Faculty Handbook 19-20

      Carpenter Hill Elementary  School  Staff Handbook   2019-2020                                               

INTRODUCTION    This handbook has been prepared for all staff members. It is provided so that employees have the  knowledge and direction necessary to be successful. The handbook explains the standard operating  procedures used at Carpenter Hill Elementary. The contents are based on board policy and the  administrative procedures of the Hays CISD. It is also based on the ​Hays CISD Employee Handbook   distributed by the Hays CISD Human Resources department. District policies can be accessed online at  https://pol.tasb.org/Home/Index/621​ .      Staff members will receive a brief overview of the contents of this manual at the start of the year. It is  each staff member’s responsibility to read through the handbook thoroughly and be aware of campus  policies and procedures. Staff members should keep this handbook in a location that enables the employee  to quickly reference the manual for necessary information. As a courtesy, forms and important policy  information have been included in the addendum of this handbook for your use, including the Hays CISD  Employee Handbook.    You will be asked to sign that you have received this handbook and you will be responsible for reading all  of its contents.                                                                  

Table of Contents 201​ 9-2020  General Procedures/Expectations  Campus Information  School Hours:  Office Hours  Student Hours  Teacher Work Hours  Duty Time/Responsibilities  Arrival and Dismissal Procedures  Absences/Smartfind:  Campus Business/District Business/Workshop  Personal Day  Sick Day  Social Media  Cell Phones  Dress Code  Parent Communication  Mailboxes/Email and Calendars  Recess  Visitors  Faculty Lounge/Workroom  Budget  Classroom Procedures/Expectations  Daily Schedules  Lesson Plans  Attendance  Student Communication/Supervision  Child Abuse/Neglect  Health Information  Accidents, Reporting Employee  Student Accidents, injuries and Illnesses  Field Trips  Parent Volunteers on Field Trips  Money for Field Trips  Emergency Medication on Field Trips  Student Records  Classroom Pets  ARD Meetings  Staff Meetings  Guest Teacher Folder 

Crisis Management Procedures      General Procedures/Expectations  Campus Information   School Mission: The mission of Carpenter Hill Elementary is to empower students with the tools to grow  through nurturing relationships and innovative educational experiences.    Campus Vision Statement: CHES staff and students will challenge one another to grow as learners in a  community of respect and  acceptance.    Campus Principal: Ginger Bordeau  Campus Assistant Principal: Shawn Maxwell  School Counselor: Danae Lancaster  Instructional Coach: Lori Schunka  School Nurse: Sara Stock  School Secretary: Jo Anna Rubio  PEIMS Clerk:Tanya Spain  Attendance Clerk: TBA  School Hours:  Office Hours  Office Hours:​ 7:00 a.m. to 3:30 p.m.  Office staff members are available to help from 7:00 a.m. to 3:30 p.m.  Student Hours  School Hours:   7:05 a.m. - Doors Open (Students arriving at 7:05 will be directed to the cafeteria)  7:15 a.m. - Classroom Doors Open  7:30 a.m. - Warning Bell  7:35 a.m. - Instruction Begins - TARDY Bell  10:20 a.m. - ADA Attendance window opens   2:55 p.m. - Dismissal  Teacher Work Hours    Teacher Work Hours: ​ - 7:05 a.m. to 3:40 p.m.  

