FRAMEWORK AND STRAGTEGY

SMALL GROUPS Framework and Strategy 1

TABLE OF CONTEXT 1 1 Our Team Structure 1 Roles and Responsibilities 1 Our Target Audience 1 Who We Are 1 Our Services 1 Our Groups 1 Our Contact 1 Our Activity Schedule 1 Advertisement Cycle Our Workflow Phases and Processes

EXECUTIVE SUMMARY This is our framework and strategy of how Small Groups run and operate. This book is open to all departments to see and take in awareness of all that Small Groups do. The Activity Schedule is important so everyone can have access to it especially marketing and the rock team to be ahead of the game. 24 Small Groups Framework and Strategy

Our Team Structure Ministry Pastors Pastor Anthony and Pastor Barbara Small Groups Team Director Pastor Anthony Administrator Administrative Assistant Jessy Sarano Elaine Narcisse Group Leaders Co Leaders 5 Small Grwowuwp.scoFmrapmaneywnaomrke.aconmd Strategy

Roles and Responsibilities This is all roles and responsibilities attached to it. The Director Lorem ipsum dolor sit amet, consectetur adipiscing elit. Integer non est in enim placerat varius. Maecenas tempus massa eget ex consequat, ut rhoncus urna dignissim. Lorem ipsum dolor sit amet, consectetur adipiscing elit. Integer non est in enim placerat varius. Maecenas tempus massa eget ex consequat, ut rhoncus urna dignissim. The Administrator Lorem ipsum dolor sit amet, consectetur adipiscing elit. Integer non est in enim placerat varius. Maecenas tempus massa eget ex consequat, ut rhoncus urna dignissim. Lorem ipsum dolor sit amet, consectetur adipiscing elit. Integer non est in enim placerat varius. Maecenas tempus massa eget ex consequat, ut rhoncus urna dignissim. The Administrative Assistant Lorem ipsum dolor sit amet, consectetur adipiscing elit. Integer non est in enim placerat varius. Maecenas tempus massa eget ex consequat, ut rhoncus urna dignissim. Lorem ipsum dolor sit amet, consectetur adipiscing elit. Integer non est in enim placerat varius. Maecenas tempus massa eget ex consequat, ut rhoncus urna dignissim. 6 Small Grwowuwp.scoFmrapmaneywnaomrke.aconmd Strategy

Our Target Audience This is who we target and is trying to reach. ALL AGES AND STAGES OF LIFE 7 Small Grwowuwp.scoFmrapmaneywnaomrke.aconmd Strategy

Who We Are About Us Small Groups are where friends become family. Through real talk and true, meaningful connections, you’re sure to grow personally and in relationship with God and others. At Christ Church, we have virtual and in-person Small Groups for all walks of life: Men’s, Women’s, Married, Teens, Young Adults, and more. Motto: Where Friends Become Family, Stronger, Community Tagline: Where Friends Become Family 8 www.companyname.com

Our Services LEAD A GROUP JOIN A GROUP Joining a small group allow congregants the Leading a small group allows congregants to serve opportunity to make friends and become family God’s people and give them a connection point to through real talk and true, meaningful connections. It each other. Leaders can lead a topic of their is also built for people to grow personally and in choosing which can be based on an interest, hobby, relationship with God and others. or a Bible study. They must be trained. 9 Small Grwowuwp.scoFmrapmaneywnaomrke.aconmd Strategy

Our Groups Life Groups Tagline: For Every Stage of Life About: Meet twice per month, either virtually or in members’ homes, for a time of connection, prayer, and real talk. These biblically-rooted groups consist of 5-12 members that meet twice per month (typically the 2nd & 4th weekends of the month). We also have types of groups for all ages, gender specific, and stage of life: Men’s, Women’s, Married, Teens, Young Adults, and more! Curriculum Meeting Occurrences ● Bible-Focused: Created by the Small Life Groups meets the 2nd and 4th week of Groups Team and sent to leaders a week the month. Special groups, upon approval, before groups meet. can meet once a month or weekly (ex. Bloom Groups meets once a month. ● Life-Focused (Stage of Life): Created by the Ministry Director. Leaders and/or the Administrators will pick days and dates. Dates can’t conflict with ● Topic-Focused: Created by Leader. Christ Church wide-events. 9 Small Grwowuwp.scoFmrapmaneywnaomrke.aconmd Strategy 10

