Cascade - FAQ

a collective HR System FAQThe Cascade Core HR Module has been For more informationsuccessfully rolled-out across the Firm and is now please contactavailable to all employees. New employeeswill receive training on Cascade as part of the HR Admin on 757 or emailstandard induction process and will have their [email protected] account set up when they join us.Now the roll-out is complete, we thought ita good time to collate and communicateanswers to those questions frequently askedduring the training and roll out process.

General InformationQ. C an I change the information Q. H ow can I check the information Q. H ow can I change or cancel on the Dashboards? held on Cascade is up to date? an annual leave booking?The look and feel of the dashboards Details such as home address can Click “My Record” and then selectis managed by the System be found in “My Record”. It is “Holiday” from the drop down box.Administrator and is consistent important that we hold accurate View the record you wish to changeacross the Firm. You can’t change information about you therefore or cancel and click “changethem individually but we are please check to ensure that request” or “delete record”.happy to receive feedback on these details are up to date andthe information contained in the remember to update Cascade Q. W ill outstanding annual leavedashboards which can be changed should your details change e.g. if automatically be carried forwardif the general consensus of opinion you move house or change your into the new holiday year?is to have different information bank details. As Cascade and Sageavailable. We plan to upgrade to Payroll is an integrated process, No, the Firm policy is that no holidayCascade V6 once it is available the information will automatically can be carried forward into the nextand this will give us greater flexibility be communicated to Payroll and holiday year and any outstandingwith dashboard information. you do not need to notify payroll holiday will be lost when your new separately. holiday year is set up in Cascade. To update your home address: Q. W hen will my next holiday year Click on “My Record”, ensure “Home be set up as I want to book Address” is selected in the drop some leave for next year? down box. There is an option at the bottom to “update record”. Make Your next holiday year will be set the necessary change and save. up towards the end of your current holiday year, usually around the 1st Q. W ho can see the information of previous month. Although your held in Cascade? next holiday year may not be visible to you, you can book holiday in All members of the HR Team have advance and this can be authorised full access to information contained in the usual way. Once your new within Cascade which is essential holiday year is activated the holiday to allow the team to carry out their you have booked will have been roles. Each member of the HR deducted from your entitlement Team has an individual password and you will be able to view. protected account to ensure no unauthorised employee can access information. Your Line Manager/ Head of Department will also have access to certain information about you which they need to conduct their management duties.

Annual LeaveQ. H ow can I look at my Teams Q. I have changed department but Q. H ow is my Sickness Absence Annual Leave Bookings? my previous Line Manager is still communicated and recorded? activated to sign-off my holiday?Support Functions: Support Functions:Click on My Record, access holidays As Cascade is now the main source You will see on your frontin the drop down box. Use Planner of all employee data, and feeds dashboard a graph showing yourto look at booking leave. At the information into Sage payroll, absence due to ill health in thetop of the screen you will see 4 manages annual leave booking etc. current and previous year(s).drop down boxes, click “viewing” it is imperative that line managersand change to “My Team”. inform HR of changes in their teams Fee Earning Teams: as soon as possible. This can be Go into “My Record”. Click in dropFee Earning Teams: as easy as sending a quick email down box (usually defaulted toFrom Dashboard, select to the HR Team (ALL HR) giving Main) and click on Absence.“Departmental Planner” (on the name of the person affected,the left hand menu). Click on date of change, and the details. Information on sickness absence is“Planner” and you will be able to The relevant member of the HR provided to HR on the Departmentview holidays booked for people Team will pick up and action the Weekly Attendance and your recordwithin your Department/Location. change in Cascade and confirm is updated weekly. with the individual(s) concerned.Q. H ow can I avoid signing off Statistics on sickness absence across a clash in holiday dates? If you discover that your the Firm is provided as part of the authorisation route has not HR department’s monthly dataAs a line manager you will receive been updated when requesting reporting.requests from your team requesting holiday, please email the HRtime off. Make sure you authorise Team as soon as you become Information on your individualthe oldest request first to ensure aware to avoid emails being sent sickness record can be viewedyou do not authorise a clash of to the incorrect line manager. by the HR Team and your Linedates from an employee who Manager/Head of Department.requested the same date(s) aftersomeone else in your team. Q. H ow can I easily return to Main Menu Screen Wherever you are within Cascade, press F5.

Annual Leave – Part Time EmployeesQ. W hy is my annual leave Cascade will automatically deduct Q. H ow do I take the small balance entitlement calculated in hours? all the hours that a bank holiday falls of part time annual leave? on a normal working day in yourIf your annual leave entitlement normal working pattern during the For those employees who haveis shown in hours then you will be course of your holiday year. If you their annual leave/bank holidaysemployed to work less than the take less bank holiday hours than calculated in hours, you may findstandard full time working week. you are entitled to, the balance will that at the end of your holiday remain on your holiday balance year, you have a small balance ofQ. H ow is it calculated? to book. However, if your working hours which equates to less than ½ pattern means you take more bank a day. This is due to the accuratePart time employees are entitled to holidays than your entitlement, this calculation made by Cascade.a pro-rata amount of both annual will be deducted from your holiday Please make arrangements locallyleave and bank holidays. Cascade balance. Please note that you to use up these hours, i.e. comecalculates both of these elements do not lose holiday hours in this in late, leave early or take anto 16 decimal places to ensure the circumstance as you have had the extended lunch break. Any hoursmost accurate calculation and advantage of having to work less not used by the start of a newthe entitlement will be calculated hours in a bank holiday week. holiday year will be lost, this is thedepending upon your % working same for those employees who havetime (compared to an equivalent Example 1: annual leave calculated in days.full time employee) and also yourindividual working pattern. At the Working hours: 7 hours per daytime we set up your new holiday Monday to Thursday = 28 hours.year, we round up your holidayentitlement to the nearest whole It is a week in which bank holidayhour. If you change your working Monday falls therefore youpattern during the course of only need to work 21 hours thatyour holiday year, Cascade will week but are paid as normal.automatically update your annualleave calculation to reflect your new Example 2:hours. Working hours: 7 hours per dayExample: Tuesday to Friday = 28 hours.Annual Leave Full Time Equivalent It is a week in which bank holidayHours = 161 hours (23 days) Monday falls however you will need to work your normal 28 hoursPart Time Hours each worked each that week as Monday is not part ofweek = 80% of full time hours your normal working pattern. As you have not had the advantage161 x 0.8 = 128.8 annual leave hours of the bank holiday Monday you will have an adjustment made toBank Holiday Full Time Equivalent your holiday hours to reflect this.Hours = 56 hours (8 days) Please remember bank holiday56 x 0.8 = 44.8 hours entitlements will change each year depending on the days bankTotal leave per annum 128.8 + 44.8 holidays fall compared to yourhours = 173.6 hours rounded to working pattern.nearest hour giving total of 174 hours