Policies and Procedures Manual & Appendices - February 2023

DISCLAIMER: Please note that many of the documents presented here are currently under review as a part of the 2017 Strategic Plan Strategic Objective C.3. Pursue Governance Excellence. APPENDIX TABLE OF CONTENTS SECTION 400: Tour & Events Appendix 410: Scheduling  Open and International Participation Procedure Appendix 411: Scheduling: Fall Commitment  Fall Commitment Appendix 412: Agreement of Participation  Internal Use Only Appendix 413: Tour Event Partner Relationship  Internal Use Only  TEP Insurance Memo Appendix 415: Corps Housing  TEP Housing Expectations Appendix 418: Event Venue Regulations  Weather Policy  Field Care Policy  Warm Up Area Policy  Event Credential Policy  Event Recording and Photographer Policy  Souvenir Set Up Order Appendix 419: Performance Venue Use Policy  Performance Venue Use Policy

Appendix 410: Scheduling Drum Corps International DCI Open Class and International Corps Participation Procedures 1. All DCI Open and International Class Division Finalists from the DCI SUMMER MUSIC GAMES World Championships Event from the previous season will have priority of scheduling. All decisions will be made by the DCI Open and International Class Coordinator in accordance with the policies and procedures of 1) Drum Corps International and 2) DCI Open Class. 2. Corps that did not earn a finalist position in the previous DCI SUMMER MUSIC GAMES World Championships Event, but that are within a 50 mile radius of the show site, may be given special consideration, however may be asked to waive housing in exchange for the opportunity to perform, should that be approved by the DCI Open Class and International Coordinator, the DCI Office and the Tour Event Partner. 3. All corps MUST have ALL paperwork criteria completed, by scheduled deadline, in order to be considered for any performance opportunity. The DCI Executive Director may make the decision to cancel appearances, and to then require assessment of any corps that does not complete criteria before the date of the show. 4. Any corps dropping from a contracted event after either signing the DCI Participation Agreement or by letting the deadline pass without signature, or if a corps does not appear in a contracted event, shall be assessed a penalty of no less than $1000 but no more than $5000. 5. International Division Corps participating in the DCI SUMMER MUSIC GAMES Tour and/or World Championships Event for the first time or after a long absence, and/or other corps at the decision of the DCI Executive Director, may be approved to participate in DCI SUMMER MUSIC GAMES Major Events. 6. The DCI Executive Director may at any time make exceptions to the above declarations or deny access to any corps based on legal, performance or program issues. 7. Corps wishing to participate in exhibition do so only at the approval of the DCI office and only after all pecking order policies have been reviewed and DCI participating corps on the wait list have been serviced. Criteria in #3 above must be completed by June 1st for final approval. Last up-date of policy by body 12-09 Up-date of class wording 4-14

Appendix 411: Fall Commitment CORPS <YEAR> Season Fall Commitment Letter Tour Commitment. As part of your FALL COMMITMENT TO PARTICIPATE, this is a list of shows, dates and scheduled performance fees for the Corps for the <YEAR> DCI Summer Tour. The performance schedule and appearance fees listed below are those that will be contracted and administrated by the DCI office on your organization's behalf and include DCI Atlantic, DCI Pacific, DCI Central, DCI events and DCI Open Class events. Changes, rejection of events must be received by DCI no later than November 9, <YEAR>. NON- RETURN/NON-SIGNATURE does not release you from commitments made via previous communication and may result in corps being BUMPED from event. Events are not guaranteed at this time and drop out of an event(s) after contracting and as listed on www.DCI.org (as of November 9, <YEAR>) will result in an assessment. If such time that an event contract is not returned by the Tour Event Partner to DCI, no penalty will be assessed and adjustments to tour around that date will be considered. Event Date Event Location Appearance Fee $ By initialing this \"Fall Commitment\" of the \"DCI Participation Agreement\" I am accepting on behalf of my organization the appearances and fees listed above. EFFECTIVE DATE of agreement is November 9, <YEAR> EVEN WITHOUT SIGNATURE and any drops after that time will result in an assessment. Final guaranteed listing will appear with full \"DCI Participation Agreement\" at a later date after contracts have been received. CORPS Drum Corps International Sign:______________________________________ Sign:______________________________________ Date:______________________________________ Date:______________________________________ Printed Name:_______________________________ Daniel E. Acheson Address :___________________________________ 110 W. Washington St., Suite C City/State/Zip:_______________________________ Indianapolis, IN 46204 Last update 10-1-18

Appendix 413: Tour Event Partner Relationship Drum Corps International Memo Regarding Tour Event Partner Insurance We have had a few phone calls regarding the new ver- If you are an independent organization, you may want to biage in the DCI Event Agreement regarding insurance, consider year-round general liability insurance as you so this memo is to hopefully clarify the points and philos- have volunteers working for you doing promotion, ticket ophy behind these up-dates. drops, school visits, organizational activities, etc. You could add the event piece only for the time frame of the DCI has always required insurance, however our counsel event, which could help keep costs down. has informed us that the past verbiage was too broad and vague, which could open DCI and the member corps to We have found that most volunteers would not file suit greater risk. In turn, we have found that many TEP's aren't against the organization to which they feel strongly about holding the correct coverage that protects their organiza- the cause, however these generally are not the people tions, boards and volunteers. that you have to worry. Those that will file suit are those “required to be at your event” (i.e. the band student work- The required amounts listed are standards in the event ing off a camp fee), the person whose car was damaged industry for large gatherings. You should seek out an as a volunteer was picking up ice for a corps in your insurance agent that understands event-specific coverage event, or worst case in a tragedy, the grieving family that can help you to create a premium to meet your member. needs. Since event insurance has specialized components differing from other insurances that you already have, We hope that this helps clarify the need for the additions make sure you are dealing with someone who under- to the event agreement. If you have any questions, please stands the areas of complexity and that won't just find do not hesitate to contact us. something “similar for your needs” which may not protect you. Overall event liability insurance should protect you should something happen to anyone attending your event from the moment they arrive in your parking lot until they are off property after the show. Food service and venue safety are the standard areas of concern, how- ever if you have a show that has additional risks (i.e., serves alcohol or shoots off fireworks), then you will want additional coverages added to your premium. The other areas that we have clarified based on counsel encouragement is in the area of your committee/crew vehicle and workman's compensation coverage. Should one of your volunteers be in an accident while on “event time,” your organization and board is liable. If you are using a stadium that requires hired help and you do not have a rental agreement that covers this for you, then you will be responsible for all of the things covered by law under workman's comp should something happen to that event worker. In most cases, especially if you are under a school districts Reverse One Color Version umbrella, these items are already covered and all you need to do is to have the school administration note DCI as an additional insured (only for the time frame of the event) and supply us with the proof. You may want to ask the “what if” questions to your administration regarding volunteers doing work for your event while off property and respond accordingly to protect your organization. Drum Corps International is the world leader in producing and sanctioning touring, competitive events for the world’s most elite and exclusive marching music ensembles. DRUM CORPS INTERNATIONAL • 470 SOUTH IRMEN DRIVE, ADDISON, IL 60101 www.DCI.org

Appendix 415: Corps Housing CORPS HOUSING Guidelines for Tour Event Partners a) Corps housing locations must be communicated to the corps by no later than May 1. b) The TEP shall provide suitable housing and rehearsal facilities (as further set forth herein) at its expense for each participating drum and bugle corps for at least twenty-four (24) hours prior to, or the night of, the event. c) Adequate housing for each corps listed in Addendum A includes: a gymnasium or multi-purpose room that can comfortably sleep in sleeping bags with luggage next to the guest up to 160 corps members; Four to six (4-6) additional rooms to comfortably sleep instructional staff, support staff and drivers (if rooms are larger, then less are required); sanitary lavatory and hot shower facilities, with a minimum of 10 working shower heads for each gender, to accommodate the number of performers and staff; necessary hook-ups and disposal receptacles for kitchen vehicle; ample parking and space for the loading and unloading for up to 5 motor coaches, 2 semi-tractor trailers and 6 support vehicles; and full compliance with all local, state and federal ordinances and building codes. d) Suitable rehearsal facility will be supplied which shall be a standard U.S. football field sized grass or Astroturf area free of debris, ruts, concrete and overgrown foliage, that if not lined with NCAA football markings, can be lined with corps-provided field-lining paint. This rehearsal field needs to be adjacent to the housing facility unless mutually agreed upon with the particular corps being housed at least two (2) weeks prior to arrival. Two (2) additional open areas or large rehearsal spaces for sectionals are required and should be contracted prior to the corps’ arrival. e) The DCI Housing Inspection form is to be used at all housing sites. The TEP shall insure that a representative of the facility, a representative of the event committee and a representative of the corps is available to do a walk-through prior to the corps moving in and a second walk-through prior to the corps’ final departure to ensure that all things are left as they were found. Access to cleaning supplies (brooms, mops, general cleaners) and collection receptacles shall be provided by the TEP. f) In the event that a corps or any of its individual members are alleged to have damaged a facility in which they are housed by the TEP (the \"Violating Corps\"), the TEP must notify DCI in writing within one (1) week of the alleged act and provide full information concerning the alleged act and the extent of damage. If such notification is received by DCI within one (1) week of the alleged act, DCI will withhold from the Violating Corps its appearance fee for such Event (the \"Performance Guaranty\") in an amount equal to the estimated cost to repair the alleged damage. If the Violating Corps fails or refuses to pay in full the cost of repairs, DCI will pay to the TEP the lesser of the cost to repair or the withheld amount. If proper notification is not made, DCI will release the Performance Guaranty due to the Violating Corps under this Agreement immediately after the one (1) week period has lapsed. The TEP acknowledges and agrees that DCI shall not be liable or otherwise responsible for any acts of vandalism or other damage or injury to housing facilities or to any person caused or alleged to have been caused by the corps or individual corps members, and the TEP agrees to indemnify, defend and hold harmless DCI from and against any and all claims, damages, costs, expenses and other liability arising out of any alleged or proven acts of vandalism, damage or injury involving the corps or individual members.

