SIMS_Report_R-10009

Fire Risk Assessment5th January 2015 Sapphire Court Streetsbrook Road Solihull West Midlands B91 1QY

Fire Risk Assessment ContentsExecutive Summary..............................................................................................................................................4 Overall Assessment of Safety Risk....................................................................................................................4 Significant General Safety Issues Identified ......................................................................................................4Site and Survey Information................................................................................................................................. 6 Survey Brief .......................................................................................................................................................6 Survey Details................................................................................................................................................... 6 Site Survey Information..................................................................................................................................... 6 Survey Methodology..........................................................................................................................................7Occupant Information........................................................................................................................................... 8 Tenants Information........................................................................................................................................... 8 Previous History of Fire..................................................................................................................................... 8 Fire Safety Arrangements..................................................................................................................................8 Fire Fighting Systems........................................................................................................................................9 Emergency Plans............................................................................................................................................ 10 Other Fire Issues .............................................................................................................................................10Fire Safety Risk Assessments ............................................................................................................................ 11 Introduction...................................................................................................................................................... 11 Other Notes..................................................................................................................................................... 12Risk Level Indicator............................................................................................................................................ 13Fire Risk Assessment - Specific Fire Safety Issues .......................................................................................... 14 1 - Fire Strategy...............................................................................................................................................14 2 - Fire Safety Management ............................................................................................................................15 3 - Sources of Ignition......................................................................................................................................18 4 - Sources of Fuel.......................................................................................................................................... 20 5 - Hazards Introduced by Contractors............................................................................................................24 6 - Fire Detection & Warning........................................................................................................................... 25 7 - Means of Escape........................................................................................................................................26 8 - Fire Protection Measures........................................................................................................................... 29 9 - Means of Fighting Fire................................................................................................................................32 JLL Sapphire Court, Streetsbrook Road, Solihull 5th January 2015Copyright © 2015 S2 Partnership Ltd. All rights reserved.

Contact Us If you require any further assistance or guidance, please get in touch: Email: [email protected] Call: +44 (0)1954 267788 Website: www.s2partnership.co.uk Fax: +44 (0)1954 267795 Address: 14-17 Avenue Business Park, Elsworth, Cambridge, CB23 4EY.This report has been produced by the S2 Partnership Ltd. The contents of this report are based on information provided by the client and on the evidence seen at the time of our inspection.

Fire Risk Assessment Executive SummaryOverall Assessment of Safety RiskHaving considered Safety risks on this site, together with the nature, operation and management of thoserisks, the S2 Partnership assessor is of the opinion that on the date of this risk survey, the overall levels ofSafety Risk and the recommended frequency of routine review is as follows: Overall Risk Level Frequency of Routine Review ExplanationMedium Yearly There were three occupied blocks (A, B & C) at Sapphire Court which has two key clients. Block A was in better condition than Block C, with Block B being a link between both. The buildings have a good standard of Active and Passive fire protection. The fire alarm is interlinked and remotely monitored which is important as there is no longer 24/7 security. There was a number of uncontrolled risks particularly the need for improved housekeeping in Block C and correcting faults on the fire alarm panel. A review of the Fire Procedures is necessary as a consequence of the changes in security arrangements which will be encompassed in the Fire Strategy document being produced by The S2 Partnership.Aside from routine review, it is important to carry out a formal review of a risk assessment wheneversomething significant changes on site (known in law as a \"material change\"). This could include, forexample, refurbishment of all or a part of the building, a change of on-site contractor or management, newtenants, or a new process. If in doubt about the significance of a material change, please consult with yourS2 risk assessor.Significant General Safety Issues IdentifiedThe following significant general safety issues were identified during this survey. If you use RiskWise,detailed Risk Improvement Actions have also been uploaded onto the RiskWise webtool against this site.Medium• A poor standard of housekeeping was noted on the vacant floors of Block C which was strewn with builders waste and discarded refuse which increases the risk of fire. The old BMS room on the ground floor had poor waste management which increases the risk of fire.Low• There were no designated reguge points designated by the tenants which could result in a delayed evacuation. It was noted however, that there were no disabled persons in employment at the time of the assessment of common areas.• A poor standard of housekeeping was noted on the vacant floors of Block C which was strewn with builders waste and discarded refuse which increases the risk of fire. The old BMS room on the ground floor had poor waste management which increases the risk of fire. JLL Sapphire Court, Streetsbrook Road, Solihull 5th January 2015 Page 4 of 33Copyright © 2015 S2 Partnership Ltd. All rights reserved.

