the required dosing regimen for the vaccine brand AND 12 days have passed since receiving the final dose. Currently, Johnson & Johnson is the only 1 dose vaccine available. All other vaccines require two doses. The CDC is reviewing the necessity for “booster” injections to prolong the efficacy of every vaccine. GENERAL REQUIREMENTS • At all times (work and outside of work), GAI staff are required to adhere to CDC guidelines on HOW TO PROTECT YOURSELF AND OTHERS. • When working at GAI, staff are required to adhere to GAI’s Social Distancing and Personal Protective Equipment Procedures. • All staff are required to adhere GAI’s requirements for staff that have symptoms of COVID-19. COMMUNICATION REQUIREMENTS FOR STAFF TRAVEL Given the current surges of cases of COVID-19 throughout the US, staff travel (both personal and business related) remains a risk to GAI as it could increase chances of a COVID-19 outbreak impacting staff. As of May 2021, Georgia Aquarium has achieved “herd” immunity due to 60% of the team receiving COVID-19 vaccines. As a result, all staff that choose to travel regardless of method are no longer required to isolate unless isolation is recommended by the CDC. Currently, the CDC states: Vaccinated individuals (COVID-19) can travel domestically unrestricted and are no longer required to quarantine upon return to their residence. If you travel internationally, the CDC recommends isolation for 72 hours post travel and getting tested 3-5 days later. In either case, anyone experiences COVID-19 symptoms post travel will be required to isolate from the facility until they receive a negative COVID-19 test. REQUIREMENTS FOR STAFF THAT HAVE ANY SYMPTOMS OF COVID-19 • Immediately isolate from GAI. • Alert HR and respective supervisor. • Get tested for COVID-19. o If results negative. § Provide confirmation paperwork and a return-to-work notice to HR. You may still have a contagious illness even if it is not COVID-19 that would require you to stay out of the office until a physician determines you are able to return. § Return to work when feeling well enough to return and symptoms have subsided. o If positive, remain isolated from GAI per doctors’ instructions and return to work after receiving approval from Human Resources and 10 days have passed from your confirmation COVID-19 test. Note: At the discretion of management, staff that report to work and appear sick may be asked to leave GAI to see their personal care physician. Staff that have an elevated fever equal to or greater than 100.4 degrees at the employee scan will be sent home and will not be permitted to return to work without a signed physicians release. EXPOSURE MANAGEMENT & CONTROL Given the highly infectious nature of COVID-19, management will review all on-site illnesses by tracing exposure levels with other team members. Should a staff member have COVID-19 symptoms on-site and/or be confirmed for COVID-19, management, and Human Resources (HR) will review that person’s The Georgia Aquarium 8 Anti-Bullying Policy

AquaPact August 2020 recent interactions with other GAI staff. At the discretion of management and HR, staff exposed to the sick individual may be required to isolate from GAI to minimize risk of outbreak to other GAI personnel. The Georgia Aquarium 9 Anti-Bullying Policy


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