Appendix 418: Event Venue Regulations Drum Corps International Operational Addendum DCI Event Venue Regulations (Policy 418) The Drum Corps International Contest Rules and Judging Manual will serve as the governing document for all aspects of the “contest.” The manual is available through the DCI office and online at DCI Backstage. Please call 317.275.1212 for details. Please thoroughly read the materials in the rules manual. The DCI Community Code of Conduct and Ethics and supplemental polices that include housing, field care and events (Policy 311) are also included in the annual Participation Agreement and will serve as a guide along with other applicable statements contained in the Participation Agreement. The statements contained in this operational addendum may contain separate language from those included in the DCI Rules Manual and the Participation Agreement for the purpose of further clarity on pertinent issues. At times the DCI Contest Director, the DCI Judge Administrator and/or the DCI Executive Director may be called upon to interpret the intent of all relevant documentation. Violations related to any of the issues addressed below could be subject to Code of Conduct enforcement. Stadium Information/Rules: Stadium Entrance Gates & Seating Areas (Policy 418.4):  PLEASE instruct all Participating Organization’s management, volunteers, and staff to wear their security badges on lanyards around their necks or clipped to clothing on the chest when in the area of a contest site.  NOTE: Although DCI will do its best to limit issues at the ensemble entry gate, STADIUM POLICY MAY DICTATE THAT SECURITY PERSONNEL MAY ASK TO SEARCH WHATEVER YOU TRY TO BRING INTO THE STADIUM. PLEASE DO NOT TRY TO BRING IN BOOK BAGS, LARGE BAGS, UMBELLAS, ETC. into the STADIUM. When using a spectator entry gate, you will be held to the same search standards as spectators and your badge will not entitle anyone to special privileges at those gates. YOUR POLITE COOPERATION AND UNDERSTANDING IS EXPECTED!  Staff viewing areas will be designated for each event and ensembles will be informed of those areas upon check-in with the DCI contest coordinator. Please understand that there may not be enough seating for entire staffs. Your staff must vacate the area after your ensemble has completed its performance. YOUR POLITE COOPERATION AND UNDERSTANDING IS EXPECTED!  Drum Corps International has provided a Performer Security Credential. This will allow ease in identifying the performers at gates for entry and in back stage and lot areas with Participating Organization’s safety and gate security being the goals. Badges will not be supplied for other personnel (Participating Organization’s should utilize badges for those). We ask that Participating Organization’s be aware of their surroundings in lots and back stage, and inform DCI staff immediately of non-credentialed person(s) to help us to maintain a secure environment.  Performers may, at the Participating Organization’s management’s discretion, be allowed to view other performances after they have completed their own. Please instruct your performers not to impose on any seating area that is obviously reserved. Please instruct them to sit in performer accessible seating that is stated on each event sheet, located on Backstage. This would also apply to those following the Participating Organization’s with a Security Credential (staff/support) but not possessing a ticket to the event.  Some events may be a late “sell out” in the front seating areas, thus changing accessible areas listed on the event sheet. You will be informed if this is the case. Please instruct members and

ALL staff to utilize alternative seating instructed by the DCI contest coordinator, which may be back or side seating. YOUR POLITE COOPERATION AND UNDERSTANDING IS EXPECTED!  VIP, press box and other premium seating are utilized only by those holding tickets to those areas. DCI security credentials do not entitle the wearer to access to ANY of those areas. Please consult the event sheet for available seating access, in which a secondary credential/wristband may be necessary for access, or see the suite sponsor for a ticket. YOUR POLITE COOPERATION AND UNDERSTANDING IS EXPECTED! Other:  For the sake of sensitivity toward area residents and potential local noise ordinances, there are to be NO POST SHOW PERFORMANCES OF ANY KIND, including parking lot standstills, cadences, sectionals or individuals (for instance, I & E soloist rehearsals).  In order to maintain the safest environment and brand experience, reproduction of or the posting of images of ANY DCI security credential in any print or media form is strictly prohibited. Warm-up Area Rules and Regulations (Policy 418.3)  Always be respectful of Corps around you and of the event performance area when warming up.  Warm-up is permitted in designated areas only. Use the provided map(s), located with event information on DCI Backstage and/or consult the contest coordinator for direction to the designated warm-up areas.  Please use caution when crossing the streets around the stadium. Security officials will be in place when needed to add to corps members’ safety. Sometimes, local authorities have different ideas about our safety and probably have a very good reason for their choices on our behalf. PLEASE FOLLOW THEIR DIRECTIONS WITH COURTESEY and PATIENCE.  Use of amplified equipment for some warm-up outside areas is not permitted, and is not permitted if outside the designated zone. Consult the contest coordinator for clarification.  Please direct your instruments AWAY from the stadium. Rule of thumb is that if you can see the audience, they may be able to hear you. Video Recording (Policy 418.5)  Each corps is allowed to video their own performance from the field and/or the corps video area if available. One (1) person with a camera & the appropriate security badge labeled “VIDEO” can enter the designated video recording area ONLY during your performance.  Staff ONLY IN THE STAFF VIEWING SEATING and wearing their same-corps security badge may utilize small hand-held video devices to record their corps only.  One (1) person with the appropriate Security badge labeled “AUDIO” can enter the audio mixing area ONLY during your performance. DCI will do its best to get audio mixer as close to the judges level as is reasonable for a given venue.  For both VIDEO and AUDIO staff in those roles, the Security Credential MUST be visible at all times & the staff member must leave the area once the performance is complete.  Due to music copyright compliance, all social media live streaming of any DCI event performance is strictly prohibited. All permitted recordings of an ensembles' performance by corps staff may only be used for rehearsal reference and may not be distributed in ANY form without the appropriate music licensing. Please consult with your corps director if further clarification is necessary. DCI Event Venue Regulations (Policy 418) Page 2

Photography (Policy 418.5)  For the copyright protection of each corps, Drum Corps International has adopted a policy to restrict still photography to only DCI and corps representatives. It is the corps responsibility to designate those they wish to take photographs during their corps performance and to make sure the Security credential is plainly visible.  The contest coordinator is responsible for assigning all shooting locations – please make sure to check in upon reaching field. The photographer MUST exit the front sideline area once the corps’ performance is complete and is only permitted to photograph own corps. Souvenir Sales (Policy 418.6)  For Marketplace information, please check the event information sheet and event packet.  PLEASE arrive as close to the time listed as possible to ensure that pecking order can be utilized and we have all locations secured in order to accommodate other stadium set up and an on-time gate. Awards Ceremony  The particulars for the awards ceremony are in the corps information of the event packet or event sheet posted online in Backstage. Draw Order of Performance (Policy 513)  The draw order of performance in each DCI Premier Event is determined by a process agreed upon by the DCI Membership each season at the DCI Annual Meetings. Revised 5/03/2018 DCI Event Venue Regulations (Policy 418) Page 3

Event Credential Policy & Procedures DCI Tour & Premier Events - World Class Corps As we remain focused on safety and security, all persons in any backstage area must possess and wear at all times a lanyard security credential around their neck so that we know they are safe. Access for each category is below and no other person(s) including family, alumni, friends that are not directly working the event shall be permitted in backstage areas. Corps Security Credential – will gain entry to events in which owner is working (please purchase a ticket if not in event). This credential also gives access to DCI Premier Event hospitality areas, where available, and may require an additional wristband or pass for smaller venues. Please check your show sheets for access areas. 125 credentials will be provided at no cost to the corps - tour administration team is responsible for managing these security credentials. All security credentials must be worn on a lanyard around the neck so that anyone passing through a secure area (gate, backstage, field, locker rooms, etc.) will be viewed as SAFE. It is therefore important to train ALL persons possessing your corps’ credential that it is a symbol of safety and therefore must not be shared with anyone other than those working with the corps, and only at events in which the corps is performing.  Corps Administration  Corps Board of Director members  Designer, arranger and instructional teams  Corps individual sponsors  Support staff, including volunteers and drivers Performer Security Credential – will gain entry to events in which owner is performing (please purchase a ticket if not in event and under no circumstances should this credential be utilized by anyone other than the performer named on the credential). This credential also gives access to general admission seating only. Please check your show sheets for access areas. The # of performers on corps roster submitted plus 12 blank security credentials (for new members) will be provided to the corps. Roster must be submitted no later than June 1st. VIP/HOF Security Credential – This credential is meant as an identifier for those that are extra-special/important to the activity (not necessarily to the corps)::  DCI Honorees (Hall of Fame)  Local Dignitaries  Activity Donors (Sponsors of DCI & Friends of DCI) This credential gives access to DCI Premier Events, hospitality and VIP areas specified where available, and may require an additional wristband or pass for smaller venues (please check with DCI administrator for information on a specific event). Tickets will additionally be provided to this category in accordance with their specific program at all DCI Premier Events. If you have a DCI VIP in one of the above categories on tour with your corps, please have them contact their program administrator to coordinate tickets and where credential should be sent. As DCI can only give access to DCI-produced events, we hope that these incredible individuals will purchase a ticket at their local tour events to support the host organization, as this credential is not meant for entry there. Event Access Areas, where available (Accessible areas listed on DCI Event Sheets located in DCI Backstage)  Back stage- HOF/VIP security credential holders will have access to all back stage areas, which include corps entry/exit and competitive staging areas. We ask that respect is given to these areas to the production priorities and if credential holder is not needed to perform a role in this area, to please vacate to another event area as quickly as possible. Members wearing Performer Security Credentials should not be in this area unless specifically working in a pre- or post- production role (ie, equipment movement, media capture, etc.). Members wearing Performer Security Credentials should utilize pass gates/accessible seating specified on the DCI Event Sheet after their performance.  Marketplace – The DCI Marketplace houses all corps and partner vendors as well as concessions and restroom facilities.  Pressbox and/other hospitality areas – HOF/VIP security credential holders are welcome to any of the designated hospitality areas, where available, and may require an additional wristband or pass for smaller venues – please check with DCI personnel for locations. Corps security credential holders MAY have access to these areas, where available, in limited numbers, and may require an additional wristband or pass for smaller venues  Suites - To access the suite level at specific venues with suites, ALL persons must have a ticket to a suite on that level, as all suites are very limited in seating and are reserved. HOF/VIP security credential MAY gain entry to the level and may require an additional wristband or pass, but is not meant for seating in ANY suite. Please check upon arrival at venue for specifics. Corps MAY receive a limited number of wristbands or passes to administrate with those in their organizations holding Corps security credentials. Again, credentials do not give holder a seat (standing room only) as all seats are ticketed.  Seating/Stands – All seating is reserved and we hope that all credentialed guests without a ticket will find a seat in the non- sold (GA) sections, which will be posted on the DCI Event Sheet. At NO TIME are aisle ways an appropriate place to sit or stand during a performance, as it impedes the enjoyment of spectators in the surrounding ticketed seats as well as creates a safety concern for stadium and city officials.