Fire Risk AssessmentAdvisory• There were no designated reguge points designated by the tenants which could result in a delayed evacuation. It was noted however, that there were no disabled persons in employment at the time of the assessment of common areas.• A poor standard of housekeeping was noted on the vacant floors of Block C which was strewn with builders waste and discarded refuse which increases the risk of fire. The old BMS room on the ground floor had poor waste management which increases the risk of fire. JLL Sapphire Court, Streetsbrook Road, Solihull 5th January 2015 Page 5 of 33Copyright © 2015 S2 Partnership Ltd. All rights reserved.

Fire Risk AssessmentSurvey Brief Site and Survey InformationSurvey Commissioned by David Murphy, on behalf of JLLScope of Survey Fire Risk Assessment survey to identify hazards, assess risks andLimitations / Exclusions recommend risk controls to comply with the requirements of current fire safety legislation, notably the Regulatory Reform (Fire Safety)Any Special Instructions Order 2005 and, in Scotland, the Fire (Scotland) Act 2005. Survey findings based on information provided by JLL and on the evidence seen by the S2 Partnership assessor at the time of the survey. The survey is limited to areas of the site under the landlord's control and addresses those parts of the property which were safely accessible at the time of our visit. Other areas and issues excluded from the survey: • Tenant areas were excluded as they are responsible for producing their own fire risk assessments. Both were noted for review by the tenants in 2014, but this could not be confirmed. A Fire Strategy to PAS 911-2007 was produced by S2 following the fire risk assessment.Survey Details S2 Partnership Ltd., 14-17 Avenue Business Park, Elsworth, Cambridge, CB23 4EYSurvey Carried Out by Bill Tucker - Fire ConsultantRisk AssessorSignatureContact Details 07717 853 282 (Perso, 07717 853 282Accompanied by David Murphy David Murphy accompanied the consultant during the assessment andDebrief Information was debriefed at the end.Date of Survey Monday, 5th January 2015Site Survey Information Caudwell PropertiesClient JLL Sapphire Court, Streetsbrook Road, Solihull 5th January 2015 Page 6 of 33Copyright © 2015 S2 Partnership Ltd. All rights reserved.

Fire Risk AssessmentSite Name and Address Sapphire CourtBrief Details of Construction Streetsbrook Road, Solihull, West Midlands, B91 1QY, United Kingdom Structural steel frame, concrete, cavity walls of brick/block work, extensive external glass cladding with flats roofs.Brief Description of Site Large office complex comprising blocks A-F on the outskirts of Solihull town centre. Only Blocks A, B & C were in occupation. There is provision for parking around the buildings and a road that runs around the perimeter of the site.Number of Floors 3Number of Units 6Number of Tenants 2Approximate Floor Area (Sq. Ft) 87 Multi tenant office buildings.Type and Nature of OccupancyPerson Responsible for Safety David MurphyAppointed Person for Fire Safetyon Site David MurphyDocumentation The fire records were a bit haphazard and in need of improved record keeping. A new Fire Log Book will be provided by S2.RiskWise Usage The Building Manager uses RiskWise to assist in managing his safety portfolio.Survey Methodology This Fire Risk Assessment Survey was undertaken by a suitably qualified and experienced S2 Partnership fire risk assessor with aMethodology knowledge and understanding of current fire legislation and good practice. The survey included an examination of site fire safety documentation, a physical inspection of areas under the landlord's responsibility, and questioning of site management and other staff where appropriate. The assessment of fire safety risk was undertaken in line with the requirements of the Regulatory Reform (Fire Safety) Order 2005, in Scotland the Fire (Scotland) Act 2005, and associated official guidance. JLL Sapphire Court, Streetsbrook Road, Solihull 5th January 2015 Page 7 of 33Copyright © 2015 S2 Partnership Ltd. All rights reserved.

Fire Risk Assessment Occupant InformationApproximate Number of 0.Management StaffMaximum Number of Employees 500Maximum Number of Members of 25Public / VisitorsApproximate Maximum Number 525of Occupants at Any One TimeNumber of Sleeping Occupants 0.Number of Disabled Occupants 0.Number of Occupants in Remote 0.AreasOthers 0.Tenants Information Tenant Name Unit / Floor Activity Fire Risk Assessment Date Suitable & Sufficient?Environment Block A & Block Office use Wednesday, 17th SuitableAgency BG Office use September 2014HMRC Block B 1st floor Friday, 28th March 2014 Suitable &Previous History of Fire Life SafetyNo history of fire. A Fire Strategy document is being prepared by S2 to PAS911-2007.Fire Safety Arrangements Blocks A & C have an interlinked fire alarm panels which are remotely monitored 24/7 and comprise a mix of smoke and heat detectors toFire Safety Goal BS5839. The main panel in Block C had 4 faults shown, one of whichFire Strategy dated back to September 2014. The Building Manager and the Europa Engineer confirmed these were being dealt with.Fire Detection & Alarm SystemFire Detection & Alarm System The fire alarm is interfaced with the lifts, planned shut down and doorInterfaces locks on exits which fail safe to open on activation of the fire alarm.First Aid Fire Fighting Portable fire extinguishers to BS5306 were noted in all common areas and in plant rooms.Smoke Control System No smoke control systems installed. JLL Sapphire Court, Streetsbrook Road, Solihull 5th January 2015 Page 8 of 33Copyright © 2015 S2 Partnership Ltd. All rights reserved.

