Block B - Project Monitoring & EvaluationModule B.1: Monitoring SystemsTopic B.1.2: Risk Management 51
Block B - Project Monitoring & EvaluationModule B.1: Monitoring SystemsTopic B.1.3: Indicators & Sources - Characteristics 52
Block B - Project Monitoring & EvaluationModule B.1: Monitoring SystemsTopic B.1.3: Indicators & Sources - The SMART Cream 53
Block B - Project Monitoring & EvaluationModule B.1: Monitoring SystemsTopic B.1.3: Formulation of Indicators & Sources - Step-by-Step approach 54
Block B - Project Monitoring & EvaluationModule B.1: Monitoring SystemsTopic B.1.3: Indicators & Sources - Types of Indicators 55
Block B - Project Monitoring & EvaluationModule B.1: Monitoring SystemsTopic B.1.3: Indicators & Sources - Selecting Indicators 56
Block B - Project Monitoring & EvaluationModule B.1: Monitoring SystemsTopic B.1.3: Indicators & Sources - Sources of Verification: Cost & Complexity 57
Block B - Project Monitoring & EvaluationModule B.1: Monitoring SystemsTopic B.1.4: Information Flows
Block B - Project Monitoring & EvaluationModule B.1: Monitoring SystemsTopic B.1.4: Information Flows - Pillars of a Monitoring System Logic Model AssumptionsIndicators 59 Information Flow
Block B - Project Monitoring & EvaluationModule B.1: Monitoring SystemsTopic B.1.4: Information Flows - The Log Frame Matrix Intervention Indicators Baseline Current Targets Sources Assumptions Logic Value & MoVOverall The broader, long-term Measure the Ideally, to be IMPLEMENTATION Ideally, to be To be drawn Objective change which will stem long-term change drawn from the drawn from from the IMPACT from the project and a The value of the indicator at the indicated date the partner's partner's number of interventions to which the partner's strategy. project strategy strategy by other partners. contributes. Disaggregated by sex.Specific The direct effects Measure the The starting The intended Sources of Factors outside project Objective which will be obtained at change in factors point or current value of the information and management's control OUTCOME medium term and which determining the indicators. that may impact on the value of the methods to tend to focus on the outcome(s). indicators. collect and report outcome-impact changes in behaviour Disaggregated linkage. resulting from project (including by sex who,when/how frequently).OUTPUTS The direct/tangible Measure the Idem as above Idem as Idem as Factors outside project outputs (infrastructure, degree of delivery for the above for the above for the management's control goods and services) corresponding corresponding that may impact on the of the outputs. corresponding delivered by the To be presented indicators. indicators indicator. output-outcome project. disaggregated by linkage. sex. ACTIVITIES MEANS Factors outside project management's control What are the means required to implement these activities, e. g. staff, that may impact on the equipment, training, studies, supplies, operational facilities, etc output-outcome COSTS linkage. What are the action costs? How are they classified? 60
Block B - Project Monitoring & EvaluationModule B.1: Monitoring SystemsTopic B.1.4: Information Flows - The Log Frame Matrix Intervention Indicators Baseline Current Targets Sources Assumptions Logic Value & MoVOverall Oo1 Impact Objective Oo2 Indicators IMPACT Oo3Specific Oc1 Result Political Objective Oc2 Indicators Aoc1 OUTCOME Aoc2OUTPUTS Op1.1 (related to Oc1) Output Managerial Op1.2 (related to Oc1) Indicators Op2.1 (related to Oc2) Aop1 Op2.2 (related to Oc2) Aop2A1.1.1 (related to Op1.1) MEANS OperationalA1.1.2 (related to Op1.1)A1.2.1 (related to Op1.2) MA1.1.1 + MA1.1.2 = MOp1.1 Aa1A1.2.2 (related to Op1.2) Aa2 COSTS CA1.1.1 + CA1.1.2 = MOp1.2 61
Block B - Project Monitoring & EvaluationModule B.1: Monitoring SystemsTopic B.1.4: Information Flows - The Log Frame Matrix Intervention Indicators Baseline Current Targets Sources Assumptions Logic Value & MoVOverall 1 9 10 IMPLEMENTATION 11 12 Objective IMPACT The value of the indicator at the indicated dateSpecific 2 13 14 16 17 7 Objective OUTCOMEOUTPUTS 3 18 19 20 21 6 4 85 62