Event Credential Policy & Procedures DCI Tour & Premier Events - Open Class Corps As we remain focused on safety and security, all persons in any backstage area must possess and wear at all times a lanyard security credential around their neck so that we know they are safe. Access for each category is below and no other person(s) including family, alumni, friends that are not directly working the event shall be permitted in backstage areas. Corps Security Credential – will gain entry to events in which owner is working (please purchase a ticket if not in event). This credential also gives access to DCI Premier Event hospitality areas, where available, and may require an additional wristband or pass for smaller venues. Please check your show sheets for access areas. Corps with 76+ members = 60 credentials will be provided at no cost to the corps Corps with less than 75 members = 45 credentials will be provided at no cost to the corps Tour administration team is responsible for managing these security credentials. All security credentials must be worn on a lanyard around the neck so that anyone passing through a secure area (gate, backstage, field, locker rooms, etc.) will be viewed as SAFE. It is therefore important to train ALL persons possessing your corps’ credential that it is a symbol of safety and therefore must not be shared with anyone other than those working with the corps, and only at events in which the corps is performing. Corps Administration Corps individual sponsors Corps Board of Director members Designer, arranger and instructional teams Support staff, including volunteers and drivers Performer Security Credential – will gain entry to events in which owner is performing (please purchase a ticket if not in event and under no circumstances should this credential be utilized by anyone other than the performer named on the credential). This credential also gives access to general admission seating only. Please check your show sheets for access areas. The # of performers on corps roster submitted plus 6 blank security credentials (for new members) will be provided to the corps. Roster must be submitted no later than May 18th with names to guarantee printing. VIP/HOF Security Credential – This credential is meant as an identifier for those that are extra-special/important to the activity (not necessarily to the corps):: DCI Honorees (Hall of Fame) Local Dignitaries Activity Donors (Sponsors of DCI & Friends of DCI) This credential gives access to DCI Premier Events, hospitality and VIP areas specified where available, and may require an additional wristband or pass for smaller venues (please check with DCI administrator for information on a specific event). Tickets will additionally be provided to this category in accordance with their specific program at all DCI Premier Events. If you have a DCI VIP in one of above categories on tour with your corps, please have them contact their program administrator to coordinate tickets and where credential should be sent. As DCI can only give access to DCI-produced events, we hope that these incredible individuals will purchase a ticket at their local tour events to support the host organization, as this credential is not meant for entry there. Event Access Areas, where available (Accessible areas listed on DCI Event Sheets located in DCI Backstage)  Back stage- HOF/VIP security credential holders will have access to all back stage areas, which include corps entry/exit and competitive staging areas. We ask that respect is given to these areas to the production priorities and if credential holder is not needed to perform a role in this area, to please vacate to another event area as quickly as possible. Members wearing Performer Security Credentials should not be in this area unless specifically working in a pre- or post- production role (ie, equipment movement, media capture, etc.). Members wearing Performer Security Credentials should utilize pass gates/accessible seating specified on the DCI Event Sheet after their performance.  Marketplace – The DCI Marketplace houses all corps and partner vendors as well as concessions and restroom facilities.  Pressbox and/other hospitality areas – HOF/VIP security credential holders are welcome to any of the designated hospitality areas, where available, and may require an additional wristband or pass for smaller venues – please check with DCI personnel for locations. Corps security credential holders MAY have access to these areas, where available, in limited numbers, and may require an additional wristband or pass for smaller venues  Suites - To access the suite level at specific venues with suites, ALL persons must have a ticket to a suite on that level, as all suites are very limited in seating and are reserved. HOF/VIP security credential MAY gain entry to the level and may require an additional wristband or pass, but is not meant for seating in ANY suite. Please check upon arrival at venue for specifics. Corps MAY receive a limited number of wristbands or passes to administrate with those in their organizations holding Corps security credentials. Again, credentials do not give holder a seat (standing room only) as all seats are ticketed.  Seating/Stands – All seating is reserved and we hope that all credentialed guests without a ticket will find a seat in the non- sold (GA) sections, which will be posted on the DCI Event Sheet. At NO TIME are aisle ways an appropriate place to sit or stand during a performance, as it impedes the enjoyment of spectators in the surrounding ticketed seats as well as creates a safety concern for stadium and city officials.

Event Credential Policy & Procedures DCI Tour & Premier Events – All-Age Corps As we remain focused on safety and security, all persons in any backstage area must possess and wear at all times a lanyard security credential around their neck so that we know they are safe. Access for each category is below and no other person(s) including family, alumni, friends that are not directly working the event shall be permitted in backstage areas. Corps Security Credential – will gain entry to events in which owner is working (please purchase a ticket if not in event). This credential also gives access to DCI Premier Event hospitality areas, where available, and may require an additional wristband or pass for smaller venues. Please check your show sheets for access areas. Corps with 76+ members = up to 40 credentials will be provided at no cost to the corps Corps with less than 75 members = up to 30 credentials will be provided at no cost to the corps Tour administration team is responsible for managing these security credentials. All security credentials must be worn on a lanyard around the neck so that anyone passing through a secure area (gate, backstage, field, locker rooms, etc.) will be viewed as SAFE. It is therefore important to train ALL persons possessing your corps’ credential that it is a symbol of safety and therefore must not be shared with anyone other than those working with the corps, and only at events in which the corps is performing. Corps Administration Corps individual sponsors Corps Board of Director members Designer, arranger and instructional teams Support staff, including volunteers and drivers Performer Wristbands – will gain entry to events for performing members only (please do not use for volunteers and/or staff). This credential gives access to general admission seating only. Please check your show sheets for access areas. Amount will be based on the # of performers on corps roster submitted blank and will be distributed by the contest coordinator. Roster must be submitted no later than June 1st with names to guarantee TEPs know your need. VIP/HOF Security Credential – This credential is meant as an identifier for those that are extra-special/important to the activity (not necessarily to the corps): DCI Honorees (Hall of Fame) Local Dignitaries Activity Donors (Sponsors of DCI & Friends of DCI) This credential gives access to DCI Premier Events, hospitality and VIP areas specified where available, and may require an additional wristband or pass for smaller venues (please check with DCI administrator for information on a specific event). Tickets will additionally be provided to this category in accordance with their specific program at all DCI Premier Events. If you have a DCI VIP in one of above categories on tour with your corps, please have them contact their program administrator to coordinate tickets and where credential should be sent. As DCI can only give access to DCI-produced events, we hope that these incredible individuals will purchase a ticket at their local tour events to support the host organization, as this credential is not meant for entry there. Event Access Areas, where available (Accessible areas listed on DCI Event Sheets located in DCI Backstage)  Back stage- HOF/VIP security credential holders will have access to all back stage areas, which include corps entry/exit and competitive staging areas. We ask that respect is given to these areas to the production priorities and if credential holder is not needed to perform a role in this area, to please vacate to another event area as quickly as possible. Members wearing Performer Security Credentials should not be in this area unless specifically working in a pre- or post- production role (ie, equipment movement, media capture, etc.). Members wearing Performer Security Credentials should utilize pass gates/accessible seating specified on the DCI Event Sheet after their performance.  Marketplace – The DCI Marketplace houses all corps and partner vendors as well as concessions and restroom facilities.  Pressbox and/other hospitality areas – HOF/VIP security credential holders are welcome to any of the designated hospitality areas, where available, and may require an additional wristband or pass for smaller venues – please check with DCI personnel for locations. Corps security credential holders MAY have access to these areas, where available, in limited numbers, and may require an additional wristband or pass for smaller venues  Suites - To access the suite level at specific venues with suites, ALL persons must have a ticket to a suite on that level, as all suites are very limited in seating and are reserved. HOF/VIP security credential MAY gain entry to the level and may require an additional wristband or pass, but is not meant for seating in ANY suite. Please check upon arrival at venue for specifics. Corps MAY receive a limited number of wristbands or passes to administrate with those in their organizations holding Corps security credentials. Again, credentials do not give holder a seat (standing room only) as all seats are ticketed.  Seating/Stands – All seating is reserved and we hope that all credentialed guests without a ticket will find a seat in the non- sold (GA) sections, which will be posted on the DCI Event Sheet. At NO TIME are aisle ways an appropriate place to sit or stand during a performance, as it impedes the enjoyment of spectators in the surrounding ticketed seats as well as creates a safety concern for stadium and city officials.

Performer Security Credentials Purpose: The purpose of Performer Security Credentials is to provide corps members (performers, alternates, injured, etc.) of participating corps with a credential that creates a culture of safety by allowing contracted members access into a venue before, during and after their performance. These Performer Security Credentials are to be used at ALL DCI Sanctioned events, including Tour Event Partner events. They may be helpful while on campus at a housing site should a facility request that all guests are identified. Key Information: Performer Security Credentials will be produced in the same design and feel as Staff Security Credentials, but will vary in color to better aid those working in identifying a performer from a staff member. The Security Credentials will have the performer’s name printed on it as well as the corps they are associated with for each summer. Each corps will receive the Security Credentials for each member along with 6 blank Security Credentials for reasons including, but not limited to, a new member joins during the season or a member loses their Security Credential. The corps will be responsible for labeling the blank Security Credentials before handing them out to a member. An orange DCI Performer lanyard will be provided and MUST be worn with the Security Credentials to aid in quick identification. Please do not utilize corps- branded lanyards for performers to aid in quick identification. Performer Security Credentials are required to be worn when a member is not in FULL uniform; those in warm-up attire, “alternate gear” or other partial uniform or street clothes will need to wear their Security Credentials for venue access. Performer Security Credentials will allow performers to watch performing corps from the back stands unless otherwise stated in the Corps Packet posted on DCI Backstage beginning at the end of May. For those performing at DCI World Championships, performers will receive an additional security measure to go along with their Performer Security Credentials. Those will be distributed to the corps directors upon check-in at Lucas Oil Stadium. Performer Security Credentials are to be used ONLY by the individual whose name is printed on the credential. These Security Credentials are not to be passed to staff, family or friends for any reason and it is a breach of the DCI Tour Operation Standards. PLEASE DO NOT POST A PHOTO OF ANY SECURITY CREDENTIAL ON ANY MEDIUM. What DCI Needs from Each Corps: Each corps will be required to send in a roster of all members’ names by Mid May of the given season so that names and corps can be printed on the Performer Security Credentials. Last update: 5-19 - SK

Drum Corps International Events Severe Weather Policy Updated May 2017 Policy intent Primarily, to ensure the utmost safety of the participants, volunteers, spectators, and all others present in support of the event. To establish a procedure for handling a situation in the case of severe weather conditions. These include weather and field conditions, which raise a realistic question of safety for the performers to complete their full program. To ensure that all parties involved understand that it is expected that a complete event be presented, provided all safety issues have been addressed first and foremost. Once a safe performing environment is secured, issues of convenience for the performing groups is secondary when considering the interest of the event organizers. In the event of severe weather conditions DCI Tour and Premier Events - Corps directors or designee, contest director/coordinator, tour event partner representative, and the chief judge will hold an emergency meeting at a safe area near the field or through virtual means. Such meeting to be communicated via word of mouth or text. It is the responsibility of all parties to seek out the location if conditions warrant rather than wait for a communication. The contest director/coordinator will act as chair of this meeting. DCI Premier Events including Championships - Corps directors or designee, the DCI Contest Director, the DCI Executive Director, and the DCI Chief Judge will hold an emergency meeting at a safe area near the field or through virtual means. Such meeting to be communicated via word of mouth or text. It is the responsibility of all parties to seek out the location if conditions warrant rather than wait for a communication. The DCI Contest Director will act as chair of the meeting. The majority of corps represented at the meeting will decide the safest course of action. A corps director or designee can still decide not to participate (compete) at this time, even should the majority deem safe to perform; however, the appearance fee may be forfeited. Regardless, the safety of the performers, while every party’s concern, is ultimately the responsibility of the corps director or designee. Priority of decision making: 1. Enter into a one-hour delay 2. Perform outdoor standstill concert 3. Perform indoor standstill concert 4. Cancel show It is the corps director's responsibility to be at the emergency meeting or find out results. Corps whose appearance fees have been forfeited may appeal to the DCI board of directors at their first meeting following the end of the season. All parties are asked to refrain from communicating the decisions made through social media or any other mass media method regarding weather to allow contest management and tour event management to first manage the messaging with their box office, PA announcer, etc.

Drum Corps International Field Care Policy All stadium officials, especially turf managers are super sensitive regarding use of their artificial or natural turf field. Special care must be taken at all times to alleviate any concerns that may cause damage to the field surface. Motorized vehicles pulling equipment and/or scenery must be in top condition, and must have a diaper if gas powered to prevent any possible leaking onto the field surface. Some stadiums may not permit a vehicle that corps use all season based on the type of tires utilized. Check with the contest director/coordinator in advance to make arrangements, if needed, to pull your front ensemble equipment onto the field. Any front ensemble equipment or scenery that is pulled or pushed on any “playing” field surface must have LARGE inflatable rubber tires (at least 8” wheels) so as not to cause any damage. Extremely special care should be taken with any type of equipment on the “playing” surface. There have been occasions when field managers will not allow heavy scenery onto the field under any circumstance. If utilizing scenery that does not require wheels and can be carried, all parts touching the field surface must be rounded. Look for anything that could potentially snag or dig into the ground and eliminate it. Reminder that substance such as liquids (including water) and any powder like substance are forbidden. On natural turf surfaces the use of covering material (like tarps), placed in contact with the natural grass on any natural field surface is prohibited even if the turf manager at the venue says it is allowed.