Fire Risk AssessmentEmergency Lighting Systems Emergency lighting of the non-maintained type were noted on allSecondary Power Generation escape routes from the buildings. These appeared compliant withAccess / Security BS5266. Some failures on the staircases were noted which were in hand.Means of Escape No secondary power generation on site.Disabled Access / EgressCompartmentation Block A has daytime security and both Blocks are secured out ofSpecial Areas hours. Access control is maintained on entry to the buildings either by a receptionist or by external intercom.Housekeeping Each Block has two or more staircases which are separated from theManagement of Waste office floors and plant areas by fire doors affording at least 30 minutesMethod of Calling Fire Service fire resistance and are either self closing or kept locked when not inFire Assembly Points use. All escape staircases lead directly to open air and are adequatelyOther Relevant Information signposted.Fire Fighting Systems Good access and egress afforded to disabled visitors via access control to summon assistance as necessary. There were no disabledAutomatic Sprinkler System staff on site and no refuge points designated by the tenants.Dry / Wet Rising Mains There was good compartmentation between floors with no obvious gaps noted in common areas. The plant rooms and the bin store are special areas requiring closer scrutiny and improved housekeeping. Housekeeping was notably poor in the vacant offices in C Block and on the ground floor (old BMS room). It was clear that these areas were not being cleared of builders waste and not included in the cleaning regime. Tenants dispose of their own waste to the rear (external) bin store which was clean and tidy. Occupants by dialling 999 or by the remote call centre which provides 24/7 monitoring of the fire alarm. Environment Agency top car park. None noted. No sprinkler systems installed. The dry risers in Blocks A, C & E were being subjected to a 6 monthly visible examination but there was no record of an annual pressure test to BS5306. JLL Sapphire Court, Streetsbrook Road, Solihull 5th January 2015 Page 9 of 33Copyright © 2015 S2 Partnership Ltd. All rights reserved.

Fire Risk AssessmentHose Reels No hose reels on site.Other Extinguishing Systems Inergen systems noted in both tenant server rooms which they areEmergency Plans responsible for maintaining.Fire Plan A new set of Fire Procedures has been produced by the consultant toBomb Plan reflect the removal of security presence in Block C.Gas PlanPower Failure Bomb plan identified within the tenant handbook.Fire DrawingsOther Emergency procedures include gas leak processes.Other Fire Issues Emergency procedures include power failure processes.Environmental Impact No fire drawings available.Fire Wardens / Marshals None seen.Fire ServiceFire Log Book There are no specific risk to the environment as a consequence of aOther Arrangements / Issues serious fire at this site, save for the amount of toxic smoke and fire brigade run-off water that can be expected with modern building materials including contents. The tenants are responsible for appointing and training an adequate number of fire wardens and a chief fire marshal. West Midlands Fire Service A mix of fire records were held at reception in Block C which were not on good order. A new log book will be uploaded onto RiskWise to improve record keeping. It was noted that only A, B & C Blocks were being used JLL Sapphire Court, Streetsbrook Road, Solihull 5th January 2015 Page 10 of 33Copyright © 2015 S2 Partnership Ltd. All rights reserved.

Fire Risk Assessment Fire Safety Risk AssessmentsIntroductionThese Fire Safety Risk Assessments are undertaken to meet the requirements of the Regulatory Reform(Fire Safety) Order 2005 and, in Scotland, of the Fire (Scotland) Act 2005.Legislation requires persons responsible for fire safety to undertake a formal fire risk assessment. Theassessment process covers five essential steps:1. Identifying potential fire hazards on site2. Deciding who might be in danger and where they are located3. Evaluating the risks and deciding whether more needs to be done4. Recording the findings and letting people know the results5. Reviewing and revising the assessmentThe Fire Risk Assessments in this document reflect the significant hazards associated with the operation ofthis site and identify suitable controls to minimise risks to health and safety.Risk Assessments form one part only of a successful safety risk management system, which can berepresented as follows:The Risk Assessments in this document fall into the lower right hand quadrant of the diagram and reflectthe significant hazards associated with the operation of this site.TheFire Safety Risk Assessments are undertaken to meet the requirements of the Regulatory Reform (FireSafety) Order 2005. Legislation requires responsible persons to undertake a formal fire risk assessment.If you use RiskWise you can find detailed information about the prioritized actions that need to be taken toreduce risks on site in the RiskWise web-tool under the property's Risk Improvements feature. JLL Sapphire Court, Streetsbrook Road, Solihull 5th January 2015 Page 11 of 33Copyright © 2015 S2 Partnership Ltd. All rights reserved.

