Surface Pro Guide

A quick guide to getting started with your newMicrosoft Surface ProContentsIntroduction ........................................................................................................................... 1Logging into the Oakham School network ............................................................................. 1Accessing OSIS .................................................................................................................... 2Accessing email on your Surface Pro.................................................................................... 2Start search function ............................................................................................................. 4Customising your Surface Pen.............................................................................................. 5Saving on your Surface Pro .................................................................................................. 6Setting up Remote Desktop Connection................................................................................ 8Frequently asked questions: ................................................................................................. 9 Why has my desktop changed when logging into a network PC? How can I fix this?......... 9 Can I print from my Surface Pro device? ........................................................................... 9 How do I connect to a classroom projector from my Surface Pro?..................................... 9 Where do I find OSIS on my Surface Pro device? ............................................................. 9 How do I access my folder and files when using my Surface at home? ........................... 10 What does ‘pinning’ mean? ............................................................................................. 10 Can I install apps and programs on my device? .............................................................. 11 Is there a reset button if the device crashes?................................................................... 12 Where can I get help if I need it? ..................................................................................... 12 Do I have to use the Surface Pro device in my teaching? ................................................ 12 Your Surface Pro device needs to connect to the internet at least every seven days to maintain your Oakham School credentials on the device. This can be through an internet connection at home.This booklet is designed as a quick guide for getting started using your Surface Pro device. The FAQsection follows at the end of the document. For further information on a range of additional functions,see the accompanying ‘Welcome to your Surface‘ PowerPoint presentation.

Welcome to your Surface Pro Device Welcome to your Surface ProIntroduction The ON / SLEEP button for the Surface Pro is located hereThe magnetic keyboard is A USB port is located here.able to be easily attached or There is another USBremoved from the SurfacePro power-port built into the power adaptor Logging into the Oakham School network The magnetic power lead for the Surface Pro is1. Select Other User on the attached herelogin page 2. Enter your staff initials in the top box and in the box below enter your network password 1

Welcome to your Surface Pro Device 3. Right-click on the OSIS 2.0 icon and choose Create Accessing OSIS Shortcut1. Open FileExplorer and 4. Select Yes whenselect This PC Windows asks if you wish to2. Access the Z:Drive > _APP save your shortcut to theLinks > desktopFilemakerAccessing email on your Surface ProOpen Outlook 2016 by typing “Outlook” into the search bar and selecting the Outlook 2016 icon.1. When opening Outlook the 2. After selecting Next,Auto Account Setup puts in the configuring will takeyour settings, if you install itwhilst connected to the Oakham place automaticallySchool Network 3. Click Finish and Outlook is set-up for you 2

Welcome to your Surface Pro DeviceCustomising your Start menuPinning allows you to fix icons to menus or taskbars. Look out for the small pin symbol.You can group programs You can right-click on any 1. To add programs to yourtogether in the start menu tile in your Start menu and Start menu open the Z: Driveand even give the group select unpin from Start tonames > _APP Links > Subject remove it Software 2. Right-click on any subject software icon and select Pin to Start 3

Welcome to your Surface Pro DeviceStart Search FunctionThe Windows 10 Search function is permanently available on the Windows Taskbar at the bottom ofthe home screen. It can be used to find programs or files quickly, as well as apps from the WindowsStore and web results. Start typing the word that you want use to help find your program or file then select the results that appear In the results list select Apps or Store to see a list of apps that you can download with similar titles In the results list select Search Suggestions to see a list of suggested web searches for Bing 4

Welcome to your Surface Pro DeviceCustomising your Surface Pen 1. Access Surface Pen settings from the Windows toolbarYou can change a number of settings on the Surface Pen including what the pen does when you clickthe top button once, twice, or click and hold. 2. You need to scroll down the menu to the Pen Shortcuts Options 3. The Click once menu a number of options to choose from I choose OneNote 2016 from the click once menu as it does not appear on the other menus 4. The Double-click menu has a number of options to choose from With OneNote 2016 not being available on the Double-click menu you could Launch a Universal app 5

Welcome to your Surface Pro Device There are lots of Microsoft apps to choose from but the browser Microsoft Edge is a good choice 5. The Press and hold menu a number of options to choose from but a number of staff like to choose Outlook or other Office 2016 applicationsSelect Launch a classicapp and then Browse Browse to C: Drive (Windows) > Programs (x86) > Microsoft Office > Office 16 and then choose the icon of the classic app that you want the Surface Pen button to launch 6

Welcome to your Surface Pro Device 2. Make sure to choose OneDrive Saving on your Surface Pro Oakham School when you save to1. The File and the cloudSave As optionsallow you tochoose where tosave 3. If you choose This PC then you can save to the Surface device itself or to the Oakham School network (including your H: drive documents folder), if you are connected at school. To access school folders at home, using remote desktop is the best solution currently. By selecting This PC and Browse you can select the device folders or the network Oakham drives 7