It is essential that you be at school on time in the mornings by 7​ :05 a.m.,​ and leave no earlier than ​3:40  p.m. (M-TH) and 3:10 p.m. (F)​ If you have an emergency which may cause you to be late, contact your  team leader​ ​and​ a member of the office staff.​ If you leave campus during school hours, you must sign out  in the office. Placing a call to the office to let us know you are leaving is appreciated, but does not take  the place of signing out when you leave and signing back in when you return.  Duty Time/Responsibilities  Specific staff members who do not have a homeroom class will be assigned duty before or after school.  All staff members are required to be on campus no later than 7:05 a.m. each day. Students may enter the  classrooms at 7:15 a.m. If a staff member needs to leave the campus during the day at lunch or at their  conference period, he/she will need to sign in/out in the office. Do not ask another staff member to cover  your class even for a short time without prior approval from an administrator. When able, please give  ample advance notice so that we can get you an answer. In case of an emergency, if an administrator  can’t be reached, please refer to your team leader.    Arrival and Dismissal Procedures  Arrival and Dismissal for Bus Riders:  All buses will arrive and leave on the east side of the building by the cafeteria. In the morning, students  enter the cafeteria as they exit the bus. They may choose to eat breakfast at the tables designated for  eating or go to their classrooms. Staff members will be on duty to supervise students. All students should  report to their classroom prior to the 7:35am tardy bell. For dismissal, all bus riders will be escorted by a  teacher to their designated bus.    Arrival and Dismissal for Car Riders:  The front doors open at 7:15am. The cafeteria doors open at 7:05am. Students may choose to go to the  cafeteria to eat breakfast or report directly to their classroom. All students should report to their  classroom prior to the 7:35am tardy bell. Once the buses pull away from the campus bus circle, car riders  may drop off on the east side of the building as well as in the front. Staff members are at both locations to  greet students. For dismissal, students will remain in a designated area of campus until their name is  announced via a walkie talkie. This part of the plan is to ensure that all students are supervised by a staff  member until their parent arrives. We ask that the bright orange card stock provided is placed on the  dashboard. The child’s/children’s name/s should be written as large as possible, so that staff on duty can  read the names through the window. Drop offs are only permitted in the car rider line. Walking through  parking lots with running buses and cars is not safe. Parents should NOT drop off from the front, at the  curve and direct students to the cafeteria. We expect all students, parents and staff members to use  crosswalks at all times. In the front of the building, the outside lane is for dropping students off along the  curb. The inside lane is for parents that have parked and walked their child in the building using the  crosswalks. They may exit the front drive using the inside lane. If a car rider is in 4t​ h ​or 5t​ h ​grade and does  not have a younger sibling, they will be picked up on the east side of the building following the dismissal of  buses. Parents should pull into the bus circle behind the buses. If the 4​th o​ r 5​th g​ rade student has younger  sibling(s), they will be picked up in the front of the building with their younger siblings.    Dismissal for Entend-A-Care:   Students will be escorted by a grade level teacher to the cafeteria. Extend-A-Care staff will be in the  cafeteria to greet students.  

Absences/Smartfind:  Campus Business/District Business/Workshop   This includes grade level planning, workshops, etc.   ● Email Ginger/Shawn and Jo Anna about the absences  ● Enter t​ he absence into S​ martfind   Personal Day  ● Additionally, discretionary (personal) leave must be requested and approved 5 days in advance.  ● Email Ginger/Shawn to request the time.    ● When you get an approval, y​ ou enter it into Smartfind  ● This will call a guest teacher or set up the guest teacher you have confirmed the day with.    *D​ uring critical events such as the first day of school, days before   and during STAAR T​ esting​, last day of school, special school wide events, etc., teachers should not take  leave. While we understand that an emergency could arise, the professional nature of your job requires  you to make formal preparations with the principal, so your class has a substitute. ​Please see Board  Policy DEC (LOCAL).  Sick Day  Sick leave is used when you or a family member is sick and you must take off.  ● Enter into ​Smartfind only  ● Contact Ginger and Shawn to let them know you will be out.  ● Contact your team leader - or a member of your team if you are the team leader.    It is the teacher’s responsibility to ensure that lesson plans are at the school and ready for use. This  information will ​not​ be taken over the telephone, nor will substitutes be requested to call the teacher for  directions. Lesson plans are to be written in such a manner that a substitute teacher can walk in to the  classroom, locate all needed materials, and begin the class period with ease.  1. Teachers requiring substitutes for professional leave or field trips must have the approval of the  Principal. Once approval has been given, your request for a substitute can be made.   2. For information on district leave policies, refer to the ​HCISD Employee Handbook.​     To ensure a successful day when the teacher is out, substitute folders must be prepared. Emergency  substitute folders should be turned in to the secretary.​ ​The folder should have a minimum of 2 days  worth of plans, and all copies for the students should be already be made.​ ​These plans will only be used if  there is an emergency in which you are unable to come to school to get your plans ready. You will be  asked to submit more emergency plans to replenish the ones used during your emergency absence.  Teachers should submit replenished plans within a week of being out. ​All emergency sub plans are due to  the Secretary by the end of the second week of school.  Social Media  When used appropriately, social media can be a great way to communicate with your students’ families.  However, please be mindful when posting student pictures and activities. Parent permission is required to  post anything student related (pictures, work samples, etc.) 