Fire Risk AssessmentTheFire Risk Assessment section includes an examination of the following essential fire safety hazardfactors:Each risk assessment table includes the following sections:• Subject - a brief definition of the fire safety hazard subject• Controls in Place - a list of what controls are in place to control the fire hazard subject• Missing Controls / Problem - an explanation of any missing controls or safety problems identified duringthe risk survey, including thumbnail photographs where they help to clarify the problem• Further Action Required - the individual actions that should be taken to control the hazards and put rightthe things that are wrong• Risk Priority - the assessor's opinion of how urgent is the action that should be taken to reduce risk to atolerable level. This is based on the current level of safety risk calculated from the Risk Level Indicator onthe next page, and summarized at the foot of the table• Notes / Comments - Further explanations, notes and comments relating to the fire hazards and riskactions are recorded here.Other Notes• Aside from routine review, risk assessments will need to be carried out again whenever something significant changes on site, for example a refurbishment of all or part of the property, new tenants or work activities.• Further information about safety controls and company standards may be found in the JLL's Health and Safety Policy. It sets down how the company manages health and safety risks in sites under their control. If you use RiskWise, this information is held electronically in the RiskWise web-tool under the property's Documents Library feature. JLL Sapphire Court, Streetsbrook Road, Solihull 5th January 2015 Page 12 of 33Copyright © 2015 S2 Partnership Ltd. All rights reserved.

Fire Risk Assessment Risk Level IndicatorThe S2 Partnership assesses safety risks by considering first the possible outcome and then the likelihoodof it happening, taking account of existing controls that are in place.The following matrix indicates how this assessment is made:Likelihood / Severity Minor Injury or Incident Incident causing short-term incapacity from work Fatality, injury or illness causing long term disabilityRemote possibility Advisory Low MediumPossible Low Medium HighLikely Low Medium HighWe then decide whether you need to take further action to control the risk and, if so, how promptly youneed to take it.High Action Immediately Action ImmediatelyMediumLow Action within three months Action within threeAdvisory Action within six months months Action within six months Suggested as an improvement to comply with best practice. To be resolved within 12 months. Action within 12 monthsIn most cases the risks arising from a hazard will be brought to the acceptable level by the application of allthe suggested controls.Where no further action is required, the default risk rating isTolerable. JLL Sapphire Court, Streetsbrook Road, Solihull 5th January 2015 Page 13 of 33Copyright © 2015 S2 Partnership Ltd. All rights reserved.

Fire Risk Assessment Fire Risk Assessment - Specific Fire Safety Issues Controls in Place Missing Controls / Problem Further Action Required Risk Notes / Comments Priority1 - Fire Strategy A Fire Stratgey document to PAS911-2007Written Fire Strategy available was being prepared by S2 following this fire risk assessment.Fire strategy adequately covers thefollowing:• Fire strategy statement• Fire safety (management) strategy• Evacuation strategy• Fire fighting strategy• Fire & smoke control strategy• Fire protectionRisk Priorities: High - Action Immediately Medium - Action within three Low - Action within six months Advisory - Action within 12 months monthsJLL Sapphire Court, Streetsbrook Road, Solihull 5th January 2015Copyright © 2015 S2 Partnership Ltd. All rights reserved. Page 14 of 33

Fire Risk Assessment Fire Risk Assessment - Specific Fire Safety Issues Controls in Place Missing Controls / Problem Further Action Required Risk Notes / Comments Priority2 - Fire Safety Management A Fire Stratgey document to PAS911-2007Emergency plan available and notified to was being prepared by S2 following thisemployees fire risk assessment.Proper co-operation & co-ordination A Fire Stratgey document to PAS911-2007arrangements in place with tenants, was being prepared by S2 following thiscontractors, employees and others fire risk assessment.Personal Emergency Evacuation Plan A Fire Stratgey document to PAS911-2007(PEEP) in place for disabled persons was being prepared by S2 following this fire risk assessment.Effective evacuation drills undertaken sixmonthly A Fire Stratgey document to PAS911-2007 was being prepared by S2 following thisTenants are responsible for providing fire fire risk assessment.marshals / wardensRisk Priorities: High - Action Immediately Medium - Action within three Low - Action within six months Advisory - Action within 12 months monthsJLL Sapphire Court, Streetsbrook Road, Solihull 5th January 2015Copyright © 2015 S2 Partnership Ltd. All rights reserved. Page 15 of 33