Our Groups Activity Groups Tagline: For Any Activity or Hobby About: Meets once per month, either virtually or in members’ homes. Activity Groups provide opportunities to enjoy a common interest with others—such as a hobby or an outdoor activity. Fellowship with like-minded Christ followers while doing what you love! Curriculum Meeting Occurrences ● Created by Leader and approved by the Activity Groups meets Once a month. Small Groups Team Leaders and/or the Administrators will pick days and dates. Dates can’t conflict with Christ Church wide-events. 10 11 Small Grwowuwp.scoFmrapmaneywnaomrke.aconmd Strategy

Our Groups Care Groups Tagline: For Support During Life’s Challenges About: Care Groups offer a safe environment to share, learn, and discuss life’s major challenges—including addiction help, grief care, divorce and separation support, and individual groups for both men’s and women’s conversations. Curriculum Meeting Occurrences ● Created and approved by the Care Groups meets based on the Pastoral Pastoral Team Team direction. Leaders and/or the Administrators will pick days and dates. Dates can’t conflict with Christ Church wide-events. 11 12 Small Grwowuwp.scoFmrapmaneywnaomrke.aconmd Strategy

Our Contact Address https://christchurchusa.org/smallgroups/ [email protected] 140 Green Pond Road Rockaway, NJ 07866 (US) Phone 973-783-1010 Ex. ? 13 Small Grwowuwp.scoFmrapmaneywnaomrke.aconmd Strategy

Our Activity Schedule This is a schedule that lists all of the main activities we plan and do on a yearly basis. The Small Groups Team will set the dates (within that month) for the activities below: Activity Description Start Deadline Planning Meeting The Small Groups Team December December sets calendar for the next year Activity Leader Registration Period when interest can March April Schedule sign-up to lead a group (Active Page) (Inactivate Page) Leader Training 1 Train Lead Interests on May May what it takes to be a June June Small Groups Leader Leader Training 2 Do practice sessions, test, interviews, create new groups 14 Small Grwowuwp.scoFmrapmaneywnaomrke.aconmd Strategy

Our Activity Schedule This is a schedule that lists all of the main activities we plan and do on a yearly basis. The Small Groups Team will set the dates (within that month) for the activities below: Activity Description Start Deadline Lead Submissions When all documentations, July July approval letters, and profiles June July should be submitted January September Activity Transition Period Period when The Small Schedule Groups Team ask leaders about group renewal Adding Groups Period to add or activate August groups on Rock RMS Kick-off Meeting When the Small Group September Team meets with all leaders before the season begins 15 Small Grwowuwp.scoFmrapmaneywnaomrke.aconmd Strategy

Our Activity Schedule This is a schedule that lists all of the main activities we plan and do on a yearly basis. The Small Groups Team will set the dates (within that month) for the activities below: Activity Description Start Deadline Open Registration Period when interest can September June sign-up to join a group (Activate Groups on Rock & Website) Activity Small Group Season When all small groups October June Schedule sessions start and end. (Inactivate Groups on Rock & Website) Mid-Point Huddle When the Small Groups February February Team meets with all leaders to check-in Appreciation Day A day where the Small March March Group Team thank the leaders in love 16 Small Grwowuwp.scoFmrapmaneywnaomrke.aconmd Strategy