   While you are not prohibited from using social media for personal purposes, please remember that you  should not post anything that would depict our campus, employees or District in a negative way.  Cell Phones  Cell phones should not be used during instructional time for casual conversations - only for learning and  emergencies. Family and friends should contact you through the school phone if needed. Cell phones  should not be used for personal reasons during recess times.    Dress Code  All CHES staff members should dress in a clean, neat, professional manner. No caps, short skirts, or  sweat suits will be allowed. Nice jeans will be allowed on Fridays, on very cold days or occasions approved  by administrators. Dressy suit-like walking shorts (to the knees) and capris are allowed. Regular shorts  are not allowed. Ladies, be careful of low cut blouses. There may be no spaghetti straps, tank tops or  open backs. Please dress as if you are meeting with a parent each day. On field trips, regular walking  shorts that are mid-thigh in length are permissible. A​ LWAYS WEAR YOUR NAME BADGE!      Mailboxes/Email and Calendars  Each teacher is assigned a mailbox in the workroom. Teachers should personally check their boxes during  conference or lunch and before leaving school. Please check email regularly during non-instructional  time. Any urgent messages will be delivered to you or announced over the PA system.     Please refer often to the Carpenter Hill calendar that is posted in Outlook to keep informed on upcoming  events. If you would like to add events to the calendar, please send those requests to the campus  secretary, JoAnna Rubio, who will maintain the calendar.  Recess  Team Leaders:​ Please submit a recess duty schedule indicating location of recess monitors. One schedule  per grade level should be turned into Mr. Maxwell ​by the end of the 2n​ d​ week of instruction.​ Please limit  recess to 30 minutes. It is important that students are actively monitored while at recess.  Visitors  Visitors to the school and to classes must check in at the office first. Visitors will need to present a valid  driver’s license to be scanned into the Raptor system. All visitors will need to wear a visitor’s badge. This  will help you to know that they have checked into the office. If you see an adult in the building without a  visitor’s badge, please question them and escort them to the office to obtain a badge. Call the office if you  need assistance.    

Students wishing to bring visitors to the classroom must make prior arrangements with both the  classroom teacher and an administrator. Please let the office know when guest speakers will visit your  class so we can make sure no interruptions will occur    Faculty Lounge/Workroom  Please be mindful of your conversation. While we all need to vent from time to time, this is not the place  to do it. Please refrain from talking about students, parents, or staff in any way which might be perceived  as negative. If you make a mess in the lounge or workroom, c​ lean it up.​ Please put things back where  they belong.    Budget All school budget requests must go through the school secretary and be approved by the principal. Faculty  and staff will be designated an allotment for instructional supplies and materials at the beginning of the  school year. Expenditures should correlate to the instructional program. All purchase orders should be  completed by Spring Break. Purchases made without a purchase order will not be reimbursed. The  receipts of all purchases using school money should be returned promptly to the school secretary.   Classroom Procedures/Expectations   Daily Schedules  Please turn in a hard copy of your daily schedule to our Attendance Clerk, ----------by ​the end of the 2nd  week of instruction.​ We also request that you place a digital copy of your daily schedule in your team  shared Google Drive. ​Please notify the office when your class is out of the classroom at a time not on the  schedule as they must be able to locate you in the event of an emergency or when parents need to check a  student out early.​ Also remember to take a radio when outside with your class.  Lesson Plans  Lesson plans need to be uploaded to the shared Google Drive for your team by Monday of each  instructional week.  Classroom Environment  General Guidelines:  ❑ Classroom is uncluttered, clean, organized, and prepared for learning  ❑ Classroom decor is attractive and stimulating (nothing torn or faded)  ❑ There is no furniture (chairs, desks, sand tables, etc.) in the hallways  ❑ Both desktop computers are accessible to students  ❑ Seating arrangement for students maximizes their attention for instruction   ❑ Seating is available for entire class on a clean carpet  ❑ Children have an area to self-select and read their own books (classroom library) 

  The following items need to be posted in the classroom​:   ❑ Daily schedule  ❑ Objectives (Learning and Language)  ❑ U.S. and Texas Flags and Pledges  ❑ CHAMPS for 2n​ d-​ 5​th​; MAC for K-1, Specials & Sped or something of the sort  ❑ Word wall   ❑ Anchor charts   ❑ Emergency card and exit map adjacent to entry door     The following items are suggested to be posted outside the classroom:  ❑ Daily schedule  ❑ “Where Are We” sign (Include Library, Cafeteria, Specials, Computer Lab, Playground as places  your class may be).  ❑ Hallway bulletin boards with current TEKS-based student work and student writing      Attendance   Attendance records are the basis for the allocation of state funds to the district; therefore, it is necessary  for us to both encourage regular attendance by students and to maintain accurate attendance records.  An attendance rate at or over 98.5% is our goal.  Absences are to be completed each day, electronically, ​at 10:20 a.m. S​ ubstitutes will fill out the absence  on the class roster in black ink and Attendance Clerk, _________ will input the information on the  computer. It is very important that you have your attendance completed at 10:20 a.m. each day. The  attendance bell rings at 10:20 a.m. as a reminder. One of our teachers has “a ten dance” as her  additional reminder – Great Idea!! Another suggestion is to assign a leader to remind you if you have a  tendency to forget.    Students arriving after 7:40 a.m.(or at the end of morning announcements) w​ ill need to go directly to the  office​ to receive a tardy slip before entering the classroom.    If a student arrives at school after 10:20 a.m., she/he will be counted as absent for that day UNLESS a  doctor’s note is given. A child having a doctor’s appointment will not be counted absent if he/she is at  school part of the day and has a doctor’s excuse.     Absence Notes: All notes must be turned in to the office with student ID number daily after morning  announcements (Parents have 3 days to provide the note). Verification attendance sheets will be printed  and verified by each teacher to ensure attendance accuracy every six or nine weeks. Attendance  personnel will make corrections and file as an auditable document. If a child has a note, please send them  to the office to turn in the note. Teachers are asked to remind a child about bringing absence notes. The  child is responsible for bringing the note to the office. The parent may email  [email protected].     Teachers must call home on or before the third consecutive day that a child is absent.​ The teacher should  communicate to the attendance clerk the reason that is given by the parent. When talking to the parent,  please remind them that they must send a note to the school detailing the absence within three days of  their child returning to school. Please remind parents that calling and talking to the school does not  substitute needing a written note.   

