SUMMER SCHOOL 2016
DEVELOPMENTPROJECTSPROPOSALS Rui Miguel Santos
4 Modules 2/84
MODULE 1ProjectManagement:Basics
1.1. Project1.2. Cycle1.3. Decision-Making
Logic ModelsLogical Framework Model 5/84
Logic ModelsResults Chain Model 6/84
Logic ModelsTerminology Alignment 7/84
Project Life CycleDevelopment Project
Project Life CycleDecision-Making Process 9/84
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MODULE 2ProcurementProcedures
2.1. Procurement Stages2.2.Procurement Methods2.3.Types of Proposals2.4.Evaluation of Proposals2.5.Types of Contracts
PROCUREMENT STAGESKEY ASSETSForecast Credibility Select PartnersPre-Qual Refs Open Info FlowTender CVs Select RefsEvaluation Lobbying Negotiate Shares Secure Experts Cost Budget Design Methodology Select Team Promote Consortium Promote Team 18/84
PROCUREMENT STAGESDECISION MAKINGDo I have access to strong Credibility Continue to partners ? Refs Follow Project CVs Do I have the required Sign Pre-Bid refs ? Submit EoI Signed StatementsDo I have a competitive offer by Experts(team, methodology, price)? Prepare Offer Mobilise LobbyingDo I have local Lobbying Lobbying Capacity? Use it! 17/84
PROCUREMENT STAGESFORECAST 19/84
PROCUREMENT STAGESPRE-QUAL 20/84
PRE-QUALKEY ASSET: REFERENCES - UE FORMATRef. No. 1. Project Technical Assistance Project \"Support to Sectoral Dialogues Brazil-European Union\" Phase II title Name of Country Overall Proportion No. of staff Name of client Origin of funding Dates Name of consortiumlegal entity contract carried out provided (start members, if any Delegation of the /end) value by legal European Commission (EUR) entity (EC) in Brazil Brazil 6,150,690 Approx: 90%% 2.0 EC (European 02-2011 Partners: FIIAPP, INA (257.0 M/M) Commission) 05-2015 EUR (National Institute of Administration) [87% circa 01-2015]Detailed description of project Type and scope of services providedThe Sector Dialogues are a new form of cooperation dynamic between the European Union (EU) and • Technical assistance to the Project Coordination Unit (based on the Ministry of Planning) in project management;emerging countries. Currently, there are 29 Dialogues identified between Brazil and the EU on a wide range • Preparation of thematic studies on the various dialogues; • Specialised technical assistance to partner institutions;of themes. • Logistic support to institutional partners in the organisationThe overall objective of the project that is associated with this contract is to facilitate and support of various events (workshops, seminars, meetings, missions and technical visits).exchanges between both parties – through the Ministries or Agencies of the Brazilian Federal Governmentand each correspondent European Union Directorate-General (DG), and other stakeholders – in achieving a Team Leader / Senior Main Expert: Josep Centellas i Portella (26 M/M)dynamic dialogue in the framework of the strategic partnership, by supporting the development of these Senior Main Expert: Magda Rodrigues (12 M/M)high-level political dialogues on issues of mutual interest, through the provision of specialized technical Short-Term Experts (220 M/M)assistances, thematic studies, logistic support and updated information on the progress and situation of ( M/M)the existing sectoral dialogues (and further dialogue opportunities).• Existing dialogues: Public Sector Governance, Social Cohesion and Employment, Macroeconomic Issues,Environmental Dimension of Sustainable Development, Energy Policy, Climate Change, Sanitary andPhytosanitary Issues, Science and Technology, Disaster Risk Reduction, Industrial and regulatory policy,Competition issues, Small and Medium Enterprises , Financial services, Sanitary and phytosanitary issues,Intellectual Property Rights, Information Society, Cultural Policies, Civil Society, Human Rights, AirTransport, Maritime Transport, Regional integration and Triangular Cooperation.• Dialogues to strengthen: Education, Agriculture, Tourism, Security, Drugs Matters and Disarmament andNon Proliferation.