Fire Risk Assessment Fire Risk Assessment - Specific Fire Safety Issues Controls in Place Missing Controls / Problem Further Action Required Risk Notes / Comments Priority2 - Fire Safety Management A Fire Stratgey document to PAS911-2007Fire alarm tested weekly and regularly was being prepared by S2 following thisserviced fire risk assessment.Emergency lighting flick tested monthly , 3 A Fire Stratgey document to PAS911-2007hr drain down annually and regularly was being prepared by S2 following thisserviced fire risk assessment.Portable fire-fighting appliances serviced A Fire Stratgey document to PAS911-2007annually was being prepared by S2 following this fire risk assessment.Risk Priorities: High - Action Immediately Medium - Action within three Low - Action within six months Advisory - Action within 12 months monthsJLL Sapphire Court, Streetsbrook Road, Solihull 5th January 2015Copyright © 2015 S2 Partnership Ltd. All rights reserved. Page 16 of 33

Fire Risk Assessment Fire Risk Assessment - Specific Fire Safety Issues Controls in Place Missing Controls / Problem Further Action Required Risk Notes / Comments Priority2 - Fire Safety Management A Fire Stratgey document to PAS911-2007Exit doors and fastenings checked was being prepared by S2 following thisregularly fire risk assessment.Testing, maintenance and repairs of the fire A poor standard of housekeeping was Clear out all the builders waste and A Fire Stratgey document to PAS911-2007 was being prepared by S2 following thissafety systems are adequately recorded in noted on the vacant floors of Block C discarded litter on the vacant floors in fire risk assessment.a log book which was strewn with builders waste Block C and in the old BMS room on and discarded refuse which increases the ground floor. Monitor these areas the risk of fire. The old BMS room on to prevent future build up of waste. the ground floor had poor waste management which increases the risk of fire.Fireman's switch for lift in working orderRisk Priorities: High - Action Immediately Medium - Action within three Low - Action within six months Advisory - Action within 12 months monthsJLL Sapphire Court, Streetsbrook Road, Solihull 5th January 2015Copyright © 2015 S2 Partnership Ltd. All rights reserved. Page 17 of 33

Fire Risk Assessment Fire Risk Assessment - Specific Fire Safety Issues Controls in Place Missing Controls / Problem Further Action Required Risk Notes / Comments Priority3 - Sources of Ignition A Fire Stratgey document to PAS911-2007Reasonable measures taken to prevent was being prepared by S2 following thisfires of electrical origin fire risk assessment.Fixed electrical installation in a sound A Fire Stratgey document to PAS911-2007condition, inspected and tested was being prepared by S2 following this fire risk assessment.Portable electrical appliances in a soundcondition, inspected and tested A Fire Stratgey document to PAS911-2007 was being prepared by S2 following thisNo overloading of electrical sockets fire risk assessment.Smoking not permitted in enclosed places A Fire Stratgey document to PAS911-2007 was being prepared by S2 following thisSecurity systems control access by fire risk assessment.potential arsonists A Fire Stratgey document to PAS911-2007Waste and other combustible items not in was being prepared by S2 following thisclose proximity to building fire risk assessment. A Fire Stratgey document to PAS911-2007 was being prepared by S2 following this fire risk assessment. A Fire Stratgey document to PAS911-2007 was being prepared by S2 following this fire risk assessment.Risk Priorities: High - Action Immediately Medium - Action within three Low - Action within six months Advisory - Action within 12 months monthsJLL Sapphire Court, Streetsbrook Road, Solihull 5th January 2015Copyright © 2015 S2 Partnership Ltd. All rights reserved. Page 18 of 33

Fire Risk Assessment - Specific Fire Safety Issues Fire Risk Assessment Controls in Place Missing Controls / Problem Further Action Required Risk Notes / Comments Priority3 - Sources of IgnitionThe use of portable heaters avoided as faras practicable; otherwise:• Use of radiant bar fires and LPG heaters avoided• Heat-generating appliances switched off when unattended• Reasonable measures taken to prevent fires from cookingCandles and incense burning prohibitedRisk Priorities: High - Action Immediately Medium - Action within three Low - Action within six months Advisory - Action within 12 months monthsJLL Sapphire Court, Streetsbrook Road, Solihull 5th January 2015Copyright © 2015 S2 Partnership Ltd. All rights reserved. Page 19 of 33