Student Communication/Supervision  Teachers ​should NEVER​ leave their students unattended because of safety and legal reasons. If an  emergency arises, notify a teacher next door or the office. If you should need to leave early or be gone  for a short time, please get prior approval from Ginger or Shawn.     *P​ lease be at your classroom door to greet each​ s​ tudent in the mornings when he/she enters your  classroom.​ This simple gesture will help start the day with a positive and strengthen your relationship  with your class.  At dismissal time, teachers will walk their assigned students, ​in line,​ to the bus, parent pick-up or  after-care  Remember to allow students to change their transportation home ONLY if you have received a note  through the office.    Parent Communication   It is our commitment to respond promptly to parent questions or concerns. Please return phone calls or  emails within 24 hours. P​ lease contact parents by the end of the second week of school. ​ This should be a  positive, welcoming “Glow” call. This will start your relationship off on a positive note! A log of these  contacts will be kept in the shared google drive for your team.      *Please check your voicemail messages in the morning and in the afternoon before you leave each day. If  you experience trouble with your phone, please contact the secretary.    Daily or weekly notes to parents regarding work progress are encouraged. These notes do not need the  principal's approval unless the content of the note is sensitive or you are in doubt about the way it has  been worded. Notes that are sent to the entire campus must be given to the principal for approval.  Child Abuse/Neglect  Anyone \"having cause to believe that a child's physical or mental health or welfare has been or may be  adversely affected by abuse or neglect\" must report immediately to Texas Department of Regulatory  Services (TDRS) at 1-800-252-5400. One does not need to be certain that abuse or neglect has occurred  before a person is required under law to make a report; one need only suspect possible abuse/neglect.      Failure to report child abuse or neglect violates the Educator’s Code of Ethics and may result in sanctions  against an educator’s certificate, as addressed in  19 TAC 249 [19 TAC 61.1051].     Upon the suspicion of abuse, contact the school counselor and administration immediately.  Phone TDRS and initiate a report over the phone or online. The counselor may help you with this but  cannot do it for you. Follow up with a written account of incident within 5 days. One copy must be given  to the school counselor and one copy sent to TDRS. Do not try to investigate or confront any person  involved in the case.   

Health Information  Teachers are not to administer any medication to any child and students are not allowed to have any  medication in the classroom. ​If you have reason to suspect that a child has an ailment, please send them  to the nurse clinic for verification by the nurse. If you decide to notify the parent that their child is sick,  please let the nurse know. Any sick child should a​ lways​ be seen by the nurse for evaluation and accurate  attendance documentation. The nurse will provide a class “Health Alert List” to notify staff of any health  issues for students.   If you notice a child who is in need of glasses, clothes, or supplies, notify Mrs.Stock, Mrs. Lancaster, or  _____. If you have a problem finding a parent’s telephone number, see the receptionist or the nurse.  They will have access to emergency phone numbers.    Please send both a note/nurse pass and another student with the ailing child if necessary. Nurse Stock  will provide passes.​ Please remember to take blank passes out to recess as well.  Accidents, Reporting Employee (See administrative procedures D13) Student Accidents, Injuries and Illnesses It is the school’s obligation to report accidents, injuries and illnesses occurring during the school day to  parents. Generally, the nurse will be responsible for calling parents when students have fever or severe injury.  A nurse’s note will be sent home and should be included in the child’s school-to-home folder. Teachers should  verify that parents have been called if a child will be coming home with an injury or illness.   When a child appears to be seriously injured on the school grounds or in the classroom, the teacher should  stay with the child, call the office through the phone system, or send a student or another teacher for help. If  you suspect a broken bone, or head or back injury, keep the child still and reassure him/her until help arrives.  If severe bleeding occurs, apply direct pressure and send for help. If a child faints, have the child lie on his/her  back until help arrives. If a child has an epileptic seizure, have the child lie flat, remove objects around the  child, and do not put anything in his/her mouth. If a child begins to vomit, turn his/her head to the side and  send for help.   This school has an automated external defibrillator (AED) located next to the elevator. An AED is a portable  electronic device that automatically diagnoses the life- threatening cardiac arrhythmias of ventricular  fibrillation and ventricular tachycardia in a patient, and is able to treat them through defibrillation, the  application of electrical therapy which stops the arrhythmia, allowing the heart to reestablish an effective  rhythm.   Students with minor injuries, such as cuts, bruises, nosebleeds and insect bites, should be sent to the nurse  with a pass. Also, students who you suspect have a communicable disease or condition, such as chicken pox,  pink-eye, scabies, ringworm, head lice, or impetigo, should be sent to the nurse. A child who leaves school  because of these conditions should be sent to the nurse to be rechecked upon return to school. 