PRE-QUALKEY ASSET: REFERENCES - WB FORMATAssignment Name: Approx. value of the contract (USD):Technical Assistance Project \"Support to Sectoral Dialogues 6,670,423 USDBrazil-European Union\" Phase II [87% circa 01-2015]EC (European Commission) Duration of assignment (months):Country: Brazil 51 monthsLocation within country: Brasília (activities countrywide) Total No. of staff-months of theName of Client: assignment:Delegation of the European Commission (EC) in Brazil 2.0 (257.0 M/M)Address: Approx. value of the services providedSHIS QI 07 BL. A - Lago Sul, Brasília, DF-71615-205, Brasília, by your firm under the contract (USD):Brazil Min: 6.003.380 USDStart Date 02-2011 No. of professional staff-months(month/year): 05-2015 provided by associated consultants: ( M/M)End Date(month/year): Name of proposed senior professional staff of your firm involved andName of associated consultants, if any: functions performed:Partners: FIIAPP, INA (National Institute of Administration) Team Leader / Senior Main Expert: Josep Centellas i Portella (26 M/M) Senior Main Expert: Magda Rodrigues (12 M/M) Short-Term Experts (220 M/M)Narrative description of project:The Sector Dialogues are a new form of cooperation dynamic between the European Union (EU) andemerging countries. Currently, there are 29 Dialogues identified between Brazil and the EU on a wide range ofthemes.The overall objective of the project that is associated with this contract is to facilitate and support exchangesbetween both parties – through the Ministries or Agencies of the Brazilian Federal Government and eachcorrespondent European Union Directorate-General (DG), and other stakeholders – in achieving a dynamicdialogue in the framework of the strategic partnership, by supporting the development of these high-levelpolitical dialogues on issues of mutual interest, through the provision of specialized technical assistances,thematic studies, logistic support and updated information on the progress and situation of the existingsectoral dialogues (and further dialogue opportunities).• Existing dialogues: Public Sector Governance, Social Cohesion and Employment, Macroeconomic Issues,Environmental Dimension of Sustainable Development, Energy Policy, Climate Change, Sanitary andPhytosanitary Issues, Science and Technology, Disaster Risk Reduction, Industrial and regulatory policy,Competition issues, Small and Medium Enterprises , Financial services, Sanitary and phytosanitary issues,Intellectual Property Rights, Information Society, Cultural Policies, Civil Society, Human Rights, Air Transport,Maritime Transport, Regional integration and Triangular Cooperation.• Dialogues to strengthen: Education, Agriculture, Tourism, Security, Drugs Matters and Disarmament and NonProliferation.Description of actual services provided by your staff within the assignments:• Technical assistance to the Project Coordination Unit (based on the Ministry of Planning) in projectmanagement;• Preparation of thematic studies on the various dialogues;• Specialised technical assistance to partner institutions;• Logistic support to institutional partners in the organisation of various events (workshops, seminars,meetings, missions and technical visits).Name of Company:
PROCUREMENT STAGESTENDERPhase 1 Cost Budget Financial Proposal Phase 2 Once you receive the RfP the first On the basis of the cost budget you step is to assess the financial prepare the financial proposal. With feasibility of the project. Can you the cost budget and with your prepare a competitive proposal financial proposal you can establish within the feasible budget? a provisional margin and define the shares of the different partners.Phase 3 Secure Experts Prepare Proposal Phase 4 The cost budget provides the Preparing a technical proposal financial boundaries for the represents a huge investment. You negotiation with potential experts. should only do it when you are sure that Securing competitive experts is the project is financially feasible and critical for the success of your when you have secured a competitive proposal. team 21/84
DEVELOPMENTPROJECTSPROPOSALS Rui Miguel Santos
