HR Newsletter - Performance Management

THE HR NEWSLETTER PERFORMANCE MANAGEMENT Issue No. 11

NATASHA REYNOLDS Director, Performance Management and Appraisal 876-551-7860 ext. 2024

EUSSI01 Performance Management SIHT NI03 Health Corner 04 Congratulations on your appointment 04 Welcome to the Team 05 HR Activities Highlights: Mothers' Day, Fathers' Day, Emancipendence Celebrations

PERFORMANCE MANAGEMENT Performance Management is a system which ensures that individuals within an organization know and understand the overall purpose of the organization, its strategic direction and goals, how they contribute and accept to be held accountable individually and collectively for the achievement of the stated goals and objectives. Permanent Secretaries and Heads of Departments are required to implement the Performance Management System within their respective Ministries and Departments. Within the last few years the PMAS system utilized within our Ministries has been revamped and moved online, and at present all Appraisals and Work/Operational Plans are created, approved and reviewed through the PMAS online application. Your role in Performance Management We all have roles and responsibilities in the Performance Appraisal process - it is not all up to a supervisor or the HRM&D Branch. Here are some of them. MANAGERS Ensure each individual within the organization has an up-to-date job description showing scope of responsibilities and specific duties. Provide effective leadership, give clear consistent direction, provide necessary resources and relevant tools to get job done. Prepare and present for discussion performance expectations and performance assessment criteria. Conduct assessment based on the performance assessment criteria and prepare performance report EMPLOYEES Know and understand scope of responsibilities and duties to be performed page 1

Know and agree to performance expectations and performance assessment criteria. Discuss performance assessment with manager/supervisor. Know and understand consequences for consistent unsatisfactory performance. REVIEWING OFFICERS Ensure equitable treatment. Resolve any disagreement, which may result from the assessment process. HUMAN RESOURCE MANAGERS Facilitate exercise of managers’ responsibilities. Act as resource persons to both managers and employees. Ensure records are kept. Monitor and review system. Receive employee complaints and offer guidance and counselling. In the event of a disagreement If an employee disagrees with the Manager’s assessment he/she may seek the intervention of the Human Resource Manager or the Reviewing Officer. If the matter remains unresolved the employee is still required to sign and date the relevant section indicating that they are not in agreement with the assessment. THE APPEALS PROCESS 1.The Employee and Direct Supervisor should try and resolve the issue. 2.If the matter is not resolved, the Employee, Direct Supervisor, and Reviewing Officer should try to resolve the issue. 3.If the matter is not resolved, the intervention of the Senior Director, HRM&D should be sought. 4.If there is still no resolution, a Panel will be appointed to adjudicate the appeal. 5.The recommendation of the Panel will be presented to the Permanent Secretary for a final ruling. NB: Legal action may be pursued if there is a point of Law in question. For more information on the guidelines related to Performance Management within the Civil Service, please see Chapter 9 of the Staff Orders for the Public Service, or the PMAS Handbook. If you have any questions on the topic, feel free to contact the Director, Organization Development, Ms. Felicia Robinson, or the Director, Performance Management and Appraisal, Ms. Natasha Reynolds. page 2

Working on you THE HEALTH CORNER Join our Exercise Class The MEGJC/MHURECC Fitness Program is better than ever! Join in for a great workout that is also a great time. If you have ever had trouble staying motivated, finding gym buddies, or finding a good routine - this is the perfect place for you. Classes are on Monday-Thursday, at 5:30 p.m. Contact Ms. Nicola Martin for more info. Healthy Post-workout meals The best time to eat after a workout is within 30 minutes. There are plenty of quick, easy choices but here are some safe bets: Apple and peanut butter Trail mix/granola Scrambled eggs Greek yogurt with fruit Protein shake or fruit smoothie Whole grain cereal with skim milk Energy bar Theisbersitghtimt enotwo!start Rice Cakes page 3

Celebrating you CONGRATULATIONS ON YOUR APPOINTMENT Kayla Rochester-Clarke Director, Information & Communications Technology Michelle Panton-Smith Director 3, Public Procurement Tasheika Sanderson Records officer 1, HRM&D Teisha Palmer Librarian, Documentation/Information Access Services WELCOME TO THE TEAM Shamara O'Connor Tarkeefletijcomut reonnetoydyaoyur to Manager, Technical Audit & Road Maintenance Eron Thompson Web Developer/Programmer, ICT Candice Crawford Coordinator, Urban/Rural Renewal and Upgrading Programme Brandon Mitchell Transport & Security Manager, Facilities and Property Management page 4

MOTHERS' DAY page 5

“NO LANGUAGE CAN EXPRESS THE POWER AND BEAUTY AND HEROISM OF A MOTHER’S LOVE.” —EDWIN CHAPIN page 6

FATHERS' DAY page 7

“DADS ARE MOST ORDINARY MEN TURNED BY LOVE INTO HEROES, ADVENTURERS, STORYTELLERS AND SINGERS OF SONG.” —UNKNOWN page 8

EMANCIPENDENCE CELEBRATIONS AUGUST 1-6 page 9

“FREEDOM IS A BASIC HUMAN RIGHT, AND IT’S IMPORTANT FOR PEOPLE TO KNOW THAT THEY ARE FREE. IT’S THE MOST IMPORTANT PART OF OUR EXISTENCE. CHEERS TO THE ONES WHO FOUGHT FOR OUR FREEDOM AND FOR THE ONES WHO WILL CARRY IT THROUGH AGES.” – UNKNOWN page 10

MINISTRY OF HOUSING, URBAN MINISTRY OF ECONOMIC RENEWAL, ENVIRONMENT AND GROWTH AND JOB CREATION CLIMATE CHANGE PREPARED BY THE HRM&D BRANCH PUBLISHED SEPTEMBER 2021