Field Trips  Parent Volunteers on Field Trips  In accordance with Texas Education Code §22.0831 - §22.0836 and Board Policy DBAA (Legal), Criminal  Background checks are required for any parent / volunteer accompanying students on a field trip. The  district will obtain name-based criminal history records of any student teacher, student observer, mentor  and volunteer, who intend to work with students or volunteer with the district through online criminal  history background check. If the individual does not have online access they may submit the necessary  criminal history form to the campus secretary or to Human Resources at Central Office.     If siblings attend an approved field trip with a parent serving as a sponsor, that parent may not supervise  a group of students.     Teachers are responsible for informing parents as to when and where the trip will occur and soliciting  permission in writing from the parents. You are required to use the district field trip permission form.  (Included in the forms section of this handbook)      The grade level field trip contact should advise the cafeteria in writing if any special arrangements need  to be made for lunch or if any changes need to be made in the lunch schedule. Sack lunches must be  ordered one week in advance.   *Specials teachers should be notified when grade level field trips are scheduled.     FIELD TRIP BUS REQUESTS   Bus request forms may be obtained from the secretary. Bus request forms should be completed and  submitted as soon as possible but at least two weeks prior to the trip.     ***Remember to notify the school nurse of your field trip.    Emergency Medication on Field Trips  ► Any medication that must be taken while on the field trip will be provided by the nurse in a medication  envelope or original bottle as needed. Detailed instructions must be followed for the medication. The  nurse will give these instructions to the teacher before the students leave for the field trip. ​Please notify  the nurse at least two days prior to the field trip​. A first aid kit, supplied by the nurse, must be taken on  each trip.  Copies of student emergency forms should accompany the teacher in case a medical emergency occurs in  which a child must go to the hospital. If this occurs, the teacher should contact the school. An  administrator will go to the hospital.   The teacher should go with the child to the hospital unless the parent is on the trip with the class. The  teacher should give the child’s emergency information sheet to the EMS medic.  If a teacher must leave her/his class to go with the injured child, the teacher will give the student list and  emergency forms to another teacher. The new teacher will be responsible for rearranging the chaperones  to account for the new group of students. Please keep administrators informed at all times. 

  Please be sure that you take attendance before you leave on the field trip.   Take a cell phone and make sure to give the secretary & attendance clerk the telephone number.  A copy of the class roster must accompany the teacher, as well as a copy for the bus driver and  chaperone. Student name badges with first name only are always a good idea     Student Records  Please check Eduphoria at the beginning of the school year for pertinent information that will help you in  teaching each student. Assessments from the previous year should be analyzed carefully and used  frequently as a diagnostic tool. Previous test scores, accommodation plans, QPS, IEP and DRA scores can  be accessed through Eduphoria.     Classroom Pets  Certain live specimens may be kept in the school or classroom with written authorization from the  administration. Live specimens may include butterflies, fish, mice or birds, to name a few. Specimens  should be purchased at an authorized dealer stating the specimen is healthy.  Documentation must be kept on file during the period of pet residence.     Animals may be brought into the classroom as long as it does not endanger or compromise the health of  students. When bringing an animal into the school: secure permission from the campus administrator,  check with the school nurse and parents regarding any known allergies or health concerns existing among  students in the classroom, and, if so, contact the child’s parents to determine the impact of the animal on  the child’s allergies or conditions.     Teachers must assume responsibility for humane, proper treatment of any animal in the classroom.  Teachers must assume all responsibility for the cleaning and care of the animal habitat. There must be no  noticeable odor. When school is not in session, the teacher shall make arrangements for the care and  safety of all animals. If an animal bites a student or staff member, the supervising adult must report the  incident immediately to the school office and the person bit must be sent to the nurse. By law, service  dogs must be allowed on campus and in District facilities.    ARD Meetings  Teachers are required to participate in ARD meetings for each of his/her students requesting special  education services. Teachers should bring to the ARD: examples of student's work in various areas,  information from report cards/grade books, documentation of intervention and / or modifications, record  of parent communication, any specific concerns, pen and paper.     Teachers are encouraged to discuss the child's strengths first. After strengths are reviewed, the teacher  should discuss the child's areas of concern. Be sure to have work samples / behavior checklists to support  your concern. Please keep in mind, this is not a parent-teacher conference and this should not be the first  time the parent is hearing concerns. Prior conference should have given parents details on the concerns. 