Fire Risk Assessment - Specific Fire Safety Issues Fire Risk Assessment Controls in Place Missing Controls / Problem Further Action Required Risk Notes / Comments Priority4 - Sources of Fuel A poor standard of housekeeping was Clear out all the builders waste andA high standard of housekeeping is noted on the vacant floors of Block C discarded litter on the vacant floors inmaintained and unnecessary combustible which was strewn with builders waste Block C and in the old BMS room onmaterials or waste avoided and discarded refuse which increases the ground floor. Monitor these areas the risk of fire. The old BMS room on to prevent future build up of waste. the ground floor had poor waste management which increases the risk of fire.Risk Priorities: High - Action Immediately Medium - Action within three Low - Action within six months Advisory - Action within 12 months monthsJLL Sapphire Court, Streetsbrook Road, Solihull 5th January 2015Copyright © 2015 S2 Partnership Ltd. All rights reserved. Page 20 of 33

Fire Risk Assessment - Specific Fire Safety Issues Fire Risk Assessment Controls in Place Missing Controls / Problem Further Action Required Risk Notes / Comments Priority4 - Sources of FuelA high standard of housekeeping ismaintained and unnecessary combustiblematerials or waste avoided(Continued...)Combustible materials stored away fromsources of ignitionRisk Priorities: High - Action Immediately Medium - Action within three Low - Action within six months Advisory - Action within 12 months monthsJLL Sapphire Court, Streetsbrook Road, Solihull 5th January 2015Copyright © 2015 S2 Partnership Ltd. All rights reserved. Page 21 of 33

Fire Risk Assessment Fire Risk Assessment - Specific Fire Safety IssuesControls in Place Missing Controls / Problem Further Action Required Risk Notes / Comments Priority4 - Sources of FuelHazardous materials avoided where A poor standard of housekeeping was Clear out all the builders waste and A Fire Stratgey document to PAS911-2007 was being prepared by S2 following thispossible or stored appropriately where they noted on the vacant floors of Block C discarded litter on the vacant floors in fire risk assessment.are not avoidable which was strewn with builders waste Block C and in the old BMS room on and discarded refuse which increases the ground floor. Monitor these areas the risk of fire. The old BMS room on to prevent future build up of waste. the ground floor had poor waste management which increases the risk of fire.Furniture, fixtures and fittings in good A Fire Stratgey document to PAS911-2007condition and stored away from ignition was being prepared by S2 following thissources fire risk assessment.Risk Priorities: High - Action Immediately Medium - Action within three Low - Action within six months Advisory - Action within 12 months monthsJLL Sapphire Court, Streetsbrook Road, Solihull 5th January 2015Copyright © 2015 S2 Partnership Ltd. All rights reserved. Page 22 of 33

Fire Risk Assessment Fire Risk Assessment - Specific Fire Safety Issues Controls in Place Missing Controls / Problem Further Action Required Risk Notes / Comments Priority4 - Sources of Fuel A Fire Stratgey document to PAS911-2007Furniture and textiles flame-resistant with was being prepared by S2 following thisno exposed foam filling fire risk assessment.Risk Priorities: High - Action Immediately Medium - Action within three Low - Action within six months Advisory - Action within 12 months monthsJLL Sapphire Court, Streetsbrook Road, Solihull 5th January 2015Copyright © 2015 S2 Partnership Ltd. All rights reserved. Page 23 of 33

Fire Risk Assessment Fire Risk Assessment - Specific Fire Safety Issues Controls in Place Missing Controls / Problem Further Action Required Risk Notes / Comments Priority5 - Hazards Introduced by Contractors Contractors are signed in prior to workThere is satisfactory control over works commencing and permits to work arecarried out in the building by in-house issued as necessary.maintenance personnel and outsidecontractors (including 'hot work' permits) Contractors are briefed prior to the commencement of work and overseen byContractors are properly briefed and are the Building Manager.observing the fire safety precautions withinthe building JLL Hazwork system is in place which includes an escaltion procedure.Contractor monitoring checks in place andaction taken where problems identifiedRisk Priorities: High - Action Immediately Medium - Action within three Low - Action within six months Advisory - Action within 12 months monthsJLL Sapphire Court, Streetsbrook Road, Solihull 5th January 2015Copyright © 2015 S2 Partnership Ltd. All rights reserved. Page 24 of 33