Drum Corps International 2019 Pre-Assigned Order Merchandise Set-Up Corps are assigned to their merchandise positions based upon a format created by the DCI Promotions Committee in 2000. The move-in order is noted above for the DCI Marketplace at Premier Events. NOTE: At select DCI Premier events with space challenges, pecking order will not be used for load in. Please check the Event Packet prior to arriving at each event for specific times and special instructions. Thank you! 1) Santa Clara Vanguard 15) Colts 2) Crossmen 16) Seattle Cascades 3) Blue Devils 17) The Academy 4) Phantom Regiment 18) Genesis 5) Bluecoats 19) Madison Scouts 6) Mandarins 20) Oregon Crusaders 7) Carolina Crown 21) Troopers 8) Blue Knights 22) Music City 9) Boston Crusaders 23) Pacific Crest 10) Blue Stars 24) DCI 2018 11) The Cavaliers Open Class Finalists 12) The Cadets 13) Spirit of Atlanta 25) All Other DCI 14) Jersey Surf Participating Units

Appendix 419 : Performance Venue Use Policy Drum Corps International Performance Venue Use Policy 1. PURPOSE To preserve and protect DCI’s, and organizations DCI serves, ability to maintain continued use of venues that the organizations rely on for DCI Tour events. Secondly, to remove any perception of competitive advantage that may be gained by a DCI participating organization using a DCI premier event venue immediately prior to that event. 2. SCOPE a. This policy applies to all DCI participating organizations. b. This policy describes the DCI’s policy related to maintaining use of DCI Tour venues. c. This policy applies to any venue on the current DCI Tour schedule. 3. REFERENCES DCI Database of DCI Tour venues maintained by the DCI office. 4. DEFINITIONS a. Term: DCI participating organization Definition: Any organization that performs on the DCI stage, including but not limited to Open and World Class Drum Corps, Drumline Battle Teams and Sound Sport Ensembles. b. Term: DCI Tour Venue Definition: Any stadium that will host a DCI Tour event. c. Term: Venue Database Definition: DCI’s list of tour venues for the current year that is maintained by the DCI office d. Term: Approval Definition: DCI participating organizations that wish to use any venue on the DCI Tour Venue Database must obtain written approval from the applicable DCI Tour Event Partner (TEP) prior to engaging the venue in discussion about possible use of the listed venue. Any disputes regarding approval of use may be mediated by DCI’s Executive Director. Normally any DCI premier event venue is unavailable for use for 30 days prior to the event. DCI’s Executive Director may allow use of the venue for DCI’s business reasons.

5. RESPONSIBILITIES a. The DCI participating organization’s designated member representative, executive director or corps director is responsible for obtaining the written approval for use of a DCI Tour venue and ensuring their organization adheres to the policy. b. DCI is responsible for maintaining the list of venues. c. DCI is responsible for enforcing the policy with the participating organizations. 6. Enforcement a. DCI’s Executive Director may invoke disciplinary penalties for an organization’s non-compliance to this policy including but not limited to disqualification, suspension and or fine. b. The DCI participating organization may appeal the penalty but must post bond in the amount of $5,000.00 before the appeal will be considered. Page 2

Policies & Procedures Appendix SECTION 500: Competitive

DISCLAIMER: Please note that many of the documents presented here are currently under review as a part of the 2017 Strategic Plan Strategic Objective C.3. Pursue Governance Excellence. APPENDIX TABLE OF CONTENTS SECTION 500: Competitive Appendix 514: Championship Week Format  Championship Week Format Document Appendix 516: Contest Rules Manual  Internal Use Only Appendix 525: Adjudication Administration Process Policy  Adjudication Administration Process Policy Appendix 526: Prop Safety Policy  Prop Safety Policy

Appendix 514: Championship Week Format Championship Week Format Monday Open Class Championship - Prelims All Open Class and All International Class compete for championship finals position. Tuesday Open Class Championship – Finals Open Class finalists compete (others in exhibition) and All International Class compete for championship title. Full Corps Finale’: medals, trophy, flag Wednesday DCI Performers Showcase (I & E) DCI Hall of Fame Kickoff Party Thursday DCI World Championship – Prelims All Open Class and International corps are welcome to participate World Class corps seeded to perform after the Open Class and International Class corps Big, Loud, Live broadcast into movie theaters will feature last 15 corps seeded to perform. Friday DCI World Championship – Semifinals Top 25 scoring corps from prelims perform in reverse order of finish. Age-out and Hall of Fame on-field Ceremony follows the competition Saturday Drumline Battle on Georgia St. SoundSport World Showcase DCI World Championship – Finals Open Class Champion in exhibition Top 12 scoring corps from semifinals perform in reverse order of finish. Full Corps Finale’: medals, trophy, flag DCI World Champion Encore’ Rev Feb 2014

Appendix 525: Adjudication Administration Process Policy Adjudication Administration Process Policy (rev. 09/28/10) Judge Administration Purpose To follow the guidelines of and implement the adjudication process as set forth by the DCI member and participating corps; to provide direction as to the artistic standards; to perform the administration of education, training, assigning and communication of and to the contract labor force that makes up the DCI judges team. Administration Team & Authority and Responsibilities Artistic Director Appointed by and reports directly to the executive director. The appointment is ratified by the DCI member corps. Chairperson of the Rules & Systems Task Force (RSTF) and directs the agenda of the RSTF, facilitates RSTF meetings, makes the final determination of defining RSTF direction, prepares and presents reports to the DCI members quarterly. Facilitates the process of determining the foundational aspects of the artistic direction. Supervises judge leadership Appoints judge administrator who supervises the judge assignments and assembles assignments for all DCI events. The judge administrator communicates directly to each judge the actual availability and assignments. Works with the DCI office on all matters of assignment logistics. Sets up and implements a quality assessment process to evaluate judges on an on-going basis. Advisor for all matters of event production 1

Rules & Systems Task Force (RSTF) Purpose With the direction of the DCI Artistic Director: To determine the on-going process of how drum & bugle corps are adjudicated. To provide direction as to the artistic standards to the judge leadership team related to rules and systems. Composition of RSTF Not less than seven (7) people two (2) member corps instructors with a background in music, two (2) member corps instructors with a background in visual, two (2) from the judge leadership team; one visual, one music, and one (1) selected by the DCI Open Class directors or the Open Class judge administrator. The artistic director appoints the members of the RSTF. Meetings At least two (2) times in person and an as many as needed via conference call. Authority The RSTF reports to the artistic director who oversees the process and function. The artistic director will chair the RSTF Under the authority of the artistic director the RSTF recommends the direction of the adjudication process. Process and Responsibilities The RSTF members should engage all interested parties in the development of the agenda and the discussion throughout a given year. RSTF members should utilize the annual instructors/judges conference as a tool to LISTEN first to the concerns and ideas (receive direction) and second to PRESENT the findings and work of the RSTF (offer direction). Together with the RSTF and the judge leadership, the DCI judge administrator assembles a list of prospective judges for the Task Force to review each year. 2

Appendix 526: Prop Safety Policy Prop Safety Policy (proposed rev. 8/17/19, rev. 06/03/19, passed 01/12/19) A. Minimum Standards, Policy, Maintenance, Enforcement Design Considerations: Corps are encouraged to follow design guidelines commonly used in the entertainment industry, including those published by the Occupational Safety and Health Administration (OSHA) and the United States Institute for Theater Technology (USITT). All props are subject to inspection by DCI at any time throughout the tour.. Props include, but are not limited to: tarps, stationary scenery, scenery that is stationary but that does move during the course of a performance, structures, structures that move, structures that are stationary but have moving/transformable parts (i.e., stage that opens to a pit, a lazy susan type prop, etc), structure that move and assemble/transform into a larger structure or different structure once assembled/transformed; and any carts/dollies/wagons used to transport props or prop components in or out of a venue and/or on and off of the performance surface No participant may climb to or be placed upon any portion of any prop where the participant’s “base” is more than six (6) feet above the playing surface, unless appropriate safety railings, safety harnesses, or protective padding are in place to prevent any injury. Safety railings shall be horizontal, not less than 42 inches plus or minus 3 inches above the walking working surface, and sufficiently high to prevent falls depending on the use, and on all sides of a prop where a participant may be standing more than six feet above the playing surface. “Base” refers to the performers base of contact with the prop, which could be: feet, hands (i.e., handstand), or buttocks. If a performers’ base exceeds more than six (6) feet in height and the prop is in motion, the performer must actively use the appropriate safety railing or harness the entire time the prop is in motion. If the same prop is not in motion, the safety railing or harness must be in place, but the performer has the option on whether to use those items while the prop is stationary. If the performer’s base is less than six (6) feet above the competition area, no safety railing, padding, or harness is required for the prop, whether stationary or in motion, but corps are encouraged to review the design of each prop to consider including elements to enhance performer safety.

Appendix 526: Prop Safety Policy A performer executing a lift or stunt while atop any prop may not lift another performer above six feet (6) from the playing surface without proper safety precautions. Participants are prohibited from jumping or leaping off any prop that exceeds six feet (6) in height unless protective padding is in place or other adequate safety precautions are taken. Exception: Performing members’ podium(s) or ladder(s) may stand more than six (6) feet above the playing surface if he/she is using a podium or ladder solely for conducting purposes. Performing members should not jump or leap from a podium or ladder above six (6) feet in height. Corps should ensure that prop surfaces are designed to prevent slips, trips, and falls, and props exposed to rain are dried before use. Maintenance Considerations: Props must be inspected by at least a lay person on a daily basis while on tour. Corps are encouraged to engage experts for inspection and repair, as appropriate. Props are subject to inspection by DCI at any time. Corps should pay particular attention to the structural integrity of props, including welds, bolts, frames, wheels, etc. Any harness, attachment, or safety railing should be examined and replaced if effectiveness is in question. Transportation Considerations: Corps must ensure that appropriate safety attire (e.g., shoes, gloves, hardhats) is used by individuals loading and unloading props from vehicles and pushing props to and from venues. Corps must cooperate with DCI staff to ensure safe assembly and movement of props in and around venues. Enforcement: The Contest Director, o​ r any DCI appointee​, shall at all times have the authority to prohibit the use of any prop or equipment that he/she believes presents an unreasonable or unacceptable risk of injury to participants or other or potential danger to a venue or its property. The Contest Director, or DCI appointee, need only show reasonable articulable facts, based on first hand observations or reliable accounts, that he/she believes there is an

Appendix 526: Prop Safety Policy unreasonable or unacceptable risk of injury or harm to participants or others or potential danger to a venue or its property. The participating group may appeal the decision to the CEO of Drum Corps International. The standard of review shall be one of abuse of discretion; the CEO shall give deference to the Contest Director/DCI Appointee. The participating group may present subsequent remedial measures to DCI, which bring the prop/use of prop into compliance with this policy.