Block B - Project Monitoring & EvaluationModule B.1: Monitoring SystemsTopic B.1.4: Information Flows - Types of ReportsInception Implementation Completion1. Conclude Contracting 1. Procure and deploy 1. Hand over all Arrangements resources including responsibilities to local personnel partners2. Mobilise Resources3. Establish Working 2. Implement activities 2. Ensure maintenance and deliver results plans are in place Relationships with Stakeholders 3. Monitor and review 3. Ensure relevant skills4. Hold Inception progress are effectively Workshops transferred5. Review and Revise 4. Revise operational Work Plan plans 4. Help ensure recurrent6. Establish M&E cost requirements are 5. Report on Progress secured 63
Block B - Project Monitoring & EvaluationModule B.1: Monitoring SystemsTopic B.1.4: Information Flows - Inception ReportReview the Project Inception Work Plan for NextDesign Report Period1. Policy and Programme 1. Results to be Delivered Context 2. Activity Schedule 3. Resource Schedule and2. Objectives to be Achieved3. Activities Budget4. Resources and Budget 4. Updated Risk Management5. Assumptions and Risks6. Management and Plan 5. Special Activities to Support Coordination Arrangements7. Financing Arrangements Sustainability8. M&E Arrangements9. Key Sustainability Issues 64
Block B - Project Monitoring & EvaluationModule B.1: Monitoring SystemsTopic B.1.4: Information Flows - Progress ReportsReview of Progress Progress Work Plan for Nextand Performance Report Period1. Policy and Programme 1. Results to be Delivered Context 2. Activity Schedule 3. Resource Schedule and2. Progress towards Achieving Objectives Budget 4. Updated Risk Management3. Activities Undertaken4. Resources and Budget Used Plan5. Assumptions and Risks - 5. Special Activities to Support Status / Update Sustainability6. Management and 65 Coordination Arrangements7. Financing Arrangements8. Key Sustainability Issues
Block B - Project Monitoring & EvaluationModule B.1: Monitoring SystemsTopic B.1.4: Information Flows - Completion ReportReview of Progress Completion Lessons Learned and Performance Report1. Policy and Programme 1. Policy and Programme Context Context2. Objectives Achieved 2. Process of Project Planning3. Activities Undertaken and Design4. Resources and Budget Used5. Assumptions and Risks - 3. Project Scope (Objectives, Resources, Budget, etc) Status / Update6. Management and 4. Assumptions & Risks 5. Project Management Coordination Arrangements7. Financing Arrangements Arrangements and8. Key Sustainability Issues Stakeholders Participation 6. Project Financing Arrangements 7. Sustainability 66
Module B.2 Evaluation Systems67
Block B - Project Monitoring & EvaluationModule B.2: Evaluation SystemsTopic B.2.1: Types of Evaluation 68
Block B - Project Monitoring & EvaluationModule B.2: Evaluation SystemsTopic B.2.1: Types of Evaluation 69
Block B - Project Monitoring & EvaluationModule B.2: Evaluation SystemsTopic B.2.1: Types of Evaluation Focus Formative Sumative 70
Block B - Project Monitoring & EvaluationModule B.2: Evaluation SystemsTopic B.2.2: Evaluation Questions 71
Block B - Project Monitoring & EvaluationModule B.2: Evaluation SystemsTopic B.2.2: Evaluation Questions- Stages, Questions & Evaluation Types 72
Block B - Project Monitoring & EvaluationModule B.2: Evaluation SystemsTopic B.2.2: Evaluation Questions - Developing & Selecting Questions 73
Block B - Project Monitoring & EvaluationModule B.2: Evaluation SystemsTopic B.2.2: Evaluation Questions -The Divergent and Convergent Phases 74
Block B - Project Monitoring & EvaluationModule B.2: Evaluation SystemsTopic B.2.2: Evaluation Questions - Selecting Questions in the Divergent Phase 75
Block B - Project Monitoring & EvaluationModule B.2: Evaluation SystemsTopic B.2.2: Evaluation Questions - The Evaluation Plan 76
Block B - Project Monitoring & EvaluationModule B.2: Evaluation SystemsTopic B.2.3.: Evaluation Reports - Developing & Selecting Questions 77
Block B - Project Monitoring & EvaluationModule B.2: Evaluation SystemsTopic B.2.3.: Evaluation Reports - Writing Reports - 2 Sections / 10 Chapters 78
Block B - Project Monitoring & EvaluationModule B.2: Evaluation SystemsTopic B.3.: Evaluation Reports - Writing Reports, The Executive Summary 79
Block B - Project Monitoring & EvaluationModule B.2: Evaluation SystemsTopic B.2.3.: Evaluation Reports - The Body of the Report 80
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Project Management Rui Miguel Santos82
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