POPIA POSTER

PROTECTION OF PERSONAL INFORMATION ACT (POPIA) POPI legislation dictates security and privacy policies and practices for the data we handle. The Act will apply to any information regarding clients or service providers, including contact details and correspondence. Example: Human Capital and Payroll Data. Curriculum Vitae; Applications for Employment, Security records, Performance Reviews and Internal Email Records are also subject to POPI’s requirements. Benefits of Compliance to POPI INCREASED STAKEHOLDER DATABASE RELIABILITY REDUCED RISK CONFIDENCE POPIA promotes transparency with re- POPIA compliance involves capturing gard to what information is collected the minimum required data, ensuring and how it is to be processed. Open- accuracy, and removing data that is ness is likely to increase stakeholder no longer required. These are likely to confidence in the organisation. improve the overall reliability of the or- ganisation’s database CLEAN DESK AFTER CAMPAIGN BEFORE CLEAN DESK PRIVACY REQUIREMENTS • Understand the benefits of the Clean Desk Campaign and how it will impact on employees. • Be the voice of POPIA Project at all levels and in the regions by helping deliver key messages. • Provide in-person communication through focus groups about the POPI Clean Desk Campaign. • Identify non compliance with the Clean Desk requirements and escalate to Compliance Managers and Head Office Change Champions. • Assist to provide clarity on guidelines and encourage others to adhere by providing continuous support. • Act as a sounding board for employees as they get up to speed on change adoption. INTEGRITY COMPASSION ACCOUNTABILITY RESPECT EXCELLENCE

PROTECTION OF PERSONAL INFORMATION ACT (POPIA) POPI legislation dictates security and privacy policies and practices for the data we handle. The Act will apply to any information regarding clients or ser- vice providers, including contact details and correspondence. Example: Human Capital and Payroll Data, Curriculum Vitae, Applications for Employ- ment, Security records, Performance Reviews and Internal Email Records are also subject to POPI’s requirements. INCREASED STAKEHOLDER DATABASE RELIABILITY REDUCED RISK CONFIDENCE POPIA promotes transparency with re- POPIA compliance involves capturing gard to what information is collected the minimum required data, ensuring and how it is to be processed. Open- accuracy, and removing data that is ness is likely to increase stakeholder no longer required. These are likely to confidence in the organisation. improve the overall reliability of the or- ganisation’s database CLEAN DESK PRIVACY REQUIREMENTS BEFORE • Understand the benefits of the Clean Desk Campaign and how it will im- CLEAN DESK pact on employees. CAMPAIGN • Be the voice of POPIA Project at all levels and in the regions by helping de- AFTER liver key messages. • Provide in-person communication through focus groups about the POPI Clean Desk Campaign. • Identify non compliance with the Clean Desk requirements and escalate to Compliance Managers and Head Office Change Champions. • Assist to provide clarity on guidelines and encourage others to adhere by providing continuous support. • Act as a sounding board for employees as they get up to speed on change adoption.