Hemamalini Pavithra

LADY WILLINGDON INSTITUTE OF ADVANCED STUDY IN EDUCATION (AUTONOMOUS) CHENNAI- 600005. B. Ed (2021-2023) ENRICHING LEARNING THROUGH ICT ACTIVITY - 1 NAME : HemamaliniPavithra R REGISTER NO : 2021BED206 YEAR : 2021 - 2023 SUBJECT : ICT

SYNOPSIS • INTRODUCTION • THE MENUS AND TOOLBARS • THE RIBBON TABS • MENUS • THE PARTS OF THE POWERPOINT WINDOW • OPENING POWERPOINT • POWERPOINT SLIDES • SLIDE LAYOUTS • APPLYING A THEME • FORMATTING BULLETED LISTS • ADDING CONTENT • VIEWING PRESENTATIONS • SLIDE SHOW TAB • PRINTING YOUR PRESENTATION • TYPES OF PRINT LAYOUTS • Benefits • CONCLUSION • REFERENCE



MICROSOFT POWERPOINT INTRODUCTION Microsoft PowerPoint , part of the Office suite, is a presentation graphics application. A presentation is a combination of slides, handouts, notes, and outlines all in one file. You can add text, graphics, photos, clip art, sound, and video to your slides. PowerPoint can help you present a topic at work, home, or school. Developer(s) Microsoft Initial release May 22, 1990; 31 years ago Operating system Available in Microsoft Windows 102 languages Type Presentation program

THE MENUS AND TOOLBARS Even though more recent versions of PowerPoint look quite different than earlier versions, the commands and functions that you're used to are still here. They’re all now in the ribbon, which is a kind of menu that organizes them in a visual way. Let’s first look at how the ribbon works, and then how to find where the features you want might be. THE RIBBON TABS Hen You Open A Powerpoint Document, The Ribbon Appears As A Row Of Labels, Or What We Call Tabs. When you go to a tab, the ribbon for that tab opens and you can see the tools and functions that were formerly in menus and toolbars in earlier versions of PowerPoint. When you see a feature with an arrow , you can click it to get more information or options. You might also notice launchers at the corner of some of the ribbon’s groups – like in the Clipboard and Font groups. Click those to open the dialog box related to that function – the launcher on the Font group, for example, opens the Font box, where you set effects such as strikethrough, superscript, or character spacing.

MENUS 1. HOME 2. INSERT 3. DESIGN 4. TRANSITIONS 5. ANIMATIONS 6. SLIDE SHOW 7. REVIEW 8. VIEW 9. FILE 10. TOOLS TABS

• HOME The Home tab holds the Cut and Paste features, Font and Paragraph options, and what you need to add and organize slides. • INSERT Click Insert to add something to a slide. This includes pictures, shapes, charts, links, text boxes, video and more.

• DESIGN On the Design tab, you can add a theme or color scheme, or format the slide background. • TRANSITIONS Set up how your slides change from one to the next on the Transitions tab. Find a gallery of the possible transitions in the Transition to This Slide group – click More at the side of the gallery to see all of them.

• ANIMATIONS Use the Animations tab to choreograph the movement of things on your slides. Note that you can see many possible animations in the gallery in the Animation group, and see more of them by clicking More . • SLIDE SHOW On the Slide Show tab, set up the way that you want to show your presentation to others.

• REVIEW The Review tab lets you add comments, run spell-check, or compare one presentation with another (such as an earlier version). • VIEW Views allow you to look at your presentation in different ways, depending on where you are in the creation or delivery process.

• FILE ➢ At one end of the ribbon is the File tab, which you use for the behind-the- scenes stuff you do with a file, such as opening, saving, sharing, exporting, printing and managing your presentation. Click the File tab to open a new view called the Backstage. ➢ Click from the list on the side to do what you want to do; for example, click Print to find the options and settings for printing your presentation. Click Back to return to the presentation that you were working on.

• TOOLS TABS When you click some parts of your slides, such as pictures, shapes, SmartArt or text boxes, you might see a colorful new tab appear. In the example above, the Drawing Tools tab appears when you click a shape or text box. When you click a picture, the Picture Tools tab appears. Other such tabs include SmartArt Tools, Chart Tools, Table Tools and Video Tools. These tabs disappear or change when you click something else in your presentation.

