P_L2_IM_004 Asset Management for IMD Equipment

P/L2/IM/004 Asset Management for IMD Equipment Page 1 Issue/Rev: 4.0 November 2017 Effective date: 18 November 2017 1. Asset introduction/ 3. Asset condition, 5. Asset life assurance modification performance & 5.1 LM & AO G3 1.1 AO / delegate G3 obsolescence management Establish target life for asset and Initiate asset registration 3.1 ID&PM G3 Asset Life Assurance Plan Take over of a new railway line, Manage Asset Life Assurance extension or pedestrian links Set System Performance measures to achieve the target from Projects Division or Standards life acquisition of a new or modified Performs Asset Life Assurance railway asset through capital P/OD/AMS/037 \"Preparation and Reviews and update the plan works Review of the System Performance Carry out asset replacement at Standards\" the end of the target life CGI 239 \"Fixed Asset Registration\" P/L2/IM/027 “Handling of Asset 3.2 LM / delegate G3 P/OD/AMS/031 “Asset Life Assurance Registration, Transfer and Disposal in Procedure” IMD” Monitor and analyse regularly P/OD/AMS/040 “Asset Replacement the asset performance and its Procedure” 1.2 LM / delegate G3, R1, trend as appropriate R2 Pursue equipment / system 6. Asset disposal improvement on safety, Determine Service Criticality reliability, cost effectiveness 6.1 AO / delegate G3 Rating and asset life Conduct \"asset condition and Follow the relevant procedure for Include asset in Asset capability assessment\" and disposal of assets Management Plan prepare asset condition report every 3 years CGI 163 “Asset Classification and Create OMDB for introduced Monitor the obsolescence of Disposal” asset with reference to OMP assets and OMDR P/OD/AMS/018 “Asset Obsolescence P/OD/AMS/018 \"Asset Obsolescence Management Procedure” Management Procedure\" P/OD/AMS/020 “Asset Condition and Capability Assessment” P/OD/AMS/025 \"Service Criticality of Railway Equipment\" 2. Asset maintenance 4. Review of asset management and maintenance 2.1 LM / delegate G1,G3 Establish the Asset Maintenance 4.1 LM / delegate G2,G3 Plan based on Asset Management Plan If there are changes to the assets, configurations, maintenance Prepare the required Work strategy and / or standards: Instruction or Maintenance Contract Form study group for the review of Asset Management Plan and Perform maintenance as per Asset Maintenance Plan (as Keys: Asset Maintenance Plan to required) E- achieve the required level of G- performance and this plan is Determine new maintenance R- Exhibits implemented by in-house staff strategy and / or plan if - Guidelines or maintenance contractor as appropriate through structured Records appropriate and systematic method such as Ref. doc RCM etc. Establish emergency procedures Validate proposed changes in and plans accordance with P/OD/AMS/ 017 “Maintenance Strategy Make application for Release of Change Control” Concession If needed P/L2/IM/025 \"Asset Maintenance Issue recommendation for Strategy and Asset Maintenance Plan implementation of the changes for IMD Equipment\" Manage updating of relevant P/L2/IM/026 \"Control of Preventive documents and Corrective Maintenance Activities in IMD\" Oversee full implementation for the new maintenance plan P/OD/AMS/017 “Maintenance Strategy Change Control” P/OD/AMS/029 “Control of Reliability Centred Maintenance Study”  MTR Corporation Limited 2017 P/L2/IM/004 Print-out will not be controlled; on-line version is the most up-to-date

P/L2/IM/004 Asset Management for IMD Equipment Page 2 Issue/Rev: 4.0 November 2017 Purpose To describe the process and analytical methodology for asset management of IMD equipment. Scope Applicable to all assets managed by IMD which are related to the Operating Railway. Abbreviations AO Asset Owner LM Lead Maintainer MRA Maintenance Requirement Analysis OMDB Obsolescence Management Database OMDR Obsolescence Management Demonstration Report OMP Obsolescence Management Plan PM Preventive Maintenance RCM Reliability Centred Maintenance Definitions D1 Asset Life Assurance Plan As defined in Section 6.5 “Asset Life Assurance” of the Asset Management Manual. D2 Asset Maintenance Information Asset Maintenance Information consists of:  System Performance Standards  Asset Performance Standards  Service Criticality Rating  Asset Condition and Capability Assessment  Asset Management Plan  MRA/RCM study worksheets  Asset Maintenance Strategy  Maintenance Strategy Change Logs  Asset Maintenance Plan, etc. D3 Asset Maintenance Plan The Asset Maintenance Plan defines the maintenance activities to be done in order to achieve the System Performance Standard (SPS) and Asset Performance Standards (APS) of IMD assets throughout their asset life. It is established in terms of the maintenance types, work content and schedule for implementing the Asset Maintenance Strategy. According to P/OD/AMS/017, the work content shall define the maintenance criteria for each maintenance type and can be made reference to the established work instruction. Print-out will not be controlled; on-line version is the most up-to-date P/L2/IM/004