Our Meeting Occurrences This lists the frequency of all general meetings. Random meetings can occur at anytime The Small Groups Team will set the dates (within that month) for the activities below: Activity Description Frequency Small Group Meetings The Small Groups Team meets Bi-Weekly for team meetings Meetings Random Check-ins When the Small Group Team do Anytime random pop-ups on groups Fellowship Meetings When Small Groups Leaders December, May, June must have at least 3 meetings to have fun, food, and fellowship 17 Small Grwowuwp.scoFmrapmaneywnaomrke.aconmd Strategy

Advertisement Cycle Below indicates when to activate and inactivate groups from being advertised to the public on Rock RMS, the Small Groups website, and any other marketing channels when applicable. The Lead Page will only be advertised when the Lead Registration Season is open. Advertise All Groups Expire All Groups Groups activate automatically when Groups inactive automatically when Open Spots Filled Spots Season Open The Cycle Season Closed New Groups Leaders Close ➜ There are open spots ➜ Spots are filled in group ➜ The Small Groups Season is open ➜ The Small Groups Season is closed ➜ The are new leaders ➜ The Leader wants to inactivate their group 18 Small Grwowuwp.scoFmrapmaneywnaomrke.aconmd Strategy

Our Report Metrics This is all reports we need generated on a consistent basis to ensure and measure the effectiveness of our efforts. Leader and Interest Sign-ups Attendance Report How many interests signed up to join How many participants attend each a group and/or lead a group session per group Report Date: Monthly Report Date: Weekly 19 Small Grwowuwp.scoFmrapmaneywnaomrke.aconmd Strategy

Our Workflow Phases and Processes This is the order of flow, cycle, and/or phases we move into as a team. Prepare Sign-up Train Attend Report Transition Our Process and Procedures Description Preparation Process The process is when the Small Groups Team prepare dates and gather and/or create documentation when necessary for new small groups year Joining a Group Process This process details the procedures and documentation when people are interested in joining a group. Leading a Group Process This process details the procedures and documentation when people are interested in becoming a leader. Attend and Report Process This process details the procedures and documentation of meeting sessions, attendances, and reporting data for weekly, seasonal, and yearly reports. Transition Process This process details the procedures and documentation of when happens when a small group is terminated and/or when the season is over. 20 Small Grwowuwp.scoFmrapmaneywnaomrke.aconmd Strategy

Preparation Process Below is an overview in the preparation process. Highlighted in blue are the players involved and their jobs: The Small Group Team has their planning meeting to plan the dates and activity for the upcoming year. Note: Everything will be formulated as an “Activity Schedule”. This is also good for departments and the Rock RMS team to know so they can prepare and be aware on their end. Note: The Administrator can also use the “Master Year Calendar” to plan as well. Before the small groups season starts, The Administrator activate and deactivate groups that should be shown in public. 21 Small Grwowuwp.scoFmrapmaneywnaomrke.aconmd Strategy

Joining A Group Process Below is the step-by-step procedures on how to join a group. Highlighted in blue are the players involved and their jobs: 1. An Interest signs up for a small group. a. Go to https://christchurchusa.org/smallgroups and go to “Join a Group” Note: You can also go to your Rock RMS Portal to join a group b. Filter and pick a group of your choice c. Sign-up for your chosen group 2. Rock RMS simultaneously: a. Sends the Interest a “Confirmation Email” b. Adds them to the group list and auto-sets Interest as “Active” c. Sends Leader a “New Interest Email”. The Administrator gets a copy of the email 3. As Rock RMS sends the above, simultaneously: a. The Interest receives a “Confirmation Email” b. The Leader and Administrator receives a “New Interest Email” 4. The Leader follows up and connects with the new Interest and adds them to their listserv. Note: At any point, if the Interest does not see a fit in the group and/or the Leader does not see them as a fit for the group, upon agreement, the Leader must delete the Interest from their list. 22 Small Grwowuwp.scoFmrapmaneywnaomrke.aconmd Strategy