Welcome to your Surface Pro DeviceSetting up Remote Desktop ConnectionThe Remote Desktop is available from your Start Menu. You need to select the icon, the square willgo back and this will start the downloading process. When the process is completed the icon willreturn to blue.Remote Desktop is pinned 1. Select the Addto the Start Menu and also in option and choosethe Programs List Desktop 2. In PC name enter “apps.oakham.rutland.sch.uk” and then select User account +4. Select the Show more 3. Enter your fulloption, scroll down to school email address,Display Settings, select your network password1280x768 and Save and Save 5. Select the Saved Desktop to connect to Remote Desktop Remember to choose Start > Log Off when finished using Remote Desktop.Remote Desktop will log out automatically after approx. 40 minutes of being idle and any unsaved work will be lost.8

Welcome to your Surface Pro DeviceFrequently asked questions:Why has my desktop changed when logging into a network PC? How can I fix this?The desktop has changed when you log into a network PC because your account has changed frombeing a Windows 7 user to a Windows 10 user. The documentation sent before your introductorytraining session explains what this means and details how to set up your desktop PC(s).Can I print from my Surface Pro device? Printing through your Surface Pro is exactly the same as printing through Windows 7 programs (including Office 2016). You only have access to a certain number of printers to prevent the printer list becoming too long. For example, if you are an English teacher then the printers in the English Department should be available on the device when you receive it. As everyone’s printing needs are different, you may find that you need access to additional printers. These can be added to your profile by contacting IT Support.How do I connect to a classroom projector from my Surface Pro?Microsoft Miracast devices will be installed in all classrooms so thatteachers can project onto the whiteboard directly from their Surface Pro.This equipment will be installed through a rolling programme that will takeplace later in the academic year. At the same time, desktop PCs will beremoved and in their place docking stations (to connect the Surface to afull-size monitor, keyboard and a mouse) will be provided. Training will begiven on how to use this hardware as it is installed.Where do I find OSIS on my Surface Pro device?This information is covered on Page 2 of this document Accessing OSIS 9

Welcome to your Surface Pro DeviceHow do I access my folder and files when using my Surface at home?The most straightforward way of doing this is by using Remote Desktop. Through Remote Desktop,you can access network files and OSIS. This information is covered on Page 7 of this documentSetting up Remote Desktop Connection.The Oakham School OneDrive also offers unlimited storage as well as allowing you access your filesfrom any device with an internet connection.OneDrive is accessed through the Office 365 homepage and allows you to add folders by simplydragging and dropping into your browser window. 10

Welcome to your Surface Pro DeviceWhat does ‘pinning’ mean?Pinning in Windows 10 allows you to keep folders or programs in a location that is easy to find in thefuture. The main types of pinning are:  Pinning a program / app to the taskbar  Pinning a folder to Quick AccessPinning a program / app to the Start Menu Any open applications can be pinned to the taskbar for your convenience by right- clicking and selecting Pin to taskbar You can pin frequently used folders to Quick Access by right-clicking and selecting Pin to Quick Access You can pin or unpin applications to the Start Menu by right-clicking and selecting Pin to Start / Unpin from Start 11

Welcome to your Surface Pro DeviceCan I install apps and programs on my device?Surface Pro users have full privileges to add and remove software or apps on the device. TheWindows Store is available on the Start Menu and Programs list for users to access and downloadfrom.Software that users install needs to be fully licenced for use on the device as outlined in the DeviceAcceptance Agreement signed whilst receiving the device. If you have queries about this, contact ITSupport.Is there a reset button if the device crashes?A ‘hard reset’ can be performed if your device has frozen / crashed; the Power / Sleep button shouldbe held down for 15 seconds until the Windows logo appears.Do I have to use the Surface Pro device in my teaching?There is no change to the expectation that all teachers will embrace and develop their skills to utilisecurrent technology to improve teaching and learning. As has always been the case, this use needs tobe appropriate and not just superficial.Good teaching is good teaching; skilled teachers will decide where and how technology is bestdeployed within their classrooms. Initially, as you familiarise yourself with the device, your approachmay not change much.Over time, however, you will become more confident and proficient in looking for opportunities toenhance your teaching by utilising the additional set of tools that the Surface Pro provides.The SAMR model provides an interesting framework to consider how new technologies can have apositive impact on teaching and learning, working in an evolutionary rather revolutionary manner. Dr.Ruben Puentedura, the model’s creator, explains the impact in terms of a graduated movement fromsubstitution to redefinition.Source: http://www.hippasus.com/rrpweblog/Where can I get help if I need it?IT Support remain available for technical support with your device. In addition, you can utilise GarethOwen, the Staff Trainer (ext. 550), for help with any operational features of the technology. 12