PROCUREMENT STAGESREQUEST FOR PROPOSALS Section1 Technical Guidelines Comprises all the information deemed necessary to prepare the technical and financial proposals, including the ToR. Request forProposals Section 2 Section 3 Administrative Guidelines General & SpecificComprises all the information Conditionsdeemed necessary to ensure The draft contract that will be administrative conformity signed with the winning of your proposal bidder 22/84
Procurement Methods Limited Competitive Bidding Individual Consultant Bidding Following a pre-qualification process a short-list of eligible institutions is established. Tender procedure open to individual experts. Typically It’s the most common procurement is an open procedure without pre-qualification. procedure. Lowers donors transaction costs. Donors use this procedures mostly to select experts to work in PMUs.National Competitive Bidding International Competitive BiddingA tender procedure that is only open to local No pre-qualification process. Open tender,companies. Used to stimulate local economic without short-list. Institutions can tender asdevelopment. long as they have acquired the tender dossier. Normally used for big tenders. 23/84
EVALUATION OF PROPOSALSEVALUATION GRIDS Specific Know-How Local Methodological Team ofExperience Transfer Participation Approach Experts Strategy 24/84
EVALUATION OF PROPOSALSEVALUATION METHODS 25/84
EVALUATION OF PROPOSALSQCBSTechnical Evaluation Financial Evaluation TE*0,8 + FE*0,2 70% a 80% 30% a 20% TE= 80% & FE = 20%100 POINTS 80 POINTS TE 100 * O,8 = 80 FE 80 * O,2 = 16 100 * 80 000 €/ 100 000 € QBCS = 96 POINTS Lowest Financial 26/84
TYPES OF CONTRACTSGlobalOPutrpicuet BCaosendtracts Time BIanpseutdBCasoendtracts ReCtoennttiniogenncCieosnBtarasecdts Percenta%gBeasCeod ntracts 27/84
UNITED NATIONS DEVELOPMENT BUSINESS ASSORTISHTTP://WWW.DEVBUSINESS.COM/ HTTP://WWW.DGMARKET.COM/ONLINE PLATFORMS DEVEXHOW TO MANAGE PROCUREMENT INFO HTTP://WWW.DEVELOPMENTEX.COM/ DEVNETJOBS HTTP://WWW.DEVNETJOBS.ORG/ 28/84
MODULE 3TechnicalProposalDesign
3.1. Concept Note & Full Proposal3.2.Key Elements3.3.Rationale3.4.Strategy3.5.Work Plan
ConceptNote & FTP
CONCEPT NOTE VS FULL PROPOSAL 32/84
Key Elements
KEY ELEMENTSATTRIBUTES AND MISTAKESThe Attributes of a The Most CommonWinning Mistakes in a Losing Methodology• Clear Structure• Easy to Read • Unstructured• Simple Ideas • No Axial Concept• Select an Axial • Copy of the ToR • GCP – Google-Copy-Paste Concept • Repetitive Language• Control over the PCM Technique 34/84
KEY ELEMENTSTECHNICAL PROPOSAL STRUCTURE 35/84
KEY ELEMENTSATTRIBUTES BECOME PROPOSAL STRUCTURE 36/84
KEY ELEMENTSQUALITY CRITERIA BECOME PROPOSAL CONTENTS 37/84
KEY ELEMENTSQUALITY CRITERIA BECOME PROPOSAL CONTENTSStart with a Clear Structure Use the different CriteriaInspired in the Three Attributes of Under the Mainthe Quality Frame Attributes to Fill the Structure with Contents 38/84
Rationale
RATIONALEWORKING ATTRIBUTE: RELEVANCE 40/84
RATIONALEPOLITICAL AND PROGRAMMATIC CONTEXTCRITERIA: CONSISTENCY WITH GOVERNMENTAL POLICIESNational Development Donor IndicativeAgenda Programming• NLTPS • CSP (CE)• National • CAS (WB) • CCF (UNDP) Development Plans • Etc….• Poverty Reduction Lessons Learned Strategy Papers• Sectoral Implementation of: • National Development Plans Development Agenda • Donor’s Programming 41/84
RATIONALEANALYTICAL FRAMEWORKCRITERIA: STAKEHOLDERS ANALYSIS 42/84
RATIONALEANALYTICAL FRAMEWORKCRITERIA: PROBLEM ANALYSIS Global Objectives Absence of Effects Poor Trade Policy Information to MakingEconomic AgentsProblem to Poor Quality of Purposebe Solved Trade StatisticsInadequate IT Inadequate Lack of Key Skills Platforms Institutional on Trade Statistics Arrangements Issues Causes Results 43/84
RATIONALEPROPOSAL CONCEPTKISS - KEEP IT SIMPLE & SEXY • The Structure (Keep it Simple)– Based on the Three Attributes of the Quality Frame • The Content (…&Sexy) – Select an Idea, a Slogan for the Methodology – Typically inspired in the National Dev Agenda – and organise the Intervention Logic around this Idea / Slogan 44/84
Strategy
STRATEGYWORKING ATTRIBUTE: EFFECTIVENESS 46/84
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