THE PARTS OF THE POWERPOINT WINDOW The PowerPoint window has toolbars and panes to help you quickly create presentations. Most of the toolbars are common in Office applications but may feature options unique to PowerPoint: Title Bar: Displays the document name followed by a program name Menu Bar: Contains a list of options to manage and customize documents Standard Toolbar: Contains shortcut buttons for the most popular commands Formatting Toolbar: Contains buttons used for formatting Status Bar: Displays slide position and the type of design in PowerPoint Drawing Toolbar: Contains tools for drawing lines, shapes, and objects Task Pane: Allows you to select tasks in different categories and quickly enhance your slides in a few steps; provides quick access to the most common actions and features in PowerPoint Outline and Slides Tabbed Pane: Lets you easily view a presentation in outline format (text), as well as a list of all the slides in the presentation (with visuals) Help: Provides quick access to Help topics OPENING POWERPOINT To open a PowerPoint 2016 presentation, click on the File tab in the upper left corner. The most common choices for opening a presentation are: • New ‐ allows you to open a Blank presentation or you may choose from a selection of Templates and Themes.

• Open ‐ lets you navigate to an existing file to view and/or modify a presentation that has already been created. • Recent – displays a list of your most recently created presentations and their file locations. Creating New Presentations The New selection gives you several options:  Blank presentation creates a new presentation using default settings for text and color. Theses slides will not include content or design elements.  Templates and Themes are used to create a new presentation based on pre‐ designed slide styles. These options also do not include content.  New from existing will use the formatting of a previously created presentation. For this exercise, we’ll start with a Blank presentation. Select New, choose Blank presentation and click on the Create icon.

POWERPOINT SLIDES When you choose to create a blank presentation, PowerPoint will open a presentation with a Title Slide. Once the Title Slide is open, you’ll see a slide with two placeholder text boxes for a title and a subtitle. Click inside the placeholder box and type to add the title. If you want a subtitle, click and type inside the smaller placeholder. If you don’t want a subtitle, you can just ignore its placeholder box.

SLIDE LAYOUTS There are several standard slide layouts to choose from when adding new slides. A unique layout can be chosen by clicking on the bottom half of the New Slide button in the Home tab. When the layout gallery opens, click on the style you want and a new slide with that layout will appear in your presentation. Each layout caption describes the layout type. Content can be text, tables, charts, graphics, pictures, clip art, or video. If you decide later that the layout you chose doesn’t work well for a particular slide, select the slide by clicking on it in the Thumbnail pane. Next, click on the Layout button in the Slides group of the Home tab. Click on a new layout and it will change the layout of the slide.

APPLYING A THEME Once a new presentation has been created, a design or color scheme can be added. Remember to use color carefully to enhance your presentation, not detract from it. You will want to maintain good contrast between the background color and the text color. Consider using a light colored background and dark text (or vice versa), but avoid busy backgrounds and primary colors. Use sans serif fonts like Arial, Calibri, and Helvetica for titles and size them between 44 – 60 points. Sub‐headings should be between 32 – 40 points, and body text between 18 – 32 points. Try not to use more than two fonts. PowerPoint has many pre‐set designs and themes that include complimentary colors and fonts. To add a theme to a presentation, go to the Design tab in the ribbon. There are several themes immediately available. To use one of the built‐in themes, just click on its thumbnail

FORMATTING BULLETED LISTS In PowerPoint, you can easily modify a slide’s default bulleted list. Click inside the text box, and the Format tab will automatically be highlighted. Click on the drop down triangle next to the Bullets button in the Paragraph group. From the Bullets and Numbering menu you can make various changes to your list: • The bullet size relative to the text • The color of the bullet • The shape of the bullet using either a picture or a character You may also want to adjust line spacing between paragraphs or lists. You can do this through the Paragraph group of tools by clicking the Line Spacing button and selecting Line Spacing Options. Indents and Spacing controls will open in a separate dialog box.

ADDING CONTENT Text is the default content of the slide below. The format for the default text is a bulleted list. To add text, click and begin typing. To add other content, click on the icon within the content group on the new slide. Each icon will open the appropriate dialog box or task pane in the Drawing Tool s contextual tab. The icons represent the six standard graphical elements that you might want to insert. Clicking on an icon will open the associated dialog box. Note that these icons, as well as several other insertion options, are also displayed in the Insert tab on the Ribbon.