Policies & Procedures Appendix SECTION 600: Operations

DISCLAIMER: Please note that many of the documents presented here are currently under review as a part of the 2017 Strategic Plan Strategic Objective C.3. Pursue Governance Excellence. APPENDIX TABLE OF CONTENTS SECTION 600: Operations Appendix 610: DCI Judges Code of Ethics  DCI Judges Code of Ethics Appendix 612: Employee Handbook  Internal Use Only Appendix 613: Travel Policy  Travel Policy Appendix 614: Adjudicator Documents  DCI Judge Administration Policies and Procedures  Chief Judge Responsibilities  Adjudicator Accreditation and Evaluation  DCI Judging Policy for Absent Judges  Missing Judge Policy for Shows with Reduced Panels Appendix 615: DCI Background Check Policy  DCI Background Check Policy Appendix 616: Investment Policy

Appendix 610: DCI Judges Code of Ethics JUDGES CODE OF CONDUCT AND ETHICS AFFILIATION: A judge shall not adjudicate a contest in which a competing corps is one with which he/she has had recent formal affiliation. Formal affiliation is defined as: · Principal instructor, assistant instructor, designer, arranger, coordinator, management member, or marching member. Secondary affiliation is considered: · Family and personal relationships with any of the persons in capacities as described above. The DCI judge administrator in consultation with the Executive Director will determine if a significant enough time span has lapsed in order for a judge to resume service. CONSULTATION: A judge assigned by DCI may not at any time (except in post contest-critiques) give technical and/or programming advice to any drum corps competing under the rules of Drum Corps International. BIAS: No judge, at any time, shall publicly display interest or preference towards any competitive unit over any other competitive unit. SOCIAL MEDIA: Judges must be aware that any commentary made on social media with respect to DCI and/or the participating units is closely monitored. During the competitive season, judges essentially represent DCI and must not make comments that could be construed as negative or in any way infer a bias for or against any participating organization, corps' staff, directors, or other contracted workers for Drum Corps International. INTEGRITY: It should be clearly understood that judges must have mutual respect for the opinions of others and confidence in the abilities of their peers to adjudicate. If a judge has reason to question a fellow judge’s judgment or conduct, he/she should do so in private with the individual judge and with full disclosure to the DCI Judge Administrator. PROFESSIONALISM: All judges must at all times convey an image of professionalism by maintaining a dignified and impartial attitude while on duty and while off the contest field. He/she should not call attention to himself/herself through excessive movement or gesturing. The performance is to be centered around the display by the corps, not the judges. The judge shall refrain from discussing the performance with anyone while adjudicating, nor should he/she enter into conversation with members of corps staff other than at the formal critique sessions.

LOGISTICS AND POSITION: Judges on the field are required to keep away from body contact with any contestant. Judges are not permitted to touch any piece of equipment (except when returning dropped equipment). The performance judges operate on or near the contest field during the performance. They have the option of being on or near the contest field or in the stands, depending upon the contest conditions. All judges must be alert so they do not physically interfere with the corps’ movement. Effect, Analysis and Color Guard judges operate from a position off the field (generally in the press box, when one is available) where they can get a good overall view of the performance. Each judge will be given separation from the crowd as much as conditions will permit. ANNUAL POLICY UPDATE: Each year the DCI Judge Administrator will produce an ancillary document that describes in detail all other policies and procedures related to judging for that season. Included in this document will be guidelines on uniform dress, travel policy, contract information and other pertinent materials. Judges should be familiar with these policies and seek clarification as necessary.

Appendix 613: Travel Policy DRUM CORPS INTERNATIONAL  TRAVEL POLICY 2018          DCI Employees, Independent Contractors, Committee Members, Board of Directors,   Voting Membership, Open Class, Volunteers, Judges and Interns  INTRODUCTION  In order to keep pace with the ever changing climate of the travel and economic industries, Travel  Leaders (TL) and Drum Corps International (DCI) have jointly developed this manual in response to the  needs of our travelers and for better fiscal control of travel costs. The DCI Travel Policy is in effect for all  DCI travelers that are listed above.  DCI Travel Policy Goals:  1. Implement structure and procedures designed to save the DCI traveler time and effort. 2. Provide DCI travelers with an acceptable level of service and comfort. 3. Satisfy the first two goals at the lowest and most reasonable cost, with corporate controls in place. 4. Implement consistency in accounting and managing budget across all categories THE TRAVEL POLICY INCLUDES:   Approval Guidelines page 2   Travel booking methods page 2  o Concur (online reservation system) page 2  o Travel Communication and Responsibility page 4   Air Travel, Penalty Fares and Cancellation Policies page 4   Airline Policies, Frequent Flyer Programs & Travel Insurance page 5   Ground Transportation (Car Rentals, Personal Cars, Shuttles) page 5  o Rental Cars, Insurance, Fueling, and Equipment page 6  o Use of Personal Cars, Mileage Reimbursement page 6  o Shuttles & Provided Transportation page 7   Hotels & Incidental Charges page 7  o Hotels page 7  o Cut‐off Dates page 8  o Incidental Charges page 8  o Parking Charges page 8   Layover Day Policy page 8   Expense Reimbursement/Expense Reports page 8   Meal Expenses page 9   Special Arrangements page 9   Tool Kit 1 

APPROVAL GUIDELINES:  ALL travel must be approved by the DCI Travel Manager, DCI Executive Director or the traveler’s  designated DCI manager, per the following guidelines.    TRAVEL BOOKING METHODS:    I. Concur (online travel reservation system) https://www.concursolutions.com/  a. Utilizing Concur to reserve flights is the required method to book air travel.   b. Concur booking training video links are listed on the “How to Book thru Concur”  document and will be available online.  If the traveler needs access to the training  videos before that time, please contact the DCI Travel Manager.    c. Travelers are able to make flight reservations on the DCI Master Account without  waiting for approval, for flights $400 or under. Please note that our budget is not to  exceed $250 for one‐way tickets and $400 for roundtrip tickets. It is the responsibility  of the traveler to locate the lowest possible cost for flights based on appropriate  schedules.   d. All car rentals will be booked by the DCI Travel Manager after assignments have been  determined and logistics have been discussed.    e. Returning travelers should review his/her Concur account to make sure the information  listed is current and accurate: the traveler’s full legal name, birth date, and gender must  be correct under TSA regulations. Please forward any name changes to the DCI Travel  Manager.  f. New travelers must contact the DCI Travel Manager to have an account and profile set  up in Concur. The DCI Travel Manager is also the primary contact in the case of a  forgotten login or password.  i. After the traveler’s profile has been approved, the traveler may sign into their  account to research and select flights for tour events.  ii. The traveler’s choices will be approved or rejected by the traveler’s designated  DCI manager, based on fare, times, and airport locations. If rejected, the DCI  Travel Manager will contact the traveler to select alternate flights that will work  best for all parties concerned.  iii. Once the traveler’s selection has been approved, the reservation will be  ticketed.  iv. The traveler and the DCI Travel Manager will then receive an electronic  confirmation of the ticketed travel.    II. Travel Communication and Responsibility  a. Air Travel    i. All air travel plans for summer travel for DCI staff, summer volunteers, judges,  and meeting attendees MUST be communicated to the DCI Travel Manager by  department managers by May 1, 2018.  1. Event staffing—who is traveling to each show  2. Each person with travel dates—arrive/depart and if they need hotel.  ii. For June events, you may begin booking travel on May 14th. ALL travel must be  finalized for this event range by May 31st.  iii. For July and August events, you may begin booking travel on June 1st.  ALL  travel must be finalized for this event range by June 15th.  2   

iv. All travelers are responsible for reviewing their travel confirmation email within  24 business hours of the ticket being issued—including name on ticket, dates,  times, airlines and departure and destination airports.   v. Changes or cancellations within the 24 hour period of ticketing may be done  without penalty. Please contact the DCI Travel Manager for assistance.  vi. After 24 hours, please contact the DCI Travel Manager. If the changes are due to  personal error or oversight – the charges to change the reservations will be  passed on to the traveler. These charges may exceed $200 per change.  vii. All Air travel reservations must be made with Concur.  Any reservations made  with any other provider will not be reimbursed without prior written approval.  viii. All other charges for the traveler’s convenience are to be paid by the traveler  (i.e., staying on a preferred airline for frequent flyer miles, when there is a  suitable itinerary on another airline – you will be responsible for the fare  difference; non‐stop versus connection, etc.).  ix. Any non‐air travel (train, car, boat, etc.) will be decided between the traveler  and the DCI Travel Manager in writing and will be reimbursed if approved.  b. Car Travel  i. All rental cars are reserved through the DCI Travel Manager.    ii. If driving to/from events (rental or personal vehicle), the traveler is required to  communicate these travel plans to the DCI Travel Manager by the May 31st or  June 17th travel deadlines.  iii. DCI requests that travelers provide advance notice of the traveler’s personal car  travel plans in order to compare mileage and corresponding flight costs for the  destination and for timely communication of the traveler’s plans to Tour Event  Partners, hotels and other travel providers.  iv. DCI will reimburse the traveler’s mileage for events within 200 miles (one way)  from the traveler’s home when the traveler drives his/her own vehicle at the  current DCI rate. Greater than 200 miles (one way), DCI will only reimburse the  traveler for the actual mileage expense OR the cost of a 21‐day advance  airfare, whichever is less.  c. Travel Schedule  i. If the traveler wishes to arrive early or depart later than the event dates, the  traveler may opt to, but the traveler will be required to cover all additional  charges for hotel, travel and meals.  ii. Added days for hotel should be discussed with the TEP or DCI Travel Manager to  insure availability and how any additional charges will be handled.  Additionally,  if you wish to change the type of room to accommodate guests or to lessen  room rate for extended night if moving from a larger room.    iii. Sometimes, if a TEP has a partnership with a hotel property for their event, they  may be able to comp that extra night for you, so it is always a good rule of  thumb to start with the TEP directly for tour events (both the show of origin and  the show following the lay‐over).  It is fine to NOT utilize TEP or DCI hotels if you  would like to make other accommodations while on the road.  iv. Please communicate all plans for additional days to the DCI Travel Manager by  the May 31st or June 15th travel deadlines or at least 21 days in advance of event  date at latest.       3   