Every effort will be made to conduct ARDs within a 45-minute (the teacher’s planning period) time frame.  If parents want a more detailed review of their child’s progress, please encourage them to schedule a  conference.     We must remember that we are not medical doctors; therefore we cannot diagnose or assume a diagnosis.  Discuss the behavior and/or work samples, pointing out discrepancies, but do not assume a diagnosis.     Modifications are made to assist the child in the regular education classroom. When suggesting  modifications, remember that these are activities that you must do at all times. If the modification is  something that you already do with all of your students, do not suggest that it be added to the list. Make  sure you intend to follow through on what is decided.  Remain positive at all times. Remember that we are here to find the best educational setting for every  child.    Staff Meetings  Please set aside Wednesdays for team meetings. These days will be used for campus  decision-making, staff development, and sharing of district and policy information.  Paraprofessional staff is not required to attend, unless notified. Children of staff members should not  attend these meetings and should be in a place where they are safe and not disruptive to other employees  who are working.     1s​ t​ Wednesday of the month is to be used for ​Faculty​ team meetings.   2n​ d​ Wednesday of the month is to be used for ​Committee Meeting.  3r​ d​ Wednesday of the month is to be used for G​ uiding Coalition  4t​ h​ Wednesday of the month is to be used for ​Vertical Team.  Meetings on other days will be announced well in advance and these will be ​very f​ ew, if any. Your time is  valuable, so we will not have a meeting ​unless​ it is necessary. Newsletters, bulletins, and e-mails will be a  source of informational items.        Guest Teacher Folder  Our substitutes, now known as “Guest Teachers” per Central Office, are very important people when we  have to be absent. To ensure they have a successful day with your students, they must be prepared. For  the Guest Teacher to be prepared, you, as teachers, must be prepared for them. A Guest Teacher Folder,  which will be provided to you, should include the items below. Please inform your team members of where  your Guest Teacher folder will be located in your room.       Your Guest Teacher folder should include:  1.  Staff Roster  2.  Listing of any students with medical problems that need the teacher’s attention  3.  Hall passes/ Nurse Passes  4.  Classroom teacher’s schedule for week  5.  Classroom teacher’s seating chart 

6.  Classroom teacher’s duty schedule  7.  Classroom teacher’s classroom roster  8.  Classroom teacher’s list of special needs students (special ed., ADHD, asthmatic students)  9. Classroom teacher’s list of students receiving weekly counseling  10. Schedule for students leaving for: Intervention/special ed. services  11. Lesson plans  12. An information page that tells where to find the teacher’s textbook editions, student materials,  worksheets, answer keys, supplies and materials for instruction, and any additional information  needed to ensure a successful day for your students.     *W​ hen you return to school, please complete the short evaluation form regarding your substitute’s  performance in Smartfind. If we request that a particular substitute not return to our campus,  documentation has to be in place. Questions on finding the forms in Smartfind, please contact the  secretary.     Crisis Management Procedures  Fire Drill/Campus Evacuation  Fire alarm will sound or someone will announce, “​Please begin campus evacuation.​ ”  1. Students will line up single file – “Quick Walk, No Talk”.  2. Teacher will need to take emergency folder containing red/green cards, emergency numbers for  students, sticky notes, pencil, and class roster.  3. Students exit the building quickly and quietly.  4. Shut your door as you leave—this will signal that all students are out of your room.  5. Grade levels will meet together in designated area. If students are at specials during an evacuation,  teachers will meet their class in a designed specials location.  6. After all students have been accounted for, display the green card.  7. If you have a student or students missing, display the red card and write the names on a sticky note  to hand to-------------------------  8. Sweepers will check hallways.  9. You will be given a signal when it is time to return to the building.  Intruder in the Building-Lockdown  Someone will announce, “​ Locks, Lights, Out of Sight. Follow lockdown procedures immediately.”  1. Gather any student you see in the hallway into the nearest classroom.  2. Lock all doors.  3. Close windows.  4. Move students into a safe area of the room.  5. Instruct students to stay quiet and still. Students must maintain silence.  6. Do not use phone or email. 