VIEWING PRESENTATIONS There are four different ways to view your presentation in PowerPoint. The views can be accessed using the buttons in the status bar, or by using the View Tab on the Ribbon. Normal View displays a single slide as it appears in the presentation, as well as thumbnails and an outline tab, where you can organize the structure. Speaker notes can be added in the bottom section of this window. This view is used to create and edit slides. Slide Sorter View shows thumbnails of your slides. From this view you can reorder slides by dragging and dropping them, or you can set the timing for the slide show. You can also hide slides in this view. Hiding a slide will keep it in the file, but it will not show when you view the presentation. Notes Page View allows the speaker to create notes to use during a presentation. Each page corresponds to one slide. These can be printed to assist the presenter during the presentation. Use this view when you’re composing speaking topics. Reading View/Slide Show View displays the slides as an audience will see them. Use the arrows and icons on the lower right side of the Status Bar to advance slides or switch views. Use the Esc key to return to Normal View.

SLIDE SHOW TAB The Slide Show Tab allows you to review the slide show from beginning to end or from the current (active) slide. You can also control how the show will be presented and rehearse timings in the Set Up Slide Show drop down box. PRINTING YOUR PRESENTATION PowerPoint offers several print options to help you prepare your presentation. You can print slides, handouts, and/or notes to support your presentation.

TYPES OF PRINT LAYOUTS • Print All Slides prints out the entire presentation, one slide per page, usually landscape. If you have color graphics on your slides and a large number of pages to print, you may want to print in Grayscale or Pure Black and White. • Notes Pages will print one slide per page and have room for your presentation notes (if you type them in). • You can print a text outline of your slides with the Outline option. • Handouts can be printed with one, two, three, four, six or nine slides per page. When printing handouts with multiple slides per page, you also have the option to print the pages horizontally or vertically. Exiting PowerPoint There are several ways to close your file and exit PowerPoint. From the File Button, click Close, if you have not saved your presentation, PowerPoint will prompt you to save. Click Yes to save your presentation and your changes, click No to discard your changes and close the file. To close the presentation and exit the program, choose Exit or use the X in the upper right corner of the PowerPoint window. You’ll be prompted to save the presentation if any changes have not been saved Benefits Microsoft PowerPoint is an easy program to use and a powerful tool for giving a presentation. Whether your presentation needs a visual kick, tools for collaboration, easy access or the ability to share information beyond the initial meeting, PowerPoint is a good option. It can even help reduce speaking anxiety by drawing eyes away from the speaker and towards a screen. Just do not expect this technology to substitute for sound and dynamic speaking skills. Visual Impact Making your presentation more interesting through the use of multimedia can help to improve the audience's focus. PowerPoint allows you to use images, audio and video to have a greater visual impact. These visual and audio cues may also help a presenter be more improvisational and interactive with the audience. However, try not to overly rely on these sources as your message might get lost in the clutter.

Collaboration PowerPoint allows you to work with other people in a collaborative manner. This is especially useful in office settings where teamwork is key. Multiple people can collaborate on and contribute to a presentation. By going to the \"Review\" tab at the top of the program and clicking the \"New Comment\" button, you can leave notes and reposition them on the screen for other team members to view. Comments can be an especially beneficial tool for clarification. Flexibility PowerPoint can be used in a number of different effective ways to communicate with your audience. Slides are completely customizable to fit your needs. Depending on your approach, you may want to have a presentation that is text-heavy, image-heavy or some combination of both. Text-heavy presentations are generally good if you are giving a lecture to a group within your company and want them to take notes. Image-heavy presentations can help to make your presentation more conversational in style since there only visual cues. Combining the two approaches gives listeners the benefits of both visual aids and notes. Content Sharing Share your PowerPoint presentation with the world. Did someone miss your presentation? Have them view it online at a time that is convenient for them. You can upload your presentation to websites such as YouTube with everything featured in your work including all of the slides, commentary and transitions. All you have to do is go to \"File,\" \"Save and Send\" and \"Create a Video.\" The file will be saved in WMV format, which is capable of playback on Windows Media Player and can be uploaded to most video sites.

CONCLUSION Saying goodbye isn't easy; ending a PowerPoint presentation requires the right conclusion too. Leaving your audience with a compelling conclusion of the presentation is crucial. This culmination of a PowerPoint presentation to rally your listeners' attention and help them focus on your final statements and overall presentation. Crafting a solid conclusion to summarize your main points and ideas provides a way for your audience to research the topic further or contact you to get more information.

REFERENCE https://smallbusiness.chron.com http://media.news.health.ufl.edu https://support.microsoft.com https://testbook.com https://opentextbc.ca https://link.springer.com