AIR TRAVEL, PENALTY FARES AND CANCELLATION POLICIES  I. Air Travel  a. Concur is the only booking engine with 100% of all airlines available to book. If you are  not locating a flight on Concur, that you see somewhere else, please contact the DCI  Travel Manager for assistance. We have programs set up with the airlines, which in  turn saves DCI money, so, it is imperative that we book via Concur, Duffy or Travel  Leaders.  b. It is the responsibility of the traveler to locate the most cost efficient flights on Concur as  travel schedules permit.  i. If airfare is greater than $400 roundtrip ($250 one‐way), approval is required by  the DCI Travel Manager.  ii. For flights over $400 roundtrip ($250 one‐way), DCI & TL will review the travel  plan and look for alternative methods of traveling or scheduling.  iii. In some cases, if the travel expenses available are too high, the traveler may be  replaced in his/her position, or be asked to commit to alternative arrangements  such as flying out of a different airport.  The traveler’s flexibility is appreciated.    II. Penalty Fares  a. All travel arrangements must be made by the May 31st or June 15th travel deadlines for  summer travel, or at a minimum of 21 days prior to departure, whichever is sooner.  b. To ensure timeliness of information getting to those who need it (tour travel  assignments, hotel rooming lists, tour event partners, etc.), a deadline may be issued  which will be farther in advance than the 21 days.  c. It is the responsibility of the traveler to meet deadlines.  Exceptions may be made for  last minute schedule revisions at the written discretion of the DCI Travel Manager.  d. Additional expenses may be passed on to the traveler for not booking his/her trip prior  to the deadline or the minimum 21 day advance date.    III. Cancellations  a. Due to airlines’ frequent schedule changes, it is advised that the traveler check online or  call the airline 24 hours prior to departure to reconfirm the schedule.  b. It is the responsibility of the traveler to communicate any cancellation of flights to TL  and the DCI Travel Manager in order to obtain assistance in booking a flight for future  travel, using the unused ticket, if possible.  c. Once travel arrangements have been confirmed, any additional changes made by the  traveler, and not approved by DCI, will be made at the expense of the traveler.   i. If the traveler chooses to make changes at his/her own expense, the traveler  must communicate the updated travel plans to the DCI Travel Manager so the  information can be passed on to other parties as necessary.  ii. Approved cancellation of travel arrangements is on a case‐by‐case basis.              AIRLINE POLICIES, FREQUENT FLYER PROGRAMS & TRAVEL INSURANCE:    4   

I. Airline Policies  a. DCI travelers are required to monitor airport security measures that may be revised  since the date of last travel by air, as the rules are continuously changing  (http://www.tsa.gov/).   i. Valid Government issued photo ID required for gate check‐in.  ii. Name on photo ID must match the name on the ticket.  iii. It is the traveler’s responsibility to ensure that the check‐in procedures are met.  b. Failure to do so may result in missing an event and thus non‐payment of independent  contractors.    II. Baggage Policy  a. DCI will NOT cover the cost of baggage.  b. Exceptions will be made for those who are carrying equipment, and will be approved on  a case by case basis.    III. Frequent Flyer Programs  a. The traveler is responsible to apply for and maintain his/her frequent flyer programs. All  frequent flyer numbers should be registered on the travelers Concur account.   b. Traveler may choose his/her preferred air company ONLY when airfares are comparable  to the lowest fares available.    c. All miles will belong to the traveler.  d. Use of personal frequent flyer miles for DCI events will be on a case‐by‐case basis.   Please discuss usage of frequent flyer miles with the DCI Travel Manager for proper  reimbursement.    IV. Travel Insurance  a. Airline and other travel suppliers’ insurance for baggage have limited liability. The  traveler’s personal insurance may not adequately cover losses incurred by cancellation,  accident, illness or stolen or damaged property.   b.  It is up to the individual traveler to purchase additional insurance if desired at his/her  own expense.      GROUND TRANSPORTATION (CAR RENTALS, PERSONAL CARS, SHUTTLES)    I.  Car Rentals, Size, Insurance  a. All rental cars are booked by the DCI Travel Manager.  b. DCI Travel Manager will determine correct size of vehicle depending on number of  passengers and logistical needs.  c. When renting a vehicle to be used while on DCI business, all travelers should accept the  Loss Damage Waiver (LDW) insurance (sometimes called the Collision Damage Waiver  (CDW) insurance. All other add‐ons (Fuel Service Option, Roadside Assistance, Personal  Accident Insurance, Supplemental Liability Insurance, Personal Effects Coverage, GPS,  Toll Transponders, etc.) should be declined. PLEASE NOTE: the personal auto insurance  policy carried by the driver of the rental car will be the primary insurance.  d. All incidental charges related to rental cars, such as smoking damage or other damage,  and the add‐on selected services (Fuel Service Option, Roadside Assistance, Personal  Accident Insurance, Supplemental Liability Insurance, Personal Effects Coverage, GPS,  Toll Transponders, etc.) WILL BE THE RESPONSIBILITY OF THE TRAVELER. DCI will not  5   

reimburse for these charges, and in turn, if they are charged to DCI, those charges will  be invoiced to the traveler, or deducted from their pay.  e. Tolls paid by the traveler will be reimbursed by DCI and original receipts (where  available) must accompany the DCI Travel expense reimbursement request.  i. If the traveler violates highway transportation rules for automated tolls with  a DCI provided rental vehicle (I‐Pass, EZ‐Pass, etc.), DCI will invoice all  charges back to the individual renter or last known driver, including any  fines or fees assessed in addition to the violation.  ii. Fees for additional equipment such as toll transponders, GPS, etc. are at the  travelers’ expense.  Tolls are reimbursed if reported; however, not when DCI  is charged for the tolls.  iii. Gas/mileage will not be reimbursed for use of vehicle other than on direct  DCI Tour business (i.e., lay‐over day side trip).  Please check with DCI Travel  Manager for case‐by‐case clarification.    II. Personal Car Use  a. DCI requires a traveler to use his/her personal car when traveling to an event within 200  miles of the traveler’s home.  b. Exceptions may be made if a commuter flight is less than what the mileage expense is  anticipated to be. If this is the case, please contact the DCI Travel Manager to discuss  this option.  c. The driving option is open to all for all events and meetings, even if the trip is over 200  miles.  However, please remember that DCI will only reimburse the traveler for the  actual mileage expense OR the cost of a 21‐day advance airfare, whichever is less. DCI  will reimburse the traveler who has taken his/her personal car based on the DCI  approved mileage fee.    d. DCI will accept requests for mileage reimbursement under the following stipulations:  i. The current DCI mileage rate is $0.35/mile.  ii. Requests will only be accepted from the owner/driver of the personal vehicle  used for travel. Requests submitted by passengers carpooling with the  owner/driver will be automatically rejected.  iii. Mileage will not be reimbursed for use of vehicle other than on direct DCI Tour  business (i.e., lay‐over day side trip).  Please check with DCI Travel Manager for  case‐by‐case clarification.    III. Shuttle Transportation  a. The DCI Travel Manager will advise the traveler of the ground transportation situation.  b. If transportation is not provided, DCI will make appropriate arrangements.  c. DCI will make every attempt to have detailed information on the show sheets about  rental car assignments and ground transportation arrangements.  d. If previously arranged transportation is not available for an event, the traveler should  contact the Tour Event Partner or the DCI Travel Manager to make alternate  arrangements in order to ensure the traveler’s timely arrival at the event and to receive  approval for reimbursement of any costs incurred by the traveler in securing these  alternate arrangements for him/herself.  e. All receipts for ground transportation for Tour Event Partner Events must be presented  at the event to the Contest Coordinator or Chief Judge for reimbursement from the TEP  on‐site as DCI will not be responsible for this expense.   6   

    HOTELS, INCIDENTAL CHARGES & PARKING    I. Hotels  a. It is DCI policy to put two (2) travelers in a room whenever possible (with the exception  of judges and contest coordinators).  b. Special room requests  i. Travelers requesting a single room are permitted to do so on a case by case  basis.    1. The traveler will incur ALL charges and certain exceptions do apply.   2. In the case of an uneven gender number for a show or event, one may be  permitted a single room and not be required to incur additional charges.   This will be approved prior to arrival or on‐site by contest coordinator.  ii. If the traveler wishes to have a single room, the traveler is required to inform  the DCI Travel Manager or the Tour Event Partner in writing at least 21 days  prior to the event.  1. Please note that a request does not guarantee the traveler their own  room. This is subject to availability at the hotel, and within our block.  2. Not requesting far in advance may result in unavailability of hotel  accommodations at the selected hotel and the traveler may need to  make his/her own hotel arrangements.  3. Most hotel room blocks are released back to the hotel for sale between  2‐4 weeks out from an event date.  iii. If the traveler is not planning to stay at the provided hotel, the DCI Travel  Manager must be notified 21 days prior to the event date.  1. Failure to do so may result in charges that will be the traveler’s  responsibility (i.e.: no‐show charge, early/late fees, etc.).  2. Charges resulting from a traveler’s request to add extra hotel nights  before or after an event will also be the traveler’s responsibility.  c. Cut off dates—Premier Events and World Championships  i. The cut‐off date for all hotel accommodation requests for all DCI Premier  Events is 21 days prior to the event.  ii. July 1st is the cut‐off date for all World Championships hotel special requests.  The only exceptions will be for judges working during Championships Week;  once these judges have been notified by John Phillips of their assignment to  Championship events, they should contact the DCI Travel Manager to  coordinate appropriate travel and hotel arrangements.  iii. Once these cut‐off dates have passed, any hotel charges resulting from  cancelations or changes made by the traveler may become the traveler’s  responsibility. (For example, a traveler requests his own room because his  spouse intends to accompany him to the assignment. At a later date, the  traveler notifies the DCI Travel Manager that his spouse is no longer  accompanying him, which makes him available to share a room per DCI’s  standard policy. However, it may not be possible for the DCI Travel Manager to  assign a roommate due to bedding; therefore, the traveler will still be  responsible for the entire cost of the hotel room charge, including taxes).     7   

II. Incidental Charges  a. Travelers are responsible for their own incidental charges when at a hotel.  b. Hotels will require a personal credit card at check‐in to cover any incidental charges.    III. Parking (hotel, valet, airports, violations)  a. If a traveler incurs parking expenses outside of DCI‐arranged parking locations, the  traveler will not be reimbursed for these charges unless they are equal to or less than  the DCI‐arranged parking location. See each event’s travel packet for additional  information.  b. Valet parking and/or tips will NOT be reimbursed unless previously approved by the DCI  Travel Manager.  c. Parking and moving traffic violations will not be reimbursed by DCI.  d. Airport parking will be reimbursed for the lowest (economy) parking lot only with  original receipt.    LAYOVER DAY POLICY:    I. A layover day is defined as a non‐working day between two working events where DCI  approves the option for the traveler to remain on the road instead of returning to their  home destination either because of financial savings or time efficiency.  a. Judges and contest coordinators will receive a layover stipend to cover expenses (hotel,  food, travel) up to the defined amount of the stipend.  b. Layover days need to be approved by the DCI Travel Manager and the Judge  Administrator by the May 31th or June 15th travel deadlines.   c. Layover stipend will not be approved for those days for which a traveler could efficiently  return home.  d. Travelers may not submit receipts for reimbursement for layover days.  The layover day  stipend covers all expenses.  e. If, because of event and travel schedules and time zones, the traveler needs to arrive  the night before an event, DCI needs to approve this decision.  i. If approved, DCI may cover the cost of the hotel (room & tax only) and travel  expenses for transportation to/from the airport and hotel. No layover stipend  will be paid in this instance.  f. This policy does not include the off night in a two night event or for the nights during  Championship week. (Monday – Finals)    EXPENSE REIMBURSEMENTS AND EXPENSE REPORTS    I. Reimbursements  a. To be reimbursed for any expense that occurs at a DCI Premier Event or TEP Event, it is  the responsibility of the traveler to submit a travel expense reimbursement request  form to DCI.  b. The travel expense reimbursement request form must be submitted within 30 days of  the event and must be accompanied by original receipts. Therefore, reimbursement  requests and original receipts must be sent through the mail. The traveler will not be  reimbursed if photocopied or faxed receipts are submitted. It is recommended that the  traveler keep a copy of all requests and receipts submitted for his/her own records.  c. It is best to submit one request form per event or trip.  8   