Leading A Group Process Below is the step-by-step procedures on how to lead a group. Highlighted in blue are the players involved and their jobs: 1. A Lead Interest signs up to lead a small group. a. Go to https://christchurchusa.org/smallgroups and go to “Lead a Group” Note: You can also go to your Rock RMS Portal to lead a group b. Fill out the “Lead Application” 2. Rock RMS simultaneously: a. Sends the Lead Interest a “Confirmation Email” b. Sends the Administrator a “New Lead Interest Email” 3. As Rock RMS sends the above, simultaneously: a. The Lead Interest receives a “Confirmation Email” b. The Administrator receives a “New Lead Interest Email” 4. The Administrator invites Lead Interest to a scheduled “leadership training”. 5. The Small Group Team trains, tests, interviews and vets, the Lead Interest during the leadership training. Note: At the training, the Lead Interests must fill out the “Group Submission From”. 6. The Small Groups Team decides final leaders, then the Administrator sends them an “Approval or Decline Letter”. 7. The Administrator then: a. Adds the Leader’s approved group details Rock RMS b. Give the Leader access to leadership tools and resources c. Add Leaders to the outlook listserv to send lesson plans, notices, etc. 8. Rock RMS automatically adds new Leaders to the existing workflows. Small Grwowuwp.scoFmrapmaneywnaomrke.aconmd Strategy 23

Train Process Below is the step-by-step procedures on how to join a group. Highlighted in blue are the players involved and their jobs: Before Training: 1. The Administrator will prepare for training by: a. Booking the room b. Get documentations and materials ready i. Training Agenda ii. Presentation During Training: 1. The Small Groups Team follows the agenda Following this agenda After Training: 1. The Administrator collect each paperwork a. Bible Test Results 2. The Small Groups Team meet to decide who is qualified to be a leader a. 23 Small Grwowuwp.scoFmrapmaneywnaomrke.aconmd Strategy

Attend & Reporting Process Below is the step-by-step procedures on how to report a group. Highlighted in blue are the players involved and their jobs: Each Leader and participant must attend planned sessions. 1. The Leader must fill out attendance after each session. Note: The Leader has 1 Grace period to fill out attendance. Note: If the Leader did not meet that day, they must check off “We did not meet” in their rock portal to avoid false reporting. Note: If someone leaves…. 2. Rock RMS records the data and puts it into a report. 3. The Administrator extracts the report from Rock RMS and sends it to… 4. Rock RMS automatically: a. Creates weekly SM Overview Data Reports and sends it out to the Small Groups Team every Monday. b. Sends a “We Miss You Email” to small group participants who have missed a previous session: Note: Each report will run on a different frequency until the end of the SG season ● Life Groups: Every Monday, starting in November ● Activity Groups: Every 1st day of the month ● Bloom Groups 5. The Administrator extracts the reports from Rock RMS in preparation for Christ Church meetings. 24 Small Grwowuwp.scoFmrapmaneywnaomrke.aconmd Strategy

Transition Process Below entails the transition procedures. Highlighted in blue are the players involved and their jobs: Once Small Groups Season has ended 1. The Administrator inactivates all groups on Rock RMS. 2. Rock RMS puts the “Returning Message” up on the Rock Page. 3. CC Marketing Team put the “Return Message” on the Small Groups Website. 4. Rock RMS will send and “Small Group Survey” to participants and Leaders to get their feedback 5. The Administrator sends the “Group Renewal Form” to all leaders Note: So group leaders can submit if they plan to do next season, keep their group, update any group details, dates, and contact information, submit new leader for their group. Note: If a leader wants to transfer leadership, they must have an apprentices 6. The Small Groups Team will then organize a Appreciation Day 25 Small Grwowuwp.scoFmrapmaneywnaomrke.aconmd Strategy

Our Rock RMS Below entails a grid - in a birds-eye-view - all that Rock RMS is involved and what is automated. Action Description Function Join a Group Landing Page https://my.christchurchusa.org/groups 26 Small Grwowuwp.scoFmrapmaneywnaomrke.aconmd Strategy

Brought to you by SMALL GROUPS MINISTRY A fellowship ministry at Christ Church