Fire Risk Assessment Fire Risk Assessment - Specific Fire Safety Issues Controls in Place Missing Controls / Problem Further Action Required Risk Notes / Comments Priority6 - Fire Detection & Warning Manual call points to BS5839 wereFire alarm provided with break glass call positioned in uniform locations on allpoints suitably located adjacent to all exit escape routes from the common areas.points Automatic fire detection was adequatelyAutomatic fire detection provided where provided to BS5839, in all common areas.necessary No sensory problems were identifiedAlarm can be clearly heard in all parts of during the assessment and record review.the premises where people could bepresent Suitable warning devices were installed. There were no disabled persons in theSuitable warning devices in place for the buildings at the time.disabled The fire alarm is monitored 24/7.Fire alarm linked to a monitoring stationRisk Priorities: High - Action Immediately Medium - Action within three Low - Action within six months Advisory - Action within 12 months monthsJLL Sapphire Court, Streetsbrook Road, Solihull 5th January 2015Copyright © 2015 S2 Partnership Ltd. All rights reserved. Page 25 of 33

Fire Risk Assessment Fire Risk Assessment - Specific Fire Safety Issues Controls in Place Missing Controls / Problem Further Action Required Risk Notes / Comments Priority7 - Means of Escape The fire exit routes were all checked by theFire escape routes sufficient for the use of consultant and found to be adequate forthe site and lead to a place of safety the current occupant capacity.The number and location of exits sufficient The number and location of fire exits fromfor the building the common areas was sufficient for the current number of below 525.Fire escape doors unlocked and availablefor safe exit whenever the building is in use All the fire exit doors from the common areas were inspected by the consultantDoor-opening devices can be operated and were found to be unlocked anf avilableeasily and immediately in an emergency for immediate use.Fire exits open in direction of escape All the fire exit door opening devices fromwhere necessary (must be outwards if to the common areas were inspected andbe used by more than 60 persons) tested by the consultant and found in order.Inner rooms provided with adequate fireprecautions Fire exit doors from common areas open in the direction of travel where necessary.Fire escape routes inspected and keptclear of obstruction The inner rooms were inspected by the consultant and found compliant with fire safety standards. All the escape routes from the common areas were checked by the consultant and found clear.Risk Priorities: High - Action Immediately Medium - Action within three Low - Action within six months Advisory - Action within 12 months monthsJLL Sapphire Court, Streetsbrook Road, Solihull 5th January 2015Copyright © 2015 S2 Partnership Ltd. All rights reserved. Page 26 of 33

Fire Risk Assessment Fire Risk Assessment - Specific Fire Safety Issues Controls in Place Missing Controls / Problem Further Action Required Risk Notes / Comments Priority7 - Means of Escape All the fire doors from the common areasFire doors kept closed (or operate with were kept closed or had automatic closersautomatic closers) fitted.Fire escape routes clearly lit at all times, All the fire exit routes from the commonincluding during an emergency areas were inspected and found to be illuminated adequately.Unsuitable items kept out of protected fireescape routes All escape routes from the common areas were checked by the consultant and foundReasonable distances or times of travel clear.exist, complying with current standards Travel distances along escape routes inReasonable means of escape exist for the common areas appeared to bedisabled persons compliant. Reasonable provision was provided which is largely managed by the tenants themselves.Risk Priorities: High - Action Immediately Medium - Action within three Low - Action within six months Advisory - Action within 12 months monthsJLL Sapphire Court, Streetsbrook Road, Solihull 5th January 2015Copyright © 2015 S2 Partnership Ltd. All rights reserved. Page 27 of 33

Fire Risk Assessment - Specific Fire Safety Issues Fire Risk Assessment Controls in Place Missing Controls / Problem Further Action Required Risk Notes / Comments Priority7 - Means of Escape There were no designated reguge Advise the tenants to considerDisabled refuges located in suitable points designated by the tenants identifying suitable refuge points forlocations within the building which could result in a delayed the disabled at the next review of evacuation. It was noted however, their fire risk assessments. Ot weas that there were no disabled persons noted that the Environment Agency in employment at the time of the had a number of Evac chairs within assessment of common areas. the staircase landing.Risk Priorities: High - Action Immediately Medium - Action within three Low - Action within six months Advisory - Action within 12 months monthsJLL Sapphire Court, Streetsbrook Road, Solihull 5th January 2015Copyright © 2015 S2 Partnership Ltd. All rights reserved. Page 28 of 33