  II. Expense reports (travel reimbursement request form)  a. The current travel expense reimbursement request form will be available online.   b. The reimbursement request forms and original receipts must be sent directly to the DCI  Accounting department at the address listed on the reimbursement request form.  c. Any questions regarding reimbursement requests should be directed to the DCI  Accounting Department.    MEAL EXPENSES    I. Responsibility and reimbursement  a. It is the responsibility of the traveler to provide his/her own meals, while en route  to/from and event.  This is not reimbursable by DCI.  b. If food reimbursements have been previously approved by your department supervisor,  the restaurant receipts must be itemized. The itemization should include the names of  all the individuals and spell out the business purpose of the meal.  Submitting the total  charge receipt will not be reimbursed. No alcoholic beverages will be reimbursed.   c. Hotel room service will NOT be reimbursed.  d. In some cases, DCI may provide the traveler with a per‐diem for food, not to exceed  current IRS allowances. The traveler will be advised by his/her supervisor if per‐diem is  available for the trip and the amount.  e. Meals may also be provided at certain events including DCI Premier Events and Tour  Event Partner events; the traveler will be informed of this prior to the event.  f. If traveler opts out of provided meals and purchases his/her own, reimbursement may  not be provided.  g. All dietary concerns must be communicated to the DCI Travel Manager prior to the start  of the summer tour.    SPECIAL ARRANGEMENTS  I. In some cases, special arrangements may be needed by the traveler or the tour schedule.   The DCI Travel Manager will advise the traveler in advance of any special arrangements.    TOOL KIT    I. A travel tool kit will be available online for reference in booking travel.  a. Tour related airports and codes  b. DCI Travel Policy  c. DCI Travel Summary  d. Travel Expense Reimbursement Request Form  e. Concur booking information       For questions regarding the 2018 DCI Travel Policy, please contact the DCI Travel Manager.      Safe Travels!  9   

Appendix 614: Adjudicator Documents DCI JUDGE ADMINISTRATION 2013 POLICIES AND PROCEDURES Thank you for agreeing to judge for Drum Corps International. We ask that you review the following information carefully prior to commencing your adjudicator role this summer. New system: This season will be the second year of implementation of the newly revised judging system. Take time to carefully review all sheets and supporting documentation to ensure you are comfortable with the various captions you will be judging this summer. Training: You will be advised of specific online training sessions to assist you in preparing for the summer. The sessions will assist you in successfully completing your duties. Travel: Begin booking now Be flexible but don’t get stepped on If you have an unreasonable situation contact John If you have a travel issue – inform TEP and John Layovers: If you are not certain about a layover, check with John You are responsible for the cost of your own accommodation You will be paid the regular show rate on a layover day Communicate clearly with the TEP if you are coming in a day early Corps Programs: Posted on Downtown DCI after June 1st Read before first show and review as required throughout the summer Intended to provide you with background and promote dialogue with instructors Ask questions in critique if not clear Uniforms: In trying to foster greater comfort and fit, we are allowing, as a trial this season, all upstairs judges to wear personal, appropriate, clothing suitable to the weather and the dignity of the role of adjudicator. ***For the field, the current code (green DCI uniform shirt, khaki pants/skirt) remains, and any judge may choose to wear the current uniform upstairs at any time. Soft, relatively neutral tones will be allowed in simple knit and woven fabrics of a \"classic\" summer style. Not advisable to wear a color that might be perceived as tacit cheerleading for a specific team or teams. Similarly, broad plaids or wild prints, anything that might draw attention to

the judge, is discouraged, and a modicum of modesty is assumed. FINAL NOTE – if you are a new or returning judge assigned to the field and require a green shirt, contact Rita O’Donahue ASAP. Digital Files: We will be using Competition Suite this summer. All shows will be judged using digital recorders Your comments will be available for you and the judge admin to review. One never knows where these files may get to so be sure to give 100% effort in case there is a “leak” from the corps community to a broader web audience. Self-assessment: Once again, you will be asked to review your recorded commentary and complete a self-assessment. You can access files for the shows you judged from Competition Suite. Five Judge Events: When there are 5-judge panels, it is expected that the performance judge will join the others \"upstairs\". Done to allow a unique perspective on performance early in the season, providing the best possible information for that time of year. Rotating captions – sometimes percussion, brass, visual, and guard. Critiques: There will be critiques at all events up to July 28th. There are a few exceptions (Minneapolis, San Antonio as well as a few other dates). The show sheet will have an indication as to whether or not a critique will take place. Be sure to review the Critique Responsibilities on Downtown DCI. Allow judge to expand upon recorded comments Pinpoint designer intent and how it is being perceived Further explain recorded comments and the reasoning behind the scoring Allow instructor to point out areas of possible credit that might have been missed Chief Judge: Be sure to review the Chief Judge policy on Downtown DCI. Collaborate with Coordinator and Tour Event Partner Make sure hotel and transportation arranged as per the policy Report any issues immediately following the event Downtown DCI: This is your source for all information you will need to perform your duties this summer. Event sheets with travel and accommodation info will be posted here. All rules and judge training materials are posted here. All policies and procedures are posted here. If you cannot login, contact Rita O’Donahue.

Drum Corps International 2014 Chief Judge Responsibilities The Chief Judge will act as the judge’s representative in all activities related to running the competition. Interaction will be primarily with the Contest Coordinator and with the Tour Event Partner, as warranted, to ensure that the judges arrive at the proper time and location and are appropriately accommodated. RESPONSIBILITIES: 1. UPON ARRIVAL: Ensure that transportation to the contest site has been arranged. 2. Check hotel accommodations and make sure rooms are adequate both as to the number and facilities. Single room preference goes to the lone female adjudicator, the Contest Coordinator or the Chief Judge, respectively. 3. Contact the Contest Coordinator (listed on the assignment sheet) as soon as possible after your arrival to work out any last minute changes. When you are arriving late, try to make contact prior to the day of the contest or through another judge arriving earlier. 4. AT THE CONTEST: With the assistance of the Contest Coordinator ensure the following:  The press box accommodations are adequate and judges are seated accordingly.  Seating for visual and percussion performance judges has been arranged. There are runners.  There is a plan for inclement weather.  A critique location has been established, if required.  You are available to the Contest Coordinator for recommendations on penalties.  Distribution to the judges and/or corps of any evaluation materials being used at that time. 5. PRESHOW: There will be a pre-contest meeting for all judges 1 hour prior to the contest. The location will be at the discretion of the chief judge. (Typically at track level if weather and privacy permits, or press box.) 6. If a judge has not arrived by the time the contest begins, use the MISSING JUDGE POLICY included in the Contest Coordinator package. If a suitable alternate is available (a non-working, qualified DCI Judge) the Chief Judge may arrange a last minute change in the assignments to provide a full slate. 7. If necessary, conduct a pre-contest judges meeting. Cover special rules, line-up changes and location of the critique. This is a good time to remind judges to act professionally and treat all contest personnel and corps staffs with patience and in a courteous manner. Also discuss a plan for leaving the site following the contest. 8. CRITIQUE: During the season, score sheets and recaps will be given to the corps staff as soon as possible after the last performance of the evening and prior to the critique. Critique time for each corps will be approximately 12-13 minutes for those corps listed on the show sheet. If there are Open Class and/or All Age corps in the event, please provide them with 5 minutes prior to the three World Class corps having their critique. Some events are listed as “full critique”. In these situations divide the number of corps into 1 hour and use your professional judgment as to the amount of time each group will have. NOTE: One hour should be from the time the contest ends until the end of the critique. 9. The Chief Judge and Contest Coordinator will cooperatively run the critique. Both should be observant of the conduct of the judges and corps staff during the critique. Organize the corps staff and time the critique periods, if necessary. 10. At the conclusion of the critique ensure the judges leave the site in a timely manner and double check with sponsor on transportation to the airport the following day as required. Do not allow for informal discussions with non-critiqued corps. 11. RAIN OUTS: The chief judge alone will meet with the contest coordinator and sponsor to determine the status of an event due to inclement weather. It is strongly recommended that you provide input when asked but do not lead or attempt to control the conversation. You will be paid regardless; therefore do not attempt to put pressure on the sponsor to hurry along their decision. The coordinator will have a specific policy for inclement weather. EXHIBITION CORPS: Please adhere to this policy and do not change it for any circumstance. If a corps is listed as “Exhibition” on the DCI assignment sheet, they will not be judged. OPEN CLASS & ALL AGE CORPS AT WORLD CLASS EVENTS: Any division Open Class or All Age corps, regardless of number of units, competing in any DCI Open Class event, will be judged on their respective sheets. Their score will be announced as if competing in a separate class. They should not be judged on World Class sheets even if they request this. Sufficient quantity of Open Class, All Age and World Class sheets will be sent to the contest site. The Contest Coordinator will file a report following each contest. If there are any problems, have the Contest Coordinator include the information in his/her report. The Chief Judge may wish to include any necessary information in this report. If there is a serious concern about any issue related to a judge’s or a corps’ conduct, the Chief Judge should contact John Phillips immediately at 647-444-4780.

Drum Corps International Adjudicator Accreditation and Evaluation Basic Eligibility In order to become an adjudicator for Drum Corps International, prospective adjudicators must complete the following:  Obtain Letter(s) of Recommendation from a recognized organization or individual in the drum and bugle corps or pageantry field.  Submit curriculum vitae outlining the individual’s experience with drum and bugle corps and/or other pageantry organizations.  Attend at his/her own expense the annual judges’ training in June.  Complete a series of field trials.  Successfully complete at least one DCI Judges’ College. These requirements will serve as guidelines for new adjudicators beginning with the 2004 season before they are ‘assignable’ for DCI sanctioned competitions. Given the criteria and applying the necessary timeline to complete the above, it will require a minimum of two seasons of Drum Corps adjudication before an adjudicator is ‘assignable’ for DCI competitions. It is possible that an adjudicator with prior experience at a National level within another Pageantry Arts activity such as Bands of America or Winter Guard International could be ‘assignable’ after only one season. This process is referred to as ‘Fast Tracking’. ‘Fast Tracking’ A ‘Fast Track’ candidate must still obtain Letters of Recommendation prior to being a candidate for the DCI Adjudicators College. They also must successfully complete the Adjudicators College. However, their service within a DCI Regional Division and the season in which they attend the College may be coterminous. Thus, they will be ‘assignable’ after only one season provided they successfully complete the DCI Adjudicators College at the end of that first season. Candidates for ‘Fast Tracking’ will be identified by the Regional or Local Judge Administrator or Chief Judge in conjunction with the DCI Judge Administrator and Caption Chairpersons. This category allows for qualified adjudicators from other arenas (e.g. BOA, WGI, etc.) to enter the DCI ranks in the minimum allowable time. Sanctioned Competitions Judges are considered for assignment to DCI sanctioned competitions provided they have:  Completed DCI training as described above  Prior adjudication experience  Successfully completed the DCI Judge’s College  Attended the annual DCI Judges’ Clinic 1

