Phase 3Implementating
Phase 3 - ImplementingProcess B - Data CollectionTopic 3.B.1 - Criteria to Select Data Collection ApproachesHandbook Reference: Implementing - Pages 68-69
Phase 3 - ImplementingProcess B - Data CollectionTopic 3.B.2- Data Collection StrategiesRequire that all data be collected in Semi- Structured data collectionexactly the same way. It’s important approaches are still systematic andwhen you need to make comparisons follow general procedures but data iswith alternative interventions to not collected in exactly the same waydetermine whether the one you areinvestigating is in fact the most every time. These approaches areeffective way of addressing the more open and fluid. People can telldocumented needs. you what they want in their own wayHandbook Reference: Implementing - Pages 68-69
Phase 3 - ImplementingProcess B - Data CollectionTopic 3.B.3-When to use each of the ApproachesHandbook Reference: Implementing - Pages 68-69
Phase 3 - ImplementingProcess B - Data CollectionTopic 3.B.4- Whenever possible use Original DataHandbook Reference: Implementing - Pages 68-69
Phase 3 - ImplementingProcess B - Use of IndicatorsTopic 3.B.4- Data Collection Methods & IndicatorsHandbook Reference: Implementing - Pages 68-69
Phase 3 - ImplementingProcess B - Stakeholders EngagementTopic 3.C.1- Managing Stakeholders - Influence over TimeHandbook Reference: Implementing - Pages 70-71
Phase 3 - ImplementingProcess C - Stakeholders EngagementTopic 3.C.3- Stakeholders Engagement PlanHandbook Reference: Implementing - Pages 70-71
Phase 3 - ImplementingProcess D - Activity MonitoringTopic 3.D.1- Human Rights Approach on Activity MonitoringHandbook Reference: Implementing - Pages 70-71
Phase 3 - ImplementingProcess D - Activity MonitoringTopic 3.D.1- Pillars of a Monitoring PlanHandbook Reference: Implementing - Pages 70-71
Phase 3 - ImplementingProcess D - Activity ManagementTopic 3.D.2- Quality Control Inception Implementation Closing1. Conclude Contracting 1. Procure and deploy 1. Hand over all responsibilities Arrangements resources including to local partners personnel2. Mobilise Resources 2. Ensure maintenance plans3. Establish Working 2. Implement activities and are in place deliver results Relationships with 3. Ensure relevant skills are Stakeholders 3. Monitor and review effectively transferred4. Hold Inception progress Workshops 4. Help ensure recurrent cost5. Review and Revise 4. Revise operational plans requirements are secured Work Plan 5. Report on Progress6. Establish M&E7. Sustainability IssuesHandbook Reference: Implementing - Pages 64-66
Phase 3 - ImplementingProcess D - Inception ReportTopic 3.D.3- Key Contents Review the Inception Work Plan forProject Design Report Next Period1. Policy and Programme Context 1. Results to be Delivered2. Objectives to be Achieved 2. Activity Schedule3. Activities 3. Resource Schedule and Budget4. Resources and Budget 4. Updated Risk Management Plan5. Assumptions and Risks 5. Special Activities to Support6. Management and Coordination Sustainability Arrangements7. Financing Arrangements8. M&E Arrangements9. Key Sustainability IssuesHandbook Reference: Implementing - Pages 64-66
Phase 3 - ImplementingProcess D - Progress ReportTopic 3.D.3- Key ContentsReview of Progress Progress Work Plan for and Performance Report Next Period1. Policy and Programme Context 1. Results to be Delivered2. Progress towards Achieving 2. Activity Schedule 3. Resource Schedule and Budget Objectives 4. Updated Risk Management Plan3. Activities Undertaken 5. Special Activities to Support4. Resources and Budget Used5. Assumptions and Risks - Sustainability Status / Update6. Management and Coordination Arrangements7. Financing Arrangements8. Key Sustainability IssuesHandbook Reference: Implementing - Pages 64-66
Phase 3 - ImplementingProcess D - Final ReportTopic 3.D.3- Key Contents Review of Progress Final Lessons Learned and Performance Report 1. Policy and Programme Context1. Policy and Programme Context 2. Process of Project Planning2. Objectives Achieved3. Activities Undertaken and Design4. Resources and Budget Used 3. Project Scope (Objectives,5. Assumptions and Risks - Resources, Budget, etc) Status / Update 4. Assumptions & Risks6. Management and Coordination 5. Project Management Arrangements Arrangements and7. Financing Arrangements Stakeholders Participation8. Key Sustainability Issues 6. Project Financing Arrangements 7. SustainabilityHandbook Reference: Implementing - Pages 64-66
Phase 1 - InitiatingThe Value Added of the CoE Approach to the Implementing Phase Traditional Approach CoE ApproachOutcomes are mostly visible after completion Outcomes should be visible during implementation Monitoring focus on the process of producing Monitoring focus on the outputs process of generating outcomes Impact is Macro-Level Impact is Micro-Level Within the Project ScopeHandbook Reference: Implementing - Pages 64-66
Phase 4Closing
Phase 4 - ClosingProcess E - Financial & Contractual ClosureTopic 4.E.1- Accepting DeliverablesDevelop Project PROJECT SCOPE MANAGEMENT ChangeManagement Plan Requests Collect Scope Requirements Baseline Requirements Documentation Requirements Traceability Matrix Verify Scope Perform Integrated Change ControlPerform Quality ACCEPTED Control DELIVERABLESCLOSE PROJECT VALIDATED DELIVERABLES Project OR PHASE Document Updates Project DocumentsHandbook Reference: Closing - Pages 89-90
Phase 4 - ClosingProcess E - Financial and Contractual ClosureTopic 4.E.2- Closing Procurements: Overview PROJECT PROCUREMENT MANAGEMENTDevelop Project AdministerManagement Plan Procurements Procurement Procurement Management Documentation Plan Close Organisational Procurements Process Assets CLOSED PROCUREMENTS Updates ENTERPRISE / ORGANISATIO NHandbook Reference: Closing - Pages 89-90
Phase 4 - ClosingProcess E - Financial and Contractual ClosureTopic 4.D.1- Procurement Documentation Contract ScheduleContract Change Scope, Quality and CostDocumentation Performance Lessons Learned Information Payment Inspection Records ResultsHandbook Reference: Closing - Pages 89-90
Phase 4 - ClosingProcess D - Lessons LearnedTopic 4.D.1- Learning Lessons Through Monitoring PROJECT INTEGRATION MANAGEMENT Develop Project Management PlanRepor t Performance Project Project Management Plan Management Plan Performance Updates Repor ts Monitor and ENTERPRISE / Control ProjectORGANISATIO Work N Change Project Docs Project Requests Updates Docs Organisational Process Perform Integrated Assets Change Control Enterprise Environmental FactorsHandbook Reference: Closing - Pages 89-90
Phase 4 - ClosingProcess A - Supervision & Closure of the Project CycleTopic 4.A.1- Fully Archived Project File Project Management Plan Change Management Files Scope Documentation Cost, Schedule andPlan Risk Response Project Calendars ActionsRisk Registers Cost, Schedule and Project Calendars Risk ImpactHandbook Reference: Closing - Pages 89-90
Phase 1 - InitiatingThe Value Added of the CoE Approach to the Implementing PhaseTraditional Approach CoE Approach Expert-Based Knowledge-Based Projects Are Abandoned Lessons Learned are a Key asset to Build a Body ofDoesn’t Consider Closure / KnowledgeCompletion as a Separate Developed a Specific Project Phase Approach to “Close Projects”Handbook Reference: Closing - Pages 89-90
Exercise 4Complete your Logframe Matrix
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