Fire Risk Assessment Fire Risk Assessment - Specific Fire Safety Issues Controls in Place Missing Controls / Problem Further Action Required Risk Notes / Comments Priority8 - Fire Protection Measures Portable fire extinguishers to BS5306 wereFire escape routes protected against noted on all escape routes in commonsmoke and fire, eg. construction, smoke- areas and in plant rooms. Tenants areinhibiting doors responsible for their own as predicated by their fire risk assessments.Integrity of fire resisting compartmentsmaintained eg. fire stopping where Portable fire extinguishers to BS5306 wereappropriate noted on all escape routes in common areas and in plant rooms. Tenants areAdequate provision of escape lighting responsible for their own as predicated bywhere appropriate and safety tested their fire risk assessments. All the escape routes from the common areas were inspected and found to have emergency lighting installed.Risk Priorities: High - Action Immediately Medium - Action within three Low - Action within six months Advisory - Action within 12 months monthsJLL Sapphire Court, Streetsbrook Road, Solihull 5th January 2015Copyright © 2015 S2 Partnership Ltd. All rights reserved. Page 29 of 33

Fire Risk Assessment Fire Risk Assessment - Specific Fire Safety Issues Controls in Place Missing Controls / Problem Further Action Required Risk Notes / Comments Priority8 - Fire Protection Measures All the fire exit routes from the commonFire escape routes clearly signposted and areas were inpected by the consultant andcomply with current standards found to be properly signposted to BS5499 , were illuminated, clear of obstruction and combustible waste storage.Risk Priorities: High - Action Immediately Medium - Action within three Low - Action within six months Advisory - Action within 12 months monthsJLL Sapphire Court, Streetsbrook Road, Solihull 5th January 2015Copyright © 2015 S2 Partnership Ltd. All rights reserved. Page 30 of 33

Fire Risk Assessment Fire Risk Assessment - Specific Fire Safety Issues Controls in Place Missing Controls / Problem Further Action Required Risk Notes / Comments Priority8 - Fire Protection Measures Fire Action Notices underpin theFire action notices and other fire safety evacuation strategy and were located onsigns displayed in suitable locations all escape routes and in plant rooms. These were clear unambiguous and adequately illuminated.Risk Priorities: High - Action Immediately Medium - Action within three Low - Action within six months Advisory - Action within 12 months monthsJLL Sapphire Court, Streetsbrook Road, Solihull 5th January 2015Copyright © 2015 S2 Partnership Ltd. All rights reserved. Page 31 of 33

Fire Risk Assessment Fire Risk Assessment - Specific Fire Safety Issues Controls in Place Missing Controls / Problem Further Action Required Risk Notes / Comments Priority9 - Means of Fighting Fire Portable fire extinguishers to BS5306 wereExtinguishers in appropriate locations noted on all escape routes in common areas and in plant rooms. Tenants areCorrect extinguishers in place responsible for their own as predicated by their fire risk assessments. Portable fire extinguishers to BS5306 were noted on all escape routes in common areas and in plant rooms. Tenants are responsible for their own as predicated by their fire risk assessments.Risk Priorities: High - Action Immediately Medium - Action within three Low - Action within six months Advisory - Action within 12 months monthsJLL Sapphire Court, Streetsbrook Road, Solihull 5th January 2015Copyright © 2015 S2 Partnership Ltd. All rights reserved. Page 32 of 33

Fire Risk Assessment Fire Risk Assessment - Specific Fire Safety Issues Controls in Place Missing Controls / Problem Further Action Required Risk Notes / Comments Priority9 - Means of Fighting Fire Portable fire extinguishers to BS5306 wereExtinguishers properly inspected and noted on all escape routes in commonmaintained areas and in plant rooms. Tenants are responsible for their own as predicated byOther automatic fire extinguishing systems their fire risk assessments.provided and maintained Portable fire extinguishers to BS5306 wereDry/wet rising mains visually inspected and There were no designated reguge Advise the tenants to consider noted on all escape routes in common identifying suitable refuge points for areas and in plant rooms. Tenants areserviced by a competent contractor points designated by the tenants the disabled at the next review of responsible for their own as predicated by their fire risk assessments. Ot weas their fire risk assessments. which could result in a delayed noted that the Environment Agency had a number of Evac chairs within Portable fire extinguishers to BS5306 were evacuation. It was noted however, the staircase landing. noted on all escape routes in common areas and in plant rooms. Tenants are that there were no disabled persons responsible for their own as predicated by their fire risk assessments. in employment at the time of the assessment of common areas.Fire fighting/evacuation lifts tested as per Portable fire extinguishers to BS5306 wereBritish Standard 9999 noted on all escape routes in common areas and in plant rooms. Tenants are responsible for their own as predicated by their fire risk assessments.Risk Priorities: High - Action Immediately Medium - Action within three Low - Action within six months Advisory - Action within 12 months monthsJLL Sapphire Court, Streetsbrook Road, Solihull 5th January 2015Copyright © 2015 S2 Partnership Ltd. All rights reserved. Page 33 of 33