P/L2/IM/004 Asset Management for IMD Equipment Page 3 Issue/Rev: 4.0 November 2017 D4 Asset Maintenance Strategy This is a strategy optimising service performance and cost for maximum asset worth. This strategy should be documented in the Asset Management Plan in order to achieve the asset management objectives. It can be established in accordance to Operations and Maintenance Manual, international best practice, statutory requirement as well as the results from the MRA/RCM and risk assessment. D5 Asset Management Plan The plan defines the course of actions to be taken in managing the assets for achieving the business goals and asset management policy by the asset type or system. It is reviewed regularly and amended following the changes in the Asset Management Strategy, railway business strategies, service requirements, performance requirements or as necessitated by the results of risk / environmental impact assessment. D6 Asset Owner / Lead Maintainer As defined in Clause 1.4.2 “Key Asset Management Roles” of Asset Management Manual. The role of Asset Owner and Lead Maintainer is classified in the Asset Hierarchy Classification in Asset Management Corner. D7 Obsolescence Management Database A function for managing obsolescence of spares down to component level available in the Inventory Management System. Data fields are available for tracking the criticality, obsolescence status and follow-up actions against individual components. D8 Obsolescence Management Demonstration Report As a specific document provided by contractor during project stage stated in divisional procedure P/OD/AMS/018 “Asset Obsolescence Management Procedure”, the purpose of the Obsolescence Management Demonstration Reports is to demonstrate how obsolescence can be managed so that spares and supporting services can be made available to support delivery of the functional requirements over the Design Life. D9 Obsolescence Management Plan As a specific document provided by contractor during project stage stated in divisional procedure P/OD/AMS/018 “Asset Obsolescence Management Procedure”, the Obsolescence Management Plan shall define how the Contractor will manage Obsolescence to achieve the Design Life. D10 Service Criticality Rating As defined in P/OD/AMS/025 “Service Criticality of Railway Equipment”. Print-out will not be controlled; on-line version is the most up-to-date P/L2/IM/004

P/L2/IM/004 Asset Management for IMD Equipment Page 4 Issue/Rev: 4.0 November 2017 Guidelines G1 Tolerance of Maintenance work As defined in the Asset Maintenance Plan. G2 Review / Validation Methodology The study can make reference to the safety and reliability validation techniques in accordance with the System Assurance Technical Guide. G3 Management Structure Under the IMD management structure, the IMD Asset Management Committee (IMD AMC) shall oversee the development, implementation, review and improvement of asset management. The Asset Management Working Groups (AMWG), namely PW Asset Management WG, S&T Asset Management WG, PD Asset Management WG and Civil Asset Management WG, shall report to IMD AMC and develop, implement, review and improve the asset equipment in its discipline to ensure the departmental and divisional objectives and requirements are achieved throughout the whole life cycle. Records Kept By Retention Period Lead Maintainer Till the disposal of the asset # Item Lead Maintainer Up to the last two versions R1 Asset Management Plan R2 Obsolescence Management Database Exhibits Nil Print-out will not be controlled; on-line version is the most up-to-date P/L2/IM/004

P/L2/IM/004 Asset Management for IMD Equipment Page 5 Issue/Rev: 4.0 November 2017 Issue Record Issue/Rev no. Date Issue Note Re-issued to incorporate latest updates involved in the asset 3.0 March 2013 management for IMD equipment Revised to update the work process and reference document 3.1 November 2014 Re-issued to incorporate the updates on the asset 4.0 November 2017 management and the obsolescence management. Issue Summary Subsequent to the 3-yearly review, the document is re-issued with the key changes highlighted below:  Updated the step 1 “Asset introduction/modification” and 2 “Asset maintenance” in the work flow.  Added Obsolescence Management Database, Obsolescence Management Demonstration Report and Obsolescence Management Plan (Step 1.2 of the work flow, D7, D8, D9).  Amended the definition of Asset Maintenance Strategy and Asset Maintenance Plan (D3, D4).  Renamed “Fixed Asset Owner” to “Asset Owner” (D6).  Renamed “Asset Service Criticality Classification” as “Service Criticality Rating” (D10).  Added the asset management plan and the obsolescence management database as the records to be kept (R1, R2). Document Control K.C. Yu, Document Compiler Flora Wong, Information Officer Editorial Team : Edwin Cheng, Infrastructure Development Manager Terry Wong, General Manager – Infrastructure Maintenance Subject Matter Expert : Lu Wong, Head of Infrastructure Works Document Owners : Approved by: __________________________ __________________________ Terry Wong Lu Wong General Manager – Head of Infrastructure Works Infrastructure Maintenance Published by S&Q Department  2017 MTR Corporation Limited All rights reserved. Reproduction of this work or any part of it by whatever means is not permitted without the prior written consent of MTR Corporation Limited. Print-out will not be controlled; on-line version is the most up-to-date P/L2/IM/004