Headlight HealthCheck TXDOT

Documented Discovery Construction Oversight and Inspection HealthCheck

1 23 Documented Discovery Discover and Assessment and Review and Document Summarize Recommend Construction Oversight and Select workflow related to Assess the worfklow based on best- Review the Assesssment and Inspection Healthcheck construction oversight and field in-class industry stanards and documentation with helpful inspection or relating to project capabilities that meet the following recommendations on inspection criteriea: increasing efficiency ➢ Flexibility ➢ Collaboration & Communication ➢ Risk Mitigation ➢ Workforce Investment & Safety ➢ Transparency

Overview Goal Metrics Evaluation Method Success Criteria 1 Increase quality of data in DWR 40% more photos with DWR • Project Check-in Meetings • Post Project Survey Discover and Document Reduce time to find project field data 30-minute reduction per day • Project Check-in Meetings when it’s needed • Post Project Survey Overview: Improved Collaboration 70% increase of field information • Project Check-in Meetings Business and workflow available in real-time • Post Project Survey related information Improved inspector productivity 1.5X more observations collected per • Project Check-in Meetings DWR • Post Project Survey Consistently Completing DWR within 24 35% increase in submissions • Project Check-in Meetings hours of collection • Post Project Survey

Current Workflow 1 Discover and Document Workflow Description: Typical Field Inspection Workflow integrating Solutions

Current Workflow Assessment 2 Broken / NA Poor Average Good Innovative Assessment and Workforce Investment Summarize Tools / Process improvement that increases Team Workflow Description: Effectiveness and clearly defines what success will Typical Field Inspection look like in the organization and across projects. Workflow focused on Daily Reports Collaboration / Communication Notes, annotations, and visuals that improve collaboration and help amplify existing expertise. Risk Mitigation Leveraging technology to reduce claims while ensuring you have robust documentation to defend any dispute. Flexibility Flexibility is having the ability to adapt to various job types (DBB, DB, P3, etc..) and adapt to project changes on the ground. Transparency Transparency allows the customer to be open, honest, and straightforward about various projects/operations, ensuring leadership has the information (real-time visibility) to estimate its performance (current and future). Broken: Loss of work and or data, capability unavailable Poor: Manual intervention, rework (double-entry) and or delays in responsiveness Average: Features and capabilities yield desired result with minimized risks to performance and data Good: Efficient by industry standards, leverages integrated approach to data sharing Innovative: Best-in-class, incorporating cloud-based solutions and collaborative load balancing

Workflow Summary 2 Benefits Risks / Issues Assessment and (Hardware / Software) Digital investment in iPhone, iPad and Caution against double and triple entry slows access to Summarize laptops ensures faster coordination and minimizes data loss observations and delays DWR compared to paper-based inspection. Workflow Description: Workforce optimization occurs across the team via phone A lot of time is spent in coordinating the beginning of the day and Typical Field Inspection collaboration travel Workflow integrating Autodesk Solutions Current CDE (common data environment) is SiteManager and Difficulty in searching querying historical information in the event allows consolidation of DWR and tracking of line(bid)items and of claims, liability and audits work complete Adaptability of inspector means everyone can work differently if Lacks a cohesive standard making it difficult to onboard, train and they complete the DWR in a reasonable amount of time optimize the inspection process(es) ……

Recommended Workflow 3 Review and Recommend Workflow Description: Enhanced Inspection using Headlight technology minimizes data translation, while making inspection data available to the wider organization

Proposed Workflow Assessment 3 Broken / NA Poor Average Good Innovative Review and Workforce Investment Recommend Tools / Process improvement that increases Team Workflow Description: Effectiveness and clearly defines what success will Enhanced Inspection using look like in the organization and across projects. Headlight technology minimizes data translation, Collaboration / Communication while making inspection data available to the wider Notes, annotations, and visuals that improve organization collaboration and help amplify existing expertise. Plus, visuals are a great teaching tool. Risk Mitigation Leveraging technology to reduce claims while ensuring you have robust documentation to defend any dispute. Flexibility Flexibility is having the ability to adapt to various job types (DBB, DB, P3, etc.) and adapt to project changes on the ground Transparency Transparency allows the customer to be open, honest, and straightforward about various projects/operations, ensuring leadership has the information (real-time visibility) to estimate its performance (current and future). Broken: Loss of work and or data, capability unavailable Poor: Manual intervention, rework (double-entry) and or delays in responsiveness Average: Features and capabilities yield desired result with minimized risks to performance and data Good: Efficient by industry standards, leverages integrated approach to data sharing Innovative: Best-in-class, incorporating cloud-based solutions and collaborative load balancing

Activity Impact DWR Completion Rate Increased Quality of Data Field Observations 3 Review and Recommend Current: 5-10 Current: 30-60 minutes Current: 1-3 Goal: 1.5X more observations collected per DWR Goal: 35% faster increase in DWR Submissions Goal: 40% more photos with DWR Capable: 2.5X more observations collected per DWR Capable: 70% faster increase in DWR Submissions Capable: 80% more photos with DWR Improved Collaboration Inspector Productivity Current: Ad-hoc (as needed) Current: N/A Goal: 70% faster increase in real-time Access to Data Goal: save 30 minutes daily / 1.5X increase in observations Capable: 90% faster increase in real-time Access to Data Capable: save 60 minutes daily / 2.5X increase in observations

Review Recommendations Recommendations Observations 3 (Digital Transformation – Hybrid) has started Review and the journey towards “digital inspection” by Minimize paper and integrate your workflow(s) Recommend creating a hybrid approach (paper + digital). to maximize time in field and collaboration on Next steps and owners This is good in that it makes keeping a digital high value project inspection record possible and possibly more available, but also adds work through increasing data entry. (Adaptability) TXDOT has a versatile workforce Connecting the team more easily will enable that operates across project types and utilizes even better operations, better response times expertise and team strengths. and training and sharing of historical experience held on the team. (Operational Efficiency) Technology limitations Perform weekly audits of DWR and share best is impacting operations (i.e. monthly payments, practices across the team to train and use of forms, addition of detailed photos) collaborate on upcoming projects

Documented Discovery Construction Oversight and Inspection HealthCheck