7. Stay in this position until first responders or administration to unlock the door.  Bad Weather Drill-Shelter:  Weather alarm will sound or the announcement will be made to “​Initiate Shelter in Place”.​   1. Students and staff move to the inside of the classroom walls. Students and staff return to  classroom if they can do so within 20 seconds. Otherwise, report to the nearest classroom for shelter.  2. Students and staff should assume a body tuck position. Avoid gathering against outside walls. Stay  in this position until word is given to resume normal activities.   3. If you are on the playground or track, gather students immediately and go to the nearest classroom.     SWEEPERS: ____(purple), ____(yellow), ____(green), _____(office), ____(red), ____(portables)        STANDARDS FOR EMPLOYEE CONDUCT    All Staff is expected to follow Board Policy D​ H (LOCAL)​ that addresses issues relating to courtesy and  respect exhibited among individuals within our organization. This policy, along with Educator’s Code of  Ethics is in the Hays CISD Employee Handbook.      All employees are expected to work together in a cooperative spirit to serve the best interests of the  district and to be courteous to students, one another, and the public. Employees are expected to observe  the following standards of conduct:  ● Recognize and respect the rights of students, parents, other employees, and members of the  community.  ● Maintain confidentiality in all matters relating to students and coworkers.  ● Report to work according to the assigned schedule.  ● Notify their immediate supervisor in advance or as early as possible in the event that they must be  absent or  ● late. Unauthorized absences, chronic absenteeism, tardiness, and failure to follow procedures for  reporting  ● an absence may be cause for disciplinary action.  ● Know and comply with department and district policies and procedures.  ● Express concerns, complaints, or criticism through appropriate channels.  ● Observe all safety rules and regulations and report injuries or unsafe conditions to a supervisor  immediately.  ● Use district time, funds, and property for authorized district business and activities only.    All district employees should perform their duties in accordance with state and federal law, district  policies and procedures, and ethical standards. Violation of policies, regulations, or guidelines may result  in disciplinary action, including termination. Alleged incidents of certain misconduct by educators,  including having a criminal record, must be reported to SBEC not later than the seventh day after the  superintendent knew of the incident.    The Educators’ Code of Ethics, adopted by the State Board for Educator Certification, which all district 

employees must adhere to, is reprinted below:    Texas Educators’ Code of Ethic​s Statement of Purpose  The Texas educator shall comply with standard practices and ethical conduct toward students,  professional colleagues, school officials, parents, and members of the community and shall safeguard  academic freedom. The Texas educator, in maintaining the dignity of the profession, shall respect and  obey the law, demonstrate personal integrity, and exemplify honesty and good moral character. The  Texas educator, in exemplifying ethical relations with colleagues, shall extend just and equitable  treatment to all members of the profession.The Texas educator, in accepting a position of public trust,  shall measure success by the progress of each student toward realization of his or her potential as an  effective citizen. The Texas educator, in fulfilling responsibilities in the community, shall cooperate with  parents and others to improve the public schools of the  community. (19 TAC 247.1(b))  Professional Standards 1. Professional Ethical Conduct, Practices, and Performance​   Standard 1.1 The educator shall not intentionally, knowingly, or recklessly engage in deceptive practices  regarding official policies of the school district, educational institution, educator preparation program,  the Texas Education Agency, or the State Board for Educator Certification (SBEC) and its certification  process.  Standard 1.2 The educator shall not knowingly misappropriate, divert, or use monies, personnel,  property, or equipment committed to his or her charge for personal gain or advantage.  Standard 1.3 The educator shall not submit fraudulent requests for reimbursement, expenses, or pay.  Standard 1.4 The educator shall not use institutional or professional privileges for personal or partisan  advantage.  Standard 1.5 The educator shall neither accept nor offer gratuities, gifts, or favors that impair  professional judgment or to obtain special advantage. This standard shall not restrict the acceptance of  gifts or tokens offered and accepted openly from students, parents of students, or other persons or  organizations in recognition or appreciation of service.  Standard 1.6 The educator shall not falsify records, or direct or coerce others to do so.  Standard 1.7 The educator shall comply with state regulations, written local school board policies, and  other state and federal laws.  Standard 1.8 The educator shall apply for, accept, offer, or assign a position or a responsibility on the  basis of professional qualifications.  Standard 1.9 The educator shall not make threats of violence against school district employees, school  board members, students, or parents of students.  Standard 1.10 The educator shall be of good moral character and be worthy to instruct or supervise the  youth of this state.  Standard 1.11 The educator shall not intentionally or knowingly misrepresent his or her employment  history, criminal history, and/or disciplinary record when applying for subsequent employment.  Standard 1.12 The educator shall refrain from the illegal use or distribution of controlled substances  and/or abuse of prescription drugs and toxic inhalants.  Standard 1.13 The educator shall not be under the influence of alcohol or consume alcoholic beverages on  school property or during school activities when students are present.  Standard 1.14 The educator shall not assist another educator, school employee, contractor, or agent in  obtaining a new job as an educator or in a school, apart from the routine transmission of administrative  and personnel files, if the educator knows or has probable cause to believe that such person engaged in  sexual misconduct regarding a minor or student in violation of the law.  2. Ethical Conduct toward Professional Colleagues  Standard 2.1 The educator shall not reveal confidential health or personnel information concerning  colleagues unless disclosure serves lawful professional purposes or is required by law. 