Regional and II/III Competitions Judges are considered for assignment to DCI Regional and Division II/III tour competitions provided they have:  Served as a DCI adjudicator in prior seasons and have proven their ability to Rank/Rate and provide tape commentary to units to the satisfaction of those units, their Caption Chair and the Judge Administrator.  As necessary, completed a Mentorship Program in which they work closely with select veteran adjudicators to further their recognition, ranking, rating, and criteria reference skills.  Continued their educational commitment with DCI by attending the annual Judges’ clinic and completing programs administered there as well as correspondence programs.  For Division II/III, shown an interest in adjudicating these classes and proven that they possess the ability to function effectively in the role of Teacher and Counselor. This category will continue to consist of veteran judges who have shown a willingness to recognize the values unique to Division II/III as well as those new adjudicators whose freshness can best benefit these units. Adjudicators at this level are established in their abilities related to adjudication and now ready for the next higher level of challenge presented by the major events. These adjudicators will tend to be ready to ‘graduate’ to the level of adjudication necessary to serve at the World Championships. The Division II/III Adjudicators must possess the desire to ‘contribute’ to these units and to pay attention to the attributes these divisions hold paramount to their uniqueness. These Adjudicators must not only be able but most importantly able to perform as something other than a critic while evaluating and rewarding the units. World Championships: The Adjudicators selected for World Championships must have:  Successfully performed as an adjudicator at Regional and/or Focus competitions.  Adjudicated as many of the units that will compete in the World Championships as possible in the caption they will evaluate.  Continued their educational commitment with DCI by attending workshops and complete programs administered there as well as any Correspondence programs.  Not adjudicated at the World Championships level for the last three consecutive years These are guidelines only and may be modified at the discretion of the judge administrator. 2

Workshops / Ongoing Training All DCI Adjudicators will be required to attend DCI Adjudicator Workshops and to complete Ongoing Training programs, including ‘home study’ projects designed to supplement their individual education and experience with information related to the DCI Scoring System. Topics covered in these Workshops would include, but not be limited to: Scoring System Philosophy Caption / Sub-Caption Criteria and Criteria Reference Methodology Numerical Score Assignment and ‘Number Management’ Successful Communication Techniques These workshops and programs will be developed under the direction of the DCI Education Directors in consultation with the Task Force. Successful programs from other related activities and professions that have proven successful will be emulated. Content of Workshops will not be limited to ‘within the activity’ presenters, but the inclusion of non-Drum Corps speakers, demonstrators and in some cases performers, will be encouraged. At least once annually, all adjudicators will be required to attend a National Workshop in order to be qualified for Adjudicating for Drum Corps International for that year’s competitions. Materials completed at the annual DCI Judges Clinic and ‘correspondence material’ distributed at (or outside) the Workshops will be utilized by the DCI Training Director, Judge Administrator and Caption Chairpersons to determine eligibility for assignment for competitions. Evaluations by Competing Units A post-season type of evaluation assessment for each adjudicator will continue to be mailed to the unit’s director. This evaluation can be used by each corps to provide information related to the adjudicator’s performance over the course of the season. Feedback from the corps, along with the results of each adjudicator’s Workshop and Correspondence programs, will be utilized by the Judge Administrator, Training Director and the Caption Chairpersons to evaluate each adjudicator’s performance. This material will also be utilized to determine specific focus areas necessary for individual adjudicators as well as to determine areas requiring more attention from all adjudicators. Ongoing Service Inclusion on the DCI judging roster is not a guarantee that an individual will remain in perpetuity. Annual reviews of the judges may determine that an individual requires additional training or is no longer suitable for assignments. First and foremost is the professionalism, enthusiasm and integrity that every DCI judge must possess in order to be considered for any level of service. 3

DCI Judging Policy for Absent Judges This policy applies to all 2014 events, including the DCI Open Class The chief judge should always try to ensure that a full panel of qualified judges is available for every contest. However, in the event of a judge not being present for the contest due to illness, travel difficulties or any other extenuating circumstance, the following formula will be applied. 1. If a visual judge is absent from the panel, the field sheet will not be judged and the ensemble visual score will be used for the field score, as well as for ensemble visual. 2. If a field brass or percussion judge is absent, the ensemble music score will be used for the missing field score, (brass or percussion) as well as for ensemble music. 3. If a judge becomes ill part way through a contest and is unable to continue judging, the above conditions would also apply. All corps will receive the adjusted scores as described above. This policy was developed by the DCI Task Force for use beginning in the summer of 2009.

Missing Judge Policy for Shows with Reduced Panels In the event of a judge not being present for a contest due to illness, travel difficulties, or any other extenuating circumstance, the following formula will be applied. Five (5) Judge Show The caption the absent judge was scheduled to work will be scored as follows:  Add the scores of the 4 judges present.  Divide the results of that addition (total) by eight (8).  The resulting number will be used for both sub-caption scores of the absent judges caption. Four (4) Judge Show The caption the absent judge was scheduled to work will be scored as follows:  Add the scores of the 3 judges present.  Divide the results of that addition (total) by six (6).  The resulting number will be used for both sub-caption scores of the absent judges caption.

Appendix 615: DCI Background Check Policy Drum Corps International Policy & Procedures Documentation Background Check Policy & Procedure Drum Corps International, Inc. (DCI) relies on volunteers, employees and independent contractors to support its event management, educational and competitive programs. To ensure the safety and well- being of all those served in our community, DCI in its sole discretion requires a thorough criminal history background check for anyone in the above mentioned categories based on following: • All employees and interns will be subject to an annual background check. • Independent contractors serving in a primary support role including but not limited to: office staff, onsite manager, contest coordinator or event staff will be subject to an annual background check. • DCI volunteers that serve at two or more events that may have direct contact with performers and students will be subject to an annual background check. DCI reserves the right to require background checks for other individuals associated with DCI and its events according to this Policy & Procedure, as well as take the actions permitted below as it deems appropriate in its sole and absolute discretion. Procedure 1. Drum Corps International shall use an independent entity to process background checks. 2. To protect the confidentiality of the employee, independent contractor or volunteer being investigated, the information gathered will be available only by the DCI Operations Director. 3. The Operations Director will review the results from the investigation. a. A return of a clear background check will green light hiring/participation of the person being investigated. b. A return of a background check with an Adverse Action Notification, will require review of the investigation by the Executive Director/CEO. (See Adverse Action Criteria below for a list of qualifying offenses.) 4. Upon review, the Executive Director/CEO has two options, exercisable in their sole and absolute discretion: a. Choose to not take action regarding the individual based on the result. b. Choose to take action regarding the individual based on the result. 5. In the event the Executive Director/CEO chooses to take action, the prospective employee, contractor and/or event staff will be notified automatically of a return of an Adverse Action Notification. Page 1 of 2 Background Check Policy & Procedure Updated 06-05-18

Upon receipt of this notification, the individual has the following options: a. They have the right to refute the Adverse Action Notification within a minimum of 5 days and a maximum of 20 days by submitting, in writing, a narrative and any other materials of their choosing to the Executive Director/CEO; or b. They have the right to withdraw from pursuit of employment/participation. 6. The Executive Director/CEO shall, in their sole and absolute discretion, have all rights to disqualify, allow or limit the employment/participation of an employee, contractor or event staff with DCI based on the information obtained from the background investigation and, after a review of any materials submitted by the individual. 7. Drum Corps International will keep all background check information, as well as any materials submitted by the individual on file in a secure and confidential manner for at least 2 years following receipt of the initial background check 8. Background checks will be at the expense of Drum Corps International. ADVERSE ACTION CRITERIA The Executive Director/CEO shall have, in their sole and absolute discretion, all rights to disqualify, allow or limit participation of an employee, contractor or event staff with DCI based on the information obtained from the background investigation. A prospective employee, contractor or event staff will be disqualified from employment or participation as a contractor or event staff for Drum Corps International based on: • Any felony conviction within the past 10 years. • Any felony or misdemeanor conviction of any abuse, assault, or sex-based crime. Any reported convictions that fall outside the scope of the above categories, or any individual found to be then under investigation, indictment or facing criminal charges, may be disqualified in the sole discretion of the Executive Director/CEO following their review of the particular facts and circumstances of the matter. The effected individual shall have the same rights as set forth above to submit materials as part of this review. Page 2 of 2 Background Check Policy & Procedure Updated 06-05-18

Appendix 616: Investment Policy Drum Corps International, Inc.  Investment Policy – Unrestricted Funds  The purpose of this policy is to provide definition and guidance regarding the management of cash, cash  equivalents and other assets that are available for investment.  It  is  the  policy  of  Drum  Corps  International  to  classify  cash,  cash  equivalents  and  related  assets  into  three categories:   Working Capital  Operating Reserves  Long Term Investments Under  this  policy,  all  cash,  cash  equivalents  and  related  assets  designated  into  any  one  of  these  three  categories are defined as Unrestricted Funds. Cash, cash equivalents and other assets that are donated  to Drum Corps International with restrictions or as part of an endowment are covered under a separate  policy.  Working Capital  Working  Capital  needed  in  the  ongoing  operation  of  Drum  Corps  International  is  not  available  for  investment.   Operating Reserves  Cash  balances,  cash  equivalents  and  other  assets  that  reside  in  the  Operating  Reserve  are  considered  savings  and  emergency  funds  for  the  Corporation.  The  primary  investment  objective  for  Operating  Reserves are:  1. Preserve principal 2. Earn Interest Income To  achieve  this  goal,  a  minimal  exposure  to  investment  risk  is  acceptable  and  expected.  As  a  result,  investments in this  category are expected to  consist of savings accounts, money market accounts and  certificates of deposit at an FDIC or SIPC insured institution.  Long Term Investments  Investments  of  cash,  cash  equivalents  and  other  assets  classified  as  long  term  investments  will  be  invested in order to generate growth beyond the preservation of capital.   The  investment  objective  for  this  category  is  growth  of  the  total  balance  through  interest  earned,  reinvested dividends and capital appreciation.   To  achieve  this  goal,  a  moderate  exposure  to  investment  risk  is  acceptable  and  expected.  Investments  may involve the loss of principal under certain circumstances.   Long term investments are to be invested in a conservative, well diversified portfolio. 

Authorized Investments:    Stock Mutual Funds   Bond Mutual Funds   Balanced Funds (sometimes called Hybrid Funds) containing a mixture of Stocks and Bonds   Money Market account   Certificates of deposit at FDIC or SIPC insured institutions  Disallowed Investments:   Individual Stocks   Individual Bonds   Margin purchases   Debt financed investments and loans   Short sales   Option trading   Commodity futures contracts   Derivatives trading except mutual funds that use derivatives to hedge against inflation and risk   Life insurance annuities   Shares of non‐public companies   Restricted Stock   Partnerships   Real Estate    Real Estate Investment Trusts (REITs)   Gold, Silver and other precious metals   Collectibles  As  these  investments  are  by  definition  long  term,  market  timing  techniques  and  funds  with  high  turnover rates are not acceptable.   Within the overall portfolio of long term investments, the ratio of stocks are to be maintained within the  following target range:   Minimum exposure to stocks:  50%   Maximum exposure to stocks:  70%  The  portion  of  the  portfolio  that  is  not  invested  in  stocks  is  to  be  invested  in  bonds,  cash  or  cash  equivalents as defined above. This minimum/maximum allocation ratio applies to all stocks held within  all stock and balanced funds. Investment Balances within the long term investment portfolio should be  rebalanced at least once per year to maintain the ratios within the target range.  The stock portion of the portfolio is to be diversified using the following:   A mix of Growth and Value style holdings.   A mix of Large Cap, Mid Cap, Small Cap and International equities.   The bond portion of the portfolio is to be diversified as to maturities: short, intermediate and long term.