Standard 2.2 The educator shall not harm others by knowingly making false statements about a colleague  or the school system.  Standard 2.3 The educator shall adhere to written local school board policies and state and federal laws  regarding the hiring, evaluation, and dismissal of personnel.  Standard 2.4 The educator shall not interfere with a colleague’s exercise of political, professional, or  citizenship rights and responsibilities.  Standard 2.5 The educator shall not discriminate against or coerce a colleague on the basis of race, color,  religion, national origin, age, gender, disability, family status, or sexual orientation.  Standard 2.6 The educator shall not use coercive means or promise of special treatment in order to  influence professional decisions or colleagues.  Standard 2.7 The educator shall not retaliate against any individual who has filed a complaint with the  SBEC or provides information for a disciplinary investigation or proceeding under this chapter.  3. Ethical Conduct toward Students  Standard 3.1 The educator shall not reveal confidential information concerning students unless disclosure  serves lawful professional purposes or is required by law.  Standard 3.2 The educator shall not intentionally, knowingly, or recklessly treat a student or minor in a  manner that adversely affects or endangers the learning, physical health, mental health, or safety of the  student or minor.  Standard 3.3 The educator shall not intentionally, knowingly, or recklessly misrepresent facts regarding a  student.  Standard 3.4 The educator shall not exclude a student from participation in a program, deny benefits to a  student, or grant an advantage to a student on the basis of race, color, gender, disability, national origin,  religion, family status, or sexual orientation.  Standard 3.5 The educator shall not intentionally, knowingly, or recklessly engage in physical  mistreatment, neglect, or abuse of a student or minor.  Standard 3.6 The educator shall not solicit or engage in sexual conduct or a romantic relationship with a  student or minor.  Standard 3.7 The educator shall not furnish alcohol or illegal/unauthorized drugs to any person under 21  years of age unless the educator is a parent or guardian of that child or knowingly allow any person under  21 years of age unless the educator is a parent or guardian of that child to consume alcohol or  illegal/unauthorized drugs in the presence of the educator.  Standard 3.8 The educator shall maintain appropriate professional educator-student relationships and  boundaries based on a reasonably prudent educator standard.  Standard 3.9 The educator shall refrain from inappropriate communication with a student or minor,  including, but not limited to, electronic communication such as cell phone, text messaging, email, instant  messaging, blogging, or other social network communication. Factors that may be considered in assessing  whether the communication is inappropriate include, but are not limited to:  (i) the nature, purpose, timing, and amount of the communication;  (ii) the subject matter of the communication;  (iii) whether the communication was made openly or the educator attempted to conceal the  communication;  (iv) whether the communication could be reasonably interpreted as soliciting sexual contact or a  romantic relationship;  (v) whether the communication was sexually explicit; and  (vi) whether the communication involved discussion(s) of the physical or sexual attractiveness or  sexual history, activities, preferences, or fantasies of either the educator or the student.    SUICIDE THREATS BY STUDENTS   It is required that any suicide threat by a student be reported to the counselor or administrator  immediately upon knowledge of such a threat by a student.   

  VERTICAL TEAMS   Vertical teams exist to assist the campus staff in carrying out the Campus Improvement Plan. Vertical  teams will meet monthly on Wednesdays to monitor the CIP, analyze data, plan initiatives, and work  cooperatively. Each grade level should be represented on the following Vertical Teams: ELA, Writing,  Math, and Science.      VIDEOS   Videos shown in the classrooms should correlate to specific grade level TEKS and relate to the current  unit of study. The showing of commercially produced video movies with little or no relationship to  instructional objectives is prohibited. All copyright laws must be observed. Movies with a G rating can be  shown, and PG rated movies with administrator approval. No PG13 or R -rated movie will be allowed.  Please let parents know when a movie will be allowed.    Videos may not be shown for fun days or any parties. We have a site license for many videos – see the  librarian for copyright information.  WORK ORDERS   In order to maintain a safe school environment, all staff is responsible for reporting areas in need of  repair. Staff should be proactive in providing all staff and students a safe working environment. Although  many of the items can be completed by the campus custodial team, there will be occasions when the  District Maintenance Department must make the repair. In these instances an online work order will be  submitted by our head custodian or secretary.